What does an accounts receivable assistant do?
An accounts receivable assistant has a variety of duties and responsibilities, including securing revenue by verifying receipts, maintaining records by microfilming debits, credits, and invoices, and summarizing receivables by maintaining invoices and determining the validity of account discrepancies. Other duties include keeping information confidential to protect the organization's value, accomplishing the organization and accounting mission, and resolving valid and authorized deductions. As an accounts receivable assistant, you are also responsible for posting customer payments by recording credit card, cash, and check transactions.
Accounts receivable assistant responsibilities
Here are examples of responsibilities from real accounts receivable assistant resumes:
- Reconcile bank deposit information with QuickBooks and manage all deposit files.
- Manage profitable accounts receivable ledgers for existing and new clientele maintaining accuracy of monies enter to appropriate relate account.
- Post customer payments by recording ACH, checks, and credit card transactions.
- Inventory control using IBM AS400 system.
- Maintain invoicing in AS400 billing system, reviewing collection activities and reconciling accounts.
- Take in and disburse payments from customers in forms of checks, credit cards, ACH, and portal payments.
- Answer phones -greet clients -bil customer accounts via QuickBooks -mailed/file invoices -General clerical duties
- Process and monitor payments and expenditures and prepare and monitor the company payroll system.
- Supersede quotas utilizing company budgets while overseeing payroll and inspection requirements per local, state, and federal guidelines.
- Analyze monthly DSO; coordinate collections efforts and dispute resolution processes; prepare monthly collections reports for submission to senior management.
- Enter voucher figures into database using PeopleSoft program.
- Process payment vouchers for the university using PeopleSoft software.
- Work extensively with vendors and purchasing agents to obtain correct taxation.
Accounts receivable assistant skills and personality traits
We calculated that 25% of Accounts Receivable Assistants are proficient in Customer Service, Data Entry, and Cash Handling. They’re also known for soft skills such as Computer skills, Detail oriented, and Integrity.
We break down the percentage of Accounts Receivable Assistants that have these skills listed on their resume here:
- Customer Service, 25%
Provide in-person and telephone customer service and sales, including fact-finding and evaluation of customers' needs to recommend appropriate advertisement.
- Data Entry, 10%
Cash Receipts Application/Invoicing/Collection Calls/Credit Memo's General Ledgers/Reconciliations/Bank Deposits/Data Entry/Reports Resolution/Investigation of Discrepancy's on Customer's Accounts
- Cash Handling, 7%
Prepared monthly statements Strong cash handling ranging from $1000.00-$500.00 on a daily basis Supervised 7-10 cashiers
- Financial Reports, 4%
Helped create/compile product presentations and other marketing roles, solicited financial reports from licensees on a regular basis.
- Purchase Orders, 4%
Coordinate with receiving and inspection unit in conducting all appropriate receiving and inspection operation against purchase order and invoices.
- Payroll, 4%
Superseded quotas utilizing company budgets while overseeing payroll and inspection requirements per local, state, and federal guidelines.
Most accounts receivable assistants use their skills in "customer service," "data entry," and "cash handling" to do their jobs. You can find more detail on essential accounts receivable assistant responsibilities here:
Computer skills. To carry out their duties, the most important skill for an accounts receivable assistant to have is computer skills. Their role and responsibilities require that "bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software." Accounts receivable assistants often use computer skills in their day-to-day job, as shown by this real resume: "managed complete computer system upgrade, performed data entry, troubleshoot minor problems and train employees. "
Detail oriented. Another soft skill that's essential for fulfilling accounts receivable assistant duties is detail oriented. The role rewards competence in this skill because "bookkeeping, accounting, and auditing clerks are responsible for producing accurate financial records." According to an accounts receivable assistant resume, here's how accounts receivable assistants can utilize detail oriented in their job responsibilities: "processed reinstatement applications for various degree programs that involved extensive data entry and attention to detail. "
Integrity. This is an important skill for accounts receivable assistants to perform their duties. For an example of how accounts receivable assistant responsibilities depend on this skill, consider that "bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential." This excerpt from a resume also shows how vital it is to everyday roles and responsibilities of an accounts receivable assistant: "process credit card payments while maintaining credit card database integrity. ".
