How to hire a quality systems analyst

How to hire a quality systems analyst, step by step

Here's a step-by-step quality systems analyst hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a quality systems analyst job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new quality systems analyst
• Step 8: Go through the hiring process checklist

What does a quality systems analyst do?

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1. Identify your hiring needs

   Before you post your quality systems analyst job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a quality systems analyst for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

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   Hiring the perfect quality systems analyst also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   The following list breaks down different types of quality systems analysts and their corresponding salaries.

   Type of Quality Systems Analyst	Description	Hourly rate
   Quality Systems Analyst	Computer systems analysts study an organization’s current computer systems and procedures and design information systems solutions to help the organization operate more efficiently and effectively. They bring business and information technology (IT) together by understanding the needs and limitations of both.	$27-43
   Analyst Lead	The duties of an analyst lead depend on one's line of work or industry of employment. Typically, their responsibilities revolve around performing research and analysis, coordinating with different departments to gather leads and data, reviewing findings, and producing reports and presentations for the stakeholders and other higher-ranking officials... Show more	$35-58
   Business Analyst/Quality Analyst	A business analyst/quality analyst is responsible for evaluating business outputs and operational processes to ensure that everything adheres to the quality standards and business regulations. Business analysts/quality analysts support senior management in determining solutions to improve the company's services and provide the highest satisfaction for the customers and clients... Show more	$27-46

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Quality System
   • CAPA
   • Management System
   • Continuous Improvement
   • Project Management
   • FDA
   • Process Improvement
   • GMP
   • Data Analysis
   • QMS
   • ISO
   • QA
   • Sigma
   • External Audits

   Check all skills

   Responsibilities:

   • Create and manage execution of PPAP protocols for verification of new production processes and equipment.
   • Manage regression testing efforts to ensure completeness and provide adequate coverage of business critical functionality.
   • Streamline development and QA process establish and manage test automation infrastructure that allow development and QA to work more efficiently.
   • Collaborate with cross functional departments/teams to follow-up on and close open audit/inspection findings from notify ISO body and FDA.
   • Enforce policies and procedures that would ensure that the system would withstand the scrutiny of an FDA or an ISO audit.
   • Provide classroom procedure and GMP training.

   More quality systems analyst duties

3. Make a budget

   Including a salary range in your quality systems analyst job description helps attract top candidates to the position. A quality systems analyst salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a quality systems analyst in Kentucky may be lower than in California, and an entry-level quality systems analyst usually earns less than a senior-level quality systems analyst. Additionally, a quality systems analyst with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average quality systems analyst salary

   $72,178yearly

   $34.70 hourly rate

   ---

   Entry-level quality systems analyst salary

   $57,000 yearly salary

   Updated December 21, 2025

   Average quality systems analyst salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$93,607	$45
   2	New York	$83,178	$40
   3	Iowa	$77,042	$37
   4	Pennsylvania	$76,217	$37
   5	Minnesota	$75,215	$36
   6	Massachusetts	$74,111	$36
   7	Rhode Island	$72,825	$35
   8	Virginia	$72,117	$35
   9	Maryland	$71,883	$35
   10	Michigan	$71,770	$35
   11	Colorado	$71,625	$34
   12	Arizona	$71,340	$34
   13	North Carolina	$70,193	$34
   14	Illinois	$68,951	$33
   15	Texas	$68,524	$33
   16	Georgia	$67,279	$32
   17	Ohio	$66,636	$32
   18	Florida	$62,416	$30
   19	Utah	$61,198	$29

   Average quality systems analyst salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	AbbVie	$94,015	$45.20	55
   2	Medifast	$90,177	$43.35
   3	Source One	$88,787	$42.69	2
   4	Abbott	$84,415	$40.58	95
   5	Cottage Health	$81,505	$39.19	5
   6	Cordis	$80,360	$38.63	5
   7	Dynamic Enterprises Inc	$77,437	$37.23
   8	Medtronic	$77,229	$37.13	81
   9	Anchor General Insurance Agency	$77,181	$37.11
   10	Skyworks Solutions	$77,030	$37.03	2
   11	Technip USA Corporation	$76,073	$36.57
   12	Smith & Nephew	$75,957	$36.52	5
   13	NTT Europe Ltd	$75,748	$36.42	48
   14	Skyworks	$74,528	$35.83	1
   15	The APP Solutions	$74,401	$35.77
   16	eTeam	$74,382	$35.76	1
   17	Ample	$74,375	$35.76
   18	Arthrex	$74,039	$35.60	10
   19	Pinnacle Technical Resources	$73,831	$35.50	22
   20	Biolife Plasma Services	$73,645	$35.41	7

4. Writing a quality systems analyst job description

   A quality systems analyst job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a quality systems analyst job description:

   Quality systems analyst job description example

   GovCIO (Government CIO) is a team of transformerspeople who are passionate about transforming government I.T. We believe in making a difference by developing digital strategies and delivering the technology-related innovation that improves governmental operations each day.
   
