Legit Data Entry Jobs You Can Do From Home

By Chris Kolmar - Oct. 14, 2020

Find a Job You Really Want In

Finding a job over the internet can be a little unnerving. After all, how can you know that it is legitimate and not a scam?

Working from home has become the new norm, with the current pandemic still at large, more and more people are looking for jobs outside of the office. Many are looking for a job that pays well and offers some sort of stability.

Over the last few months working remotely from the safety of your own home has become a lot more possible. Because of COVID-19 and social distancing, searching for an at-home position is now more accessible than before. Employers are beginning to reach out and search for people to work from home. There are even tools making finding a new recruit less time consuming and at a significantly lower cost.

You are probably wondering which position would be the best fit for you and your skillset. One of the most common jobs for you to find while working from home is data entry.

Here you will learn more about what data entry is, the skills and qualifications it requires, and what equipment is needed to do the job.

What Is Data Entry?

Data entry is the process of entering, or transcribing, information into a database or common format for further analysis. People who start working in data entry can transcribe, update information in a database, and even record sales figures. Some of the most common positions in this versatile field are Data Entry Operator, Medical Records Data Entry Clerk, and Personnel Records Data Entry Clerk.

When you think about the term data entry, the first thing that comes to mind is inputting numbers into a system. However, it is much more than that. The beauty of data entry is that it is not specific to one particular position. Luckily getting into data entry is not very complicated — it only requires you to have a high school diploma or a GED, excellent reading, and typing skills.

Data entry is also a great way to get your feet wet and begin gaining experience. Keep in mind that if you choose to work remotely, chances are you will be brought on as an independent contractor. This means that even though you are being paid accordingly for working from home as an independent contractor, you are less likely to receive the same benefits as other employees.

What Skills Do You Need For An Online Data Entry Job?

Though they may not ask you for a four-year degree to become a data entry clerk, you must contain a unique set of skills and qualifications. A potential candidate needs to be someone that is well organized, self-motivated, and have an extreme attention to detail.

They also need to be proficient on the computer. Most, if not all, the work a data entry specialist, must do is on the computer. Therefore, the person who is given this employment opportunity must know essential commercial software such as Microsoft Office.

You will also need to be fast and proficient at typing. Being able to type fast and accurately is extremely important in this job. Being a good typist will help you move more efficiently from one assignment to the next.

Keep in mind that if you do not possess a quick typing skill, that does not mean you cannot obtain this role. Typing is all about training your muscle memory. Enroll in a class that can help you improve your typing skills over time.

What Equipment Do You Need For Online Typing Jobs?

Like every job requires an employee to have an adequate tool to perform the job. The same can be said about a data entry job. For this position, you will need the following tools and equipment:

  • A desktop or laptop

  • Data entry software

  • Fast connection to the internet

  • Designated desk

  • A quiet room to do your work

Which Services Can Be Used For Communication Between Teams?

Communication is one of the most vital things about any job, especially if you are working from home. Fortunately, with today’s technology, communications between team members have become a lot more accessible.

Because many of us are still confined in our home, communication software has become common. Here are some communication tools you may encounter while working from home:

  • Slack. This is a messaging platform that gives people the opportunity to connect and keep each other well informed.

  • Microsoft Teams. Teams work as a collaboration platform that is a part of the Microsoft Office 365 Suite. With this software, you will be able to have team meetings and share documents with your coworkers.

  • Cisco WebEx. This is considered to be a conferencing platform used for presentations, info sections, and demonstrations.

  • Google Docs. This is a free word-based processor similar to Microsoft Office. With this platform, you will be able to share and edit documents with your team members.

  • GoToMeeting. This is a teleconferencing platform where you will be able to schedule a meeting with your boss, coworkers, or clients.

  • Asana. This software allows members to monitor projects and assignments closely.

  • Dapulse. Dapulse is considered to be very user friendly. This is a communication tool that helps you collaborate effectively with your team.

  • Monday.com. This is a great tool to monitor your team’s progress, track and organize your projects for a better workflow.

  • Zoom. Over the last few months, Zoom has become a very popular platform for group gatherings because of social distancing. It allows up to 300 participants.

Online Data Entry Jobs

As mentioned above, data entry jobs are not specific to one particular industry. Most of these jobs are geared towards general office responsibilities. Here are some examples of different types of data entry positions:

  • Data Entry Clerk. A data entry clerk’s main job is to input on to the company’s system. Most of the time, the data they receive is given to them as a hard copy, and they type it into the computer.

  • Transcriptionist. These are people who will type recordings and audio files into text. This job is generally offered in legal and medical offices.

  • Data Entry Keyer. According to the U.S. Bureau of Labor Statistics, a data entry keyer is a person that operates data entry devices. This job involves scanning data into a computer.

  • Typist. A typist is a person whose main job is typing, whether it is minutes from a meeting, text from a hard copy, or reports.

  • Accounting Data Entry Clerk. This is a person that is in charge of maintaining accounting documents.

Overall a data entry clerk’s primary responsibility is to enter and sort data from a company or organization files into the database. This position also requires scanning documents, assisting in generating reports, and correcting data when needed.

Remember, this is not a role that is specific to a single field. For instance, if you are currently studying law, working as a data entry clerk at a legal office can help you get a view into that world.

How Much Money Can You Expect To Earn Working As A Data Entry Clerk?

People that work as Data Entry Clerks at home are most likely doing it as independent contractors– this means that they might not even earn minimum wage. Generally, people that work from home as an independent contractor are paid per project. Thus, it is highly likely that most people take on a data entry position as a part-time.

According to the U.S. Bureau of Labor Statistics, Data Entry Clerk earns from a minimum wage of $23 per hour. However, this wage is more specific to people working in an office environment, not necessarily for those who are working from home.

Keep an Eye Out For Scams

We have all heard it before, looking for a job over the internet can open you up to get scammed. Keep a watchful eye out for any random emails you might receive, offering you an opportunity of employment. Some go as far as asking you for an incentive to guarantee you get hired even before you have been asked to interview for them.

Others will even offer to send you an advance payment even before you have agreed to do the job.

Before agreeing to any job offer, be sure to do your research on the person reaching out and the company that is offering you the job.

Final Thoughts

One of the great things about Data Entry is that it allows you to get your foot into the field of your choice. Even if you decided that this position is not the one for you, it would enable you to gain work experience and make you more desirable to other companies in the future.

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Never miss an opportunity that’s right for you.


Chris Kolmar

Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

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