Post job
zippia ai icon

Automatically apply for jobs with Zippi

Upload your resume to get started.

Work study administrative assistant skills for your resume and career

Updated January 8, 2025
4 min read
Quoted experts
Dr. Mike Peterson Ph.D.,
Anne McConnell Ph.D.
Below we've compiled a list of the most critical work study administrative assistant skills. We ranked the top skills for work study administrative assistants based on the percentage of resumes they appeared on. For example, 18.0% of work study administrative assistant resumes contained work-study as a skill. Continue reading to find out what skills a work study administrative assistant needs to be successful in the workplace.

15 work study administrative assistant skills for your resume and career

1. Work-Study

A work-study student is someone who is under an occupational program that offers jobs to students to assist others. The program aids them in paying their tuition in college or career school. Graduate and undergraduate students having work-study jobs will work part-time on or off-campus while enrolled.

Here's how work study administrative assistants use work-study:
  • Coordinate all contracts and agreements for the Office of Financial Aid and Federal Work-Study.
  • Manage the Federal Work-Study Program in the Financial Aid Office.

2. Phone Calls

Phone calls are a wireless or wired connection made over a telephone or a mobile phone between two people. Two parties are involved in a phone call, the caller and the receiver. A caller dials the number of the one he wants to call, and the recipient hears a bell or a tune to which he picks up the call. The call establishes a connection between them through which they can communicate. The voice is converted into signals and is transmitted through wired or wireless technology.

Here's how work study administrative assistants use phone calls:
  • Monitored telephone calls and prepared business correspondence.
  • Job Duties: Answering and transferring phone calls, faxing and filing paperwork, data entry, copying paperwork

3. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how work study administrative assistants use data entry:
  • Performed data entry and data verification for database and spreadsheet information.
  • Prioritized batched material for data entry responsibilities.

4. Financial Aid

Financial aid refers to cash released to an educational institution to help a student pay the school fee. The issuance of financial aid, whether scholarships, grants, or loans, aims to make access to education affordable to all students irrespective of their backgrounds.

Here's how work study administrative assistants use financial aid:
  • Assisted Administrative Assistant with distribution of financial aid refunds.
  • Serve as a first point of contact for the Student Services: Career Services, Learning Center and Financial Aid.

5. Front Desk

Here's how work study administrative assistants use front desk:
  • Served customers by backing-up receptionist/front desk.
  • Assist with other responsibilities for the front desk and other departments when required.

6. Schedule Appointments

Here's how work study administrative assistants use schedule appointments:
  • Schedule appointments and maintain calendars, prepare materials for presentations, including creating graphics and formatting documents.
  • Schedule appointments, assist walk-in students and ensure copies are made of all career services documents.

Choose from 10+ customizable work study administrative assistant resume templates

Build a professional work study administrative assistant resume in minutes. Our AI resume writing assistant will guide you through every step of the process, and you can choose from 10+ resume templates to create your work study administrative assistant resume.

7. Telephone Calls

Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.

Here's how work study administrative assistants use telephone calls:
  • Facilitated the routing of telephone calls for response and resolution;Prepared case management files for criminal investigations.
  • Process loan application telephone calls, including interviewing loan applicants to secure basic personal and eligibility data.

8. Word Processing

Here's how work study administrative assistants use word processing:
  • Prepared memos, letters, and other documents using word processing, spreadsheets, databases, and presentation software.
  • Completed administrative paperwork and word processing tasks, ran campus errands, answered phones, and filing.

9. Office Tasks

Here's how work study administrative assistants use office tasks:
  • Performed ancillary office tasks, assisted in the planning and organization of Annual National GIS Day Celebrations on ISU campus.
  • Completed office tasks such as: Filing.

10. Veterans

Here's how work study administrative assistants use veterans:
  • Provided Veteran Affairs educational benefits to veterans and their dependents.
  • Provided customer service communication to veterans.

11. Administrative Tasks

Here's how work study administrative assistants use administrative tasks:
  • Carried out other administrative tasks such as keeping all documents organized, whether alphabetically or chronologically.
  • Performed administrative tasks for college department office.

12. Office Equipment

Here's how work study administrative assistants use office equipment:
  • Maintained office supplies office equipment, and notifying official when office supplies were in need of replenishing.
  • Utilized office equipment such as a fax machines, copy machines, scanners and telephones.

13. PowerPoint

Here's how work study administrative assistants use powerpoint:
  • Created PowerPoint presentations for my supervisor's meetings.
  • Utilize MS Office Word, Excel and PowerPoint as well as ACT.

14. Computer Programs

A computer program is a set of instructions that can be executed by a computer to perform an operation or task. Computer programs are devised by computer programmers in a programming language. Everything a computer does is through a computer program.

Here's how work study administrative assistants use computer programs:
  • Collected statistics and ran computer programs for volleyball and basketball-Contributed to events running smoothly in any way needed
  • Gained proficiency with various computer programs.

