How to hire a student coordinator

How to hire a student coordinator, step by step

Here's a step-by-step student coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a student coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new student coordinator
• Step 8: Go through the hiring process checklist

What does a student coordinator do?

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1. Identify your hiring needs

   The student coordinator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A student coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, student coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of student coordinators and their corresponding salaries.

   Type of Student Coordinator	Description	Hourly rate
   Student Coordinator	School counselors help students develop academic and social skills and succeed in school. Career counselors assist people with the process of making career decisions by helping them develop skills or choose a career or educational program.	$13-27
   Student Support Counselor	A student support counselor is responsible for identifying the students' strengths and challenges through one-on-one counseling and establishing solutions to help them overcome difficulties and achieve their educational goals and aspirations. Student support counselors assist the faculty in determining appropriate programs and activities to develop the students' capabilities, especially as a way of preparing them with their career objectives... Show more	$13-27
   Student Advisor	A student advisor is responsible for supporting the students' personal growth and development by guiding them on their learning processes and educational goals. Student advisors provide regular counseling for the students to analyze their career aspirations, identify their strengths and weaknesses, and strategize learning plans to address those difficulties... Show more	$14-25

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Coordinators
   • Student Services
   • Financial Aid
   • Student Organizations
   • Community Resources
   • Professional Development
   • PowerPoint
   • Alumni
   • Student Life
   • Event Planning
   • Training Sessions
   • Medical Student
   • Front Desk
   • Academic Support

   Check all skills

   Responsibilities:

   • Design and lead bible studies.
   • Manage itinerary and train teachers in developing students' written and oral ESL abilities.
   • Maintain and correctly manage confidential information in accordance to FERPA regulations.
   • Assist hundreds of students with the CSU application process.
   • Job form from written grant to increase Latino student admittance.
   • Track all pertinent information (GPA, admission test, etc . )

   More student coordinator duties

3. Make a budget

   Including a salary range in your student coordinator job description is one of the best ways to attract top talent. A student coordinator can vary based on:

   • Location. For example, student coordinators' average salary in oklahoma is 54% less than in district of columbia.
   • Seniority. Entry-level student coordinators 49% less than senior-level student coordinators.
   • Certifications. A student coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a student coordinator's salary.

   Average student coordinator salary

   $41,556yearly

   $19.98 hourly rate

   ---

   Entry-level student coordinator salary

   $29,000 yearly salary

   Updated December 5, 2025

   Average student coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	District of Columbia	$59,474	$29
   2	Maryland	$55,607	$27
   3	Massachusetts	$55,353	$27
   4	Virginia	$53,523	$26
   5	California	$51,489	$25
   6	New York	$50,335	$24
   7	Connecticut	$49,708	$24
   8	Pennsylvania	$45,732	$22
   9	Minnesota	$44,040	$21
   10	Wisconsin	$43,709	$21
   11	Illinois	$43,435	$21
   12	Michigan	$39,747	$19
   13	Ohio	$38,873	$19
   14	Nebraska	$38,832	$19
   15	North Carolina	$37,936	$18
   16	Colorado	$37,678	$18
   17	Georgia	$36,148	$17
   18	Florida	$34,807	$17
   19	Texas	$34,275	$16
   20	Missouri	$34,144	$16

   Average student coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	University of Massachusetts Boston	$56,039	$26.94	6
   2	Youth For Understanding USA	$55,575	$26.72
   3	Columbia University in the City of New York	$55,450	$26.66	32
   4	Stanford University	$54,628	$26.26	9
   5	Massachusetts Institute of Technology	$54,428	$26.17	6
   6	New Jersey Institute of Technology	$52,291	$25.14	2
   7	Boston Medical Center	$51,972	$24.99	3
   8	University of Mary Hardin-Baylor	$51,949	$24.98
   9	University of California	$51,858	$24.93	36
   10	Northwestern University	$51,054	$24.55	15
   11	Michigan State University	$50,215	$24.14	1
   12	University of California-Berkeley	$50,033	$24.05
   13	Harvard University	$49,595	$23.84
   14	Baystate Health	$49,237	$23.67
   15	Education Affiliates	$47,910	$23.03
   16	Research Foundation of The City University of New York	$47,675	$22.92
   17	Oregon Health & Science University	$47,215	$22.70	11
   18	Newman University	$47,011	$22.60	7
   19	Univ Of Colorado-Colorado Spgs	$46,774	$22.49
   20	Hutchinson Community College	$46,635	$22.42	1

4. Writing a student coordinator job description

   A job description for a student coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a student coordinator job description:

   Student coordinator job description example

   We are excited that you are considering a career with Wilmington College! Wilmington College is a career-oriented liberal arts institution affiliated with the Society of Friends (Quakers). Our beautiful main campus is located in southwestern Ohio. We offer a comprehensive compensation and benefits package for full time positions including group medical, dental, vision, life and disability, TIAA-CREF, tuition remission, paid vacation and holidays.
   
