How to hire a training and education specialist

How to hire a training and education specialist, step by step

Here's a step-by-step training and education specialist hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a training and education specialist job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new training and education specialist
• Step 8: Go through the hiring process checklist

What does a training and education specialist do?

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1. Identify your hiring needs

   First, determine the employments status of the training and education specialist you need to hire. Certain training and education specialist roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a training and education specialist to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a training and education specialist that fits the bill.

   This list shows salaries for various types of training and education specialists.

   Type of Training And Education Specialist	Description	Hourly rate
   Training And Education Specialist	Training and development specialists plan, conduct, and administer programs that train employees and improve their skills and knowledge.	$18-43
   Staff Development Coordinator	Staff development coordinators take responsibility for the creation and enactment of employee training programs. These programs should be in alignment with the company's objectives... Show more	$21-42
   Epic Credentialed Trainer	Epic credential trainers are professionals who are trained at the hospital client where they provide training to users. The responsibilities of the trainers include the delivery of end-user training and assistance in technicalities... Show more	$27-48

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Training Materials
   • Training Programs
   • Instructional Design
   • PowerPoint
   • HR
   • Professional Development
   • Curriculum Development
   • Education Programs
   • Course Content
   • DOD
   • CPR
   • Blended Learning
   • Training Sessions
   • Related Training

   Check all skills

   Responsibilities:

   • Manage the problem identification and resolution process regarding hospital-wide Cerner issues and monitor progress toward resolution.
   • Utilize analysis of output to ensure all inputs are within DoD guidelines.
   • Design, develop and revise training modules presentations and eLearning courses.
   • Disseminate technology training and conduct informational sessions through instructor-le classes and various eLearning approaches.
   • Collaborate with leadership to favorably increase survey employee engagement and satisfaction through development of a leadership development program for front-line leadership.
   • Perform audits in regards to HIPAA compliance and CMS guidelines.

   More training and education specialist duties

3. Make a budget

   Including a salary range in your training and education specialist job description is one of the best ways to attract top talent. A training and education specialist can vary based on:

   • Location. For example, training and education specialists' average salary in west virginia is 46% less than in district of columbia.
   • Seniority. Entry-level training and education specialists 58% less than senior-level training and education specialists.
   • Certifications. A training and education specialist with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a training and education specialist's salary.

   Average training and education specialist salary

   $59,316yearly

   $28.52 hourly rate

   ---

   Entry-level training and education specialist salary

   $38,000 yearly salary

   Updated December 15, 2025

   Average training and education specialist salary by state

   Rank	State	Avg. salary	Hourly rate
   1	District of Columbia	$76,506	$37
   2	Pennsylvania	$70,889	$34
   3	Virginia	$68,899	$33
   4	Washington	$66,854	$32
   5	California	$66,426	$32
   6	Maryland	$65,676	$32
   7	Delaware	$65,253	$31
   8	Illinois	$64,849	$31
   9	North Carolina	$61,115	$29
   10	Michigan	$60,616	$29
   11	Massachusetts	$59,408	$29
   12	New York	$58,837	$28
   13	Minnesota	$57,029	$27
   14	Ohio	$55,224	$27
   15	Hawaii	$55,182	$27
   16	Texas	$54,845	$26
   17	Colorado	$54,556	$26
   18	Georgia	$52,691	$25
   19	Missouri	$51,034	$25
   20	Wisconsin	$48,140	$23

