How to hire a licensing assistant

How to hire a licensing assistant, step by step

Here's a step-by-step licensing assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a licensing assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new licensing assistant
• Step 8: Go through the hiring process checklist

What does a licensing assistant do?

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1. Identify your hiring needs

   Before you start hiring a licensing assistant, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect licensing assistant also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   The following list breaks down different types of licensing assistants and their corresponding salaries.

   Type of Licensing Assistant	Description	Hourly rate
   Licensing Assistant	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$13-22

2. Create an ideal candidate profile

   Common skills:

   • Rehabilitation
   • PTA
   • Patients
   • CPR
   • Patient Care
   • Home Health
   • Physical Therapy
   • Data Entry
   • Traction
   • Gait Training
   • Background Checks
   • Discharge Planning
   • Client Database
   • Administrative Tasks

   Check all skills

   Responsibilities:

   • Specialize in acute post-surgical orthopedic rehabilitation and functional mobility restoration to achieve positive results in an efficient, timely manner.
   • Provide long-term care therapeutic services to middle age and elderly patients with sub-acute conditions of both orthopedic and neurological diagnoses.
   • Obtain FHA condo approvals for new or existing developments through the most appropriate channels.

   More licensing assistant duties

3. Make a budget

   Including a salary range in your licensing assistant job description is one of the best ways to attract top talent. A licensing assistant can vary based on:

   • Location. For example, licensing assistants' average salary in oklahoma is 41% less than in california.
   • Seniority. Entry-level licensing assistants 40% less than senior-level licensing assistants.
   • Certifications. A licensing assistant with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a licensing assistant's salary.

   Average licensing assistant salary

   $36,851yearly

   $17.72 hourly rate

   ---

   Entry-level licensing assistant salary

   $28,000 yearly salary

   Updated December 15, 2025

   Average licensing assistant salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$49,163	$24
   2	Texas	$44,842	$22
   3	New York	$42,938	$21
   4	Washington	$42,661	$21
   5	North Dakota	$41,392	$20
   6	New Jersey	$40,547	$19
   7	Colorado	$39,252	$19
   8	Oregon	$38,832	$19
   9	North Carolina	$38,088	$18
   10	Pennsylvania	$37,889	$18
   11	Alabama	$36,954	$18
   12	Arizona	$36,364	$17
   13	Illinois	$36,172	$17
   14	Ohio	$35,817	$17
   15	Tennessee	$34,467	$17
   16	Virginia	$33,511	$16
   17	Louisiana	$32,885	$16
   18	Oklahoma	$29,250	$14

   Average licensing assistant salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Memorial Sloan Kettering Cancer Center	$52,328	$25.16	1
   2	Aya Healthcare	$45,466	$21.86
   3	The University of Texas at San Antonio	$42,468	$20.42	14
   4	Bungie	$42,226	$20.30
   5	National General Insurance	$41,729	$20.06
   6	Dartmouth	$41,629	$20.01	4
   7	Marcus & Millichap	$40,995	$19.71	8
   8	Touro College	$40,346	$19.40	9
   9	Bertelsmann	$39,690	$19.08
   10	LifePoint Health	$39,190	$18.84	14
   11	Chumash Casino Resort	$39,100	$18.80	1
   12	Illinois Holocaust Museum & Education Center	$38,977	$18.74
   13	Penguin Random House	$38,763	$18.64
   14	KCS International Inc	$38,729	$18.62
   15	Spectrum Health Companies	$38,567	$18.54
   16	Huntsville Hospital	$38,269	$18.40	6
   17	City of Louisville	$38,240	$18.38
   18	Sterling Medical	$38,139	$18.34
   19	Pennsylvania State Treasurer	$38,139	$18.34	2
   20	Nash Holdings	$38,139	$18.34

4. Writing a licensing assistant job description

   A job description for a licensing assistant role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a licensing assistant job description:

   Licensing assistant job description example

   Job DescriptionSecurity Officers- Full Time / License Assistance Provided! Hiring Immediately!
   
   Sunstates Security is currently hiring for Full-Time and Flex Security Officers in the
   Painted Post NY area . Security Officer Job Requirements NYS Security License a plus Customer service skills Written and verbal communication skills Complete tasks with minimal supervision Able to conduct foot patrols Security Officer Key Duties Security Officer coverage operates 24 x 7 Provide access control Provide a good customer service experience Check in visitors and contractors into the facility Check in deliveries properly Conduct security patrols on foot Monitor CCTV cameras Contact security management regarding any incidents on site Response to any emergencies Complete incident reports Monitor property safety Benefits Pay Rate $16 per hour for Security Officers Weekly payroll with direct deposit available Health benefits with company contribution PTO benefits available 401k Plan with company match Life insurance benefits Paid Bereavement leave Tutition Reimbursement Worked Holiday Pay Referral Bonus program Great on-site management A Security Officer may perform a multitude of duties as specified by the Post Orders and Standard Operating Procedures (SOP). The Security Officer will read and become extremely knowledgeable of Post Orders and SOP, and will be able to act quickly and efficiently according to such directives. Sun123
   
   Join one of the fastest growing and largest privately held security companies in the U.S.! Since 1998, Sunstates Security has established a reputation for providing excellent customer service and quality work environments while being recognized by Forbes as one of America’s Best Employers in 2021 and 2022. At Sunstates Security, we're committed to hiring, developing and retaining a diverse and exceptionally qualified workforce. As a result, our employees are skilled, knowledgeable and dedicated to providing clients with flawless security service and the peace of mind that comes with it.
   
   We work hard to recruit and to retain the best and the brightest people for each client and every site location. We instill in our employees the Sunstates promise to provide a safe, disciplined and friendly work environment with an opportunity for career advancement.
   
   If you're searching for a career with challenging and rewarding opportunities, we invite you to explore the possibilities at Sunstates Security. As a proactive security partner for some of the country's leading companies and organizations, we provide careers for talented people to become part of a successful, growing company.
   
   Only candidates who meet our rigorous employment standards and who are excellent matches for open positions(as personally verified by Site Managers) are invited to join our security team. We are proud to be an Equal Opportunity Employer and supporter of our military veterans!

   Copy this example

   

5. Post your job

   To find the right licensing assistant for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with licensing assistants they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit licensing assistants who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your licensing assistant job on Zippia to find and recruit licensing assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit licensing assistants, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new licensing assistant

   Once you've selected the best licensing assistant candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   Once that's done, you can draft an onboarding schedule for the new licensing assistant. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a licensing assistant?