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Contract administrative assistant skills for your resume and career

Updated January 8, 2025
4 min read
Quoted experts
Dr. Mike Peterson Ph.D.,
Anne McConnell Ph.D.
Contract administrative assistant example skills
Below we've compiled a list of the most critical contract administrative assistant skills. We ranked the top skills for contract administrative assistants based on the percentage of resumes they appeared on. For example, 15.6% of contract administrative assistant resumes contained data entry as a skill. Continue reading to find out what skills a contract administrative assistant needs to be successful in the workplace.

15 contract administrative assistant skills for your resume and career

1. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how contract administrative assistants use data entry:
  • Maintained inventory data base consistently and ensuring accuracy; heavy data entry workload.
  • General customer service, phone-line management/clerical filing and data entry management.

2. Purchase Orders

Here's how contract administrative assistants use purchase orders:
  • Supported procurement projects and business-wide operations, including engineering/technical documents, contracts, bid documents, and purchase orders.
  • Prepare instructions to optimize procedure for Purchase Requisition to Purchase Order conversion.

3. PowerPoint

Here's how contract administrative assistants use powerpoint:
  • Processed database inquiries and adeptly utilized Excel spreadsheet and PowerPoint presentation software for multiple, deadline-oriented projects.
  • Assembled information from numerous departments and created a PowerPoint presentation for provider meeting regarding new contracting process.

4. Expense Reports

Here's how contract administrative assistants use expense reports:
  • Prepared monthly financial statements and processed expense reports Kept daily calendar to manage all internal and external communications.
  • Prepared project expense reports, maintained logistical records for project assets, and performed purchasing agent responsibilities.

5. SharePoint

Here's how contract administrative assistants use sharepoint:
  • Updated Contracts Department documents on SharePoint.
  • Prepared and submitted SharePoint, Purchase Requisitions (PR) for material and subcontractor services in SAP and Cost point.

6. Financial Reports

Here's how contract administrative assistants use financial reports:
  • Routed time-sensitive information to account managers and generated financial reports and charts.
  • Prepare financial reports and analysis snapshots.

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7. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how contract administrative assistants use payroll:
  • Reviewed, monitored and submitted certified payroll under direction of appointed auditor to ensure state/contract compliance.
  • Transferred payroll and accounting paperwork to electronic form and indexed for future reference.

8. Administrative Tasks

Here's how contract administrative assistants use administrative tasks:
  • Performed administrative tasks such as faxing, photocopying and scanning documents for inter-departmental use.
  • Supported regional Vice Presidents during planning sessions by completing various administrative tasks.

9. Provides Administrative Support

Here's how contract administrative assistants use provides administrative support:
  • Manage Executive member of management schedule and provides administrative support to alternate management as well as clients.
  • Position provides administrative support to managers, directors and vice presidents and executive vice presidents.

10. Contract Administration

Here's how contract administrative assistants use contract administration:
  • Re-designed the contract administration process with significant streamlining.
  • GENERAL RESPONSIBILITIES: Contract administration, accounting, billing, and various office administration duties.

11. Office Equipment

Here's how contract administrative assistants use office equipment:
  • Monitored office equipment, requested and coordinated repairs or replacement, ordered office supplies.
  • Provided phone coverage, ordered office supplies; monitored office equipment efficiency.

12. Word Processing

Here's how contract administrative assistants use word processing:
  • Revised/edited documents and performed related word processing functions as needed.
  • Managed all administrative word processing functions.

13. Front Desk

Here's how contract administrative assistants use front desk:
  • Ordered employees business cards, ordered and managed weekly office supplies, maintained the front desk, distributed mail.
  • Selected to manage front desk due to upbeat positive nature, calm confident voice, and favorable first impression.

14. Meeting Minutes

Here's how contract administrative assistants use meeting minutes:
  • Created first Registrar departmental meeting minutes.
  • Generate and maintain: meeting minutes for weekly staff meetings, meeting minutes for high level meetings, presentations.

15. Administrative Functions

Administrative Functions all revolve around planning and managing business operations. Administrators engage in the planning and execution of different business objectives, implementing workplace policies, and organizing resources efficiently. Every action that is a step towards the business's goals is covered by Administrative Functions.

Here's how contract administrative assistants use administrative functions:
  • Investigated, analyzed, and evaluated administrative functions for effectiveness of methods and procedures.
  • Provide high level of administrative support by performing administrative functions as assigned.
top-skills

What skills help Contract Administrative Assistants find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on contract administrative assistant resumes?

