What does a records management analyst do?
Records management analysts evaluate records management systems to improve the existing methods for efficient protection and disposing of business information and records. These analysts may draft storage space layout and office to plot the location of equipment and compute space availability. They review governmental record-keeping requirements and retention schedules to determine the timetable of transferring active records to archival storage. Additionally, they monitor environment availability like troubleshooting a related problem and giving tickets with problem solutions to management.
Records management analyst responsibilities
Here are examples of responsibilities from real records management analyst resumes:
- Manage drug research applications submit by drug companies and streamline administrative operation by coordinating with various departments within FDA.
- Provide assistance in support of records inventories and submit SF-115s to NARA for approval.
- Ensure appropriate transmittal documentation forms are completed correctly, prior to the transportation of classify information to NARA.
- Conform to HIPPA regulations ensuring security of personal information.
- Select as test pilot for new SharePoint electronic decoration and evaluation program.
- Develop custom scheduler web-part for integrating custom corporate calendar events and outlook resource management using SharePoint client object model.
- Deliver an innovative data visualization capability.
- Deliver an innovative data visualization capability.
Records management analyst skills and personality traits
We calculated that 12% of Records Management Analysts are proficient in Recordkeeping, Technical Support, and Management Training. They’re also known for soft skills such as Detail oriented, Integrity, and Technical skills.
We break down the percentage of Records Management Analysts that have these skills listed on their resume here:
- Recordkeeping, 12%
Designed and maintained legal matrix for records retention issues allowing for organization- wide consistency of recordkeeping.
- Technical Support, 10%
Provided facilitation, creation and technical support of technical manuals incorporating for complex documentation activities.
- Management Training, 8%
Developed curriculum materials for records management training courses Researched and wrote a newsletter highlighting news articles on electronic health records
- PowerPoint, 8%
Created business requirements documents and PowerPoint presentations to share with product stake holders and IT teams.
- Data Entry, 8%
Processed new records and provided an accurate data entry in incorporated database.
- Rim, 8%
Ensured all essential records were documented according to functional RIM plan.
"recordkeeping," "technical support," and "management training" are among the most common skills that records management analysts use at work. You can find even more records management analyst responsibilities below, including:
Detail oriented. To carry out their duties, the most important skill for a records management analyst to have is detail oriented. Their role and responsibilities require that "health information technicians must be accurate when recording and coding patient information." Records management analysts often use detail oriented in their day-to-day job, as shown by this real resume: "perform data entry and detailed reviews for blood donation records. "
Integrity. Many records management analyst duties rely on integrity. "health information technicians work with patient data that are required, by law, to be kept confidential," so a records management analyst will need this skill often in their role. This resume example is just one of many ways records management analyst responsibilities rely on integrity: "manage and preserve all fiscal and archived hard copy and electronic file integrity to achieve successful audits. "
Technical skills. records management analysts are also known for technical skills, which are critical to their duties. You can see how this skill relates to records management analyst responsibilities, because "health information technicians must use coding and classification software and the electronic health record (ehr) system that their healthcare organization or physician practice has adopted." A records management analyst resume example shows how technical skills is used in the workplace: "provided administrative and technical support to corporate customers; including posting, adjustments, and reconciliations. "
Analytical skills. A big part of what records management analysts do relies on "analytical skills." You can see how essential it is to records management analyst responsibilities because "health information technicians must understand and follow medical records and diagnoses, and then decide how best to code them in a patient’s medical records." Here's an example of how this skill is used from a resume that represents typical records management analyst tasks: "handled and facilitated data relative to exploration, development, litigation, venture, acquisition, merger and divestiture activities. "
Interpersonal skills. A commonly-found skill in records management analyst job descriptions, "interpersonal skills" is essential to what records management analysts do. Records management analyst responsibilities rely on this skill because "health information technicians need to be able to discuss patient information, discrepancies, and data requirements with other professionals such as physicians and finance personnel." You can also see how records management analyst duties rely on interpersonal skills in this resume example: "applied interpersonal, analytical and computer skills to troubleshoot incoming problems and disbursed cases to the appropriate information systems team members. "
The three companies that hire the most records management analysts are:
- Gap Inc.3 records management analysts jobs
- Endo Pharmaceuticals Inc3 records management analysts jobs
- Texas Health Resources2 records management analysts jobs
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Compare different records management analysts
Records management analyst vs. Health care administrator
A health care administrator is primarily in charge of overseeing the daily administrative operations of medical and health care facilities. They are responsible for setting objectives, establishing guidelines and employee schedules, maintaining accurate records, gathering and analyzing data, developing strategies to optimize operations, and coordinating with nurses, physicians, patients, and other health care experts. Moreover, as a health care administrator, it is essential to address and resolve issues and concerns, implement the facility's policies and regulations, and ensure that procedures comply with health care laws and standards.
