How to hire a closing coordinator

How to hire a closing coordinator, step by step

Here's a step-by-step closing coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a closing coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new closing coordinator
• Step 8: Go through the hiring process checklist

What does a closing coordinator do?

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1. Identify your hiring needs

   Before you start hiring a closing coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A closing coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, closing coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of closing coordinators and their corresponding salaries.

   Type of Closing Coordinator	Description	Hourly rate
   Closing Coordinator	Financial clerks do administrative work for many types of organizations. They keep records, help customers, and carry out financial transactions.	$13-25
   Loan Services Representative	A loan service representative is responsible for communicating and interacting with clients and serves as a back-up or reliever in a company. They are the first person that the client must go through if they want to apply for a loan... Show more	$7-47
   Mortgage Loan Processor	A mortgage loan processor is a person who is responsible for the preparation of mortgage applications and any other paperwork. Mortgage loan processors interview the loan applicants, assist them in selecting the right mortgage, and approve or reject their applications... Show more	$15-27

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Escrow
   • HOA
   • HUD-1
   • Lender Approval
   • Settlement Statements
   • Open Communication
   • Title Commitments
   • Mortgage Loans
   • Address Inquiries
   • FHA
   • Loan Closings
   • UCC
   • REO

   Check all skills

   Responsibilities:

   • Manage scheduling loans for closing, handle insurance review, verify wire transfer, register and transfer loans with MERS.
   • Endorse VA and HUD mortgage insurance, paid premiums and send documents to proper personnel.
   • Audit loans purchase for GNMA, FNMA & FHLMC to ensure they meet their guidelines.
   • Facilitate processors in getting FHA close loan packages out to FHA to meet the insurance deadlines.
   • Review of foreclosure deeds for correctness including vesting, recording information, and notary acknowledgment.
   • Organize date into TSS and compose title binder for mortgage processing.

   More closing coordinator duties

3. Make a budget

   Including a salary range in your closing coordinator job description helps attract top candidates to the position. A closing coordinator salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a closing coordinator in South Carolina may be lower than in Washington, and an entry-level closing coordinator usually earns less than a senior-level closing coordinator. Additionally, a closing coordinator with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average closing coordinator salary

   $39,066yearly

   $18.78 hourly rate

   ---

   Entry-level closing coordinator salary

   $29,000 yearly salary

   Updated December 5, 2025

   Average closing coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Washington	$55,955	$27
   2	Maryland	$49,266	$24
   3	Massachusetts	$48,969	$24
   4	West Virginia	$48,018	$23
   5	North Carolina	$47,783	$23
   6	California	$47,313	$23
   7	Colorado	$41,501	$20
   8	Kansas	$41,203	$20
   9	Pennsylvania	$40,748	$20
   10	Tennessee	$39,962	$19
   11	Illinois	$39,536	$19
   12	New Jersey	$39,394	$19
   13	New York	$38,744	$19
   14	Louisiana	$38,743	$19
   15	Oklahoma	$38,720	$19
   16	Georgia	$38,498	$19
   17	North Dakota	$37,799	$18
   18	Virginia	$37,762	$18
   19	Indiana	$37,651	$18
   20	Florida	$37,578	$18

   Average closing coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	HarbourVest	$64,395	$30.96
   2	Fidelity National Financial	$59,510	$28.61	16
   3	Ballard Spahr	$56,028	$26.94
   4	The Walker Co	$51,089	$24.56
   5	D.R. Horton	$49,808	$23.95	24
   6	Navigant Credit Union	$49,695	$23.89
   7	Independent Bank	$48,961	$23.54
   8	Fox Rothschild	$48,551	$23.34	2
   9	Provident Financial Management	$44,744	$21.51
   10	Drees Homes	$43,728	$21.02	2
   11	Houwzer	$43,208	$20.77
   12	AUTOPAY Direct, Inc.	$43,157	$20.75	1
   13	COMMUNITY BANCORP INC	$43,114	$20.73
   14	JetClosing	$43,093	$20.72
   15	Homie	$43,086	$20.71
   16	Berkadia Commercial Mortgage	$43,071	$20.71	1
   17	Visio Lending	$43,014	$20.68
   18	PulteGroup	$42,887	$20.62	3
   19	Advantage Solutions	$42,729	$20.54	3
   20	Community Bank, N.A.	$42,492	$20.43	1

4. Writing a closing coordinator job description

   A closing coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a closing coordinator job description:

   Closing coordinator job description example

   Old National Bank is honored to be named one of the World's Most Ethical Companies for the 11th consecutive year!
   
   Old National Bank was established in 1834. Today, we are the largest financial services holding company with dual headquarters in Chicago and Evansville, IN. We provide an array of services to our clients which include Community Banking, Investments, and Wealth Management. At Old National, we believe that by helping our team members balance work life with home life, we create a more productive workforce and a stronger company.
   
   Old National is currently seeking a SBA Loan Closing Coordinator. This position is responsible for reviewing, documenting, closing, and disbursing financings for complex Commercial, commercial real estate OR asset-based financings for SBA loans. Functions include reviewing the most complex legal, appraisal, and title information, preparing loan documentation, coordinating loan closings, initiating loan disbursements and monitoring the disbursement process, and ensuring that all files and procedures are in compliance with government regulations and company policies. Reviews and books agent syndication loans as well as loans prepared by outside counsel. Identifies and mitigates risk in accomplishing business goals. May provide technical and legal guidance to lower level staff. May act as a liaison with relationship managers and legal department.
   Key Accountabilities
   
   Responsible for reviewing loan file and determining due diligence and documentation required close and fund the loan
   Order and review third party reports including title work, UCC searches, IRS 4506, corporate entity searches
   Review loan approval documents and determine steps needed to close loan in accordance to Bank and SBA policies
   Work directly with client, Lender, attorneys, and team to resolve due diligence issues prior to loan closing
   Document loan and prepare loan packages. Coordinate loan closing with Lender and client.
   Post-closing responsibilities include proper booking of loan, disbursement of all loan proceeds in accordance the SBA guidelines, ensuring all liens are perfected, following up on title policy, ensuring that loan file is fully documented and in order.
   Ensure timely resolution of any Quality Assurance items identified in Loan Reviews
   Maintain proficiency in SBA SOP requirements and Bank policies
   
   Qualifications and Education Requirements
   
   3+ years of loan administration experience, loan servicing experience, or a combination of both.
   Excellent verbal, written, and interpersonal communication skills
   Strong attention to detail and accuracy
   Advanced Microsoft Office skills
   
   Old National is proud to be an equal opportunity employer focused on fostering an inclusive workplace and committed to hiring a workforce comprised of diverse backgrounds, cultures and thinking styles.
   
   As such, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, status as a qualified individual with disability, sexual orientation, gender identity or any other characteristic protected by law.
   
   We do not accept resumes from external staffing agencies or independent recruiters for any of our openings unless we have an agreement signed by the head of Talent Acquisition,SVP, to fill a specific position

   Copy this example

   

5. Post your job

   To find closing coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any closing coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level closing coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your closing coordinator job on Zippia to find and recruit closing coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with closing coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new closing coordinator

   Once you've selected the best closing coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new closing coordinator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a closing coordinator?