At TI Communities, we are committed to creating vibrant and thriving communities that enhance the lives of our residents. We specialize in managing residential properties that provide exceptional living experiences. With a strong focus on quality, innovation, and sustainability, we strive to be a leader in the real estate industry.
As the Assistant Property Manager, you will play a crucial role in upholding our mission. You will be part of a dynamic team that strives for excellence. We value innovation, professionalism, and a strong commitment to resident satisfaction.
WHAT WE OFFER:
Renewal bonus
Leasing bonus
Free medical
Dental
Vision
401k matching
Paid time off
Company paid holidays (including your birthday!)
Volunteer time off (up to 16 hours)
Housing discount (after 90 days)
Pet insurance
FSA
HSA
HOW YOU WILL MAKE AN IMPACT
Assist the Property Manager in all aspects of property management, including LIHTC recertification/requalification, apartment occupancy, leasing, rent collection, resident enrichment, and customer service.
Ensure property is in compliance with all regulatory agreements, program guidelines, and company procedures.
Assist with recertifications.
Coordinate compliance inspections.
Contribute to marketing and leasing efforts to attract prospective residents.
Conduct property tours, highlighting the unique features and benefits of our communities.
Assist in the screening and selection process of prospective residents.
Ensure accurate and up-to-date records of apartment availability and occupancy rates.
Manage the leasing process, including the preparation and execution of lease agreements.
Provide exceptional customer service to prospective and current residents.
Address inquiries and concerns promptly and professionally.
Timely collection of rent payments from residents and maintenance of accurate records.
File evictions when necessary.
Collaborate with the Property Manager and the Impact Team to organize and coordinate community events and activities.
Foster positive relationships with residents and address their concerns effectively.
Coordinate maintenance requests and ensure prompt resolution.
Stay informed about industry trends and best practices to continuously improve service delivery.
WHAT YOU NEED TO SUCCEED
Previous experience in property management or customer service is strongly desired.
LIHTC Certification or Specialization
Strong interpersonal and communication skills, with the ability to build rapport with diverse individuals.
Excellent organizational and time management abilities to handle multiple tasks effectively.
Proficiency in property management software and the Microsoft Office suite.
Knowledge of Fair Housing regulations and leasing practices is an advantage.
Flexibility to work evenings and weekends, as required.
OUR CORE VALUES
Instill Hope
Expect Excellence
Inspire Service
Embody Integrity
Exude Joy
TI Communities is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Assistant property manager job in San Francisco, CA
A leading nonprofit organization in San Francisco is seeking a Senior Property Manager to oversee multiple housing sites. The role involves ensuring quality housing for vulnerable populations, managing staff, and collaborating with external partners. Ideal candidates should have substantial property management experience and a high school diploma. Notably, the position offers competitive compensation of $80,000 to $88,000 annually and extensive benefits including health coverage and professional development opportunities.
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$80k-88k yearly 5d ago
Assistant Property Manager
GJL Partners
Assistant property manager job in San Francisco, CA
Compensation: $85,000-$100,000 base + bonus
Benefits: Health care, 401(k), commuter benefits, lunch stipend
About the Role
We are seeking a detail-oriented and proactive Assistant Property Manager to support the management of a portfolio of commercial and multifamily properties across the San Francisco Bay Area. This role is ideal for someone with strong financial and operational experience who wants hands-on exposure to property management while working closely with senior property managers and ownership.
You will play a critical role in financial management (collections, AP/AR), tenant relations, vendor coordination, and day-to-day property operations, ensuring assets are well-run and tenants receive a high level of service.
Key Responsibilities
Financial & Accounting Support
Manage rent collections, monitor delinquencies, and follow up with tenants
Handle accounts payable and accounts receivable (AP/AR)
Assist with monthly financial reporting, CAM reconciliations, and variance explanations
Review invoices for accuracy and coding; coordinate timely payments
Support annual budgeting and reforecasting processes
Property Operations
Assist with daily operations for commercial and multifamily properties
Coordinate with vendors and contractors for maintenance, repairs, and capital projects
Track work orders and ensure timely resolution
Support property inspections and ensure compliance with local regulations
Tenant & Vendor Relations
Serve as a point of contact for tenants regarding billing, service requests, and general inquiries
Assist with lease administration, including abstracts, renewals, and move-ins/move-outs
Maintain positive relationships with vendors, utilities, and service providers
Administrative & Reporting
Maintain accurate property records, leases, and certificates of insurance
Support audits and lender requests as needed
Assist senior property managers with special projects and portfolio initiatives
Qualifications
Required
2+ years of experience in commercial and/or multifamily property management
Strong experience with collections, AP/AR, and basic property accounting
Proficiency with property management software (e.g., Yardi, AppFolio, MRI, or similar)
Solid Excel skills (budgets, reconciliations, reporting)
Strong organizational skills and attention to detail
Excellent communication and follow-up skills
Preferred
Experience in the San Francisco Bay Area market
CAM reconciliation experience
Real estate license (or willingness to obtain)
Experience supporting multiple properties or mixed-use portfolios
Compensation & Benefits
Base salary: $85,000-$100,000 (depending on experience)
Performance bonus
Health care benefits
401(k)
Commuter benefits
Lunch stipend
Growth opportunities within a stable and expanding real estate platform
$85k-100k yearly 1d ago
Assistant Property Manager
RETS Associates
Assistant property manager job in Irvine, CA
RETS Associates, on behalf of its client, a diversified real estate investment firm, is seeking a Property Manager (PM) to be based out of their Irvine, CA office. The PM will oversee a 1.2MSF industrial portfolio (very high tenant count) in Orange County. The PM will be responsible for the day-to-day operations including financial administration, tenant relations and customer service, and project management of capital improvements.
