Entry Level Cle Elum, WA jobs

Description Central Washington University is recruiting a Executive Assistant to Vice President to join our Student Engagement & Success team in Ellensburg, Washington. This role is an important member of our team as they enhance the vision for the University. The role is a campus-based position, which means you get to see the lives you are impacting. We're offering a salary, depending on experience, from $64,974 - $74,720 annually plus the awesome CWU benefits. Who we are: We are a team of individuals committed to Changing Students' Lives. No matter what job, each of us plays a part in supporting and empowering our students to fulfill their dreams. Working in higher education provides career growth and career choice. Think of a university campus like a mini city, operating across 380 acres. You'll find diverse academics, libraries, athletics and sporting events, full service and quick serve dining, conferences and events from small to large, recreation centers, housing, health services, police and public safety for the campus population of ~8,300 students. Central Washington University has been named a Fulbright U.S. Scholar Program Top Producing Institution for the 2022-2023 academic year. In addition, for seven out of eight years, CWU was a recipient of the prestigious Higher Education Excellence in Diversity (HEED) Award from INSIGHT Into Diversity magazine. RentCafe has also named CWU #13 of the Top 20 Best College Towns in the U.S. in 2025. Come join us on our journey to encourage, inspire, and create spaces where all identities thrive on campus. Tour our campus in Ellensburg here. *********************************** What we offer: Our investment in you begins the day you join our team, a healthy and successful future for you is important to us. We offer medical, dental, life and disability insurance, retirement and optional savings plans, tuition assistance for you and your dependents, discounts across town, an employee assistance program for individualized counseling, and a wellness incentive program. Learn more: Benefits, Perks, and Leave and Total Rewards Calculator . The Role: This position independently coordinates and manages administrative and confidential office operations, serves as a liaison between the campus community and the department, provides budget oversight and management, supervises department fiscal, clerical and student staff, prepares reports, and establishes work procedures and policies. This position also provides confidential high-level, confidential, administrative support to the Vice President. Exercises independent judgement and decision-making authority to plan, organize, implement, coordinate, and control all administrative services for the division. Acts as a point of contact for student, faculty, administrative and classified staff, department chairs, deans, divisional vice presidents, president, board of trustees, state and local governmental agencies and the public. All employees are expected to uphold and contribute to CWU's vision, mission, and values, fostering a culture of student success and institutional excellence. Job Duties VP SES Executive Support * Assist the Vice President by planning, organizing, implementing, coordinating and controlling administrative services for the Student Engagement & Success division. * As the first point of contact with Student Engagement & Success, employ excellent oral and written communication skills that reflect accuracy, tact, and the vice president's point of view, while ensuring confidentiality and compliance with the university's policies and procedures. * Assist the Vice President in the completion of both routine and complex work required of the office: preparing agendas, recording minutes, preparing materials for the board of trustees, and formulating policies and procedures. * Serve as a committee member and support for Student Engagement & Success and university search committees, as requested; assist the vice president with the administration and approvals of the PeopleAdmin system. * Manages the VP's calendar: schedules appointments and meetings; prepares materials necessary for each appointment and/or meeting; assists them in meeting professional and official social obligations. * Prepares, proofreads and edits written correspondence such as memos, e-mails, letters, requests for information, and other documents; signs correspondence after clearing technical or policy content with the VP; researches and drafts replies to more complicated correspondence for approval. Divisional Fiscal Analyzation * Provide council and assistance to the Vice President and leadership team in the development of the division's annual budget process, divisional spending plan and budget requests, by preparing and analyzing statistical reports, reviewing business and financial affairs' current needs against budget limitations, tracking staff positions and salary savings, and assisting with the development and implementation of fiscal policies and procedures. Assist with the adjustment of budget forecasting to bring budgets into alignment with university requirements. * Audit and approve expenditures, requisitions, vouchers, payroll and personnel changes for the Office of the Vice President and the Student Engagement & Success division for accuracy and compliance with policies and procedures. Reconcile expenditures to FMS reports; analyze problem areas and initiate corrective actions. Supervision * Actively engage in recruitment and hiring new employees. * Clearly define performance expectations, ensure accountability, and provide ongoing informal feedback, coaching, and mentoring. Conduct formal performance evaluations. * Ensure employees have necessary resources. * Oversee and direct the work of staff; serve as mentor, coach, and leader, and resolve complaints or issues. * Promote professional development opportunities. * Develop and foster supportive working relationships, motivation and engagement. * Communicate information to staff on an ongoing basis to influence staff engagement and to be a part of a larger community. * Take corrective action in a timely manner. * Recognize and reward employees for good performance. * Schedule employee work hours/shifts; monitor hours worked; approve payable time and absence requests. * Adjust leadership style as needed to achieve results. * Recognize value of and promote a strong team, with values that include and encourage different perspectives, creativity, and teamwork. * Perform other duties as assigned. Minimum Qualifications * Progressive and substantial administrative/office management experience including the handling of confidential/sensitive records and information * High level budget management experience including analyzing budget projections, generating reports, balancing multiple budgets, reviewing expenditures, recognizing