Program administrator job description

Work type: Full Time
School/Department: Dept of Electrical Engineering Grade: Grade 11 Categories: Finance/Accounting, General Administration
Job Type: Officer of Administration Bargaining Unit: Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 35 Salary Range:
Position Summary

Reporting to the Principal Investigator (PI) and working closely with the GRAs of the Columbia high-Speed and Millimeter-wave IC (CoSMIC) Lab, the project coordinator provides high-level account expense management to the Principal Investigator and group researchers. The Administrator will oversee all procurement for the group. The Administrator will manage the PI and the group's calendar, organizing internal and external meetings. The Administrator produces and analyzes reports necessary for government grant proposals, including budgets, and conflict tables. The Administrator devises students on account issues, housing issues, and defense planning, as well as ensure research needs are met. Works independently and under minimal supervision, insuring accuracy of work product and timeliness of submission to meet critical deadlines. Additionally, the Project Administrator will have the ability to suggest and make changes that will streamline.

Responsibilities

(30%) Manages procurement operations for the group: Manages the procurement of supplies and minor equipment, both through PCard and tracks receipt of orders (packing slips) on shared group Wiki database.Manages the procurement and tracking of major capital assets and complex fabricated assets through requisitions in ARC Reconciles PCard transactions on a monthly basis in ARC. Manages procurement, vendors, and lab requisitions, liaising with vendors and lab members to source competitive quotes, complete sole source Justifications when necessary, and execute purchasing agreements. Works on procurement independently and under minimal supervision in a timely and accurate manner. (305) Provides extensive managerial support for the financial operations of the group: Analyzes and takes required relevant action regarding financial information for TBERS as well as subcontractor and vendor invoices using ARC Database. Creates custom reports based on data from Financial Database, FDS, and reconciles them will planned spending. Meets with senior leadership monthly to present financial reports and advise on planned spending. Serves as backup to group administrator on labor accounting (salary allocations, cost transfers, combo code creation, etc.) In PAC, as well as budget analyses and planning, using group's Excel shadow ledger. (20%) Provides support for government grant proposals and progress reports: Produces and analyzes justifications for new grant proposals and outlines budget parameters for collaborators at other institutions and senior managers and leaders. Manages confidential data and sensitive information, including proposals and progress reports as necessary. Evaluates detailed statements for progress reports and audits (Internal and external) as necessary. (10%) Group calendar and website management. Meeting organization, travel arrangement, arrangement for visitors. (10%) Performs other related projects and assignments.
Minimum Qualifications

Bachelor's degree 2-4 years related experience, excellent communication, interpersonal and organizational skills. Must be able to work independently with minimal supervision. Quantitative skills are essential for this position. Must be able to work interactively and collaboratively with faculty, research staff, University offices, and external granting agencies. Must be very in Microsoft Office, especially Excel, and other related software required. Must be flexible in terms of working hours, priorities, and deadlines. Proficiency in a corporate or enterprise database management systems such as PeopleSoft if desirable.
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.


Applications open:
Aug 15 2022Eastern Daylight Time

Applications close:

Come join one of the most exciting business areas - Raytheon Intelligence, Information and Services (RIS), Air Traffic Control Product area! If you've flown on a commercial airline in the United States, it's almost certain your departure and approach were handled by RIS developed and supplied Air Traffic Systems! RIS provides the FAA air traffic management solutions from the spinning radar antennas outside to the equipment and software inside the control tower. We also supply air traffic solutions to the U.S. armed services. Whether air traffic management, precision navigation, or next generation weather processing, RIS is the preferred solutions provider for surveillance (radars), automation, and precision navigation.

What exactly is a Material Program Administrator P2??? It could be YOU! As part of a multi-disciplinary team, YOU contribute and support the Supply Chain Material Program Manager and work to support your IPT Engineering, Finance, Legal, Operations, and Mission Assurance, team mates. YOU coordinate the various resources to drive action closure. YOU are the pointy end of the Supply Chain spear.