15. Direct Calls

Direct calls are connections established with a previous customer or client, most likely a subscriber.

Here's how work study administrative assistants use direct calls:
  • Direct callers to appropriate department when necessary.
  • Answered direct calls to executive management.
top-skills

What skills help Work Study Administrative Assistants find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on work study administrative assistant resumes?

Dr. Mike Peterson Ph.D.Dr. Mike Peterson Ph.D. LinkedIn profile

Department Chair and Associate Professor of English, Dixie State University

Writing skills have always been valued by employers, but anything that shows an ability to write, produce, or communicate in digital spaces will stand out. While employers are becoming increasingly comfortable having employees work and collaborate digitally (from home or elsewhere), they may still be reluctant to train employees how to do that. They want to see evidence that applicants will know how to use technology and stay productive without extensive training and without a supervisor having to stand behind them. That isn't to say training won't take place, but employers want to use their valuable time and resources training employees on their own systems, policies, and procedures; they don't want to have to show new-hires how to use Zoom, how to format a memo, how to write an email, or how to co-edit a document using OneDrive.

What work study administrative assistant skills would you recommend for someone trying to advance their career?

Anne McConnell Ph.D.

Professor, West Virginia State University

I would encourage someone taking a gap year to branch out, seeking work experiences and employment situations that expose them to new skills and allow them to interact with a diverse set of people. Sometimes we find ourselves in a bubble-communicating with the same people, who tend to share the same ideas-and a gap year provides the opportunity to extend beyond that. Employers value employees who have open, flexible minds, and seeking out experiences that demonstrate that openness can be helpful.

What type of skills will young work study administrative assistants need?

Angela Robbins Ph.D.Angela Robbins Ph.D. LinkedIn profile

Associate Professor of History, Meredith College

History majors are in high demand in government, business, and non-profits because of the knowledge and skills they gain in the classroom. History majors, in particular, are especially good at contextualizing-that is, explaining how an event or discussion fits within the big picture. This includes how things that are going on today-such as the Capitol riot on January 6-connects to the Constitution, the balance of powers, the way democracy works, and related issues such as the implications of propaganda and misinformation. This goes well beyond merely expressing an opinion or debating two sides of an issue. Students of history do their research and practice skills of analysis, collecting and scrutinizing evidence rather than taking something at face value or only relying on a single source. We take sources apart to evaluate the credentials of their creators and search for bias. We examine sources from various creators so we take into account multiple experiences and points of view. Then we synthesize-or bring the sources together-in order to communicate what it all means. These skills are desired by employers and translate well into many careers and work environments. Seeking good evidence to answer questions and solve problems, whether that's in the classroom today or working with clients later, is a skill that employers highly value.

Students are practicing other skills that are necessary to success in the workplace, whether that will be in person or online. Time management, seeing a project through from start to finish, hosting and contributing to meetings, working on a team-whether it's two people or ten-and creating appropriate types of presentations to communicate ideas are all things our students can tell their employers they will come in with so they can hit the ground running. In addition, our majors develop self-awareness, empathy, and an appreciation of diverse opinions and approaches to problems through investigation of the life experiences of historical figures and their classroom discussions with classmates. Certainly, every employer wants you to learn the specifics within their sector, but these skills are fairly universal and will benefit majors as they move from the classroom to career.

What technical skills for a work study administrative assistant stand out to employers?

Christi Patton Luks

Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology

I've always felt that the most important thing we teach our students is problem-solving skills. The students who can readily relate the theory to their practical experience to develop new solutions are the most valuable. Engineering students that are active on design teams or took advantage of internships and co-ops are in great position for this.

What soft skills should all work study administrative assistants possess?

Brandy BaileyBrandy Bailey LinkedIn profile

Career Coach, Ohio University - Lancaster Campus

Soft skills may vary depending on the employer, industry, and personal opinions. My biggest ones are communication skills, adaptability, self-awareness, teamwork, problem-solving, intercultural competency, creativity or innovation, and time management.

List of work study administrative assistant skills to add to your resume

Work study administrative assistant skills

The most important skills for a work study administrative assistant resume and required skills for a work study administrative assistant to have include:

  • Work-Study
  • Phone Calls
  • Data Entry
  • Financial Aid
  • Front Desk
  • Schedule Appointments
  • Telephone Calls
  • Word Processing
  • Office Tasks
  • Veterans
  • Administrative Tasks
  • Office Equipment
  • PowerPoint
  • Computer Programs
  • Direct Calls
  • Alumni
  • Travel Arrangements
  • Fax Machines
  • Administrative Assistance
  • Database Management
  • Windows
  • Provide Clerical Support
  • Office Support
  • Hippa
  • Fine Arts
  • Administrative Problems
  • Student Data
  • Office Machines
  • Multi-Line Phone System
  • HIPAA
  • Administrative Functions
  • Bulletin Boards
  • Mail Merge

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Browse office and administrative jobs