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Office project manager skills for your resume and career

Updated January 8, 2025

5 min read

Quoted experts

Mark Paquette,

Dr. Trish Berg

Below we've compiled a list of the most critical office project manager skills. We ranked the top skills for office project managers based on the percentage of resumes they appeared on. For example, 29.7% of office project manager resumes contained project management as a skill. Continue reading to find out what skills an office project manager needs to be successful in the workplace.

15 office project manager skills for your resume and career

1. Project Management

Here's how office project managers use project management:

Created and administered a comprehensive project management system, including controlling capital budget, and long range planning of capital expenditures.
Manage Minnesota branch office responsible for business planning, staffing, budget preparation, marketing, developing/presenting proposals and project management.

2. Real Estate

Real estate is land that has buildings on it. This kind of property consists of permanent improvements either natural or man-made, which include, houses, fences, bridges, water trees, and minerals. There are 4 types of real estate namely; residential real estate, commercial real estate, industrial real estate, and vacant land.

Here's how office project managers use real estate:

Provided administrative support for Real Estate Director of Citigroup North America Facilities Division, Property Managers and staff personnel.
Prepared and executed contracts and documentation including bank contracts for Real Estate foreclosures.

3. PowerPoint

Here's how office project managers use powerpoint:

Created effective PowerPoint presentations for company overviews, marketing, and internal communications.
Created PowerPoint presentation of products selected.

4. SharePoint

Here's how office project managers use sharepoint:

Implemented trouble call reporting metrics and improved project status reporting processes via Microsoft SharePoint server.
Implemented best practices for SharePoint site administration and information dissemination.

5. Office Procedures

Office procedures are the protocols and standards which define how the staff works together. The office procedures can be a set of rules and regulations which guide the employees and help them run the office operations smoothly. Paperwork, customer interaction, taking messages, handling calls in and out all fall under the office procedures.

Here's how office project managers use office procedures:

Developed office procedures and maintained business documentation with due diligence.
Designed and produced office procedures and customer contracts.

6. Project Scope

Here's how office project managers use project scope:

Ensured project profitability through effective management of schedules, project scope, resources and expenses.
Monitored resource, tasks, and budget with relation to the project scope.

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7. Meeting Minutes

Here's how office project managers use meeting minutes:

Review insurance certificates, and licenses, together with conducting weekly team meetings and maintaining meeting minutes.
Provided meeting minutes and distribute to clients, project manager, etc., upon ratification.

8. Financial Reports

Here's how office project managers use financial reports:

Classified, recorded, and validated numerical and financial reports and information in accordance with governmental and confidential requirements.
Compile information and prepare financial reports.

9. Purchase Orders

Here's how office project managers use purchase orders:

Ensured gathering of necessary information including production/approval of shop drawings upon receipt of purchase orders/contracts.
Project purchase order and petty cash disbursement/management.

10. Contract Negotiations

When a contract is negotiated, an agreement is reached on a series of legally binding terms before it is signed and made official. Two or more parties agree on the terms of their relationship. When negotiating a contract, the focus is usually on risk and return.

Here's how office project managers use contract negotiations:

Contract negotiations, any compliance regulatory program that was necessary.
Managed/contributed to proposal development and contract negotiations.

11. Autocad

Here's how office project managers use autocad:

Drafted commercial and residential buildings using AutoCad.
Calculated and requested needed amounts of concrete, steel, and bricks using AutoCad and Excel Worksheets.

12. Microsoft Project

Here's how office project managers use microsoft project:

Managed a large Data Center Consolidation project using Microsoft Project.
Provided assistance in project planning, scheduling, and tracking using Microsoft Project.

13. Office Operations

Here's how office project managers use office operations:

Provided back-up for Operations Manager and CFO positions by organizing office operations and procedures and preparing payroll and billing.
Direct daily office operations for general contractor specializing in insurance repair and restoration.

14. Office Management

Here's how office project managers use office management:

Follow State of California guidelines for medical office management implementing requirements for security, backup of records, and confidentiality.
Earn increased responsibility, performing office management, accounting and billing, and technology support and maintenance.

15. Status Reports

Here's how office project managers use status reports:

Provided status reports to senior management, managed escalations, and ensured project completions prior to implementation/deployment.
Provided monthly project status reports and project register statistics.

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What skills help Office Project Managers find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on office project manager resumes?

Mark Paquette

Principal Program Coordinator, University of Colorado Colorado Springs

Many skills standout on resumes, but I believe these are the four best: technical skills, leadership skills, problem-solving skills, and communication-specifically the ability to be concise and accurate. I think a better way to think about this is that relevant information is what stands out. Many resumes are packed full of irrelevant details, subjective statements of soft skill, and lack quantifiable bullets that show skill or accomplishment for the role to which one is applying. Recruiters lose interest in irrelevancy, and they do so quickly (average amount of time a recruiter spends on a resume is just 6 seconds).

Additionally, I've seen hundreds of resumes full of errors in grammar, spelling, punctuation, and even the individual's own name, yet they also claim to have "excellent communication skills" or be "detail-oriented"-so there is a disconnect. Candidates who tailor their resumes to the job, ensuring their experiences and education showcase relevancy to such position, and who do so with accuracy, demonstrate the best skill of all-that they are qualified for, and understand, the position at hand.

