How to hire a fleet service clerk

How to hire a fleet service clerk, step by step

Here's a step-by-step fleet service clerk hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a fleet service clerk job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new fleet service clerk
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the fleet service clerk you need to hire. Certain fleet service clerk roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A fleet service clerk's background is also an important factor in determining whether they'll be a good fit for the position. For example, fleet service clerks from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of fleet service clerk salaries for various roles:

   Type of Fleet Service Clerk	Description	Hourly rate
   Fleet Service Clerk		$12-18
   Counter Sales Representative	A counter sales representative is in charge of assisting customers in retail establishments, ensuring an efficient service for customer satisfaction. Their responsibilities include greeting customers to identify their needs, processing orders and payments, answering product inquiries, and offering other products and services when an opportunity arises... Show more	$12-20
   Counter Sales Person	A counter salesperson is an employee who meets customers when first entering a store or an organization and provides excellent customer service. Counter salespersons are responsible for answering customer queries and resolve all their queries professional to ensure maximum customer satisfaction... Show more	$12-21

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Service Aircraft
   • De-icing
   • Hand Tools
   • Safety Procedures
   • Hand Trucks
   • Meal Trays
   • Data Entry
   • Aircraft Cargo
   • FAA
   • Buffets
   • Bag Room
   • Eagle
   • Scooters
   • Conveyor Belts

   Check all skills

   Responsibilities:

   • Perform de-icing, and daily security check on aircrafts.
   • Complete weekly mandatory FAA testing for rules, safety, and regulations.
   • Monitor and enforce FAA and OSHA safety regulations to maintain full employee compliance.
   • Implement safety procedures/perform de-icing of airplanes during freezing precipitation/inclement weather according to code of federal regulations
   • Load, unload, sort and transfer freight, COMAT, and HAZMAT.
   • Report loading weight to the pilot and if also any comat or dangerous goods to be transport.

   More fleet service clerk duties

3. Make a budget

   Including a salary range in your fleet service clerk job description is a great way to entice the best and brightest candidates. A fleet service clerk salary can vary based on several factors:

   • Location. For example, fleet service clerks' average salary in indiana is 32% less than in alaska.
   • Seniority. Entry-level fleet service clerks earn 34% less than senior-level fleet service clerks.
   • Certifications. A fleet service clerk with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a fleet service clerk's salary.

   Average fleet service clerk salary

   $15.15hourly

   $31,521 yearly

   ---

   Entry-level fleet service clerk salary

   $25,000 yearly salary

   Updated December 14, 2025

   Average fleet service clerk salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$37,905	$18
   2	Arizona	$34,823	$17
   3	New Jersey	$32,730	$16
   4	New York	$31,301	$15
   5	Virginia	$30,998	$15
   6	Texas	$30,812	$15
   7	Pennsylvania	$30,431	$15
   8	Illinois	$29,082	$14
   9	Florida	$28,482	$14
   10	Ohio	$27,670	$13

   Average fleet service clerk salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	JBS USA	$34,513	$16.59	11
   2	Green Mountain Coffee Roasters	$34,374	$16.53
   3	Keurig Dr Pepper	$33,704	$16.20	22
   4	Bruce Transportation Group	$32,443	$15.60
   5	FIRST	$31,778	$15.28
   6	Kroger	$31,776	$15.28	2,188
   7	First Transit	$31,602	$15.19
   8	The Hertz Corporation	$30,585	$14.70	24
   9	Randstad North America, Inc.	$30,474	$14.65	21
   10	FirstHealth of the Carolinas	$30,341	$14.59
   11	CHRISTUS Health	$30,310	$14.57	1
   12	Envoy Air	$30,019	$14.43	78
   13	Avis Budget Group	$28,070	$13.50	93

4. Writing a fleet service clerk job description

   A fleet service clerk job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a fleet service clerk job description:

   Fleet service clerk job description example

   Salary Interval: Hourly
   
   SAFELY Building America's Infrastructure Since 1972
   
   Robert W. Pereira founded The Middlesex Corporation (TMC) in 1972. Through his vision, drive and commitment to Safety, Quality and Excellence, the organization, now encompassing various companies throughout the United States is a leader in the heavy civil construction and paving industries. This year, The Middlesex Corporation was ranked by ENR as the 222nd largest contractor in the country out of more than 35,000 construction companies and 50th of the Top 50 Domestic Heavy Civil Contractors. The Middlesex Corporation is headquartered in Littleton, Massachusetts with regional offices in West Haven, Connecticut and Orlando, Florida.
   The sustained success is a result of the Leadership and Team Members living the core values of Safety first in everything we do, Quality in all we offer, Integrity in the way we act and do business, Professionalism in how we represent ourselves and the company, Strong Work Ethic that produces positive results, and Commitment to the Success of all Team Members and Stakeholders. Our Goal is to sustain our exemplary Safety record while growing into a diversified “Top 100 ENR Company” and being recognized as “One of the Best Places to Work.”
   Please see HR for information on physical demands and work environment of this job. Team Member Competitive Benefits: 401k Savings Plan with 25% Company Match Health/Vision/Dental Insurance Life/Disability Insurance Paid Vacation/Holidays FSA Voluntary Benefits Health Care Advocate Tuition Reimbursement Training Team Member Referral Program Please complete the employment application for consideration of employment with The Middlesex Corporation. We are an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, disability, national origin, veteran status, sexual orientation, or other legally protected status.
   
   
   
   Position Summary A shop laborer position includes various manual tasks associated with the shop operations. Responsibilities: Comply with (and actively promote) all Safety policies and procedures including reporting all accidents, incidents and near misses to ensure adherence to our Number One Core Value - Safety, first in everything we do. Complete daily checklist of inventories. Clean and maintain shop vehicles. Unload freight deliveries as needed. Parts runner as needed. Must have a knowledge and understanding of the procedures to use the tools and equipment safely and properly. Organize and maintain shop and yard in a neat and orderly fashion.
   
   
   
   Necessary Attributes: Must possess the ability to adapt to different personalities and management styles. Team player and with good interpersonal skills. Self-starter with good verbal communication skills. Reliance on experience and judgment to plan and accomplish goals. Dedicated and hard working. Strong commitment to success of all. Possess a strong work ethic. Demonstrate the upmost professionalism in how you represent yourself. Show quality in everything you do. Lead with integrity while producing high quality work.
   
   
   
   The Middlesex Corporation is an “Equal Opportunity Employer-Minorities, Females, Veterans and Disabled Persons”
   
   
   
   
   PI194573961

   Copy this example

   

5. Post your job

   To find fleet service clerks for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any fleet service clerks they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level fleet service clerks with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   To find fleet service clerk candidates, you can consider the following options:

   • Post your job opening on Zippia or other job search websites.
   • Use niche websites that focus on engineering and technology jobs, such as salesjobs, salesheads, allretailjobs.com, sales trax.
   • Post your job on free job posting websites.

6. Interview candidates

   During your first interview to recruit fleet service clerks, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new fleet service clerk

   Once you've decided on a perfect fleet service clerk candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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