What is Mail Room?
Mail Room is the dedicated area in a mailing department where mails are processed and organized according to their destination. Apart from the typical post offices, mailrooms can also be found in educational institutes and office buildings. The mailroom is managed by a postmaster who manages a team of mail boys or clerks. Their job is to sort out the mails or parcels received or being delivered. In larger organizations, a more formal system is employed, and the use of trolleys is standard. A mailroom can essentially house thousands of packages or mails that have to be delivered throughout the country or a state.
How is Mail Room used?
Zippia reviewed thousands of resumes to understand how mail room is used in different jobs. Explore the list of common job responsibilities related to mail room below:
- Maintained stock of goods for mail room activity such as envelopes, stamps, paper and stationary.
- Manage mail room for corporate headquarters of 130 employees, servicing 65 nursing home facilities.
- Developed leadership and team skills needed to keep the mail room running smoothly.
- Coordinate all mail room activities supporting the main store and catalog division.
- Controlled all mail room duties including requisitioning of all office equipment.
- Created policies and procedures for the Company mail room.
Are Mail Room skills in demand?
Yes, mail room skills are in demand today. Currently, 146 job openings list mail room skills as a requirement. The job descriptions that most frequently include mail room skills are mail service coordinator, mail inserter, and mail handler assistant.
How hard is it to learn Mail Room?
Based on the average complexity level of the jobs that use mail room the most: mail service coordinator, mail inserter, and mail handler assistant. The complexity level of these jobs is basic.
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What jobs can you get with Mail Room skills?
You can get a job as a mail service coordinator, mail inserter, and mail handler assistant with mail room skills. After analyzing resumes and job postings, we identified these as the most common job titles for candidates with mail room skills.
Mail Service Coordinator
- Mail Room
- USPS
- Mail Services
- Customer Service
- Postage Machine
- Front Desk
Mail Handler Assistant
- Delivery Truck
- Mail Room
- Pallet Jack
- Office Equipment
- Load Trucks
- ZIP Codes
Mail Courier
- Delivery Sequence
- Customer Service
- Government Agencies
- Mail Room
- FedEx
- Routine Maintenance
Mailroom Assistant
Job description:
Mailroom assistants receive incoming mail and then process, sort, and distribute it to the proper recipients. They may maintain mailroom supply inventories and sort office mail and messages. It is part of their responsibilities to check outgoing mail by preparing it for delivery, including distribution of packages and logging. Moreover, they usually operate mailroom tools such as envelope openers, postage meters, mail sorting machines, mail sealers, fold-and-insert machines, labeling machines, and scanners.
- Office Equipment
- Data Entry
- HR
- Mail Room
- USPS
- Customer Service
Inserting Machine Operator
- Postal Service
- Routine Maintenance
- Stitching
- Mail Room
- Quality Checks
- APS
Mail Clerk
Job description:
A mail clerk is responsible for sorting and processing mails for the business. Mail clerks' duties include maintenance of mailing supplies by regularly monitoring inventory, forwarding incoming mails and safe packages to appropriate departments, labeling outgoing mails with secured packaging, keeping records of acknowledged mails, and returning misdirected mails to the correct recipient. A mail clerk must be detail-oriented, as well as having strong organizational and multi-tasking skills to arrange deliveries, operate mailing machines, and categorize efficiently.
- Customer Service
- Delivery Sequence
- Place Packages
- Mail Room
- Postal Regulations
- Mail Containers
How much can you earn with Mail Room skills?
You can earn up to $30,294 a year with mail room skills if you become a mail service coordinator, the highest-paying job that requires mail room skills. Mail inserters can earn the second-highest salary among jobs that use Python, $30,949 a year.
| Job title | Average salary | Hourly rate |
|---|---|---|
| Mail Service Coordinator | $30,294 | $15 |
| Mail Inserter | $30,949 | $15 |
| Mail Handler Assistant | $35,907 | $17 |
| Mail Courier | $32,384 | $16 |
| Mailroom Assistant | $29,118 | $14 |
Companies using Mail Room in 2026
The top companies that look for employees with mail room skills are Millennium Group, Texas Department of Transportation, and D2S. In the millions of job postings we reviewed, these companies mention mail room skills most frequently.
| Rank | Company | % of all skills | Job openings |
|---|---|---|---|
| 1 | Millennium Group | 20% | 106 |
| 2 | Texas Department of Transportation | 19% | 181 |
| 3 | D2S | 15% | 39 |
| 4 | Compass Group USA | 13% | 24,513 |
| 5 | Adecco | 4% | 2,649 |
Departments using Mail Room
| Department | Average salary |
|---|---|
| Administrative | $34,081 |