Dr. Mike Peterson Ph.D.Dr. Mike Peterson Ph.D. LinkedIn profile

Department Chair and Associate Professor of English, Dixie State University

Writing skills have always been valued by employers, but anything that shows an ability to write, produce, or communicate in digital spaces will stand out. While employers are becoming increasingly comfortable having employees work and collaborate digitally (from home or elsewhere), they may still be reluctant to train employees how to do that. They want to see evidence that applicants will know how to use technology and stay productive without extensive training and without a supervisor having to stand behind them. That isn't to say training won't take place, but employers want to use their valuable time and resources training employees on their own systems, policies, and procedures; they don't want to have to show new-hires how to use Zoom, how to format a memo, how to write an email, or how to co-edit a document using OneDrive.

What contract administrative assistant skills would you recommend for someone trying to advance their career?

Anne McConnell Ph.D.

Professor, West Virginia State University

I would encourage someone taking a gap year to branch out, seeking work experiences and employment situations that expose them to new skills and allow them to interact with a diverse set of people. Sometimes we find ourselves in a bubble-communicating with the same people, who tend to share the same ideas-and a gap year provides the opportunity to extend beyond that. Employers value employees who have open, flexible minds, and seeking out experiences that demonstrate that openness can be helpful.

What type of skills will young contract administrative assistants need?

Angela Robbins Ph.D.Angela Robbins Ph.D. LinkedIn profile

Associate Professor of History, Meredith College

History majors are in high demand in government, business, and non-profits because of the knowledge and skills they gain in the classroom. History majors, in particular, are especially good at contextualizing-that is, explaining how an event or discussion fits within the big picture. This includes how things that are going on today-such as the Capitol riot on January 6-connects to the Constitution, the balance of powers, the way democracy works, and related issues such as the implications of propaganda and misinformation. This goes well beyond merely expressing an opinion or debating two sides of an issue. Students of history do their research and practice skills of analysis, collecting and scrutinizing evidence rather than taking something at face value or only relying on a single source. We take sources apart to evaluate the credentials of their creators and search for bias. We examine sources from various creators so we take into account multiple experiences and points of view. Then we synthesize-or bring the sources together-in order to communicate what it all means. These skills are desired by employers and translate well into many careers and work environments. Seeking good evidence to answer questions and solve problems, whether that's in the classroom today or working with clients later, is a skill that employers highly value.

Students are practicing other skills that are necessary to success in the workplace, whether that will be in person or online. Time management, seeing a project through from start to finish, hosting and contributing to meetings, working on a team-whether it's two people or ten-and creating appropriate types of presentations to communicate ideas are all things our students can tell their employers they will come in with so they can hit the ground running. In addition, our majors develop self-awareness, empathy, and an appreciation of diverse opinions and approaches to problems through investigation of the life experiences of historical figures and their classroom discussions with classmates. Certainly, every employer wants you to learn the specifics within their sector, but these skills are fairly universal and will benefit majors as they move from the classroom to career.

What technical skills for a contract administrative assistant stand out to employers?

Christi Patton Luks

Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology

I've always felt that the most important thing we teach our students is problem-solving skills. The students who can readily relate the theory to their practical experience to develop new solutions are the most valuable. Engineering students that are active on design teams or took advantage of internships and co-ops are in great position for this.

What soft skills should all contract administrative assistants possess?

Brandy BaileyBrandy Bailey LinkedIn profile

Career Coach, Ohio University - Lancaster Campus

Soft skills may vary depending on the employer, industry, and personal opinions. My biggest ones are communication skills, adaptability, self-awareness, teamwork, problem-solving, intercultural competency, creativity or innovation, and time management.

List of contract administrative assistant skills to add to your resume

Contract administrative assistant skills

The most important skills for a contract administrative assistant resume and required skills for a contract administrative assistant to have include:

  • Data Entry
  • Purchase Orders
  • PowerPoint
  • Expense Reports
  • SharePoint
  • Financial Reports
  • Payroll
  • Administrative Tasks
  • Provides Administrative Support
  • Contract Administration
  • Office Equipment
  • Word Processing
  • Front Desk
  • Meeting Minutes
  • Administrative Functions
  • HR
  • Event Planning
  • Calendar Management
  • Clerical Support
  • Telephone Calls
  • Conference Calls
  • Hard Copy
  • Management System
  • International Travel Arrangements
  • Real Estate
  • Scheduling Appointments
  • Administrative Assistance
  • Office Management
  • Government Contracts
  • PeopleSoft
  • Background Checks
  • RFP
  • Office Operations
  • Insurance Certificates
  • QuickBooks
  • Computer System
  • A/P
  • Financial Data
  • Provide General Support
  • Contract Database
  • A/R
  • Writing Letters
  • Sales Orders
  • Lotus Notes
  • FedEx
  • Ariba
  • Oracle Financials

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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