   We encourage you to review our website and learn about our history, what we are doing today and how we are preparing for tomorrow. It is an exciting time here at Wilmington College. Wilmington College is RISING!
   
   Wilmington College is seeking applicants for the position of Campus Student Advocacy Coordinator. This is a part time, ten month (Aug - May) non-exempt position located on the main campus of Wilmington College.
   
   This position is funded by a three-year Department of Justice, Office of Violence Against Women Campus Program Grant to Reduce Domestic Violence, Dating Violence, Sexual Assault, and Stalking (DVDVSAS) on Campus. The grant project started October 2020 and ends September 2023 with opportunity to apply for renewal. The position starts January 3, 2022 and ends September 30, 2023 with the grant with opportunity to apply for renewal.
   
   This Campus Advocacy Coordinator oversees the advocacy efforts and victim services provided for students, staff, and faculty (specifically for domestic violence, dating violence, sexual assault, and stalking), as well as support for others impacted by such incidents (e.g. friends, family, secondary victims).
   Responsibilities include: Serve as the main point of contact for Survivor Services office on campus Serve as a confidential advocate for victims of domestic violence, dating violence, sexual assault, and stalking, including to provide emotional support, information about rights & options, advocacy and accompaniment for campus accommodations, Title IX, law enforcement, court, and medical appointments, and more. Coordinate targeted outreach, education, and support to diverse populations and groups that are historically marginalized, including international students, LGBTQ+ students, students of color, and students with disabilities. Support victim services track efforts for the OVW grant project to ensure activities achieve its stated goal Provide support to education and awareness events on campus as desired and needed Provide support for the confidential Peer Support Line and the student volunteers who coordinate the helpline Participate in the campus coordinated community response team (CCRT) Act as a liaison between internal and external partners regarding victim services, including collaborating with Campus Safety, Title IX, Housing & Residence Life, Athletics, Greek Life and other student organizations, and community partners. Support efforts to strengthen collaborative relationships with community partners and coordinate with partners to improve confidential victim services and advocacy on campus Collaborate with the Project Director to establish and oversee administrative procedures to meet objectives set by OVW grant strategic plan, Board of Directors, and senior management Ensure compliance with OVW requirements, Clery Act, VAWA, etc Participate in mandatory and ongoing OVW training and technical assistance Qualifications: Demonstrated knowledge of Dynamics and effects of domestic violence, dating violence, sexual assault, and stalking Principles of primary prevention work in domestic violence, dating violence, sexual assault, and stalking Trauma-informed best practices Federal and state legislation related to the prevention and response of domestic violence, dating violence, sexual assault, and stalking The complex issues surrounding education, engagement, support, and response for college-age populations Bachelor's degree or equivalent in Sociology, Gender Studies, Social Work, Counseling, Public Health, or another relevant degree from an accredited institution 1 year of experience in victim advocacy or victim response and support in the area(s) of domestic violence, dating violence, sexual assault, and/or stalking Ability to handle sensitive and confidential matters with discretion Strong written and oral communication, organizational, and collaboration skills Flexibility with work schedule Applicants should submit a current CV/resume, letter of application, and three professional references with contact information. Wilmington College is an equal opportunity employer and will not discriminate unlawfully in employment matters on the basis of race, religion, gender, color, ancestry, national origin, age, disability or any other category protected by law. EOE Wilmington College conducts background investigations including criminal, work history and credential confirmation on all employees as a condition of continued employment. Some positions may require additional motor vehicle record review and drug screening.
   
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5. Post your job

   To find the right student coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with student coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit student coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your student coordinator job on Zippia to find and recruit student coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit student coordinators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new student coordinator

   Once you've found the student coordinator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new student coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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