Specific Responsibilities:
Oversee management of building operations, including on-site engineering staff, service contractors, and vendors.
Oversee work order and tenant service requests. Review work order logs to ensure timely and thorough completion of tenant service requests.
Responsible for the preparation and administration of annual budgets and strategic asset plan for the property. Complete quarterly financial reports and annual business plan.
Responsible for vendor management, administration of all contracts including rebidding and negotiating contracts as appropriate to ensure the highest level of property maintenance and tenant services at market competitive rates.
Qualifications:
Bachelor's degree preferred
California real estate license preferred
4-7 years of experience in commercial property management focusing on multi-tenant industrial, retail or office assets is preferred
Working knowledge of Yardi is preferred
Strong property management knowledge
Strong communication skills and high polish
Compensation: $90K-$100K base salary, up to 10% Discretionary Bonus DOE
$90k-100k yearly 4d ago
Property Manager (temp)
Endeavor Agency
Assistant property manager job in Long Beach, CA
About the Role
We are seeking a detail-oriented and collaborative Property Manager to oversee daily operations of trophy commercial office property on a temporary basis, February through May. This on-site role requires strong organizational skills, financial acumen, and the ability to manage tenant relations, vendor contracts, and building staff in a dynamic environment.
Key Responsibilities
Manage property operations including budgets, reporting, accounts payable/receivable, and cash distributions
Oversee vendor contracts, tenant requests, and construction management support
Supervise Assistant Property Manager and 8+ building staff (engineering, janitorial, security, parking)
Prepare annual budgets, operating expense calculations, and monthly tenant rent statements
Conduct site visits, ownership meetings, and provide regular updates
Qualifications
3+ years of office property management experience
Bachelor's degree required
California Real Estate License preferred
Proficiency in Yardi, MS Office; Kardin a plus
Strong communication, problem-solving, and time management skills
Ability to work independently and adapt to changing priorities
Compensation & Benefits
Competitive salary: $50-55/hour
Equal opportunity employer
Job Types: Full-time, Temporary
Work Location: In person
$50-55 hourly 3d ago
Assistant Property Manager
Pop-Up Talent 4.3
Assistant property manager job in Santa Clara, CA
Santa Clara, CA 95054 (onsite)
Salary: 75-88K
The Assistant Property Manager is charged with supporting management's efforts in the day-to-day implementation of policies, procedures and programs that will ensure a well-managed, well-maintained building, placing maximum emphasis on positive responses to the concerns and needs of the tenants, environmental health and safety, and quality programs in coordination and conjunction with the Owner's goals and objectives
RESPONSIBILITIES:
Property Maintenance:
Regular, periodic inspections of properties as directed by SPM/PM (minimum of 2 times per month; 1 time per week is preferable) to ensure standard high-quality appearance and provide recommendations for maintenance / upgrades as necessary
Weekly vacancy inspections as directed by SPM/PM
Complete project walk-throughs as requested by SPM/PM, utilizing a walk-through checklist
Continue an ongoing familiarity with all projects to assist SPMs/PMs
Perform administrative functions for SPM/PM as requested, including typing general correspondence, proposals, reports, and lease amendments
Work with the PA and assist in maintaining property management files in an orderly and efficient manner
Work with the PA and assist in maintaining the HVAC maintenance compliance program and tenant insurance compliance program
Work with SPM/PM and PA to assist in scheduling hazmat audits and administrative coordination of the program
Work with the PA and assist in processing contracts
Tenant/Vendor Relations:
Assist in performing tenant move-in and move-out walk-throughs and creating punch lists. Follow through with scheduling of work to obtain completion of punch list items. Re-inspect as required
Work with PA to coordinate facets of tenant move-in/-out process as directed, including power changeover, move-in package preparation, suite and directory signage ordering, gift ordering, and directory updates
Assist in processing and coordinating tenant requests for service. Follow through request to completion, including scheduling vendor work and tenant notification
Maintain excellent tenant and client relations by responding to all requests in a timely, efficient, and courteous manner, with written follow-through as required
Assist with follow-up of corrective items to tenants and vendors as directed by SPM/PM
Financial:
Responsible for accounts receivable as requested by SPM/PM. Monitor receivables for all properties and ensure the timely receipt of all rents
Work with PA to follow up with tenants on delinquencies, send letters as required, and assess late charges if required. Complete analysis of tenant accounts as necessary
Work with SPM/PM on monthly review and approval of rent rolls, rent-up, and tenant statements
Review and approval of invoices up to the approved limit
Work with PA and assist with the preparation of three-day notices, Notices of Non-Responsibility
Works with his/her SPM/PM and accountant in the preparation of annual budgets, re-forecasting, reporting, and financial performance of the property
Assist SPM/PM with monthly/quarterly/annual reporting preparation as well as submittal to clients and ensure reporting is accurate and on time as required
Read Emon Dmon meters and work with SPM/PM and PA to calculate utility bill-backs to tenants, as required
General:
Work with SPM/PM to ensure status report information is correct and current
Work with the PA in processing incoming/outgoing daily mail for SPM/PM, copying, federal express package preparation, and drop
Cover for PA in his/her absence as required
Assist in departmental projects as required
On-call rotation (one week as backup; following week on call)
Know all properties and understand all emergency procedures
Respond to emergencies, including on-site, as required
Perform as part of the Emergency Response Team as required
Perform functions for VP as required
Participate in the overall property management team effort when requested
REQUIREMENTS:
Physical Requirements include:
Ability to lift and carry up to 25 pounds
Ability to stoop, crouch, bend, kneel, climb, and reach with hands and arms
Ability to climb stairs frequently throughout the workday.
