How To Write A Salary Increase Letter (Ask For A Raise Examples)

In today’s competitive job market, knowing how to request a salary increase in writing is essential. Articulating your reasons clearly can be challenging, but a written request allows you to present your case thoughtfully and specifically. This format not only helps you avoid miscommunication but also provides a formal record of your request.

In this article, we’ll outline how to craft a compelling salary increase request letter, offer sample letters for various scenarios, and discuss the best timing for sending your request.

Key Takeaways

• Submit a salary increase letter when your company is thriving, when it’s been at least a year since your last raise, and when you can demonstrate your increased value as an employee.

• Clearly articulate your reasons and justifications in your letter, along with the specific salary you are requesting.

• Maintain professionalism by avoiding complaints, comparisons to coworkers’ salaries, or references to personal financial situations in your pay increase letter.

How to Write a Salary Increase Letter

Begin your salary increase letter by clearly stating its purpose and reason for your request. Avoid burying this information deep in the text; it should be evident within the first few lines. Below is a step-by-step guide on how to structure your letter:

1. State the Purpose of Your Letter. Be direct: your aim is to request a raise. Mention your tenure with the company and express your appreciation for your role to provide context.

2. Explain Your Reason for Requesting a Raise. Refer to the factors mentioned earlier regarding timing, such as your contributions or the company’s performance.

3. Justify Your Request. Preparation is key. Highlight your recent achievements that demonstrate your value to the company, and consider including any accolades or awards you’ve received. If relevant, present salary data to substantiate your case for being underpaid.

4. Specify Your Desired Salary. Be clear and specific about what raise you are requesting, whether it’s a fixed dollar amount or a percentage increase. Research industry standards to propose a reasonable figure; for instance, merit-based raises typically hover around 3% to 5%.

5. Express Willingness to Negotiate. Avoid appearing demanding. Indicate that you’re open to discussing a fair solution that benefits both parties.

6. Thank the Reader for Their Consideration. Being polite goes a long way. Express gratitude for the time taken to review your request.

Sample Salary Increase Letter to Employer

Below are sample salary increase letters tailored to different situations. Make sure to customize these templates to reflect your circumstances before sending them to your employer.

1. Salary Increase Request Email Sample

   Subject: Salary Increase Request – Tim Felton

   Dear Ms. Hutchins,

   I hope this message finds you well. I am writing to formally request a salary increase. I have thoroughly enjoyed my role as a Digital Marketing Manager at XYZ Corp for the last four years, and during this time, my responsibilities have expanded significantly. I believe my contributions have added considerable value to our team and the company.

   Given my recent accomplishments, I feel a raise of at least 10% is warranted. Over the past year, I have:

   • Integrated our social media channels, boosting website traffic by 23%

   • Launched our product campaign in the Midwest, opening a new market and enhancing our growth potential

   • Streamlined processes to improve team efficiency in response to the evolving digital landscape

   • Successfully managed a remote team, earning positive feedback on my leadership style

   In addition to my communication and leadership skills, I’ve developed HTML and Python skills that facilitate closer collaboration with our web developers, simplifying our product development process.

   After researching industry standards, I’ve found that my current salary of $58,000 is below the median for digital marketing managers in our region, which is approximately $65,000. Therefore, I am requesting a 10% increase to align my salary with market rates.

   Thank you for considering my request. I am open to discussing this further and finding a solution that works for both of us.

   Sincerely,
   Tim Felton

2. Salary Increase Letter Following One Year Sample

   Jane Foster
   Sales Lead
   123 Brooklyn Ave
   New York, 10001
   May 2, 2026

   Mark Hanson
   Director of Sales
   XYZ Company
   123 Brooklyn Ave
   New York, 10001

   Dear Mr. Hanson,

   I hope this letter finds you well. I am writing to discuss the possibility of a salary increase in recognition of my contributions to XYZ Company over the past year. I have thoroughly enjoyed my time with the team and am proud of the growth we’ve achieved together under your leadership.

   During my time as Sales Lead, I have consistently exceeded expectations and delivered high-quality results. Some of my notable achievements include:

   • Surpassing sales targets and meeting my quarterly quotas consistently.

   • Successfully negotiating deals that ensured mutually beneficial outcomes for both clients and the company.

   • Receiving positive feedback and testimonials from clients, reflecting their satisfaction with my sales approach.

   In light of these contributions, I kindly request a salary increase of 10%. This adjustment would not only acknowledge my efforts but also motivate me to continue excelling in my role.

   I would appreciate the opportunity to discuss this further in person and explore a solution that recognizes my contributions while aligning with the company’s goals.

