How to hire a video coordinator

How to hire a video coordinator, step by step

Here's a step-by-step video coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a video coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new video coordinator
• Step 8: Go through the hiring process checklist

What does a video coordinator do?

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1. Identify your hiring needs

   The video coordinator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a video coordinator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a video coordinator that fits the bill.

   The following list breaks down different types of video coordinators and their corresponding salaries.

   Type of Video Coordinator	Description	Hourly rate
   Video Coordinator	Broadcast and sound engineering technicians set up, operate, and maintain the electrical equipment for radio programs, television broadcasts, concerts, sound recordings, and movies.	$11-30
   Stage Technician	A stage technician is part of the production and technical side of a stage play performance. The stage technician's job is to work alongside the floor director and the props team in the set up of the stage before a performance and packing it up afterward... Show more	$12-27
   Event Technician	An event technician is someone who ensures that events are held successfully. The event technician handles the audio, video, and other technical aspects of an event... Show more	$10-26

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Video Production
   • Video Content
   • NCAA
   • Adobe Premiere
   • Student Athletes
   • Photoshop
   • YouTube
   • Player Development
   • Football Program
   • Film Breakdown
   • Highlight Videos
   • Media Management
   • NBA
   • NFL

   Check all skills

   Responsibilities:

   • Manage media assets including creating graphics, digitizing, archiving, editorial 'string-outs' and tracking media assets.
   • Film local and school events with DSLR cameras.
   • Aid in the operation of a NCAA DI basketball program.
   • Coordinate with local TV and radio to provide video/audio clips for broadcast.
   • Collect, edit, and assemble film clips of past games and opposing teams.
   • Produce, direct, and edit documentaries, public service announcements, and events.

   More video coordinator duties

3. Make a budget

   Including a salary range in your video coordinator job description helps attract top candidates to the position. A video coordinator salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a video coordinator in Georgia may be lower than in Delaware, and an entry-level video coordinator usually earns less than a senior-level video coordinator. Additionally, a video coordinator with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average video coordinator salary

   $39,127yearly

   $18.81 hourly rate

   ---

   Entry-level video coordinator salary

   $24,000 yearly salary

   Updated January 19, 2026

   Average video coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$55,488	$27
   2	District of Columbia	$54,051	$26
   3	Nevada	$53,419	$26
   4	Washington	$50,364	$24
   5	New York	$47,137	$23
   6	Minnesota	$43,998	$21
   7	Illinois	$37,337	$18
   8	Iowa	$35,455	$17
   9	Virginia	$34,418	$17
   10	Wisconsin	$33,595	$16
   11	North Carolina	$33,061	$16
   12	New Mexico	$33,006	$16
   13	Florida	$32,188	$15
   14	Indiana	$31,729	$15
   15	Texas	$30,235	$15
   16	Georgia	$30,030	$14

   Average video coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Los Alamos National Laboratory	$69,188	$33.26
   2	Fordham University	$56,807	$27.31
   3	State University of New York College at Cortland	$51,693	$24.85	2
   4	Loyola Marymount University	$51,614	$24.81	2
   5	Washington Metropolitan Area Transit Authority	$50,321	$24.19
   6	University of Nevada, Reno	$50,018	$24.05
   7	University of California-Berkeley	$49,595	$23.84
   8	Washington State University	$45,479	$21.86
   9	San Jose State University	$42,879	$20.61
   10	Western Washington University	$41,419	$19.91
   11	University of Wisconsin System	$40,885	$19.66
   12	Virginia Commonwealth University	$40,185	$19.32
   13	University of Iowa Center for Advancement	$39,395	$18.94
   14	Bolton & Menk	$37,628	$18.09
   15	The University of New Mexico	$36,686	$17.64	1
   16	Texas A&M University-Corpus Christi	$36,309	$17.46
   17	University of South Florida	$36,199	$17.40
   18	ForwardPMX	$36,068	$17.34
   19	Univ. Of Texas Cancer Ctr.	$35,893	$17.26	2
   20	The University System of Maryland Foundation	$35,742	$17.18

4. Writing a video coordinator job description

   A good video coordinator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a video coordinator job description:

   Video coordinator job description example

   • Bachelor's degree in Marketing, Communications, Photography, or related field
   • Recent graduates encouraged/1-3 years of professional experience
   • Video and/or photo experience a plus, but not required

   Knowledge, Skills, and Abilities:

   • Ability to manage and track multiple projects and tasks
   • Excellent organization and problem-solving skills within a fluid environment
   • Consistent attention to detail
   • Excellent written and oral communication skills
   • Proficient in Microsoft Excel and PowerPoint
   • Basic Photoshop, InDesign, and Bridge skills
   • Calm and productive under pressure
   • Comfortable in a deadline driven environment
   • Ability to collaborate with others and work with cross-functional teams

   Behavioral Competencies

   • Ensures Accountability - Holding self and others accountable to meet commitments
   • Drive Engagement - Creating a climate where people are motivated to do their best to help the organization achieve its objectives
   • Instill Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity
   • Drive Results - Consistently achieving results, even under tough circumstances
   • Consumer/Customer Focus - Building strong customer relationships and delivering on customer-centric solutions
   • Critical Thinking - Making Sense of complex, high quantity, and sometimes contradictory information to effectively solve problems
   • Being Resilient - Rebounding from setbacks and adversity when facing difficult situations
   • Optimize Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement

   Copy this example

   

5. Post your job

   To find video coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any video coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level video coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your video coordinator job on Zippia to find and recruit video coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit video coordinators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new video coordinator

   Once you've selected the best video coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   Once that's done, you can draft an onboarding schedule for the new video coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a video coordinator?