Sign Off On An Email Without Using Warm Regards

By Sky Ariella - Feb. 3, 2021

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Virtual communication through emails has become the norm. Most people think carefully about the way they’ll begin an email and all the information they’ll pack inside for the reader to take in. It isn’t until they reach the end that they wonder how to properly sign-off.

The sign-off to an email might come across as a minor detail, but it’s the final words your receiver reads and has an impact on their perception of the correspondence.

How to Format an Email Sign-Off

Since the ending of an email is usually an afterthought, few consider how to properly format an email sign-off. While it’s only a few words maximum, a sign-off must still be formatted correctly.

Below are important factors to think about when formatting an email sign-off.

  1. Capitalization. When writing a simple email sign-off, capitalize the first letter of the word. If the sign-off is composed of a phrase, only capitalize the first word in the series. Use lowercase for every word after.

  2. Use of commas. After the use of a sign-off word or phrase, it’s custom to put a comma between it and your signature. It gives a moment of pause and a more collected look.

  3. The signature. The final formatting component of an email sign-off is the signature. In a traditional letter, this would be a hand-written signature. In an email, typing out your full name suffices.

    In professional emails, it’s helpful for you to include basic contact information underneath your signature. It hands the receiver of the email the means to contact you without searching for it.

55 Examples of Ways to Sign Off an Email

Basic Email Sign-Offs

  1. Sincerely. This is one of the most popular email sign-offs because it works for just about any occasion, whether it’s professional or personal. It’s a classic ending to an email.

  2. Sincerely yours. By adding ‘yours’ to this sign-off, the vibe of the email becomes a little more intimate. However, it’s not so drastic that it couldn’t be used in a professional context.

  3. Best regards. When you’re writing an email with a more formal purpose, best regards is a safe bet to keep a simple tone.

  4. Rgds. This is the abbreviated version of regards. It takes the casualness to the next level and isn’t recommended for any formal interaction.

  5. Best. Certain email sign-offs rise to the surface of your mind when considering which one to use. Best is often a front-runner.

  6. Best Wishes. When the receiver of your email is entering a circumstance where well wishes are in order, this can be a good way to close it appropriately.

  7. My best to you. Another variation on the ‘best’ sign-offs that has a few more words and a little more warmth.

  8. All the best. ‘All the best’ works as a cohesive email sign-off.

  9. You’re the best. Instead of going with some nuance, you could use this email sign-off to express your utmost affinity for the other party.

  10. Warmly. There’s something sweetly simplistic about this traditional email closer.

  11. Warm regards. This email sign-off ties together two others, ‘warmly’ and ‘regards,’ to create a perfect hybrid.

  12. Respectfully. When you’re writing an email that needs to convey a great deal of respect for the person receiving it, this is a surefire way to make sure they get the point.

  13. Take care. Many people prefer to use this sign-off because it’s equal parts professional and thoughtful.

  14. Be well. Similar to ‘take care,’ this email closer signifies a level of care to the other person without it being too intimate for business interaction.

Personal Email Sign-Offs

  1. Yours truly. When writing a personal email to a friend, family member, or partner, this is the typical way to end the virtual exchange.

  2. XOXO. This is a short and sweet acronym that means “hugs and kisses.” It’s a nice touch to the end of an email that’s headed towards a romantic interest.

  3. Hugs. If you’re looking to take the ‘kisses’ aspect out of the equation, settle for an even ‘Hugs.’ It’s the perfect way to close an email to a loved one.

  4. Love. Perhaps the most popular way to sign-off on a personal email is to write ‘Love’ before your signature. It’s a direct display of affection and tells the other person exactly how you feel.

  5. Lots of love. When you’re feeling extra generous with the “L-bombs” you’re dropping in an email, go all out with this sign-off.

  6. Thinking of you. Let them know that they’ve been making a headline appearance in your mind with this email closer.

Gratitude Email Sign-Offs

  1. Much appreciated. By ending an email with this sign-off, it shows your sentiment of appreciation from start to finish.

  2. Many thanks. This is a direct way of ending an email with gratitude.

  3. Thanks a million. Take it to the next level by going from just a few thanks to a million.

  4. With gratitude. Using this sign-off to end a thankful email is professional and straightforward.

  5. Thanks in advance. When an email’s objective is to request information or otherwise provoke a response from the recipient, this sign-off shows them that you appreciate the effort being made.

  6. Thank you for your consideration. This appreciative sign-off is best used when applying for a job, school, or another field.

Professional Email Sign-Offs

  1. Hope to hear from you. When reaching out to a distant colleague or individual you are not close with, this sign-off prompts them to return your correspondence.

