How to hire an event representative

How to hire an event representative, step by step

Here's a step-by-step event representative hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an event representative job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new event representative
• Step 8: Go through the hiring process checklist

What does an event representative do?

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1. Identify your hiring needs

   Before you post your event representative job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an event representative for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an event representative to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an event representative that fits the bill.

   This list shows salaries for various types of event representatives.

   Type of Event Representative	Description	Hourly rate
   Event Representative		$12-28
   Ambassador	Ambassadors are responsible for representing brands of the company on special meetings and promotional events. Some duties of an ambassador include meeting with other organization leaders, negotiating agreements for the relationship of two parties, monitoring international situations by being updated with current events, supporting the organization's charity and community works, and maintaining positive interactions... Show more	$11-21
   Promoter	Promoters are responsible for the demonstration of the products they offer, highlighting its features and responding to the customers' inquiries and concerns. A promoter should have excellent communication and marketing skills to persuade existing and potential customers to buy the products or services... Show more	$12-26

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Giveaways
   • Product Awareness
   • VIP
   • Brand Awareness
   • Excellent Guest
   • Community Events
   • Trade Shows
   • Sound Knowledge
   • Event Management
   • Promotional Events
   • Customer Satisfaction
   • Sales Associates
   • Slot Tournaments

   Check all skills

   Responsibilities:

   • Manage all POS, features, team sports, leagues and all other event activation for retail restaurants and bars.
   • Organize in house deliveries, client and VIP amenities, introduction letters/thank you letters and transportation transfers.
   • Work with promotional partners (radio, television, newspaper and social media) to coordinate ticket distribution and merchandise giveaways.
   • Plan and execute tradeshow exhibit of 20,000 sf and an additional 2,400 sf of executive meeting room space with VIP lounge.
   • Verify medicaid waive eligibility for non-emergency transportation.
   • Verify medicaid waive eligibility for non-emergency transportation.

   More event representative duties

3. Make a budget

   Including a salary range in the event representative job description is a good way to get more applicants. An event representative salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for an event representative in Vermont may be lower than in Arizona, and an entry-level engineer typically earns less than a senior-level event representative. Additionally, an event representative with lots of experience in the field may command a higher salary as a result.

   Average event representative salary

   $39,675yearly

   $19.07 hourly rate

   ---

   Entry-level event representative salary

   $26,000 yearly salary

   Updated December 16, 2025

   Average event representative salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$52,902	$25
   2	Massachusetts	$52,868	$25
   3	Arizona	$52,624	$25
   4	New York	$50,149	$24
   5	Oklahoma	$48,446	$23
   6	Nevada	$47,574	$23
   7	Colorado	$46,130	$22
   8	New Jersey	$45,541	$22
   9	Texas	$45,506	$22
   10	Delaware	$41,862	$20
   11	Michigan	$41,750	$20
   12	Ohio	$41,692	$20
   13	Missouri	$41,361	$20
   14	Louisiana	$41,245	$20
   15	Indiana	$39,213	$19
   16	Florida	$38,752	$19
   17	Pennsylvania	$38,646	$19
   18	Minnesota	$38,624	$19
   19	Arkansas	$38,339	$18
   20	Illinois	$37,673	$18

   Average event representative salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Virginia Eye Institute	$55,805	$26.83
   2	BLS International	$52,425	$25.20
   3	Harsco	$52,176	$25.08
   4	Northrop Grumman	$51,970	$24.99
   5	ASRC Federal	$50,778	$24.41	3
   6	Wente Vineyards	$49,350	$23.73
   7	Speedway Motorsports	$45,401	$21.83	1
   8	Gaudenzia	$44,474	$21.38
   9	HIMSS Media	$43,004	$20.68
   10	AMTI	$42,251	$20.31
   11	ADA-ES	$41,626	$20.01
   12	Waste Connections	$41,579	$19.99	20
   13	Fairmont Schools	$41,564	$19.98	1
   14	KeyBank	$41,487	$19.95
   15	MCC Label	$41,433	$19.92
   16	Pactiv	$41,153	$19.79
   17	Lineage Logistics	$40,568	$19.50
   18	LAUNCH Technical Workforce Solutions	$40,420	$19.43
   19	Great Wolf Resorts	$40,362	$19.40
   20	Hensley Beverage Co	$40,164	$19.31	5

4. Writing an event representative job description

   A job description for an event representative role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's an event representative job description:

   Event representative job description example

   Become one of the stars behind The SHOW and become part of the world's most powerful entertainment brands. Our Company has one exciting mission: To entertain the human race.
   PRIMARY PURPOSE:
   The Junior Special Events Representative is an on‐call support position for Special Events. The primary responsibility of the position is to assist with various event needs for the department. Representatives are generally called‐in to assist in organization and preparation before, during and post event for general office and administrative support, creating an opportunity for high school graduates and college students under the age of 21 to learn about events.
   
   PRINCIPAL DUTIES AND RESPONSIBILITIES:
   Responsible for a variety of assigned administrative duties such as office support (use of multi‐line phones, computer, fax, copier, etc.) ordering and stocking department and event supplies, maintaining inventory, schedule and maintain office equipment and office supplies, filing, drafting memos, and office runner.Performs a variety of assigned event duties such as organizing and gathering event supplies, credential assembly, communicating event information to internal and external guests, assisting with gift research, gift‐wrapping, gift distribution, opening, maintaining and closing event files, greeting of guests, placement of décor/linens, delivery/pick‐up of items, assist with event set‐up and clean ‐up.Serves as public relations representative when on property.Exhibits a professional demeanor and willingness to assist supporting departments as requested.Researches, responds and provides event inquiry information to guests and MGMRI employees as needed, in addition provides general information and directions about casino, hotel, and local metropolitan area.Acts as a liaison with all vendors, guests, employees, departments and divisions on all event relevant matters.Perform other job‐related duties as requested.
   
   MINIMUM REQUIREMENTS:
   High school diploma or equivalent Administration or related field, or equivalent experience
   
   PREFERRED:
   Bilingual capabilities
   
   CERTIFICATIONS, LICENSES, REGISTRATIONS:
   Proof of eligibility to work in the United States
   
   KNOWLEDGE, SKILLS, AND ABILITIES:
   Strong written and verbal communication skills Flexible and adaptable working style Strong detail orientation Commitment to customer service Ability to work in a fast‐paced and busy work environment Deadline oriented Customer service oriented Has ability to take initiative and exhibit flexibility Highly motivated, service oriented and energetic personality
   
   Location:
   Las Vegas, Nevada

   Copy this example

   

5. Post your job

   To find the right event representative for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with event representatives they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit event representatives who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your event representative job on Zippia to find and recruit event representative candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with event representative candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new event representative

   Once you've found the event representative candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an event representative?