   Sincerely,
   Jane Foster

3. Salary Increase Request Due to Cost of Living Sample

   Subject: Salary Increase Request – Amber Tomlinson

   Dear Mrs. Everly,

   I hope you are doing well. I am writing to discuss the possibility of a salary increase due to the escalating cost of living. As a committed member of the ABC Corp team, I have greatly enjoyed contributing to our success and growth.

   The rising cost of living has significantly impacted my financial situation, particularly regarding everyday expenses. I believe my request for a 10% salary increase is fair and reflective of my ongoing dedication and contributions to the company.

   Throughout my time here, I have consistently met and exceeded my goals while bringing in numerous new clients.

   I value my positive relationship with ABC Corp and remain committed to our collective success. I look forward to discussing this matter further with you.

   Thank you for your time.

   Sincerely,
   Amber Tomlinson

Salary Increase Letter Template

Below is a customizable salary increase request letter template. Tailor it to your specific circumstances before sending it to your employer.

Why Put a Salary Increase Request in Writing?

Submitting your salary increase request in writing is crucial as it creates a formal record of your request. This documentation is valuable should you need to revisit the matter later. Here are additional reasons for putting your request in writing:

• Your company will keep it on file. This means if your request is denied or you receive a smaller raise than anticipated, the company can refer back to your original request, which may expedite future discussions.

• It reduces awkwardness. Writing your request allows you to express your thoughts without the pressure of an in-person conversation. This approach can lead to a more effective and straightforward request.

Who Should You Send Your Salary Increase Letter To?

Address your salary increase letter to the individual responsible for salary decisions, which could be your manager or HR representative. If unsure, consult your human resources department for guidance. Avoid bypassing the direct supervisor to maintain professionalism and improve your chances of receiving a favorable response.

When Should You Send a Salary Increase Letter?

Timing is crucial when sending your salary increase letter. Consider submitting it when:

• The company is performing well. If business is thriving, management may be more inclined to approve salary increases for high-performers.

• You’ve completed a significant project. Successful completion of a substantial project is an opportune time to request a raise, especially if your contributions were impactful.

• It’s been over a year since your last raise. Most companies conduct annual reviews, making this a natural time to request a salary review.

• During performance reviews. Your performance review is an excellent opportunity to discuss a raise, especially if your feedback is positive.

• Your salary is below market rates. If your salary is below the average for your role in your area, this is a strong point to include in your request.

• You’ve taken on additional responsibilities. If your role has expanded without a corresponding salary adjustment, it’s time to address this discrepancy.

• You’ve improved your skills. New skills that enhance your value to the company can justify a salary increase.

What Not to Include in a Salary Increase Letter

When writing your salary increase letter, avoid the following:

• Complaints. Avoid a tone that suggests entitlement or dissatisfaction; focus on your contributions instead.

• Coworkers’ salary information. This letter is about your performance and compensation, not others’.

• Personal financial situations. Your financial challenges do not warrant a raise—focus on your professional achievements.

• The company’s financial situation. While it’s good to know when the company is thriving, don’t reference its finances in your request.

Salary Increase Letter FAQ

1. How do I write a good salary increase letter?

   Clearly state the purpose, your reasons and justifications for the request, and the salary you’re asking for. Keep it concise but detailed enough to strengthen your case.

2. What not to say when asking for a raise?

   Avoid complaints, coworker salary comparisons, and personal financial needs. Don’t mention the company’s financial situation either.

3. Can I get fired for asking for a raise?

   Technically, yes, but it’s rare for companies to act on such grounds, as it reflects poorly on their practices.

4. What is a fair raise to ask for?

   A raise of 10-20% is generally considered fair. Ensure you can substantiate your request with solid reasons and be open to negotiation.

5. How to ask for a salary increment politely?

   Address your employer respectfully and express gratitude for your role in the organization. Timing is key; consider asking during positive business periods or after completing major projects. Always leave room for negotiation and thank the reader again.

Ask the Experts

How to Write a Salary Increase Letter

Lesa Edwards
CEO, Exclusive Career Coaching

It’s essential to focus on your contributions, achievements, and how your salary compares to the local market. Avoid discussing personal situations, as they are not relevant to your request.

How to Write a Salary Increase Letter

Julie Sliga
Owner, Career Counselor at Panoramic PDX

Companies conduct extensive salary research and develop competitive pay structures. Ensure your research is thorough; you want to accurately reflect your qualifications and experience when assessing your market value.

References

1. U.S. Bureau of Labor Statistics – May 2026 State Occupational Employment and Wage Estimates

Author

Matthew Zane

Matthew Zane is the lead editor of Zippia's How To Get A Job Guides. He is a teacher, writer, and world-traveler that wants to help people at every stage of the career life cycle. He completed his masters in American Literature from Trinity College Dublin and BA in English from the University of Connecticut.