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Contract administrative assistant skills for your resume and career

15 contract administrative assistant skills for your resume and career
1. Data Entry
Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.
- Maintained inventory data base consistently and ensuring accuracy; heavy data entry workload.
- General customer service, phone-line management/clerical filing and data entry management.
2. Purchase Orders
- Supported procurement projects and business-wide operations, including engineering/technical documents, contracts, bid documents, and purchase orders.
- Prepare instructions to optimize procedure for Purchase Requisition to Purchase Order conversion.
3. PowerPoint
- Processed database inquiries and adeptly utilized Excel spreadsheet and PowerPoint presentation software for multiple, deadline-oriented projects.
- Assembled information from numerous departments and created a PowerPoint presentation for provider meeting regarding new contracting process.
4. Expense Reports
- Prepared monthly financial statements and processed expense reports Kept daily calendar to manage all internal and external communications.
- Prepared project expense reports, maintained logistical records for project assets, and performed purchasing agent responsibilities.
6. Financial Reports
- Routed time-sensitive information to account managers and generated financial reports and charts.
- Prepare financial reports and analysis snapshots.
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Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.
- Reviewed, monitored and submitted certified payroll under direction of appointed auditor to ensure state/contract compliance.
- Transferred payroll and accounting paperwork to electronic form and indexed for future reference.
8. Administrative Tasks
- Performed administrative tasks such as faxing, photocopying and scanning documents for inter-departmental use.
- Supported regional Vice Presidents during planning sessions by completing various administrative tasks.
9. Provides Administrative Support
- Manage Executive member of management schedule and provides administrative support to alternate management as well as clients.
- Position provides administrative support to managers, directors and vice presidents and executive vice presidents.
10. Contract Administration
- Re-designed the contract administration process with significant streamlining.
- GENERAL RESPONSIBILITIES: Contract administration, accounting, billing, and various office administration duties.
11. Office Equipment
- Monitored office equipment, requested and coordinated repairs or replacement, ordered office supplies.
- Provided phone coverage, ordered office supplies; monitored office equipment efficiency.
12. Word Processing
- Revised/edited documents and performed related word processing functions as needed.
- Managed all administrative word processing functions.
13. Front Desk
- Ordered employees business cards, ordered and managed weekly office supplies, maintained the front desk, distributed mail.
- Selected to manage front desk due to upbeat positive nature, calm confident voice, and favorable first impression.
14. Meeting Minutes
- Created first Registrar departmental meeting minutes.
- Generate and maintain: meeting minutes for weekly staff meetings, meeting minutes for high level meetings, presentations.
15. Administrative Functions
Administrative Functions all revolve around planning and managing business operations. Administrators engage in the planning and execution of different business objectives, implementing workplace policies, and organizing resources efficiently. Every action that is a step towards the business's goals is covered by Administrative Functions.
- Investigated, analyzed, and evaluated administrative functions for effectiveness of methods and procedures.
- Provide high level of administrative support by performing administrative functions as assigned.
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What skills help Contract Administrative Assistants find jobs?
Tell us what job you are looking for, we’ll show you what skills employers want.
What skills stand out on contract administrative assistant resumes?
What contract administrative assistant skills would you recommend for someone trying to advance their career?
Anne McConnell Ph.D.
Professor, West Virginia State University
What type of skills will young contract administrative assistants need?
Associate Professor of History, Meredith College
Students are practicing other skills that are necessary to success in the workplace, whether that will be in person or online. Time management, seeing a project through from start to finish, hosting and contributing to meetings, working on a team-whether it's two people or ten-and creating appropriate types of presentations to communicate ideas are all things our students can tell their employers they will come in with so they can hit the ground running. In addition, our majors develop self-awareness, empathy, and an appreciation of diverse opinions and approaches to problems through investigation of the life experiences of historical figures and their classroom discussions with classmates. Certainly, every employer wants you to learn the specifics within their sector, but these skills are fairly universal and will benefit majors as they move from the classroom to career.
What technical skills for a contract administrative assistant stand out to employers?
Christi Patton Luks
Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology
What soft skills should all contract administrative assistants possess?
List of contract administrative assistant skills to add to your resume

The most important skills for a contract administrative assistant resume and required skills for a contract administrative assistant to have include:
- Data Entry
- Purchase Orders
- PowerPoint
- Expense Reports
- SharePoint
- Financial Reports
- Payroll
- Administrative Tasks
- Provides Administrative Support
- Contract Administration
- Office Equipment
- Word Processing
- Front Desk
- Meeting Minutes
- Administrative Functions
- HR
- Event Planning
- Calendar Management
- Clerical Support
- Telephone Calls
- Conference Calls
- Hard Copy
- Management System
- International Travel Arrangements
- Real Estate
- Scheduling Appointments
- Administrative Assistance
- Office Management
- Government Contracts
- PeopleSoft
- Background Checks
- RFP
- Office Operations
- Insurance Certificates
- QuickBooks
- Computer System
- A/P
- Financial Data
- Provide General Support
- Contract Database
- A/R
- Writing Letters
- Sales Orders
- Lotus Notes
- FedEx
- Ariba
- Oracle Financials
Updated January 8, 2025