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Administrative assistant, assignments skills for your resume and career

Updated January 8, 2025
4 min read
Quoted experts
Dr. Mike Peterson Ph.D.,
Anne McConnell Ph.D.
Below we've compiled a list of the most critical administrative assistant, assignments skills. We ranked the top skills for administrative assistants, assignments based on the percentage of resumes they appeared on. For example, 21.9% of administrative assistant, assignments resumes contained data entry as a skill. Continue reading to find out what skills an administrative assistant, assignments needs to be successful in the workplace.

15 administrative assistant, assignments skills for your resume and career

1. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how administrative assistants, assignments use data entry:
  • Last assignment is with a prominent investment firm processing investment payments/data entry.
  • Performed a high volume of data entry that involved confidential information.

2. Human Resources

Human resources is a set of people in a business or a corporation that are designated to locate, interview, and recruit new employees into the company. They are also responsible to maintain the integrity of the employees and help them sort their problems out. They try to introduce and manage employee-benefit programs.

Here's how administrative assistants, assignments use human resources:
  • Provided Administrative/Secretarial Support to the Human Resources Department *Routed employee applications to the proper department *General Correspondence, faxing and copying
  • Worked a temporary assignment for WTAS a premier tax firm located downtown Chicago reporting directly to the Human Resources Manager.

3. Office Equipment

Here's how administrative assistants, assignments use office equipment:
  • Scheduled meetings, tracked office supply inventory, and implemented preventive maintenance agreements for office equipment at state office.
  • Assigned line equipment/office equipment, carrier systems and provided assignment for CLEC and business and residential customers.

4. Database Management

Here's how administrative assistants, assignments use database management:
  • Introduced and implemented document scanning software system, resulting in increased efficiency in administrative and business processes, and database management.
  • Demonstrated proficiency with the use of standard business productivity, computer database management and Internet applications on personal computers.

5. Purchase Orders

Here's how administrative assistants, assignments use purchase orders:
  • Reviewed purchase orders received for accuracy of services quoted.
  • Created and executed purchase orders by analyzing value vs. quantity, demand, and optimum purchase strategy utilizing ERP software.

6. Expense Reports

Here's how administrative assistants, assignments use expense reports:
  • Prepared itineraries, coordinated calendars, conference rooms, video conferencing, domestic and international travel, and reconciled expense reports.
  • Prepared domestic and international travel, obtained visas, prepared itineraries, and reconciled expense reports.

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7. Word Processing

Here's how administrative assistants, assignments use word processing:
  • General word processing for Marketing Department.
  • Maintained the filing, faxing, and word processing.

8. PowerPoint

Here's how administrative assistants, assignments use powerpoint:
  • Prepared economic presentations for various speaking engagements and meetings utilizing Microsoft PowerPoint.
  • Assisted with editing PowerPoint presentation, word documents for distribution.

9. Financial Reports

Here's how administrative assistants, assignments use financial reports:
  • Monitored and reconciles monthly grant expenses to ensure compliance with sponsor/donor regulations by using hospital financial systems and tracking financial reports.
  • Accounting/Bookkeeping-Tracked, organized and processed twice a month accounting and weekly payroll using QuickBooks, including financial reports for accountant.

10. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how administrative assistants, assignments use payroll:
  • Maintained data input of employee entitlement time, scanned and electronically filed payroll information.
  • Assisted contractors with questions regarding payroll, insurance, handing out payroll checks, auto-time corrections and problem resolution.

11. Front Desk

Here's how administrative assistants, assignments use front desk:
  • Front desk and receptionist duties - greeted clients, answered calls, handled incoming/outgoing mail.
  • Cover front desk, order supplies, and maintain files.

12. Telephone Calls

Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.

Here's how administrative assistants, assignments use telephone calls:
  • Opened mail and screened and directed telephone calls from a 30 line switchboard.
  • Received visitors and telephone calls, handling each professionally and courteously.

13. Provides Administrative Support

Here's how administrative assistants, assignments use provides administrative support:
  • Manage Executive member of management schedule and provides administrative support to alternate management as well as clients.
  • Position provides administrative support to managers, directors and vice presidents and executive vice presidents.

14. Administrative Tasks

Here's how administrative assistants, assignments use administrative tasks:
  • Preformed moderately complex administrative tasks for department.
  • Performed administrative tasks at such organizations as The Red Cross, St. Thomas Hospital, Third National Bank, and Vanderbilt.

15. Clerical Support

Clerical support performs activities that must be done in every workplace in order to support the company going forward. These duties, which come within the category of clerical support, are typically delegated to entry-level employees since they are simple and easy to learn. Even though clerical duties like printing and filing are easy, they require time and in many instances, other workers are preoccupied with other activities and unable to keep up with all that needs to be accomplished. As a result, many businesses employ clerical support staff who are solely responsible for these duties.

