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Executive contracts assistant skills for your resume and career
15 executive contracts assistant skills for your resume and career
1. Calendar Management
- Complicated calendar management, event program coordination, speaker communication, and preparation/distribution of internal and external event communications.
- Coordinate internal and external meetings/appointments, conference calls, meeting logistics, and outlook calendar management.
2. PowerPoint
- Created PowerPoint presentations incorporating confidential investment and treasury data for CFO's financial meetings with senior officers, directors and investors.
- Customized graphically appealing PowerPoint presentations for the CT State Department of Education.
3. Financial Reports
- Account management and client relationship initiatives included consultant expenses, client invoices & receivables and financial reports.
- Tracked contract funds transactions and prepared financial reports for NJ State auditing entities.
4. Meeting Minutes
- Recorded, transcribed from notes and digital recorder, then summarized all meeting minutes (70 - 80 w.p.m.).
- Provide administrative assistance including but not limited to membership, meeting planning, meeting minutes, surveys and customer assistance.
5. Administrative Tasks
- Managed executive level administrative tasks including overseer of Compliance SharePoint site, task management for the legal department.
- Managed all executive level administrative tasks including conference calls, meetings and arrangement of travel.
6. Meeting Materials
- Based on independent knowledge and understanding, draft agendas, presentations, meeting materials as requested.
- Compile and coordinate meeting materials and presentations for quarterly Financial Impact Committee meetings and annual meetings.
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- Managed purchase order process and reconciliation for all departments expenditures.
- Prepare Concur and Check Request expense reports for teams and process invoices, purchase orders and vendor contracts through CMS.
8. Conference Calls
Conference calls are call that involves three or more people who can speak at the same time. One of the persons connected may add the person to confer through the phone whose voice can be heard by all of those on the line. This can be done when the phone is used as a feature for a conference call that allows the initial caller to add more listeners or speakers on the same line without losing the first person he called. This is used to listen or communicate to different people at the same time that would save time, effort and avoid repeating the same discussion.
- Maintain heavy appointment calendar using Outlook, coordination of meetings/conference calls as needed and manage last-minute scheduling adjustments.
- Arrange all administrative aspects of meetings with internal and external participants, including voice and video conference calls as requested.
9. Medicare
Medicare is a federal government insurance program that offers health care coverage to people who are 65 and above. In some cases, younger people with disabilities whose status is identified by the SSA can also avail the insurance program. Medicare covers the health expenses of people who are not able to afford it plus it protects the payee from rising health care costs.
- Established Medicare engagement contracts with three large physician/MCO organizations to improve outcomes and allow for shared savings opportunities for physicians.
- Secured Medicare Advantage plan and commercial contract with a 150-physician medical practice at rates within company objectives and Medicare guidelines.
10. Hotel Reservations
Hotel Reservations may be required for clients or high-level management staff members. To make these reservations, the caller must have all necessary information prepared: the client's name, the length of stay, the preferred room (if requested), and any additional amenities that may be requested by the client or guest.
- Scheduled CEO s international and domestic travel arrangements and hotel reservations.
- Arranged travel (airline, hotel reservations, processed country visas and prepared expense reports) using Concur.
11. Telephone Calls
Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.
- Received incoming telephone calls and transfers them to appropriate personnel, or takes messages and delivers to the addressee.
- Handled correspondence and telephone calls, responding to questions or specific concerns as appropriate on behalf of Executives.
12. Payroll
Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.
- Assisted the HR department with new hires, interviews, payroll, and safety and benefits presentations for plant employees.
- Assist with payroll and travel as well as track monthly and year end budget for current Government contracts.
13. Event Planning
- Handled international event planning (conferences and luncheons for international executives).
- Coordinated meeting facilities and event planning in the SF and LA area.
14. Office Management
- Supervised office management including supplies and team equipment.
- Contracted by Temporary Solutions, Inc., to assist organizations as needed, utilizing office management skills.
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What skills help Executive Contracts Assistants find jobs?
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What executive contracts assistant skills would you recommend for someone trying to advance their career?
Dr. Darrin Cox
Professor of History, West Liberty University
What technical skills for an executive contracts assistant stand out to employers?
Amanda Carpenter
Director, California State University Channel Islands
-Source (NACE): www.naceweb.org
List of executive contracts assistant skills to add to your resume
The most important skills for an executive contracts assistant resume and required skills for an executive contracts assistant to have include:
- Calendar Management
- PowerPoint
- Financial Reports
- Meeting Minutes
- Administrative Tasks
- Meeting Materials
- Purchase Orders
- Conference Calls
- Medicare
- Hotel Reservations
- Telephone Calls
- Payroll
- Event Planning
- Office Management
- SharePoint
- Travel Itineraries
- Executive Administrative Support
- Scheduling Appointments
- Domestic Travel
- Executive Support
- SVP
- Office Equipment
- International Travel Arrangements
- SR
- Administrative Assistance
- Ground Transportation
- Service Issues
- Trend Analyses
- Direct Reports
- Administrative Functions
- C-Level
- Background Checks
- Business Development
- Contract Negotiations
- Executive Management
- Lotus Notes
- WebEx
- EVP
- QuickBooks
- Provider Education
- RFP
Updated January 8, 2025
