How to hire a data management coordinator

How to hire a data management coordinator, step by step

Here's a step-by-step data management coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a data management coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new data management coordinator
• Step 8: Go through the hiring process checklist

What does a data management coordinator do?

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1. Identify your hiring needs

   Before you post your data management coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a data management coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a data management coordinator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a data management coordinator that fits the bill.

   The following list breaks down different types of data management coordinators and their corresponding salaries.

   Type of Data Management Coordinator	Description	Hourly rate
   Data Management Coordinator		$15-38
   Service Supervisor	A customer service supervisor's role is to oversee a team of customer service workers, ensuring their efficiency when it comes to engaging and assisting clients, all in the joint effort to boost sales and improve the client base. Aside from leading and supervising colleagues, a customer service supervisor must prepare progress reports about the team's workflow, set goals, devise strategies, verify all return refund operations, and coordinate with other managers and supervisors outside the unit... Show more	$16-38
   Customer Service Supervisor	A customer service supervisor is responsible for directing the staff in providing the best services to the customers. Customer service supervisors' duties include evaluating the performance of the service staff, implementing strategic procedures to improve operations, developing promotional offers and products to increase the business' revenues, keeping documents of operation records, and assisting with customer's inquiries and complaints... Show more	$12-25

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • Data Collection
   • Data Analysis
   • Data Integrity
   • Access Database
   • Data Management Support
   • Clinical Data
   • Data Quality
   • SAS
   • Sops
   • QC
   • Medicaid
   • Data Management System
   • SharePoint

   Check all skills

   Responsibilities:

   • Manage, review and organize highly sensitive client information, ensuring HIPAA compliance and confidentiality at all times.
   • Manage and process personnel payroll.
   • Define data specifications and develop data definitions for SAS transport files for Pepcid pediatric filing for submission to the FDA.
   • Provide safety summaries and safety updates for submission to FDA.
   • Set up, maintain and troubleshoot PBS/DTI circulation database and hardware.
   • Implement EDI to major healthcare providers to process claims from clients.

   More data management coordinator duties

3. Make a budget

   Including a salary range in your data management coordinator job description helps attract top candidates to the position. A data management coordinator salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a data management coordinator in West Virginia may be lower than in New York, and an entry-level data management coordinator usually earns less than a senior-level data management coordinator. Additionally, a data management coordinator with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average data management coordinator salary

   $51,234yearly

   $24.63 hourly rate

   ---

   Entry-level data management coordinator salary

   $32,000 yearly salary

   Updated December 5, 2025

   Average data management coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$74,302	$36
   2	District of Columbia	$70,587	$34
   3	California	$69,616	$33
   4	Virginia	$61,915	$30
   5	New Jersey	$60,727	$29
   6	Massachusetts	$60,575	$29
   7	Oregon	$57,951	$28
   8	Florida	$54,901	$26
   9	Texas	$54,058	$26
   10	Hawaii	$54,024	$26
   11	Illinois	$53,400	$26
   12	Colorado	$52,186	$25
   13	North Carolina	$51,249	$25
   14	New Mexico	$50,409	$24
   15	Louisiana	$47,123	$23

   Average data management coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Credit Suisse	$100,228	$48.19
   2	Hawaii Pacific Health	$87,254	$41.95	3
   3	Daimler Trucks North America	$77,190	$37.11	3
   4	U.S. Bank	$68,047	$32.71	127
   5	Montage Health	$67,733	$32.56
   6	Catholic Health East	$63,111	$30.34
   7	Stantec	$62,248	$29.93	29
   8	Bank of America	$62,114	$29.86	80
   9	Gwinnett County Board of Education	$62,096	$29.85	7
   10	Populus Group	$61,412	$29.52
   11	Steris	$60,246	$28.96	8
   12	University of Southern California	$60,136	$28.91	4
   13	University of California	$58,949	$28.34	37
   14	Asheville-Buncombe Technical Community College	$58,843	$28.29
   15	University of California-Berkeley	$55,578	$26.72	1
   16	CalOptima	$54,761	$26.33
   17	Hackensack Meridian Health	$54,518	$26.21	16
   18	WorleyParsons	$53,907	$25.92	4
   19	Memorial Care Medical Group	$52,979	$25.47
   20	Centric Brands	$52,979	$25.47

4. Writing a data management coordinator job description

   A job description for a data management coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a data management coordinator job description:

   Data management coordinator job description example

   Piper Companies is seeking a Data Management Coordinator to join a cutting-edge Robotics and AI-oriented company located in Boston, MA . The Data Management Coordinator will work with various teams to obtain requirements from customers and stakeholders, develop tools for faster data collection, source supporting hardware and tools to perform experiments, and oversee large-scale data collection.
   
   Responsibilities for the Data Management Coordinator include:
   
   •Create long-term roadmaps to increase the size and scalability of data acquisition
   
   •Coordinate and facilitate internal data sourcing efforts which include the management, training, and recruitment of an internal data sourcing group and the tracking, shipment, and collection of any hardware used to aid data sourcing
   
   •Maintain current relationships with vendors and negotiate and propose new relationships with 3 rd party vendors and contractors for data sourcing and labeling
   
   •Coordinate multiple rounds of data sourcing with vendors and ensure a risk-averse strategy to meet the schedule while providing early visibility and warnings on any issues that arise
   
   •Collect, process, and manage a variety of quantitative and qualitative data
   
   Qualifications for the Data Management Coordinator include:
   
   •2+ years of customer service and database administration experience
   
   •Proficiency in using SQL or related database language for running data queries
   
   •Experience with vendor management, research and testing, and negotiation
   
   •Understanding of machine learning methodology
   
   •Must be a US citizen who is eligible for a Security Clearance
   
   Compensation for the Data Management Coordinator includes:
   
   • Salary Range: $65,000 - $75,000 + equity **depending on experience**
   
   • Full Benefits: PTO, Paid Holidays, Medical, Dental, Vision, 401k match
   
   Keywords: data management coordinator, data management, data manager, data manage, data managing, coordinating, coordination, data coordinator, data coordination, data coordinating, data coordinate, boston ma, boston, Massachusetts, ma, data collection, data collecting, data collect, hardware, roadmaps, data acquisition, facilitate, facilitating, facilitates, internal data sourcing, data sourcing, data source, management, managing, manage, manages, train, trains, training, recruit, recruiting, recruits, sourcing, track, tracking, tracks, ship, shipping, ships, shipment, shipments, collect, collection, collecting, relations, vendors, vendor, negotiate, negotiation, negotiating, risk aversion, risk-aversion, scheduling, schedule, process, processing, customer service, database admin, database administration, database administrating, sql, data queries, data query, vendor management, vendor managing, research, researches, researching, testing, test, tests, machine learning, ml, machine learning methodologies, ml methodologies, machine learning methodology, ml methodology

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5. Post your job

   To find the right data management coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with data management coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit data management coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your data management coordinator job on Zippia to find and recruit data management coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with data management coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new data management coordinator

   Once you have selected a candidate for the data management coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   After that, you can create an onboarding schedule for a new data management coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a data management coordinator?