Able to sit for extended periods of time
Must be able to hear, talk, and see well enough to communicate with coworkers and customers via phone, email, or in person
Must have manual dexterity to type, file, and operate common office equipment, including phones, fax machines, copiers, computers, and printers
Other Requirements:
Full-time salary position
At least 3+ years of directly relevant Commercial Real Estate Property Management experience
Strong working knowledge of MS Word, Excel, Outlook, and PowerPoint
Familiarity with maintenance accounting and/or budgeting software (Kardin)
Effectively prioritize, multitask, and time manage
Excellent people skills
Strong working knowledge of general office equipment (copiers, scanners)
Ability to effectively communicate both orally and in writing with peers, managers, and clients
Dependable and flexible, as well as possessing the ability to maintain a high level of confidentiality
Proactive, initiate follow-through
Work well in teams
The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this position description and/or assign tasks for the employee to perform, as the Company may deem appropriate.
We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.
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$42k-63k yearly est. 1d ago
Assistant Property Manager
Staffsourcing
Assistant property manager job in Los Angeles, CA
We are looking for a strong onsite Assistant Property Manager for a key location in Reseda, CA.
This important role will handle day-to-day operations of assigned properties fielding incoming tenant and vendor calls and requests via voicemail, phone and emails. Schedule work with vendors and contractors for the properties. Issue work orders as needed. Inspect properties on a minimum weekly basis and follow-up with maintenance requirements per inspection and budget requirements. Compose and issue notices and correspondence to tenants and vendors. Rent collections and notices for current and past tenants. Show space to prospective tenants, maintain check lists and follow-up for the tenant move-in process, including liaison for contractors, sub-contractors, vendors, tenant, brokers, and internal accounting department. Maintain checklists for move-out procedures and follow-up. Assist Senior Property Manager in the budget process. Other property management duties as assigned by the Senior Property Manager.
Key Responsibilities:
Phones (& E-Mails)
Phones calls included tenant questions/inquiry/complaints; vendors questions/inquiry; leasing calls; forwarded calls; lenders & insurance calls for all the buildings; after hours tenants/vendors/alarm emergency calls.
Work Orders
Initiate work orders.
Schedule/assign/discuss work orders with vendors, preferably meet vendors at the property(s) to discuss and review issues. Coordinate work with vendors.
Follow up work orders.
Inspect the work upon completion.
Close work orders / convert to payables.
Procure competitive bids from vendors for major new projects and deferred maintenance; preferably meet with vendors to discuss the work on site.
Oversee invoices for tenant direct charges
Utilities connection and disconnection for industrial parks.
Assist in providing building information for lender and insurance needs.
Schedule/supervise all major work per budget expense.
Supervise task list and day-to-day issues with the day porter.
Perform building walk-thrus per supervisor.
Correspondence like tenant memos; lease violation; Notice of non-responsibility forms
General office duties such as emailing, mailing & digital filing.
Day to day Responsibilities
Enforce Tenant Insurance requirements via notification system and follow-up with Tenants.
Input/update tenant contacts
Schedule with vendors tenant improvement work such as painting, carpet, detail cleaning, locksmith, etc. Coordinate with tenant the schedule of the above.
Continued follow up with vendors/tenants for status/completion of work
Assist with move out and move in process
Inspect vacated suites per supervisor request.
Credit and Collections
Manage delinquency collection, eviction and credit analysis for properties. With Property Manager coordinate with legal counsel, negotiate with current and ex-tenants regarding payment settlements. Communicate directly with property manager and leasing agent regarding delinquency status of their respective properties. Coordinate late charges to be applied to tenant records. Make adjustments to tenant ledgers. Prepare 3 Day Notices, files to the attorney for evictions or money judgments and go to court with attorney.
Requirements include:
Three to five years of commercial property management experience is required.
Work experience with Yardi (preferred), MS Office (Word, Excel, Outlook,)
A high level of organizational ability is required to multi-task in a fast-paced environment.
Good interpersonal communication skills due to the heavy interaction with tenants, and vendors.
No relocation: only local candidates will be considered.
$38k-58k yearly est. 4d ago
Property Manager
Insight Global
Assistant property manager job in San Francisco, CA
Insight Global is seeking a Property Manager that will support the Assets Manager in overseeing the physical operations and administrative functions of two of our client's commercial property - currently one is completed leased and the other is 85% leased. This role requires a seasoned professional who can hit the ground running with minimal training, manage high-value tenants, and deliver a white-glove experience. The ideal candidate will be highly organized, financially savvy, and an excellent communication. This role will be fully onsite Monday - Friday
Additional Responsibilities Include:
Manage building operations: Oversee staff and vendors (janitorial, security, engineering, etc.), maintain records, and ensure compliance with corporate policies.
Conduct inspections: Regularly inspect property areas, log issues in Angus, and ensure timely repairs and budgeting.
Lead tenant relations: Host meetings, resolve concerns, manage surveys, and maintain strong communication with tenants.
Oversee vendor performance: Act as primary contact, inspect completed work, and maintain contracts and PO tracking.
