How to hire an accounting representative

How to hire an accounting representative, step by step

Here's a step-by-step accounting representative hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an accounting representative job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new accounting representative
• Step 8: Go through the hiring process checklist

What does an accounting representative do?

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1. Identify your hiring needs

   Before you start hiring an accounting representative, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An accounting representative's background is also an important factor in determining whether they'll be a good fit for the position. For example, accounting representatives from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents accounting representative salaries for various positions.

   Type of Accounting Representative	Description	Hourly rate
   Accounting Representative	Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.	$13-31
   Bill Collector	A bill collector is responsible for reaching out to the customers to collect overdue payments, negotiate repayment plans, and update account information upon settling of payments. Bill collectors monitor the contact details of the customer, utilizing locator tools and software as required by the organization, and review contract terms to decide on credit advice or escalate the issue to a higher tier... Show more	$14-19
   Accountable Clerk	The duties of an accountable clerk vary in one's industry of employment. Typically, their responsibilities revolve around overseeing the financial aspects of a company, including revenue and budget... Show more	$13-23

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Data Entry
   • Payroll
   • Customer Service
   • Computer System
   • Financial Reports
   • Journal Entries
   • Patient Accounts
   • General Ledger Accounts
   • Reconciliations
   • Insurance Carriers
   • Insurance Claims
   • Insurance Verification
   • Credit Card Payments

   Check all skills

   Responsibilities:

   • Review and verify invoices and administer check, ACH, and wire payments.
   • Submit claims; re-bill claims, adjustments claims, and collections from Medicare, Medicaid and other commercial insurance payers.
   • Balance ACH debit exception report, ACH credit exception report and share draft non-post report and enter corresponding general ledger entries.
   • Submit claims to Medicare and Medicaid utilizing IDX system for electronic processing.
   • Prepare daily reconciliations of policy relate cash receipts and disbursements and suspense accounts.
   • Resolve errors by resubmitting correct or unacknowledge claims, medical records, appeals and other documentation require for timely payments.

   More accounting representative duties

3. Make a budget

   Including a salary range in your accounting representative job description is a great way to entice the best and brightest candidates. An accounting representative salary can vary based on several factors:

   • Location. For example, accounting representatives' average salary in west virginia is 56% less than in california.
   • Seniority. Entry-level accounting representatives earn 55% less than senior-level accounting representatives.
   • Certifications. An accounting representative with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an accounting representative's salary.

   Average accounting representative salary

   $43,876yearly

   $21.09 hourly rate

   ---

   Entry-level accounting representative salary

   $29,000 yearly salary

   Updated December 23, 2025

   Average accounting representative salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$75,755	$36
   2	Massachusetts	$56,879	$27
   3	New York	$56,411	$27
   4	New Jersey	$54,834	$26
   5	New Hampshire	$53,662	$26
   6	Nevada	$46,984	$23
   7	Washington	$45,356	$22
   8	Texas	$44,516	$21
   9	Illinois	$43,927	$21
   10	Virginia	$43,640	$21
   11	Minnesota	$42,192	$20
   12	Florida	$41,622	$20
   13	Wisconsin	$41,247	$20
   14	Tennessee	$40,073	$19
   15	Indiana	$39,729	$19
   16	North Carolina	$39,492	$19
   17	Ohio	$39,037	$19
   18	Georgia	$38,982	$19
   19	Kansas	$37,475	$18
   20	Missouri	$36,635	$18

   Average accounting representative salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Amazon	$110,079	$52.92	8
   2	BNY Mellon	$90,323	$43.42	31
   3	Esri	$89,618	$43.09	4
   4	Washington Hospital Healthcare System	$66,763	$32.10
   5	Fresenius Medical Care North America Holdings Limited Partnership	$64,809	$31.16	5
   6	Halifax Health	$59,273	$28.50	7
   7	St. Luke's Hospital	$56,219	$27.03	4
   8	Schuyler Hospital	$54,753	$26.32
   9	Garnet Health	$51,928	$24.97	1
   10	Great American Insurance	$51,688	$24.85	4
   11	HIMSS	$50,893	$24.47
   12	Resorts Casino Hotel	$50,191	$24.13
   13	The University of Kansas Health System	$50,010	$24.04	7
   14	Ocean Casino Resort	$49,667	$23.88	2
   15	Marten Transport	$49,355	$23.73
   16	Bon Secours Community Hospital	$49,171	$23.64	1
   17	Providence Health & Services	$48,548	$23.34	4
   18	COMMUNITY RESEARCH FOUNDATION INC	$48,529	$23.33
   19	Kaiser Permanente	$48,033	$23.09	28
   20	Fidelity Investments	$46,972	$22.58	13

4. Writing an accounting representative job description

   An accounting representative job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an accounting representative job description:

   Accounting representative job description example

   Opening for a full-time Billings Representative within the ES US Defense Company Billings Organization. Individual sought must be self-motivated, exhibit ability to work independently, and demonstrate strong team player skills. The Billings Organization is a fast paced organization responsible for preparing in excess of 20,000 invoices annually totaling over $4B.
   Responsibilities include, but are not limited to: Prepare billing invoices within Oracle ERP for multiple lines of business at ES. Invoice billing activities to include invoices based on Cost, Milestone, Activity, Shipments, Time and Material, and Progress Payments. Establish and maintain organized billing records. Review Contract Information and Billing Instructions for Billing Action. Provide research and analysis on Program Billing Reconciliations, Internal Audits, Government Audits, Over/Under Payments, and various other projects. Work efficiently across multiple functions within Business Management, including Contracts, Program Finance, Accounting, and Company Contract Closeout Office. This role involves a combination of independent and collaborative work and can be conducted 100% remotely .
   
   About BAE Systems Electronic Systems
   
   BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere - from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact - for our customers and the communities we serve.
   
   Our Commitment to Diversity, Equity, and Inclusion:
   At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.
   
   Required Skills and Education
   
   Requires a High School education or equivalent with additional courses in Math and Accounting and a minimum of two (2) years work experience in an office environment. Recent billing or invoicing experience. Excellent verbal and written communication skills. Proficiency in Microsoft Office. Problem solving ability. Ability to work independently. Pursuant to a specific US Government contract, selected individual must be a US Citizen or Permanent Resident.
   
   EEO Career Site
   
   Equal Opportunity Employer. Minorities . females . veterans . individuals with disabilities . sexual orientation . gender identity . gender expression

   Copy this example

   

5. Post your job

   To find the right accounting representative for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with accounting representatives they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit accounting representatives who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your accounting representative job on Zippia to find and recruit accounting representative candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit accounting representatives, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new accounting representative

   Once you've selected the best accounting representative candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new accounting representative first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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