inconsistencies, and initiating budget transfers * Experience and/or training that demonstrates the ability to use Word, Excel, Access, e-mail and/or similar software applications to produce written correspondence, create and maintain spreadsheets, and receive and respond to e-mail inquiries, tasks, etc. * Extensive customer service experience communicating effectively and diplomatically with a variety of internal and external clientele, inclusive of handling difficult customer service situations and resolving conflict in a professional manner * Strong, interpersonal, oral, and written communication skills * Demonstrated ability and/or experience working with students and/or co-workers from a wide range of abilities, backgrounds and experiences * OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position Preferred Qualifications * Experience working in higher education in an administrative management capacity * Bachelor's degree or professional training, certification, or post-secondary education in an area or specialization applicable to the position * Supervisory experience * Demonstrated participation in programs designed to promote and support all students * Experience or interest in mentoring students from a variety of backgrounds * Ability to incorporate a variety of perspectives and relevant societal issues into everyday conversations * Life experiences that demonstrate an ability to contribute to CWU's commitment to supporting all students Competencies * Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines, and work schedules. * Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action. * Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support. * Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives. * Commitment to Belonging: Values the uniqueness of every individual and fosters an environment where everyone feels respected and empowered to thrive. Don't meet every single requirement? At CWU, we're committed to creating a welcoming and genuine workplace. If you're excited about this role but your experience doesn't align perfectly with every qualification, we still encourage you to apply. This could be the opportunity you're looking for! Pay, Benefits, & Work Schedule Salary : This position has a minimum annual salary of $64,974 and maximum annual salary of $74,720 . Tier 1 : $64,974 - $74,720 ( Expected hiring range ): Considered fair value for a newly hired employee meeting the basic requirements of the job, and those who are new to this level role. Tier 2 : $74,721 - $84,466 ( Potentially considered hiring range ): May be considered if a fully competent applicant has 3-5 years of experience in a similar role, and able to quickly assimilate and consistently meet or exceed performance expectations. Tier 3 : $84,467 - $94,213 ( Longevity range, not considered for hiring ) In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the hiring range is based on the candidate's current experience, education, skills, and abilities related to the position. Schedule/Appointment : Monday - Friday, 8:00am-5:00pm (1 hour lunch) Working Conditions : Work is performed in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer workstation for prolonged periods of time, perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel will be required. Benefits : CWU offers a comprehensive benefits package including medical and dental insurance, retirement and optional savings plans, life and disability insurance, along with vacation and sick leave plans depending on employment classification. For additional information please visit Benefits, Perks, and Leave and Total Rewards Calculator . An employee of CWU may be eligible for the Public Service Loan Forgiveness Program if the employee has student loans. To learn more, visit: ******************************************************************************** . How To Apply To apply for this position, you must complete the on-line application and attach: * A detailed cover letter clearly demonstrating how your education and experience: (a) meet the required (and, as applicable, preferred) qualifications, and (b) demonstrate the ability to perform the responsibilities as described by the posting; * Resume including work history, education, training; and * Contact information for three professional references. Screening Begins: Open until filled Priority will be given to applications received by the screening date. Incomplete applications may not be considered. Contact Information Name: Peggy Eaton Title: Executive Assistant Email: ******************* Phone: *************** Website : ******************************************************************* Please contact Human Resources at ********** or ************ if you require technical assistance with the on-line application process. Conditions of Employment Background Check/Reference Check Process: Prior to employment, final candidate(s) will be required to sign a Sexual Misconduct disclosure in pursuant to RCW 28B.112.080 and submit to a background check. All information obtained through background investigations will be strictly confidential and revealed only to those required to have access. Notice to Prospective Employees: Affirmative Action/Equal Opportunity Statement Central Washington University is an EEO/AA/Title IX Institution. Central Washington University's policies and practices affirm and actively promote the rights of all individuals to equal opportunity in education and employment. Discrimination on the basis of race, color, creed, religion, national origin, sex, sexual orientation, gender identity and gender expression, age, marital status, disability, or status as a protected veteran is prohibited. The university provides an internal procedure for reporting discrimination and affords protection against retaliation for participating in the complaint process. Central Washington University complies with all applicable federal, state, and local laws, regulations, and executive orders including when soliciting bids and in the fulfillment of all contracts with governmental agencies. Direct related inquiries to Civil Rights Compliance , 202 Barge Hall, Ellensburg, WA 98926-7501; Telephone ************; or email ***********. Reasonable Accommodations Central Washington University provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact Human Resources at ********** or call ************. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability. Annual Security and Fire Safety Report (Clery Act) For the Central Washington University Annual Security and Fire Safety Report (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies, available online here or call CWU Police and Parking Services at ************ for a paper copy. Salary64,974.00 - 74,720.00 Annual Listing Type Jobs Position Type Full Time Salary Min 64974.00 Salary Max 74720.00 Salary Type /yr.