Support risk management: Coordinate emergency drills, maintain incident records, and ensure insurance compliance.
Review payables: Validate invoices, resolve discrepancies, and monitor utility postings and spreadsheets.
Manage receivables: Run aging reports, follow up on outstanding payments, and coordinate revenue recognition.
Handle reporting and budgets: Prepare annual budgets, monthly forecasts, and operational reports; monitor expenses.
Administer leases and CAM: Maintain abstracts and reconciliations, support renewals, and manage Right of Entry agreements.
Ensure record accuracy: Maintain electronic files (leases, contracts, correspondence) per retention policies.
Desired Skills and Experience:
4 years in commercial real estate
Strong understanding of financial concepts and applications : preparing financial reports, monthly variance reports, CAM reconciliation
Experience managing vendors and high-value tenants
Proven ability to deliver white-glove tenant service.
Proficient in Microsoft Excel (budget files, formulas).
Skilled in Outlook for scheduling and communication.
Yardi experience
Compensation:
$50/hr to $57/hr.
Exact compensation may vary based on several factors, including skills, experience, and education.
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.
$50 hourly 4d ago
Assistant Property Manager
BGSF 4.3
Assistant property manager job in Irvine, CA
The Assistant Property Manager is responsible for supporting the Property Managers efforts in the day-to-day implementation of policies and procedures that will assure well-managed, well-maintained properties, placing maximum emphasis on positive responses to the concerns of tenants, as well as environmental and fire life safety issues in concurrence with the owner's goals and objectives.
General Job Duties:
Develop and maintain positive relationships with tenants, vendors and contractors.
Manages accounts payable/receivables for each property, to include coding of invoices and entry into accounting system.
Receives tenant calls and enters service requests in to work order system; dispatches building engineers.
Prepares commencement notices and rent commencement letters.
Assists Property Manager with the bid process of contracted services.
Responsible for rent collections.
Conducts property inspections and ensures that all physical aspects of the property are fully functional and maintained.
Prepares annual CAM billings.
Manages all lease administration and rent roll accuracy.
Reviews monthly variance reports, tenant ledgers and aged-receivable detail.
Other Requirements:
Previous Commercial Property Management experience.
Working knowledge of Commercial Office building leases.
Strong working knowledge of Microsoft Office/Suite.
Excellent communication skills (verbal and written).
Excellent organizational and time management skills.
Strong attention to detail.
Experience with accounting software such as Yardi, MRI or P2P.
$42k-58k yearly est. 4d ago
Commercial Property Manager
Torp Group
Assistant property manager job in Santa Clara, CA
Looking to work for an exciting team in commercial real estate? Seeking to work directly under a leader who empowers their team and provides growth potential? This is the job for YOU!! Third Party property management team is looking for a Property Manager to support office and industrial spaces the southern Bay Area - San Jose and surrounding areas. Company covers 100% of the cost of healthcare premium for the employee, with minimal cost for dental and vision, amazing bonus package, bonus potential, and collective team environment. Company is highly reputable and takes great care of their employees, and customers! Company is tenant focused, providing various amenities and specialty events.
What are my responsibilities?
Visiting properties in the South Bay
Communicating with potential tenants
Showing spaces alongside brokers
Selecting and managing vendors
Managing contractors for TI and Cap Ex projects
Managing budgets for construction projects as needed
Working through renewals with existing tenants
Handling tenant issues/concerns
Overseeing accounts payable/receivable
Managing property compliance
Preparing CAM's
Processing billing to tenants
Preparing yearly budget and variance reports
Generating financial reporting for owners
Mentoring a Property Assistant
Preparing property events and tenant appreciation functions
Special Skills:
Ability to multi-task and prioritize projects
Strong listening and people skills
Ability to guide and mentor others
Must have:
2+ years as a Property Manager, with prior APM experience (commercial industry experience required)
BA or BS
CA RE license a MUST
Ability to commit for up to a year project, potentially longer
$71k-131k yearly est. 1d ago
Property Manager
HH Red Stone Properties
Assistant property manager job in Riverside, CA
Property Manager - Student Housing | Riverside, CA
Grow your career with HH Red Stone!
HH Red Stone is a fast-growing property management company specializing in student housing. We're looking for a dynamic and experienced Property Manager to lead operations at one of our communities in Riverside, CA.
This is an excellent opportunity for a motivated leader who thrives in a fast-paced environment, enjoys mentoring a team, and is passionate about delivering an exceptional living experience for residents.
What You'll Do
As the Property Manager, you'll oversee all aspects of daily operations, including leasing, financial performance, staff supervision, resident satisfaction, and facility upkeep. You'll serve as the face of the community and a key liaison between residents, vendors, and corporate leadership.
