How to hire a mail processing

How to hire a mail processing, step by step

Here's a step-by-step mail processing hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a mail processing job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new mail processing
• Step 8: Go through the hiring process checklist

What does a mail processing do?

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1. Identify your hiring needs

   First, determine the employments status of the mail processing you need to hire. Certain mail processing roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a mail processing to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a mail processing that fits the bill.

   This list presents mail processing salaries for various positions.

   Type of Mail Processing	Description	Hourly rate
   Mail Processing	Postal service workers sell postal products and collect, sort, and deliver mail.	$14-23
   Mail Handler	An employee given the responsibility of a mail handler is dedicated to walking, office work, and delivering mail. A mail handler's day starts by sorting out and preparing mail/packages that are loaded to trucks for dispatch... Show more	$10-26
   Mail Machine Operator	A mail machine operator is responsible for ensuring that all outbound and inbound mail is properly managed and distributed. They commonly handle mail machines for the purpose of collecting, sorting, opening, fixing, sealing, and folding mail envelopes... Show more	$12-17

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Processing Equipment
   • ZIP Codes
   • Processing Mail
   • Postal Service
   • USPS
   • Pallet Jack
   • OpEx
   • Mail Handling
   • Postage Meter
   • Credit Card
   • Computer System
   • FedEx
   • Processing Machines
   • RF

   Check all skills

   Responsibilities:

   • Scan and load products onto FEDEX delivery trucks.
   • Handle custodial duties in addition to standard PSE responsibilities as well as maintained the postal grounds.
   • Receive, process, sort, log in and deliver USPS mail and courier packages for multiple corporate locations.
   • Process mail on automate machines, sweep stackers from mail volume and place mail into letter trays for dispatch.
   • Prepare metered USPS mail, and statements, organize brinks work for data entry; deliver interoffice mail to various departments.
   • Process incoming and outgoing mail in the plant for the different post office facilities using different methods of sortation and distribution.

   More mail processing duties

3. Make a budget

   Including a salary range in your mail processing job description is a great way to entice the best and brightest candidates. A mail processing salary can vary based on several factors:

   • Location. For example, mail processings' average salary in louisiana is 23% less than in vermont.
   • Seniority. Entry-level mail processings earn 39% less than senior-level mail processings.
   • Certifications. A mail processing with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a mail processing's salary.

   Average mail processing salary

   $38,655yearly

   $18.58 hourly rate

   ---

   Entry-level mail processing salary

   $30,000 yearly salary

   Updated January 19, 2026

   Average mail processing salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Massachusetts	$42,029	$20
   2	Alaska	$41,575	$20
   3	Connecticut	$41,291	$20
   4	New York	$41,179	$20
   5	Washington	$40,631	$20
   6	Maryland	$40,408	$19
   7	Minnesota	$40,269	$19
   8	Hawaii	$40,036	$19
   9	New Jersey	$39,987	$19
   10	California	$39,931	$19
   11	Oregon	$39,859	$19
   12	Colorado	$39,648	$19
   13	North Dakota	$39,391	$19
   14	Wisconsin	$38,847	$19
   15	Virginia	$38,553	$19
   16	Delaware	$38,549	$19
   17	Pennsylvania	$38,453	$18
   18	Utah	$38,260	$18
   19	New Hampshire	$38,234	$18
   20	Nevada	$38,004	$18

   Average mail processing salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	NTT Data International L.L.C.	$49,048	$23.58	2
   2	University of California-Berkeley	$47,102	$22.65
   3	University of California	$45,796	$22.02	11
   4	UC Santa Barbara	$45,337	$21.80
   5	Southcoast Health	$41,797	$20.09
   6	T. Rowe Price	$41,344	$19.88	1
   7	The PNC Financial Services Group	$39,977	$19.22
   8	Farmers Insurance	$38,764	$18.64
   9	Markel	$38,389	$18.46	3
   10	Deluxe Corporation	$37,742	$18.15	6
   11	Adams County Government Center	$37,416	$17.99
   12	Eastern Savings Bank	$36,610	$17.60
   13	VIVA USA	$36,589	$17.59
   14	Joveo	$34,974	$16.81
   15	Exela Technologies	$33,803	$16.25	1
   16	ICONMA	$33,669	$16.19
   17	Rangam Consultants	$33,521	$16.12
   18	Kelly Services	$33,074	$15.90	7
   19	Integrity Staffing	$33,054	$15.89
   20	Robert Half	$32,409	$15.58	39

4. Writing a mail processing job description

   A mail processing job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a mail processing job description:

   Mail processing job description example

   Heyl, Royster, Voelker & Allen, P.C. , large, fast-paced law firm seeking motivated, organized and reliable individual for full-time Mail Processor in our Peoria office. This position offers a competitive salary and excellent benefits*, for full-time, employees including Medical, Dental, Vision, Voluntary Life/ADD, Employee Assistance Benefits, Paid Vacation/Sick/Holiday. The Firm provides at no cost to full-time employees; Basic term life/ADD, Short- and Long-Term Disability, and a generous match to the employee deferral for the 401K plan. If this sounds like the opportunity you've been waiting for, apply today!

   A DAY IN THE LIFE AS A MAIL PROCESSOR

   • As a Mail Processor, you will spend most of your time handling electronic and paper mail in an office environment - sorting, organizing, delivering, and sending. You will independently and correctly scan, save, and email documents. You will efficiently and thoroughly manage digital document filing, including encrypted documents and email correspondence. You will excel at processing reports in both electronic and paper form, providing excellent customer service to Firm employees.
   • You will assist in mail pick up and delivery in the Peoria area. You must have a valid drivers license and reliable transportation.

   QUALIFICATIONS TO BE A MAIL PROCESSOR

   • High school diploma or equivalent required
   • Prior office or law firm experience a bonus
   • Must have strong computer skills working with Microsoft Office
   • Exceptional attention to detail
   • Outstanding organizational skills
   • Must be able to lift up to 50 pounds
   • Must have a valid driver's license and reliable transportation

   Despite a fast pace and short timeframes, you excel and are efficient and thorough with multiple large volume tasks. You have strong analytical and problem-solving skills to help improve processes and documentation to minimize errors.

   Do you have solid communication skills? Do the words well organized and detail-oriented describe you? Would you love to be part of a team dedicated to exceptional results? If so, we want you to join our team!

   
   

   ARE YOU READY TO JOIN OUR LEGAL TEAM?

   We understand your time is valuable, and that is why we have a quick and easy application process. If you feel that you would be right for this position at our law firm, please fill out our 3-minute, mobile-friendly application so that we can review your information. We look forward to meeting you!

   Heyl Royster is an equal opportunity and affirmative action employer.

   *This benefit list is current at the time of posting but is subject to change at any time.

   Copy this example

   

5. Post your job

   There are a few common ways to find mail processings for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your mail processing job on Zippia to find and recruit mail processing candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting mail processings requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new mail processing

   Once you've selected the best mail processing candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new mail processing first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a mail processing?