Here's how administrative assistants, assignments use clerical support:
  • Presented general administrative and clerical support including mailing, scanning, faxing and copying to management.
  • Provided administrative and clerical support to twelve program coordinators and the Director.
top-skills

What skills help Administrative Assistants, Assignments find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on administrative assistant, assignments resumes?

Dr. Mike Peterson Ph.D.Dr. Mike Peterson Ph.D. LinkedIn profile

Department Chair and Associate Professor of English, Dixie State University

Writing skills have always been valued by employers, but anything that shows an ability to write, produce, or communicate in digital spaces will stand out. While employers are becoming increasingly comfortable having employees work and collaborate digitally (from home or elsewhere), they may still be reluctant to train employees how to do that. They want to see evidence that applicants will know how to use technology and stay productive without extensive training and without a supervisor having to stand behind them. That isn't to say training won't take place, but employers want to use their valuable time and resources training employees on their own systems, policies, and procedures; they don't want to have to show new-hires how to use Zoom, how to format a memo, how to write an email, or how to co-edit a document using OneDrive.

What administrative assistant, assignments skills would you recommend for someone trying to advance their career?

Anne McConnell Ph.D.

Professor, West Virginia State University

I would encourage someone taking a gap year to branch out, seeking work experiences and employment situations that expose them to new skills and allow them to interact with a diverse set of people. Sometimes we find ourselves in a bubble-communicating with the same people, who tend to share the same ideas-and a gap year provides the opportunity to extend beyond that. Employers value employees who have open, flexible minds, and seeking out experiences that demonstrate that openness can be helpful.

What type of skills will young administrative assistant, assignmentss need?

Angela Robbins Ph.D.Angela Robbins Ph.D. LinkedIn profile

Associate Professor of History, Meredith College

History majors are in high demand in government, business, and non-profits because of the knowledge and skills they gain in the classroom. History majors, in particular, are especially good at contextualizing-that is, explaining how an event or discussion fits within the big picture. This includes how things that are going on today-such as the Capitol riot on January 6-connects to the Constitution, the balance of powers, the way democracy works, and related issues such as the implications of propaganda and misinformation. This goes well beyond merely expressing an opinion or debating two sides of an issue. Students of history do their research and practice skills of analysis, collecting and scrutinizing evidence rather than taking something at face value or only relying on a single source. We take sources apart to evaluate the credentials of their creators and search for bias. We examine sources from various creators so we take into account multiple experiences and points of view. Then we synthesize-or bring the sources together-in order to communicate what it all means. These skills are desired by employers and translate well into many careers and work environments. Seeking good evidence to answer questions and solve problems, whether that's in the classroom today or working with clients later, is a skill that employers highly value.

Students are practicing other skills that are necessary to success in the workplace, whether that will be in person or online. Time management, seeing a project through from start to finish, hosting and contributing to meetings, working on a team-whether it's two people or ten-and creating appropriate types of presentations to communicate ideas are all things our students can tell their employers they will come in with so they can hit the ground running. In addition, our majors develop self-awareness, empathy, and an appreciation of diverse opinions and approaches to problems through investigation of the life experiences of historical figures and their classroom discussions with classmates. Certainly, every employer wants you to learn the specifics within their sector, but these skills are fairly universal and will benefit majors as they move from the classroom to career.

What technical skills for an administrative assistant, assignments stand out to employers?

Christi Patton Luks

Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology

I've always felt that the most important thing we teach our students is problem-solving skills. The students who can readily relate the theory to their practical experience to develop new solutions are the most valuable. Engineering students that are active on design teams or took advantage of internships and co-ops are in great position for this.

What soft skills should all administrative assistant, assignmentss possess?

Brandy BaileyBrandy Bailey LinkedIn profile

Career Coach, Ohio University - Lancaster Campus

Soft skills may vary depending on the employer, industry, and personal opinions. My biggest ones are communication skills, adaptability, self-awareness, teamwork, problem-solving, intercultural competency, creativity or innovation, and time management.

List of administrative assistant, assignments skills to add to your resume

Administrative assistant, assignments skills

The most important skills for an administrative assistant, assignments resume and required skills for an administrative assistant, assignments to have include:

  • Data Entry
  • Human Resources
  • Office Equipment
  • Database Management
  • Purchase Orders
  • Expense Reports
  • Word Processing
  • PowerPoint
  • Financial Reports
  • Payroll
  • Front Desk
  • Telephone Calls
  • Provides Administrative Support
  • Administrative Tasks
  • Clerical Support
  • Conference Calls
  • Event Planning
  • Meeting Minutes
  • International Travel Arrangements
  • Computer System
  • Real Estate
  • Administrative Assignments
  • Calendar Management
  • Appointment Scheduling
  • Office Support
  • SharePoint
  • Service Orders
  • A/R
  • Administrative Functions
  • Lotus Notes
  • Bank Deposits
  • Phone Lines
  • Administrative Assistance
  • FedEx
  • Problem Resolution
  • Mass Mailings
  • QuickBooks
  • ADP

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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