Key Responsibilities
Lead the property team in achieving leasing, occupancy, and retention goals
Oversee rent collection, delinquency management, and lease enforcement
Manage property budgets, financial reporting, and expense tracking
Supervise and develop on-site staff, including leasing and maintenance teams
Ensure compliance with company policies, Fair Housing laws, and local regulations
Partner with marketing teams to execute outreach, resident events, and social media campaigns
Oversee maintenance requests, inspections, and vendor coordination to maintain high property standards
Handle escalated resident issues and foster a positive community environment
Collaborate with corporate departments on reporting, audits, and operational initiatives
Who We're Looking For
3-5 years of property management experience (student housing experience preferred)
Proven leadership and team management skills
Strong financial acumen and understanding of property budgets
Experience with Microsoft Office and property management software (RealPage/OneSite preferred)
Excellent communication, organizational, and problem-solving skills
High school diploma or GED required; bachelor's degree preferred
Knowledge of Fair Housing and local housing regulations
What You'll Get
Competitive base salary starting at $85,000 and up annually, depending on experience
Full benefits package: medical, dental, vision, life insurance, and 401(k)
Bonus eligibility tied to property performance and occupancy goals
Career growth within a rapidly expanding organization
Supportive leadership, hands-on training, and collaborative culture
$85k yearly 2d ago
Commercial Property Manager
Vaco By Highspring
Assistant property manager job in San Francisco, CA
Property Manager (Commercial) - Temporary Schedule: Onsite, Monday-Friday Duration: Temporary (minimum 2 months; potential to extend or convert) Pay Rate: $50-$55/hr About the Opportunity We are partnering with a real estate development company to identify an experienced Commercial Property Manager to support two commercial buildings (primarily office with some retail/restaurant). This role is fully onsite and reports directly to the Asset Manager.
This is a hands-on role with full responsibility for the financial, operational, and administrative management of both properties. Residential property management experience will not be considered.
Portfolio Overview
Two commercial buildings located in San Francisco (94105 / 94107)
Mixed-use assets with a strong office focus
Key Responsibilities
Commercial Property Operations
Oversee daily operations, inspections, and maintenance for both commercial buildings
Partner with engineering, security, janitorial, parking, and landscaping vendors
Monitor preventative maintenance schedules and tenant work orders (Angus or similar)
Manage parking operations and identify revenue optimization opportunities
Financial & Accounting Management (Critical Requirement)
Own all property-level financials (no on-site accounting support)
Prepare and analyze budgets, monthly variance reports, accruals, and expense tracking
Manage CAM estimates, reconciliations, and recoveries
Review payables, receivables, aging reports, and tenant billbacks
Monitor expenses against budgets and contracts; prepare AFE requests
Lease & CAM Administration
Maintain accurate lease abstracts, CAM abstracts, stacking plans, and options in Yardi
Support lease renewals, rent adjustments, operating expense reconciliations, and LOC tracking
Manage Right of Entry and License Agreements
Tenant & Vendor Relations
Serve as the primary point of contact for commercial tenants
Build strong, professional tenant relationships through proactive communication
Oversee vendor performance and contract compliance
Reporting & Compliance
Prepare monthly and quarterly operational reports
Support insurance compliance, emergency preparedness, and risk management initiatives
Qualifications (Must Haves)
4-5+ years of commercial property management experience (office, retail, or mixed-use)
Strong financial background, including CAM, budgets, accruals, and variance reporting
Hands-on experience with lease abstracts and CAM administration
Proficiency with Yardi and MS Excel (Angus a plus)
Professional communication style and strong organizational skills
Ideal Candidate
Commercial Property Manager who owns the financials end-to-end
Bachelor's Degree preferred
Detail-oriented, organized, and self-directed
Comfortable working fully onsite in a professional office environment
Commercial property management experience required; residential backgrounds will not align
$50-55 hourly 5d ago
Assistant Property Manager
CGI+ | Real Estate Investments
Assistant property manager job in Oxnard, CA
The Company
CGI+ is a Los Angeles-based owner, operator, and developer of multifamily real estate throughout California and the Southeast. The company has an entrepreneurial culture that is fast paced but rewarding.
The Candidate
We are seeking a dynamic and experienced AssistantManager to oversee and optimize the operational performance of our residential property in Oxnard, CA. The ideal candidate will be a strategic thinker with a proven track record in hospitality, driving operational efficiency, and fostering strong relationships with tenants, staff, and vendors.
Responsibilities:
Lease available apartments, ensuring Community is occupied and rented to its fullest capacity.
Records telephone and in person visits by prospects. noting the source of traffic.
Follows up on telephone calls. internet leads and guest cards.
Ensure proper screening of prospective residents.
Responsible for assisting in inspections of grounds, buildings, and units on a regular basis
Assists in inspections of all rent ready's prior to move in.
Ploys on active role in the renewal process and resident retention.
Assists in ensuring all service requests ore recorded, handled and completed in a timely manner.
Ensures proper follow UP calls are placed for all service requests.
Ensures all rent and other charges are collected, posted and deposited in a timely manner.
Assists in ensuring all vendors are compliant with Vendor Requirements
Clearly demonstrates/communicates the features/benefits of the Community and its surrounding area.
Ensures all model(s) or tour units are ready to show.
Complete Market Survey weekly.
Maintains awareness of market conditions, competition, and sister communities.
Monitors curb appeal of the exterior of your community and buildings.
Adheres to all Fair Housing Laws.
Preserves and respects resident and applicant confidentiality.
$38k-58k yearly est. 1d ago
Property Manager
Moss & Company Property Management
Assistant property manager job in Los Angeles, CA
We are seeking a dynamic, energetic, and passionate Property Manager with a winning attitude and a team player mentality to join our ever growing team at Moss & Company. This role is essential to the property management operations and ensuring a high level of service for our residents and owners. The On-Site Property Manager, of the 100+ unit conventional residential apartment complex, will play a key role in leading a team and maintaining the highest quality of our property management processes.
