How to hire an applications coordinator

How to hire an applications coordinator, step by step

Here's a step-by-step applications coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an applications coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new applications coordinator
• Step 8: Go through the hiring process checklist

What does an applications coordinator do?

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1. Identify your hiring needs

   Before you start hiring an applications coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An applications coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, applications coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of applications coordinator salaries for various roles:

   Type of Applications Coordinator	Description	Hourly rate
   Applications Coordinator	Computer systems analysts study an organization’s current computer systems and procedures and design information systems solutions to help the organization operate more efficiently and effectively. They bring business and information technology (IT) together by understanding the needs and limitations of both.	$16-41
   Director Of Informatics	A director of informatics spearheads and oversees an organization's information systems, ensuring they function efficiently and accurately. They lead the development and implementation of informatics plans and technologies, conduct reviews and assessments to ensure operations adhere to the highest standards, coordinate managers and teams, and participate in the recruitment processes... Show more	$36-79
   Devops Engineer	DevOps engineers are practitioners of DevOps, a software development strategy that aims to bridge the gap between computer software development and information technology (IT) operations. They work closely with computer software developers and other IT staff to manage code deployments and releases... Show more	$38-64

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Data Collection
   • Customer Service
   • Patients
   • Troubleshoot
   • System Design
   • Business Operations
   • Project Management
   • Health System
   • Issue Resolution
   • Ongoing Support
   • PowerPoint
   • Patient Care
   • Business Processes
   • Technical Issues

   Check all skills

   Responsibilities:

   • Lead focus group to evaluate legacy EHR data and recommend approach to convert data into new EHR.
   • Interpret DoD and IMA Euro program guidance, regulations and technical bulletins.
   • Conduct daily bug scrub meetings and upload defect report in SharePoint generate from ALM.
   • Defect tracking in ALM and co-ordination with functional and development team for defect management and resolution.
   • Work closely with scrum masters and development teams to provide testing estimates and user stories utilizing JIRA.
   • Function as the primary contact to troubleshoot problems and questions from end-users during training, go-live and stabilization periods

   More applications coordinator duties

3. Make a budget

   Including a salary range in the applications coordinator job description is a good way to get more applicants. An applications coordinator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for an applications coordinator in Maine may be lower than in Hawaii, and an entry-level engineer typically earns less than a senior-level applications coordinator. Additionally, an applications coordinator with lots of experience in the field may command a higher salary as a result.

   Average applications coordinator salary

   $55,838yearly

   $26.85 hourly rate

   ---

   Entry-level applications coordinator salary

   $35,000 yearly salary

   Updated January 20, 2026

   Average applications coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Maryland	$82,595	$40
   2	California	$81,978	$39
   3	Arizona	$78,514	$38
   4	South Carolina	$78,068	$38
   5	Ohio	$76,722	$37
   6	North Carolina	$74,978	$36
   7	Utah	$72,079	$35
   8	Indiana	$71,621	$34
   9	Massachusetts	$69,062	$33
   10	Georgia	$67,872	$33
   11	Connecticut	$65,333	$31
   12	Michigan	$65,036	$31
   13	Texas	$64,711	$31
   14	Nebraska	$63,142	$30
   15	New Jersey	$63,092	$30
   16	Minnesota	$63,056	$30
   17	Florida	$63,020	$30
   18	Washington	$62,595	$30
   19	New York	$60,370	$29
   20	New Mexico	$57,164	$27

   Average applications coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	University of Maryland, Baltimore	$91,985	$44.22	2
   2	GradyHealth	$88,637	$42.61	1
   3	Baptist Health	$85,447	$41.08	7
   4	Catholic Health Care System	$83,349	$40.07
   5	IBM	$82,863	$39.84	46
   6	Baptist Health Home Care	$82,779	$39.80
   7	Southern California Hospitals	$80,836	$38.86
   8	Cloudera	$80,738	$38.82
   9	Spartanburg Regional Healthcare System	$80,482	$38.69
   10	Kforce	$79,436	$38.19	9
   11	fathom	$77,428	$37.23
   12	University of California-Berkeley	$76,985	$37.01
   13	CVS Health	$76,494	$36.78	56
   14	Favorite Healthcare Staffing	$70,881	$34.08
   15	Bechtel Corporation	$67,665	$32.53	6
   16	Julian Charter School	$67,509	$32.46
   17	Athletico	$64,285	$30.91
   18	Temple University	$60,624	$29.15
   19	Zayo Group	$60,378	$29.03
   20	Smithfield Foods	$59,377	$28.55