These skill sets are where the common ground ends though. The responsibilities of a records management analyst are more likely to require skills like "recordkeeping," "technical support," "management training," and "powerpoint." On the other hand, a job as a health care administrator requires skills like "patients," "health care services," "home health," and "mental health." As you can see, what employees do in each career varies considerably.
Health care administrators earn the highest salaries when working in the professional industry, with an average yearly salary of $71,258. On the other hand, records management analysts are paid more in the professional industry with an average salary of $66,607.The education levels that health care administrators earn slightly differ from records management analysts. In particular, health care administrators are 0.4% more likely to graduate with a Master's Degree than a records management analyst. Additionally, they're 0.4% more likely to earn a Doctoral Degree.Records management analyst vs. Health information technician
A health information technician is primarily responsible for managing and handling patient information, ensuring accuracy and confidentiality. They coordinate with various health care workers to gather patient data, laboratory results, test findings, and medical histories, encoding them in clinical databases in a timely and efficient manner. They must analyze every information to detect any inconsistencies, performing corrective measures right away. Furthermore, as a health information technician, it is essential to utilize particular software and systems when processing information, all while adhering to the hospital's policies and regulations.
Each career also uses different skills, according to real records management analyst resumes. While records management analyst responsibilities can utilize skills like "recordkeeping," "technical support," "management training," and "powerpoint," health information technicians use skills like "patients," "medical terminology," "customer service," and "office equipment."
On average, health information technicians earn a lower salary than records management analysts. Some industries support higher salaries in each profession. Interestingly enough, health information technicians earn the most pay in the government industry with an average salary of $35,705. Whereas records management analysts have higher pay in the professional industry, with an average salary of $66,607.health information technicians earn lower levels of education than records management analysts in general. They're 5.6% less likely to graduate with a Master's Degree and 0.4% less likely to earn a Doctoral Degree.Records management analyst vs. Medical service technician
A medical service technician provides health care and treatments to patients under the supervision or directives of a more experienced physician. Most of their responsibilities revolve around assessing a patient's condition, administering required aid, diagnosing patients, conducting check-ups, and counseling patients. There are also instances when a medical service technician may prescribe medications, conduct inspections at facilities to ensure sanitary conditions, and coordinate with hospital staff for requesting supplies. Furthermore, it is crucial to have accurate documentation of all processes and transactions, all while adhering to the hospital's policies and standards.
There are many key differences between these two careers, including some of the skills required to perform responsibilities within each role. For example, a records management analyst is likely to be skilled in "recordkeeping," "technical support," "management training," and "powerpoint," while a typical medical service technician is skilled in "patients," "customer service," "pet," and "infection control."
Medical service technicians earn the best pay in the government industry, where they command an average salary of $39,185. Records management analysts earn the highest pay from the professional industry, with an average salary of $66,607.medical service technicians typically earn lower educational levels compared to records management analysts. Specifically, they're 5.7% less likely to graduate with a Master's Degree, and 0.1% less likely to earn a Doctoral Degree.Records management analyst vs. Medical biller coder
A medical biller coder is responsible for handling the billing processes and insurance within a hospital, clinic, or similar facility. They must gather patient information and records to analyze and translate them into codes according to the insurance and medical guidelines. Moreover, it is crucial to verify all patient forms and ensure their accuracy as it will serve as a basis on essential documents and medical record-keeping. There may also be instances where a medical biller coder must devise payment plans for patients, communicate with families and guardians, and coordinate with physicians.
Even though a few skill sets overlap between records management analysts and medical biller coders, there are some differences that are important to note. For one, a records management analyst might have more use for skills like "recordkeeping," "technical support," "management training," and "powerpoint." Meanwhile, some responsibilities of medical biller coders require skills like "patients," "medical billing," "icd-10," and "customer service. "
Medical biller coders enjoy the best pay in the professional industry, with an average salary of $39,875. For comparison, records management analysts earn the highest salary in the professional industry.medical biller coders reach lower levels of education compared to records management analysts, in general. The difference is that they're 7.3% more likely to earn a Master's Degree, and 0.8% less likely to graduate with a Doctoral Degree.Types of records management analyst
Updated January 8, 2025