Property Location:
Los Angeles, CA 90027
Compensation Package:
May include FULLY COMPED housing (Studio)
Responsibilities:
Property Management - Lead the team in daily operations and administrative tasks
Resident Relations - Respond to resident inquiries, manage escalated issues with professionalism and priority
Move In/Out Coordination - Unit turns, Move-ins, Move-Outs, and Lease Renewals
Financial Management - Collections, Delinquency Management, Legal Notices, Accounting Month End
Maintenance Coordination - Facilitating timely maintenance requests and follow up on service completion to ensure resident satisfaction
Leasing - With successful experience in Lease up properties (a must)
Vendor Relations - Facilitate effective vendor communication, scheduling, and timely payment
Communication - Manage office communications, including phone calls, emails, and tenant correspondence with urgency and integrity
Fair Housing & Company Compliance - Ensure compliance with Fair Housing regulations and company policies
Requirements:
Must have 2 yr of property manager experience within the lease up experience in residential multi-family housing property management industry.
Excellent leadership and organizational skills
A passionate and proactive team player who takes initiative
Excellent customer service
Excellent data entry skills with attention to detail
Ability to multitask effectively in a fast-paced environment
Familiarity with property management software (Yardi preferred)
Strong understanding of Fair Housing regulations and compliance requirements
If you are passionate about property management and customer service, we invite you to apply for the On-Site Property Manager position at Moss & Company. Join us in making a difference in the lives of our residents in the southern California region!
Interested?
Respond to this advertisement through the LinkedIn platform only, with your most recent resume. We will not contact you outside of LinkedIn.
We are an Equal Opportunity Employer
$43k-66k yearly est. 4d ago
Commercial Property Manager
Smith Commercial Management, Inc.
Assistant property manager job in Morgan Hill, CA
Smith Commercial Management, Inc. is a boutique Commercial Property Management Company located in Morgan Hill, CA. We are looking for an experienced Commercial Property Manager to join our Team!
Our ideal candidate has excellent communication skills, and a positive attitude, is a problem-solver with outstanding attention to detail, and has the ability to collaborate with team members. This person will be responsible for managing a portfolio of Commercial properties (office, retail, and/or industrial) in the Greater Bay Area. The ability to multi-task, manage complex schedules, take initiative, and meet deadlines in a fast-paced environment is essential for the position. As a Property Manager, you will be involved in all aspects of managing your assigned portfolio, from daily operations and financial activities to maintaining important relationships with our tenants, property owners, and vendors.
Compensation Package:
$ 85K-93K + year-end gift
Office hours 8:30am - 5pm
Works in a large cubicle workstation
On-site position (office is located in Morgan Hill)
Full benefit package (including 401K and matching)
Regularly scheduled Employee Appreciation events
Workplace:
Where is the office? Our office is located within the Cochrane Business Ranch complex in Morgan Hill. The office is open Monday - Friday from 8:30 am -5 pm. This is an in-person position as we do not offer remote or hybrid schedules.
What is the office environment? While each person has a set list of duties and responsibilities, we often collaborate and foster a Team atmosphere. Our office is aesthetically pleasing with living plants and artwork, and our kitchen is always fully stocked with snacks and beverages to cultivate a supportive and productive work environment!
Responsibilities:
Lease administration to include collections and compliance. Familiar with lease agreements, extensions, amendments, and other related documents
Negotiate and document transactions with existing tenants
Perform routine property site inspections
Bid, negotiate, and manage all vendor contracts
Accurately abstract all leases into Yardi Voyager
Interface with property owners on an ongoing basis to maintain positive relationships
Prepare operating and capital budgets, annual expense reconciliations, and tenant billbacks on time. Have a strong knowledge and understanding of CPI adjustments, escalations, recoveries, etc.
Oversee and manage all tenant improvements, market-ready work, and property construction projects
Approval of property expenses and payment vouchers
Ensure tenant compliance with all insurance requirements
Arrange for alterations, maintenance, repairs, and upgrades in accordance with the budget or management plan
Communicate with Service Coordinator on tenant service requests
Manage tenant move-in/move-out process
Post tenant payments in Yardi-Elevate, A/R review, prepare past due notices and statements to tenants
Review month-end financial reports and send to clients
Prepare and send out tenant notices, memorandums and other communication
Research and analyze services i.e.: garbage, utilities, and other work for proper service levels
Other duties as may be assigned
Required Skills, Knowledge, and Experience:
A high school diploma or a general education degree (GED) is required. Associates' or Bachelor's degree strongly preferred
A California Real Estate Salesperson or Broker license is required
A valid driver's license, own a reliable vehicle, and maintain automobile insurance
3+ years of commercial real estate property management with increasing responsibilities. Please note that candidates with only residential property management experience will not be considered at this time
Proficiency in the use of Microsoft Office Suite, Yardi Systems required
Familiarity with Zoom, Slack, and Asana preferred
Exceptional customer service skills
Excellent oral, written, and interpersonal communication skills
Ability to analyze, discern, prioritize, and problem solve
Strong time-management and multitasking abilities
Maintain the confidentiality of company information
Ability to move, carry, or lift objects of varying sizes, weighing up to 25 lbs
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers
Driving in varying weather conditions to properties is regularly required
$85k-93k yearly 3d ago
Retail Property Manager
Hays 4.8
Assistant property manager job in Los Angeles, CA
Your new company
We've partnered with a leading REIT specializing in retail shopping centers to find an experienced Property Manager for the Los Angeles market. In this role, you'll oversee a portfolio of shopping centers, driving operational excellence, financial performance, and tenant satisfaction. You'll manage budgets, capital improvement projects, and property enhancements while fostering strong relationships with tenants and vendors.
Your new role
Manage budgets, financial reporting, and operating expenses.
Oversee property inspections, maintenance, and vendor selection.
