What does a records supervisor do?
Records supervisor responsibilities
Here are examples of responsibilities from real records supervisor resumes:
- Manage transition from in-house transcription system to outsource transcription service.
- Review subpoenas duces tecum's to ensure all request documentation has been provide within expect timeframe.
- Transcribe the master scheduling information into PeopleSoft computer software.
- Handle and facilitate data relative to exploration, development, litigation, venture, acquisition, merger and divestiture activities.
- Produce PDF files, scan documents and track data in various software applications.
Records supervisor skills and personality traits
We calculated that 29% of Records Supervisors are proficient in Data Entry, FAA, and Subpoenas. They’re also known for soft skills such as Analytical skills, Detail oriented, and Integrity.
We break down the percentage of Records Supervisors that have these skills listed on their resume here:
- Data Entry, 29%
Managed data entry, record center warehouse operations and digital management systems.
- FAA, 7%
Audited records to ensure compliance with FAA regulations and manufacturer recommendations.
- Subpoenas, 7%
Receive and process Subpoenas, Production Orders, and other court reports, whether turning over documents or appearing in court.
- Statistical Reports, 6%
Utilized automated systems to create and analyze statistical reports.
- Performance Reviews, 6%
Received on a consistent basis excellent performance reviews.
- Performance Evaluations, 5%
Conducted performance evaluations and fostered personal and professional development.
Most records supervisors use their skills in "data entry," "faa," and "subpoenas" to do their jobs. You can find more detail on essential records supervisor responsibilities here:
Analytical skills. To carry out their duties, the most important skill for a records supervisor to have is analytical skills. Their role and responsibilities require that "health information technicians must understand and follow medical records and diagnoses, and then decide how best to code them in a patient’s medical records." Records supervisors often use analytical skills in their day-to-day job, as shown by this real resume: "established processes to assure proper information analysis, data entry and agenda coordination. "
Detail oriented. Another essential skill to perform records supervisor duties is detail oriented. Records supervisors responsibilities require that "health information technicians must be accurate when recording and coding patient information." Records supervisors also use detail oriented in their role according to a real resume snippet: "detailed record search and retrieval, filing, data entry. "
Integrity. Another skill that relates to the job responsibilities of records supervisors is integrity. This skill is critical to many everyday records supervisor duties, as "health information technicians work with patient data that are required, by law, to be kept confidential." This example from a resume shows how this skill is used: "developed and implemented field hr performance metrics to enhance data integrity awareness. "
Interpersonal skills. records supervisor responsibilities often require "interpersonal skills." The duties that rely on this skill are shown by the fact that "health information technicians need to be able to discuss patient information, discrepancies, and data requirements with other professionals such as physicians and finance personnel." This resume example shows what records supervisors do with interpersonal skills on a typical day: "cited for excellence in interpersonal communications, teamwork, customer service, flexibility, reliability. "
Technical skills. A commonly-found skill in records supervisor job descriptions, "technical skills" is essential to what records supervisors do. Records supervisor responsibilities rely on this skill because "health information technicians must use coding and classification software and the electronic health record (ehr) system that their healthcare organization or physician practice has adopted." You can also see how records supervisor duties rely on technical skills in this resume example: "planned, initiated and conduct training programs for personnel administration specialist, technical staff, and clerical staff. "
The three companies that hire the most records supervisors are:
- ManpowerGroup1 records supervisors jobs
- AppleOne Employment Services1 records supervisors jobs
- Kalitta Air1 records supervisors jobs
Choose from 10+ customizable records supervisor resume templates
Build a professional records supervisor resume in minutes. Our AI resume writing assistant will guide you through every step of the process, and you can choose from 10+ resume templates to create your records supervisor resume.Compare different records supervisors
Records supervisor vs. Health information technician
A health information technician is primarily responsible for managing and handling patient information, ensuring accuracy and confidentiality. They coordinate with various health care workers to gather patient data, laboratory results, test findings, and medical histories, encoding them in clinical databases in a timely and efficient manner. They must analyze every information to detect any inconsistencies, performing corrective measures right away. Furthermore, as a health information technician, it is essential to utilize particular software and systems when processing information, all while adhering to the hospital's policies and regulations.
These skill sets are where the common ground ends though. The responsibilities of a records supervisor are more likely to require skills like "faa," "performance reviews," "performance evaluations," and "law enforcement agencies." On the other hand, a job as a health information technician requires skills like "patients," "medical terminology," "customer service," and "hipaa." As you can see, what employees do in each career varies considerably.
Health information technicians earn the highest salaries when working in the government industry, with an average yearly salary of $35,705. On the other hand, records supervisors are paid more in the professional industry with an average salary of $51,013.The education levels that health information technicians earn slightly differ from records supervisors. In particular, health information technicians are 3.8% less likely to graduate with a Master's Degree than a records supervisor. Additionally, they're 0.6% less likely to earn a Doctoral Degree.Records supervisor vs. Health care administrator
A health care administrator is primarily in charge of overseeing the daily administrative operations of medical and health care facilities. They are responsible for setting objectives, establishing guidelines and employee schedules, maintaining accurate records, gathering and analyzing data, developing strategies to optimize operations, and coordinating with nurses, physicians, patients, and other health care experts. Moreover, as a health care administrator, it is essential to address and resolve issues and concerns, implement the facility's policies and regulations, and ensure that procedures comply with health care laws and standards.
While some skills are similar in these professions, other skills aren't so similar. For example, resumes show us that records supervisor responsibilities requires skills like "data entry," "faa," "subpoenas," and "statistical reports." But a health care administrator might use other skills in their typical duties, such as, "patients," "patient care," "health care services," and "home health."
On average, health care administrators earn a higher salary than records supervisors. Some industries support higher salaries in each profession. Interestingly enough, health care administrators earn the most pay in the professional industry with an average salary of $71,258. Whereas records supervisors have higher pay in the professional industry, with an average salary of $51,013.health care administrators earn similar levels of education than records supervisors in general. They're 2.2% more likely to graduate with a Master's Degree and 0.6% more likely to earn a Doctoral Degree.Records supervisor vs. Information management specialist
An information management specialist is responsible for maintaining the security benchmark of all databases across the organization to support business functions and client requirements. Information management specialists sort and file data on the network systems and pull up reports from the storage database. They also analyze project management plans and utilize data tools to identify solutions and collect critical information. An information management specialist handles data management system troubleshooting and provide resolution reports to avoid downtime reoccurrence.
Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from records supervisor resumes include skills like "faa," "statistical reports," "performance reviews," and "performance evaluations," whereas an information management specialist is more likely to list skills in "patients," "customer service," "medical terminology," and "patient care. "
Information management specialists earn the highest salary when working in the technology industry, where they receive an average salary of $66,785. Comparatively, records supervisors have the highest earning potential in the professional industry, with an average salary of $51,013.information management specialists typically earn similar educational levels compared to records supervisors. Specifically, they're 1.4% more likely to graduate with a Master's Degree, and 0.1% more likely to earn a Doctoral Degree.Records supervisor vs. Health information specialist
A health information specialist is in charge of overseeing and developing strategies to optimize information management procedures in hospitals, physicians' offices, and other similar environments. Their responsibilities revolve around gathering and updating medical records, receiving and organizing files, and updating databases according to the appropriate coding systems and procedures. Furthermore, as a health information specialist, it is essential to coordinate with nurses and other staff to ensure accuracy in documentation, all while adhering to the company's policies and regulations.
Types of records supervisor
Updated January 8, 2025