  2. Great working with you. People like to know that their work is appreciated, and that’s what this email sign-off does exactly.

  3. Keep up the great work! This email closer is best used when a supervisor is communicating with an employee about a recent job well done. It ends the letter on a positive note and encourages them to keep it up.

  4. Looking forward to it. After a meeting has been scheduled, this professional sign-off acts as a perfect confirmation of your attendance.

  5. Talk soon. An effortless way to let a coworker know that you’ll be in contact with them in the near future.

  6. Looking forward to hearing from you. This email sign-off is not only perfect for the office, but it also works well when applying for jobs. It lets a potential employer know that you’re eagerly awaiting their email back.

Other Email Sign-Offs

  1. Have a blessed day. Another way of telling someone that you hope they enjoy the rest of their day.

  2. Peace and love. Use this email sign-off when you’re embracing your inner hippie and trying to spread positive vibes.

  3. Cheers. Turn to this email closer to switch it up from the old-fashioned send-off.

  4. TTYL. This text lingo translates to “talk to you later,” which can be a fitting end to an email as long as it’s not being sent to your boss.

  5. Stay tuned. When you’ve got something in the works, but it isn’t quite finished yet, this email sign-off gets the message across.

  6. Excited to speak more. Ending an email with this closer shows passion for the conversation that’s about to unfold.

  7. Have a great day. When there’s nothing else left to say, you can always rely on “have a great day!”

  8. Happy (Relevant Holiday). If there’s a significant holiday right around the corner, sending this email sign-off is a nice way to acknowledge it.

  9. Enjoy the holidays. This is another way of recognizing the holidays that are nearby, but without pointing out a specific one.

  10. Sending good vibes. An easygoing email sign-off that leaves the reader feeling good.

  11. Until next time. This email closer acts as a bookmark between the sender and the recipient’s conversation.

  12. Namaste. This is a common salutation in yogic practice, and it can also make a unique end to an email.

  13. Congratulations again. When the party you’re writing to has just unveiled some exciting news, extending additional congratulations through the sign-off is a nice touch to show your support.

  14. Stay excellent. A spiffy sign-off that gives off a cool appearance on the sender’s behalf while also complimenting the recipient.

  15. Have a great weekend. People live for the weekends, and it’s nice to hear well wishes for this valuable time from colleagues at work.

  16. Enjoy your weekend. This is another way of wishing the recipients to enjoy their time-off during the weekend.

  17. Have a good Tuesday. When it’s just not close enough to the weekend, this is a solid alternative sign-off to use with colleagues.

  18. Can’t wait to see you! When exchanging emails with a pal that you haven’t seen in a while, this email closer demonstrates your excitement for your reunion.

  19. See you soon. This is a good way to end an email when you know that you’ll soon be seeing the recipient of your email in person.

  20. Safe travels. If the other person is setting off on a trip shortly, wishing them safe travels is a thoughtful way to close an email.

  21. Feel better soon. There are few worse feelings than lying in bed all day feeling sick. If your friend or co-worker is under the weather, this shows that you’re thinking of them and hoping for a speedy recovery.

  22. Let’s hang out sometime. When you’d like to take an email chat to an in-person hangout, use this email sign-off to drop a hint.

  23. Stay healthy and safe. After the uncertain times that have been presented to the world over the past year, using this sign-off is fitting in most situations.

Email Sign-Offs to Avoid

  1. Misspelled words. It’s unfortunate when an entire email is crafted immaculately, only to end the letter by reading a misspelled sign-off. Since email closers are only a few words at most, it doesn’t take much editing to make it perfect.

  2. Personal sign-offs in a professional interaction. It’s critical to understand the appropriate tone for the email you’re sending. If you’re sending a quick email to a close friend, it’s fine to end it with an abbreviation or a joke. However, this wouldn’t be appropriate when corresponding with your boss.

    Evaluate the situation and choose a suitable email sign-off for it.

  3. Sent from my iPhone. The automated sign-off that iPhones provide is not the final impression you want to leave on someone reading your email. It shows carelessness. Remove this text from all emails sent over the phone.

  4. No closing at all. While it’s not always required for an email to include a sign-off, it’s usually a good idea. It’s a simple touch that doesn’t take much effort. When in doubt, choose a traditional sign-off and call it a day.

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Author

Sky Ariella

Sky Ariella is a professional freelance writer, originally from New York. She has been featured on websites and online magazines covering topics in career, travel, and lifestyle. She received her BA in psychology from Hunter College.

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