Handle tenant transitions, collections, and lease compliance.
Lead capital improvement projects and collaborate on tenant build-outs.
What you'll need to succeed
Bachelor's degree or 7+ years of experience in real estate.
Minimum 3 years in property management; retail experience preferred.
Strong financial and analytical skills; proficiency in Excel.
Familiarity with property management/accounting software (JD Edwards, Yardi, etc.).
What you'll get in return
Salary: $85K-$110K + 10% bonus.
Comprehensive benefits: PTO, holidays, health coverage, 401(k) match, stock grants.
Hybrid schedule (3 days in office).
Growth opportunities and professional development.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
$43k-59k yearly est. 4d ago
Property Manager
Intersolutions, LLC 4.2
Assistant property manager job in Fountain Valley, CA
InterSolutions is a full-service recruiting agency specializing in the property management industry. At InterSolutions, we are dedicated to finding the best permanent fit for our customers, and the best job searching experience for our candidates to land their dream job!
We are currently searching for a direct hire Property Manager for a portfolio of 250 single family rental homes in Orange County, CA. If you're a licensed real-estate professional with a property management background looking to take the next step in their career, apply now!
Essential Job Functions:
·Oversees all leasing, and sales for the properties
· Achieves financial solvency through cost reduction and implementing systems to achieve 0% rent delinquency
· Communicates with property owners regarding their rental properties
·Develops and utilizes sound rent collection procedures, including following up with delinquent accounts
·Monitors landlord-tenant relations and mediates disputes when necessary
·Provides excellent customer service and follow through to residents
·Develops marketing plan to drive traffic to properties for rent
Knowledge Skills and Abilities:
· Minimum of 1-3 years of experience as a Property Manager
· Experience with App Folio required
· California Real Estate License
· Ability to lead staff to meet job duties and expectations
· Ability to communicate (orally and in writing) in a professional manner when dealing with
employees and company contacts
· Adequate computer skills to perform essential functions listed above
· Basic accounting/financial record keeping knowledge
$47k-63k yearly est. 2d ago
Property Management Assistant
Centercal Properties
Assistant property manager job in Long Beach, CA
At CenterCal Properties, our mission is to create world class retail and mixed-use environments that uplift communities. We stand as a beacon of innovation, quality, and inclusivity. Exciting opportunity to work in Long Beach, CA! The ideal candidate will be energetic, personable, flexible, loyal, reliable, organized, have administrative experience, and a minimum three years experience in a professional office setting. Only qualified candidates will be considered.
In addition to a competitive compensation package, CenterCal offers a comprehensive benefits package and company culture that offers flexibility, is collaborative, family-oriented and focused on the health and well-being of its strongest asset - all employees!
Medical, dental, vision, short-term disability, long-term disability and a group term life benefit.
401k plan - Under the Company's current benefits package, eligible employees can begin participating after 90 days of employment.
Financial advisement services through the company's 401k advisor.
Unlimited PTO Plan
Company paid holidays - all Federal holidays plus Juneteenth and the day after Thanksgiving and Christmas Eve.
Two paid community service days - one individual volunteer day and one company-sponsored.
Flexible spending accounts and more!
KEY RESPONSIBILITIES/DUTIES: Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job. Responsibilities include but are not limited to:
•Answer incoming phone calls in a pleasant and professional manner, forward callers if necessary to the appropriate voice mail and/or take detailed messages.
•Provide a positive first impression to all guests that visit or call the management office.
•Provide excellent customer service to all customers including tenants, vendors, contractors and guests.
•Foster spirit of respect, cooperation, and teamwork among co-workers.
•Maintain all Tenant Lease, Tenant Correspondence and Vendor files. Electronically file all documents received and distribute.
•Maintain current certificates of insurance for all tenants and vendors and track expirations.
•Prepare and mail memos, tenant letters and vendor letters for Property Management.
•Assist with submitting Contract Approval Forms, License Agreement Requests and track status.
•Coordinate set up of new vendors with required information including W-9, approved contracts, and COI, as needed.
•Secure monthly sales reports from tenants and enter data in Yardi, obtaining reports from all stores required to report and submitting completed report no later the 20th of each month.
•Within Yardi, review all invoices against existing contracts, confirm work was completed with Operations Director and ensure correct coding. Work with vendors to resolve any discrepancies to ensure timely and accurate payment processing.
•Provide assistance to Construction and Marketing Department as requested.
•Work closely with new tenants and USPS to set-up and coordinate mail delivery to the appropriate mailbox and maintain master keys in a secure location.
•Track and collect outstanding receivables by contacting tenants by email, mail or calls. Calculate late fees charged to tenants and create invoices and manual billing forms to charge fees.
•Prepare annual estimated charge letters and increased charges letters to tenants.
•Prepare accounting forms including manual bill forms, termination forms, open and close forms, tenant billbacks and write-off requests.
•Track utilities on a monthly basis and assist with utility reconciliations.
•Ensure percentage rents calculated are reflected on ledgers and provide timely collection.
•Coordinate usage of Conference room and assist with conference/meeting setup.
•Order and maintain office supplies while staying within budget.
•Order FedEx supplies, prepare labels and packages for pick up, distribute mail and packages as needed.
•Ensure that all office equipment runs properly and arrange repairs for appliances, office equipment and phone issues as needed.
Property ManagementAssistant
JOB DESCRIPTION
• Update, maintain and distribute internal staff phone list, address lists and vendor lists.