   But we cannot do it alone. We welcome and nurture an inclusive and diversified work culture. Because different backgrounds, experiences, abilities, and perspectives make us better decision-makers, problem solvers, and creators. We are changing the face of I.T. - from our diverse staff to the end-products we develop. And we're excited to expand our team. Are you ready to be a transformer?
   
   GovCIO is seeking a VA (Veteran Affairs) Mail Management Services (MMS) Quality Management System (QMS)/Data Analyst to support government digital services programs that facilitate conversion of submitted claims and supporting materials submitted by our Veterans, their beneficiaries, other providers, and Veteran Support Organizations. The selected candidate will work in a high-paced environment where large volumes of materials are processed and will help develop, implement, and monitor the processes necessary to maintain the desired and required high levels of quality. Our mission is to deliver the technologies, innovations, and processes necessary to transform governmental operations to better serve our Veterans.
   
   Candidate will collaborate with MMS GovCIO Operations team to enable a stable/zero surprise operation. The candidate will manage production data to assure quality at the site product/production level and be able to roll up data for a contract view. The goal is to build the vision and execute towards predictive analytics for production and quality measurements. To be successful, candidate is an independent thinker and keen problem-solver. Candidate is expected to propagate the QMS and LSS message, identify and sense risk, diagnose issues, perform root cause analysis, and provide effective resolution recommendations.
   
   Our ideal candidate is experienced with Quality Management Systems (QMS) to understand the importance of integrated quality to drive a Lean Six Sigma (LSS) initiative. Also, the candidate has experience with data analytics to support the production lean. The ideal candidate will have manufacturing/production or similar environment experience. In addition, the candidate is analytical, creative, and collaborative and has experience creating reports and PowerBI dashboards. Candidate pays attention to detail and takes the time to understand our data challenges.The candidate must be knowledgeable about production and quality metrics to collaborate with corporate and site production engineers, quality specialists and software development teams.
   Responsibilities
   Become familiar with the manufacturing process to investigate issues reported by stakeholders (e.g., VBAVACO) and MMS team site members. Sense and identify issues based on statistical analysis to support our QMS for Risks, Corrective Actions, Change Requests, documents, and training. Aggregate site data for an overall quality measure for analysis and reporting and participate in the development of reports and PowerBI dashboards. Collaborate with the MMS leadership to develop and improve processes to gather quality data. Provide daily/weekly/monthly/ad hoc reports on specific operating results or activities as indicated by the MMS Program and Operations Quality managers. Recommend KPIs and develop reports to monitor adoption of and adherence to data management standards. Discover insights hidden in our data through advanced analytics and present findings to management. Ensure program activities comply with applicable government contract and regulations and company quality assurance standards. Be able to explain complicated or technical information to reach a non-technical audience during presentations and on dashboards. Support MMS Production Operations Engineers with research to resolve production or customer issues, as needed.
   Qualifications
   
   Required Skills and Experience
   Bachelor's degree in data analytics or an equivalent combination of education and experience. Experience with Lean Manufacturing/Six Sigma and certification a plus. Experience working with quality metrics, data analysis, KPIs (Key Performance Indicators), SLAs (Service Level Agreements), etc. Solid analytical, problem-solving, and critical thinking skills. Ability to make decisions under pressure. Strongattentiontodetailand solid organizational skills. Experience with PowerBI or other dashboard business intelligence tools.
   Preferred Skills and Experience
   Ability to communicate on a technical and non-technical level. Experience working in a remote team environment is preferred. A team player with the ability to act independently but embraces collaboration. Excellent English writing, verbal, and interpersonal skills. Highly motivated individual who can keep pace with senior level engineers, quality, and corporate team members in a fast-paced environment. Possesses high self-learning skills to ramp up on the existing processes and systems. Proficient in computer applications and Microsoft products. Experience with Jira, a plus. VA applications (e.g., VBMS (Veterans Benefits Management System), DMHS (Digitized Mail Handling Service), a plus.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right quality systems analyst for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your quality systems analyst job on Zippia to find and recruit quality systems analyst candidates who meet your exact specifications.
   • Use field-specific websites such as dice, engineering.com, stack overflow, it job pro.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with quality systems analyst candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   Sometimes, it's not enough to interview quality systems analyst candidates, so you can ask them to do a test project. If you are not a technical person and don't know what a test project should be, you can use these websites:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new quality systems analyst

   Once you have selected a candidate for the quality systems analyst position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   After that, you can create an onboarding schedule for a new quality systems analyst. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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