   Average training and education specialist salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	BD	$87,582	$42.11	3
   2	Alere	$83,754	$40.27
   3	Abbott	$81,637	$39.25	22
   4	J. J. Keller & Associates	$78,893	$37.93
   5	UTMB HEALTHCARE SYSTEMS	$77,448	$37.23	3
   6	Terumo Medical	$76,721	$36.89
   7	Pace University	$68,967	$33.16	2
   8	Alertus Technologies	$67,905	$32.65
   9	Moffitt Cancer Center	$67,506	$32.45	1
   10	UnitedHealth Group	$67,393	$32.40	20
   11	Alarm.com	$65,732	$31.60
   12	Mount Sinai Health System	$64,899	$31.20	7
   13	Novant Health	$63,207	$30.39	2
   14	Delaware State Government	$63,007	$30.29	4
   15	Grand Rapids Community College	$62,747	$30.17	1
   16	Rediker Software	$61,826	$29.72
   17	Dayton Children's Hospital	$61,581	$29.61
   18	Unity Health	$61,259	$29.45
   19	Arbor Hospice	$60,879	$29.27
   20	Torque Therapeutics	$59,850	$28.77

4. Writing a training and education specialist job description

   A job description for a training and education specialist role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a training and education specialist job description:

   Training and education specialist job description example

   Pershing provides a flexible and progressive work environment. Roles can be hybrid in nature (office + WFH) or fully based from home (remote) depending on needs of the employee and the business.
   Authentic, innovative, and results-driven? Raise your hand if that sounds like you!
   
   We're looking for an amazing individual to join our growing team. The longevity of our firm is a testament to its strength and stability. Your ability to contribute fresh and diverse perspectives in a team-based environment will usher us into future and take us to the next level.
   
   BNY Mellon's Pershing offers a fast-paced environment and dynamic culture where "client first" is paramount. We serve introducing broker dealers and advisory firms who are professionally managed and growth oriented, supporting high net worth and ultra-high net worth investors who lead complex financial lives.
   
   Our commitment to career growth and mobility is at the core of our people-oriented culture, as evidenced by our tenured staff. We welcome the opportunity to speak with you!
   
   * Client Implementations - Manages a team responsible for providing project management for client implementations to products and software.
   * Manages the performance of assigned staff, coaches and guides on project management.
   * Sets departmental priorities and allocates resources to align with business objectives and annual plan.
   * Resolves complex product implementation issues for key clients.
   * Contributes to the operating protocols for managing client implementations and makes recommendations for process improvements.
   * Adapts departmental plans and priorities to ensure staff have required resources to execute their assigned activities.
   * Tracks and reports on team performance.
   * Coaches and guides assigned staff on improving the execution of client implementations and achievement of goals.
   * Serves as the escalation point for critical issues or roadblocks.
   * Shepherds' issues through to resolution.
   * Keeps abreast of all unusual requests/transactions/issues and ensures proper escalation where appropriate.
   * Recruits, directs, motivates and develops staff, maximizing their individual contributions, their professional growth and their ability to function effectively with their colleagues as a team.
   * Manages a team of professionals, including coaching, managing performance and allocating resources.
   * Develops and oversees the achievement of team objectives.
   * May manage financial resources (e.g., budgets, expenses, etc.). Focus is on daily, short-term goal achievement.
   
   Bachelor's degree or the equivalent combination of education and experience is required.5-7 years of total work experience and 0-1 years of management experience preferred.
   
   BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer. Minorities/Females/Individuals with Disabilities/Protected Veterans. Our ambition is to build the best global team - one that is representative and inclusive of the diverse talent, clients and communities we work with and serve - and to empower our team to do their best work. We support wellbeing and a balanced life, and offer a range of family-friendly, inclusive employment policies and employee forums.
   
   BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer. Minorities/Females/Individuals With Disabilities/Protected Veterans.
   
   Our ambition is to build the best global team - one that is representative and inclusive of the diverse talent, clients and communities we work with and serve - and to empower our team to do their best work. We support wellbeing and a balanced life, and offer a range of family-friendly, inclusive employment policies and employee forums.

   Copy this example

   

5. Post your job

   To find the right training and education specialist for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with training and education specialists they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit training and education specialists who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your training and education specialist job on Zippia to find and recruit training and education specialist candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit training and education specialists, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new training and education specialist

   Once you have selected a candidate for the training and education specialist position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new training and education specialist. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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