MINIMUM QUALIFICATIONS: The following are the minimum qualifications which an individual needs in order to successfully perform the duties and responsibilities of this position. Please note that the minimum qualifications may vary based upon the department size and/or geographic location.
Knowledge/Skills and Abilities:
Property Management or Shopping Center Management experience a plus. Minimum 10 years' administrative experience in a fast paced, professional setting. Strong customer service skills with the ability to handle requests in a courteous, professional and timely manner. A strong team player with communication and decision-making skills. Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn and work within Yardi software program. Present self and CenterCal Properties in a professional manner in all customer communications and actions. Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers.
Ability to create, manipulate and maintain databases. Ability to organize and manage multiple projects. Strong attention to detail, time management skills and personal initiative are all required competencies. Strong grammatical skills. Ability to produce error-free documentation regarding spelling, grammar, and punctuation. Must be self-sufficient and able to operate independently. Must be able to work well with all levels of the organization. Must be able to adapt quickly to new work assignments and situations. Reliable, on-time attendance.
PHYSICAL DEMANDS: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job.
Nature of work requires an ability to effectively communicate and exchange information, collect, compile, and prepare work documents, and operate standard business office equipment.
WORK ENVIRONMENT: In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job within the environment.
Work performed in a general office environment. May require extended hours during peak periods.
Responsible for the oversight, management, and leadership of multiple communities across the division, without a fixed portfolio. Floating Development Leaders support community teams and drive operational excellence while modeling organizational purpose, values, and standards consistently. This role requires flexibility, adaptability, and the ability to take on additional responsibilities as needs arise across different sites.
ESSENTIAL FUNCTIONS
Supervisory Responsibilities:
• Review, approve, and resolve issues with team member timecards on a semi-monthly basis.
• Collaborate with Human Resources to recruit, hire, manage, and retain community team member.
• Regularly review team member performance metrics and take ownership of team member development through coaching, training, and performance meetings.
• Clearly communicate goals and objectives to team members, tracking progress and ensuring project timelines are met.
• Hold monthly safety meetings on OSHA-required safety topics with maintenance team member.
• Drive team member execution and compliance with the company's 7 standards.
Operational Duties/Responsibilities:
• Support communities across the district, providing hands-on guidance and leadership where needed.
• Review and understand the OSP (Operation & Stabilization Plan) for each community assigned.
• Assist the Affordable Homes Team to maintain and improve occupancy levels, consistently meeting or exceeding company standards.
• Develop and execute community-specific action plans to meet operational goals.
• Monitor accounts receivable, approve accounts payable and pro-forma.
• Ensure all approvals are completed according to established timelines (including within AVID, Paylocity, BOOM, etc.)
• Approve sales, rental, and leasing agreements as prepared by Community Leaders.
• Temporarily assume critical responsibilities of on-site team members when positions are vacant or during high-need periods.
• Serve as a primary contact for emergency calls and coordinate solutions outside of regular office hours.
• Take ownership of financial performance for each community visited, reconciling transactions, preparing budgets, resolving vendor billing, and managing funds responsibly.
• Travel frequently throughout the district to provide leadership, follow up on action plans, and ensure operational consistency.
• Walk throughout communities to ensure compliance with company standards, laws, and insurance policies.
• Maintain communication with leadership, disclosing problems promptly and recommending solutions to the Development Director.
• Complete tasks in accordance with Fair Housing regulations.
• Maintain a clean and safe working environment following all safety & emergency procedures.
• Carry out all responsibilities in compliance with company policies and all applicable laws.
• Other duties
Requirements
Core Competencies & Required Skills/Abilities:
• Communication - Clearly conveys information verbally and in writing.
• Time and Project Management - Effectively prioritizes, manages schedules, and delegates tasks across multiple locations.
• Critical Thinking and Decision Making - Identifies optimal solutions for diverse challenges.
• Servant Leadership and Supervisory Skills - Motivates and develops team members using a strengths-based approach.
• Technological Proficiency - Comfortable with Microsoft Office Suite and related software.
• Results-Driven - Completes projects efficiently and effectively, exceeding expectations when possible.
• Managerial Courage - Confronts issues respectfully and works toward resolutions.
• Flexibility - Adapts quickly to changing priorities and takes on extra responsibilities across multiple communities.
Values Alignment:
• Excellence - Consistently delivers high-quality work, even when supporting multiple locations.
• Team - Supports the district team and fosters collaboration between community managers and other departments.
• Accountability - Takes ownership of tasks, projects, and responsibilities, including those outside of assigned communities.
• Integrity - Maintains confidentiality and acts ethically at all times.
• Respect - Communicates courteously and professionally, valuing diverse perspectives.
EDUCATION and EXPERIENCE
• High School Diploma or GED
• Associates Degree or higher preferred
• 5+ years of multi-unit management experience preferred
• 1+ years property management or related experience
Benefits:
Salary $70,000-80,000 DOE
Eligibility for Quarterly Bonus (Paid Semi-Annually, Ranging $0-$3200 per park, based on performance)
Bonus Plan based on performance
Medical, Dental and Vision Insurance
Professional development
Employee referral program
Paid Time Off
Paid Sick Leave*
401(k) with 3% immediately fully vested employer match*
Benefits*
*Waiting period may apply*Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws.
Salary Description $70,000-80,000 DOE
How much does an assistant property manager earn in Clovis, CA?
The average assistant property manager in Clovis, CA earns between $32,000 and $77,000 annually. This compares to the national average assistant property manager range of $29,000 to $66,000.
Average assistant property manager salary in Clovis, CA