In this role you will report on and monitor Key Performance Indicators which include material and supplier management strategies, order placement, material deliveries and values, and supplier performance. You will support material sales forecasting including supplier follow up as required to insure forecast accuracy and financial commitments.

If this sounds scary, fear not! You'll be supporting the Material Program Manager lead who will explain the tasks and provide guidance and training as needed. Additionally, there are formal certification courses that set Raytheon apart from its peer company Supply Chain organizations.

Required Knowledge, Skills and Experience:Minimum of 2 years experience, preferably in US government and defense market supply chain activities. Some experience in project management or operations management Accurate reporting, issue escalation and conflict resolution thought process Demonstrated ability to effectively work in a team environment. Strong knowledge of Microsoft Office (Word, Excel, PowerPoint).Identify areas that prohibit material delivery execution and/or payment, solution orients resolutions person needed

Desired Knowledge, Skills and Experience. Increase your chances of joining our team by having some or all of these qualifications.Excellent interpersonal, written and oral communication skills.Raytheon Six Sigma or equivalent Experience with SAP or PRISM reporting The ability to obtain Earned Value Management Systems (EVMS) certification within 1 year of job acceptance Experience procuring commercial and build-to-print hardware in a large business like RaytheonAbility to chase, block and tackle all supply chain steps to ensure effective on time delivery for the ProgramAbility to follow and take instruction from other Supply Chain team mates

Typically requires a University Degree or equivalent experience and minimum 2 years of prior relevant experience.

Raytheon Technologies is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.
Raytheon Technologies is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

Jointly, the Trauma and Learning Policy Initiative (TLPI) and the Child Advocacy Program (CAP) advocate for the creation of child-serving systems that are trauma-sensitive, healing-centered and antiracist, enabling all children to learn, heal and thrive. We utilize law and policy as tools for transforming public systems like schools that impact children and families. Through our legal clinics and courses, we teach law students the theory and skills they need to become future leaders in systemic change advocacy.

Our program consists of a small, close-knit, interdisciplinary team of lawyers, educators, and social workers, each deeply committed to ensuring that society provides all children what they need in order to thrive. Our team embraces an organizational culture that prioritizes curiosity, humility, and a spirit of perpetual learning and inquiry. Everyone's contributions to the team are equally valued and all team members are essential to accomplishing our mission. This position provides an exciting opportunity to engage in mission-driven systemic change advocacy that directly impacts children and youth.

The Program Administrator is responsible for taking initiative to develop and implement systems and procedures that support the rest of the team and help the program operate smoothly. We encourage those with diverse life experiences or nontraditional educational backgrounds to apply.
Basic Qualifications


Three or more years of experience in office administration or related field. Education beyond high school may count toward experience.


Additional Qualifications and Skills



We are looking for people who have:


Excellent organizational skills and the ability to handle and prioritize multiple complex tasks simultaneously; Demonstrated ability to take initiative, work independently, and utilize problem-solving skills, including the ability to anticipate and act upon programmatic needs;
Lived experience as a member of or professional experience working with historically marginalized groups, including people of color, people with disabilities, members of the LGBTIA+ community, and other diverse life experiences; Experience and strong commitment to working on behalf of young people and remedying the harmful impacts of inequitable legal and social systems on their lives; Strong interpersonal skills and the ability to interact and work effectively with team members, faculty, students, fellows, community leaders, funding agencies, and members of the community at large; Commitment to valuing diversity, equity, and inclusion and contributing to an inclusive working and learning environment; Strong verbal and written communication skills with excellent attention to detail;
Proficiency with Microsoft Office applications, Adobe Acrobat, and databases, as well as competency with Web-based programs, including Squarespace, WordPress, and other common digital platforms is a plus; Proven ability to deal with confidential and sensitive material/information in a professional manner and to handle information with discretion and sound judgment; Experience working in higher education administration and working with students.



Additional Information


We regret that Harvard Law School is unable to provide visa sponsorship for staff positions.

All offers to be made by HLS Human Resources.

Be a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it, Harvard Law School is a place where you can thrive.