What office project manager skills would you recommend for someone trying to advance their career?

Dr. Trish Berg

Associate Professor of Management, Heidelberg University, Tiffin, Ohio, Heidelberg University

Daily, project managers create plans, create work schedules, build, and motivate teams, assign, and track work from start to finish, set project setting scopes and budgets, create workflow plans, and define what key performance indicators (KPIs) are which is how they can measure project success. Project managers must be both people focused, and task focused. Successful project managers understand what Sinek calls the power of the why in order to successfully motivate teams towards success.

What technical skills for an office project manager stand out to employers?

Brian Starr Ph.D.

Assistant Professor of Economics, Lubbock Christian University

Employers will continue to seek out sharp, hard-working employees who possess strong skills well-suited for the job at hand. A good mind and a good work ethic never go out of style. But as work shifts away from an office-centric base, employers will benefit greatly from those employees who embrace connecting technologies and have the focused discipline to get jobs done without being micromanaged. The former trait can be a competitive advantage for our emerging graduates. They are digital natives and many of them connect through technological platforms as naturally as they breathe. The challenge for them will not generally be the use of technology. They challenge will be developing the emotional intelligence to know which modality to use in each circumstance. A text, an e-mail, a phone call, a virtual meeting with the webcam off, a virtual meeting with the webcam on, and a trip across town to meet for lunch each have their place, and it takes wisdom to know which is best in each instant case. This will take some time and experience to master, but I suspect the emerging generation of graduates will soon discover fruitful paths. And those who mature quickly into the kinds of workers who can be trusted to get a job done timely and properly will find themselves advancing quickly through the ranks.

What soft skills should all office project managers possess?

Dr. Longzhu Dong Ph.D.

Assistant Professor, University of Wisconsin - Eau Claire

The world of international business has changed a great deal in the past few years. Due to increased globalization, massive technological advances in online coordination, and the Covid pandemic, the need to develop project managers who can lead fully functioning global virtual teams (GVTs) has never been greater. Indeed, studies show that virtual teams are becoming the norm, and more and more multinational companies rely on GVTs to deal with their day-to-day challenges.
However, leading and working in GVTs poses unique challenges that traditional leadership approaches do not seem suited to tackling well. Such challenges include cross-cultural misunderstandings, lack of trust and spontaneity, poor communication, hard to focus and hold teammates accountable, all of which may result in low productivity. Therefore, to thrive in the international business world today, a manager may need an entirely different set of skills.
Perhaps the most important soft skill is cultural intelligence (CQ). CQ refers to the ability to relate and work effectively across different cultures, triggering a train reaction in GVTs. It first requires people to have an open mindset, which helps them realize that cultural differences are just differences and that every culture has its own way of defining "right" and "wrong." Just as the famous Confucius teaching goes, "all people are the same; only their habits differ." Indeed, when differences are seen as something neutral, the negative consequences of cultural bias can be minimized. CQ can also improve GVT communication effectiveness by better understanding visual and auditory cues such as body language and facial expressions so that GVT members will not form false impressions based on stereotypes. When everyone on your team is ready for open dialogue, GVTs can easily clarify shared team goals and guidelines, set clear expectations of each role, and foster trust along the way.
If CQ is the most important soft skill, then being tech-savvy would be the most important hard skill. Technological advances in online coordination/communication make global virtual teams possible and function well. As of right now, there are a lot of great online tools (e.g., Zoom, Google Meet, etc.) that integrate all key types of communication: conference call, breakout rooms, text messaging, file sharing, and online collaboration. However, simply being able to use various virtual meeting tools well is not enough because there's no one-size-fits-all tool for every team all the time. Being tech-savvy asks managers to steer the digital transformation in their teams promptly. It requires managers to constantly evaluate the emerging new technologies and make sure their choice of the tools "fits" their teams' needs over time, which may include members' network conditions, tool preferences, work style, tech skill levels, and the nature of the task/project.
Working in a global virtual team isn't necessarily only about challenges and lower productivity. It can become a valuable advantage and even build a 24/7 work cycle in teams, with proper training on CQ and technological skills.

Do you want to know more?

List of office project manager skills to add to your resume

The most important skills for an office project manager resume and required skills for an office project manager to have include:

Project Management
Real Estate
PowerPoint
SharePoint
Office Procedures
Project Scope
Meeting Minutes
Financial Reports
Purchase Orders
Contract Negotiations
Autocad
Microsoft Project
Office Operations
Office Management
Status Reports
Human Resources
Construction Projects

PMO
QuickBooks
Commercial Development
Office Equipment
Accounts Receivables
Travel Arrangements
AIA
General Contractors
Construction Management
Accounts Payables
Expense Reports
Project Budget
Organizational Change Management
RFI
Project Completion
Financial Statements
Windows

General Ledger
Business Development
Office Services
Executive Management
Client Relations
Office Policies
Office Administration
Inventory Control
HVAC
Office Functions
RFP
AP
Ar
Administrative Functions
Trade Shows

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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