What does a program administration manager do?
A program administration manager is in charge of overseeing the daily operations of programs and projects of a company, ensuring efficiency and smooth workflow. Although the extent of their responsibilities depends on their place or industry of employment, it typically includes setting goals and guidelines, establishing schedules and budgets, managing staff, preparing and processing documentation, liaising with internal and external parties, and developing strategies to optimize program operations. Moreover, a program administration manager must lead and encourage staff to reach goals, all while implementing the company's policies and regulations.
Program administration manager responsibilities
Here are examples of responsibilities from real program administration manager resumes:
- Manage implementation of referrals, coordinate assignment of new physicians and create support network for transitioning patients during clinic closure.
- Prepare and finalize presentation materials including PowerPoint slides.
- Administer the repository and distribution of relevant project materials via SharePoint and facilitate the distribution of information among relevant audiences.
- Carry out public relation activities for the corporation, including marketing of physical rehabilitation services to area hospitals and referral sources.
- Deliver major competitive wins through work on RFP responses.
- Communicate with local and national fraternity leadership to facilitate cooperation and mutual understanding of chapter activities.
Program administration manager skills and personality traits
We calculated that 12% of Program Administration Managers are proficient in PowerPoint, Human Resources, and Data Management. They’re also known for soft skills such as Analytical skills, Communication skills, and Detail oriented.
We break down the percentage of Program Administration Managers that have these skills listed on their resume here:
- PowerPoint, 12%
Prepared and finalized presentation materials including PowerPoint slides.
- Human Resources, 9%
Coordinated human resources actions including all in-/out-processing of personnel who were transferred or deployed.
- Data Management, 6%
Managed over $700,000 of equipment, supply requisitions, data management and supply issuing.
- Home Health, 6%
Implemented operational procedures involving efficient monitoring and enrollment of patients in different home health community service programs.
- Medicare, 6%
Review RS report for Medicaid/Medicare billing compliance.
- Financial Management, 6%
Managed accounts receivable accounts working directly with State Financial Management.
Most program administration managers use their skills in "powerpoint," "human resources," and "data management" to do their jobs. You can find more detail on essential program administration manager responsibilities here:
Analytical skills. One of the key soft skills for a program administration manager to have is analytical skills. You can see how this relates to what program administration managers do because "administrative services managers must be able to review an organization’s procedures and find ways to improve efficiency." Additionally, a program administration manager resume shows how program administration managers use analytical skills: "prepare and submitted monthly quarterly analysis summarizing financial reports. "
Communication skills. Many program administration manager duties rely on communication skills. "much of an administrative services manager’s time is spent working with other people," so a program administration manager will need this skill often in their role. This resume example is just one of many ways program administration manager responsibilities rely on communication skills: "increased customer satisfaction through improved communication and performance metrics. "
Detail oriented. Another skill that relates to the job responsibilities of program administration managers is detail oriented. This skill is critical to many everyday program administration manager duties, as "administrative services managers must pay attention to details." This example from a resume shows how this skill is used: "provided detailed status reports and maintained records throughout program lifecycle. "
Leadership skills. program administration manager responsibilities often require "leadership skills." The duties that rely on this skill are shown by the fact that "in managing workers and coordinating administrative duties, administrative services managers must be able to motivate employees and deal with issues that may arise." This resume example shows what program administration managers do with leadership skills on a typical day: "applied leadership skills to ensure efficient management of state funded home health programs. "
The three companies that hire the most program administration managers are:
- Children's Hospital Colorado3 program administration managers jobs
- Amazon2 program administration managers jobs
- MSC Industrial Direct Co2 program administration managers jobs
Compare different program administration managers
Program administration manager vs. Manager
Managers are responsible for a specific department, function, or employee group. They oversee their assigned departments and all the employees under the department. Managers are responsible that the department they are handling is functioning well. They set the department goals and the steps they must take to achieve the goals. They are also in charge of assessing the performance of their departments and their employees. Additionally, managers are responsible for interviewing prospective candidates for department vacancies and assessing their fit to the needs of the department. Managers also set the general working environment in the department, and they are expected to ensure that their employees remain motivated.
These skill sets are where the common ground ends though. The responsibilities of a program administration manager are more likely to require skills like "data management," "home health," "medicare," and "financial management." On the other hand, a job as a manager requires skills like "customer service," "food safety," "management," and "pos." As you can see, what employees do in each career varies considerably.
Managers earn the highest salaries when working in the finance industry, with an average yearly salary of $71,781. On the other hand, program administration managers are paid more in the finance industry with an average salary of $100,137.managers tend to reach lower levels of education than program administration managers. In fact, managers are 9.7% less likely to graduate with a Master's Degree and 0.4% less likely to have a Doctoral Degree.Program administration manager vs. Club manager
A club manager is responsible for overseeing club operations, delegating tasks to the club staff, and ensuring that the team provides the highest customer service and satisfaction for the guests. Club managers inspect the stability of technical tools and equipment, including the adequacy of inventory and food and beverage stocks. They also identify opportunities and services that would increase revenue resources and attract patrons from visiting the club regularly. A club manager responds to the guests' inquiries and concerns, resolves complaints, and monitors sales performance.
Each career also uses different skills, according to real program administration manager resumes. While program administration manager responsibilities can utilize skills like "powerpoint," "data management," "home health," and "medicare," club managers use skills like "customer service," "front desk," "cleanliness," and "cpr."
In general, club managers achieve lower levels of education than program administration managers. They're 11.2% less likely to obtain a Master's Degree while being 0.4% less likely to earn a Doctoral Degree.Program administration manager vs. Tour manager
Consultants/project managers act as planners, leaders, and advisors in business enterprises. These professionals facilitate meetings and establish positive relationships with vendors, management, and clients. They make customer visits, maintain industry knowledge, procure third-party software and hardware, and deliver projects. It is also part of their duty to manage complex initiatives in an individual business unit or organization. Their skills include analytical, time and cost management, problem-solving, interpersonal skills, and proficiency in project management software.
Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from program administration manager resumes include skills like "powerpoint," "human resources," "data management," and "home health," whereas a tour manager is more likely to list skills in "booking," "venues," "tour logistics," and "log book. "
Tour managers earn the highest salary when working in the manufacturing industry, where they receive an average salary of $58,803. Comparatively, program administration managers have the highest earning potential in the finance industry, with an average salary of $100,137.Most tour managers achieve a lower degree level compared to program administration managers. For example, they're 9.5% less likely to graduate with a Master's Degree, and 0.7% less likely to earn a Doctoral Degree.Program administration manager vs. Consultant/project manager
Types of program administration manager
Updated January 8, 2025
