How To Say Thank You For Your Time

by Chris Kolmar
Get The Job, Guides, Post Interview - 3 weeks ago

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Showing gratitude is an integral part of any business. Saying thank you can increase job performance, help elevate company morale, and be all-around beneficial for any organization. When working in any professional environment, it is essential to notice others’ work and show appreciation for their achievements.

However, it would be best if you consider saying thank you long before you land the job.

Letting a recruiter know how thankful you are after an interview can increase your chances of getting a call back from a recruitment manager.

One of the best ways to leave an impression with any prospective employer is by sending them an email thanking them for their time. This is crucial when applying to any job and keeps you fresh on the interviewer’s mind. It shows that you acknowledge the value of their time during the hiring process.

Here you will learn when it is appropriate to thank someone for their time and some alternative ways to do so without sounding too generic.

When And Why You Thank Someone For Their Time

When you are thinking about writing to a recruiter, timing is everything. Make sure that when you send the email, you do so in a timely manner. Ideally, you should be sending your response within the first twelve (12) to twenty-four (24) hours after the interview.

Being courteous is something that we, as a society, should never stop doing. With all the hustle and bustle, we sometimes forget that time is fleeting. Thanking a hiring manager for their time shows them a level of gratitude they will appreciate, and help you stand out among the other applicants.

Expressing your appreciation can help make you feel happier at work. It can also help strengthen your relationship with your coworkers. People generally tend to feel good after others take the time to notice their hard work. It motivates them and improves their overall mood in the office.

Showing gratitude can also increase a person’s self-esteem. By letting an employee or coworker know that how thankful you are for taking the time and energy is a way to boost positivity and increase productivity.

You might also want to take the time to thank your clients for their business. Showing appreciation to your clients can inspire loyalty and guarantee their return.

When Is It Appropriate To Say Thank You For Your Time

Sometimes, it can be challenging to determine when the best time to send an email that shows your gratitude. The last thing you want is for your message to get lost within the shuffle or risk sounding too needy.

Keep in mind that saying thank you for your time is not exclusive to only applicants thanking prospective employers. You can also thank a coworker for helping you with a project, professional advice, and even for taking the time to take care of things while you were on leave.

There are many various occasions in which you can thank someone for their time. Here is a list of distinctive moments in time when a person should express their appreciation.

  1. Thank you for your consideration. After an interview, remember to thank the person who is interviewing you. If you have had multiple interviews with the same company, try to make each message contain points discussed in every meeting. You will want toavoid sounding too generic–doing so can make it sound cold and impersonal. Remember, the goal is to stay fresh on their mind and stand out among other applicants.

  2. Thank you for your help. When in a professional setting, thanking someone for taking the time to help you can help strengthen your professional relationship. When you thank your college, remember to offer them to return the favor sometime in the future. Owing someone a favor in the business world can help you advance later on in your career.

  3. Thank you for the advice. When taking someone’s professional advice, you should thank them for their input. You will want them to know that you value their opinion. No matter how small or straightforward this advice might be, they still took time out of their busy schedule to help you out, and you should let them know you are appreciative.

  4. Thank you for your recommendation. If you ask a friend or former employer to write you a letter of recommendation, it is only common courtesy to thank them for their time. After all, they are under no obligation to write this letter for you.

  5. When you are thanking a mentor. When you start out in a professional environment there is almost always someone who will take you under their wing. It takes a lot of hard work and patients to mentor someone. They will need to take time away from their job to make sure you succeed. Be sure that you let you know how thankful you are for helping learn the rope at the office.

  6. Thank them for taking care of business. There comes a time when you might need to take a leave of absence. It is entirely understandable. There are many reasons why you might need to take time. For example, falling ill, caring for your family, losing a loved one, the need to further your education, or feeling burnt out and overworked.

  7. But what happens to your work during this time? Most likely, it will be reassigned to a coworker. Be sure to reach out to them to let them know how grateful you are to them for taking on the extra work.

  8. Thank you for volunteering. If anyone deserves to be shown gratitude for taking time out of their busy lives, it is a volunteer. People who volunteer are not looking to be praised for being there. However, it wouldn’t hurt to show a little gratitude to their help. This will not only feel good about the work that they are doing, but will also feel the need to continue volunteering.

  9. Thank you for taking the time to listen. When you are trying to sell a product to a potential client, it is expected for you to thank them for taking the time to listen to your presentation. Letting people know how grateful you are for their business will help them with their decision to stay loyal to your company.

15 Ways to Say “Thank You for Your Time”

There are many alternatives to saying, “Thank You For Your Time.” This will all depend on the reason why you are grateful. Regardless of the reason, it would be best if you always remembered to take the time to let people know how thankful you are for their time.

  1. Thank you for your time

  2. Thank you for your consideration

  3. Thank you for your time and effort

  4. I appreciate the time you have to take to help me

  5. Thank you so much for your assistance

  6. Thank you for all your years of service

  7. I am grateful for the opportunity to work with you all these years

  8. Thank you for your recommendation

  9. Thanks for everything you have done

  10. I honestly appreciate your help with the project

  11. Thank you for taking over the project in my absence

  12. I wanted to express my gratitude for taking the time to train me

  13. I am thankful that you are my mentor

  14. I appreciate your support during this time

  15. Thank you for putting in the extra work

Things To Avoid When Saying Thank You For Your Time

There are many things you should avoid when you are trying to thank someone for their time. These mistakes can reflect poorly on your person and make it seem like you are the wrong person for the job.

  1. Waiting too long to send a thank you email. Avoid putting off your thank you email if you can try to send this email within the following business day. Hiring managers have to go through hundreds of applicants by sending them an email thanking them for the time and consideration you are putting the odds in your favor.

  2. Sending the same thank-you letter to people. As mentioned above, it is essential not to let your email be too generic. Most people can tell whether or not you have used a template. Try to bring up crucial points you spoke about during your interview.

  3. Writing a long email. Writing a short and to the point email can be much more appealing to people. The truth is most people do not have time to sit down and read a six-paragraph email. Try to only include key elements in your message and keep it short.

  4. Avoid writing a thank-you email if you feel forced to write one. Believe it or not, it is pretty easy to transmit tone in your email. Remember that you are trying to convey gratitude, and your message should reflect that. When saying thank you to a hiring manager, be sure that you also let them know how excited you are at the prospect of working for them.

Final Thoughts

Now you know the importance of taking the time to show how grateful you are for the opportunities that come your way. This can very well be the difference between getting called back for a second interview.

Not thanking someone for their time can make you come across as ungrateful and cold. This can also affect company productivity and morale.

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