4. Writing an applications coordinator job description

   A job description for an applications coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's an applications coordinator job description:

   Applications coordinator job description example

   Manager prefers local candidates, someone who can be onsite 2-3 days a week, but is open to discuss candidates being fully remote or a potential hybrid work schedule. Please note what state candidate lives in, what they are looking for and any other details you feel are important. Manager really needs / looking for: The current need is for an experienced Broadcom Workload Automation ESP (formally known as CA Workload Automation ESP and Cybernation ESP) analyst. We are currently running version 12 of the Broadcom Workload Automation ESP product on IBM Z/OS. The candidate should have multiple years' experience working in an enterprise environment with ESP interacting with a verity of open systems (Windows & Linux) as well as IBM Mainframe. Our immediate need is to modify, develop, test, and build production jobs to interface with our IBM Mainframe and SAP S4/HANA environment as part of an enterprise-wide SAP rollout. S4/HANA scheduling assistance to be provided by SAP and our SAP system integrator. Candidates should be able to work within a large team environment and be capable of producing deliverables within tight time schedules. Job Description Overview Coordinates mainframe application scheduling and code promotion for all systems (Prod, Test, Development) interacting with open systems and external vendors. Core Responsibilities
   + Plans and implements changes to the production, test and development schedule.
   
   + Plans and implements production, test and development code promotions.
   
   + Reviews recent batch runs for completeness and correctness, including file transfers; resolves leftover issues and arranges restart/reruns as needed.
   
   + Collaborates with application programmers during pre-production development and maintenance of applications to plan for production schedules.
   
   Essential Competencies Professionalism/Personal Accountability, Collaboration and Teamwork, Communication, Flexible and Adapts to Change, Service to Customers and Clients Skill Qualifications Required:
   
   + Strong oral and written communication skills
   
   + Strong interpersonal skills
   
   + Analytical and problem solving skills
   
   Preferred:
   
   + Life insurance enterprise products: (Ingenium, Life70, IDM, AWD, etc)
   
   + Microsoft Office Products: (Word, Excel, PowerPoint, etc.)
   
   + Enterprise Job Scheduling products: (ESP, Tivoli, etc.)
   
   Education and Experience Qualifications Required:
   
   + BS or BA in Computer Science, Information Systems or related field or equivalent combination of experience and training
   
   + 3-5 years of IT experience in support of production control or equivalent combination of training and experience
   
   Preferred:
   
   + ITIL Foundation certificate desired
   
   Manager really needs / looking for: The current need is for an experienced Broadcom Workload Automation ESP (formally known as CA Workload Automation ESP and Cybermation ESP) analyst. We are currently running version 12 of the Broadcom Workload Automation ESP product on IBM Z/OS. The candidate should have multiple years experience working in an enterprise environment with ESP interacting with a verity of open systems (Windows & Linux) as well as IBM Mainframe. Our immediate need is to modify, develop, test, and build production jobs to interface with our IBM Mainframe and SAP S4/HANA environment as part of an enterprise-wide SAP rollout. S4/HANA scheduling assistance to be provided by SAP and our SAP system integrator. Candidates should be able to work within a large team environment and be capable of producing deliverables within tight time schedules.

   Copy this example

   

5. Post your job

   To find the right applications coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with applications coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit applications coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your applications coordinator job on Zippia to find and attract quality applications coordinator candidates.
   • Use niche websites such as dice, engineering.com, stack overflow, it job pro.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit applications coordinators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   While interviews are great, you will only sometimes learn enough from a conversation with an applications coordinator applicant. In those cases, having candidates complete a test project can go a long way in figuring out who's the most likely to succeed in the role. If you aren't a technical person and don't know how to design an appropriate test, you can ask someone else on the team to create it or take a look at these websites to get a few ideas:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new applications coordinator

   Once you've decided on a perfect applications coordinator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an applications coordinator?