Math skills. accounts receivable assistant responsibilities often require "math skills." The duties that rely on this skill are shown by the fact that "bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic." This resume example shows what accounts receivable assistants do with math skills on a typical day: "maintained records/statistics, documentation, and monthly financial reports. "
The three companies that hire the most accounts receivable assistants are:
- Natural Grocers50 accounts receivable assistants jobs
- Kelly Services3 accounts receivable assistants jobs
- Builders FirstSource2 accounts receivable assistants jobs
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Compare different accounts receivable assistants
Accounts receivable assistant vs. Finance clerk
Finance clerks are financial professionals who are responsible for performing various administrative tasks such as keeping financial records, preparing bills, and delivering excellent customer service. These clerks are required to process bills, checks, receipts, and other documents to ensure that they are all properly signed and distributed. They must verify financial and other data so that they can enter those data into the database and maintain updated records. Finance clerks must also assist with account reconciliations and should report the status of accounts and discrepancies to the management.
These skill sets are where the common ground ends though. The responsibilities of an accounts receivable assistant are more likely to require skills like "customer service," "cash handling," "r," and "financial reports." On the other hand, a job as a finance clerk requires skills like "credit card," "financial transactions," "general ledger accounts," and "financial aid applications." As you can see, what employees do in each career varies considerably.
Finance clerks really shine in the government industry with an average salary of $40,090. Comparatively, accounts receivable assistants tend to make the most money in the professional industry with an average salary of $43,386.On average, finance clerks reach similar levels of education than accounts receivable assistants. Finance clerks are 1.4% more likely to earn a Master's Degree and 0.5% more likely to graduate with a Doctoral Degree.Accounts receivable assistant vs. Billing assistant
A billing assistant is primarily in charge of performing support tasks to maintain smooth billing operations in an establishment. Their responsibilities typically include preparing and processing invoices for clients, sending billing adjustments, printing and reviewing invoices and billings, receiving payments, and monitoring delinquent invoices, sending reminders as necessary. They may also close and balance payments, calculate discounts, and maintain records of all transactions. Moreover, a billing assistant must be alert and proactive for any errors and inconsistencies, dealing with them accordingly.
In addition to the difference in salary, there are some other key differences worth noting. For example, accounts receivable assistant responsibilities are more likely to require skills like "customer service," "cash handling," "r," and "purchase orders." Meanwhile, a billing assistant has duties that require skills in areas such as "patients," "cpt," "hippa," and "insurance verification." These differences highlight just how different the day-to-day in each role looks.
Billing assistants earn a lower average salary than accounts receivable assistants. But billing assistants earn the highest pay in the technology industry, with an average salary of $36,753. Additionally, accounts receivable assistants earn the highest salaries in the professional with average pay of $43,386 annually.billing assistants earn similar levels of education than accounts receivable assistants in general. They're 0.5% more likely to graduate with a Master's Degree and 0.5% more likely to earn a Doctoral Degree.Accounts receivable assistant vs. Finance assistant
A finance assistant is responsible for supporting the financial department with daily operations by doing administrative and clerical tasks as needed. Finance assistants' duties include sorting financial records, updating account spreadsheets, assisting on bank statements reconciliation, processing payments, generating an invoice, auditing financial statements, escalating financial discrepancies for review, and reviewing cost analysis reports. A finance assistant must be knowledgeable of the financial industry and accounting processes, as well as have strong analytical and organizational skills.
Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from accounts receivable assistant resumes include skills like "cash handling," "r," "financial reports," and "credit card payments," whereas a finance assistant is more likely to list skills in "financial assistance," "credit card," "financial transactions," and "fafsa. "
Finance assistants make a very good living in the manufacturing industry with an average annual salary of $39,521. On the other hand, accounts receivable assistants are paid the highest salary in the professional industry, with average annual pay of $43,386.Most finance assistants achieve a similar degree level compared to accounts receivable assistants. For example, they're 4.2% more likely to graduate with a Master's Degree, and 0.1% more likely to earn a Doctoral Degree.Accounts receivable assistant vs. Accountable clerk
The duties of an accountable clerk vary in one's industry of employment. Typically, their responsibilities revolve around overseeing the financial aspects of a company, including revenue and budget. They mostly process payments and income, ensuring accuracy in every detail and transaction. An accountable clerk may also have clerical tasks such as producing progress reports, answering calls and correspondence, coordinating with various department personnel, and maintaining a database of information. Should there be any issues, it is essential to report to a manager right away.
Types of accounts receivable assistant
Updated January 8, 2025
