The PayrollSpecialist is responsible for accurately processing payroll for construction employees while ensuring compliance with all federal, state, and local labor regulations. This role requires deep knowledge of construction payroll, prevailing wage laws, certified payroll reporting, and union requirements. The ideal candidate has strong attention to detail, experience working in a fast-paced construction environment, and the ability to manage complex payroll scenarios across multiple job sites.
Key Responsibilities
Process weekly/bi-weekly payroll for hourly and salaried employees across multiple construction projects
Ensure compliance with federal, state, and local labor laws, including prevailing wage requirements
Prepare, review, and submit certified payroll reports in accordance with DIR, Davis-Bacon, and other regulatory agencies
Manage union payroll reporting, including dues, benefits, and fringe calculations
Maintain accurate employee wage classifications, job codes, and labor allocations
Respond to payroll audits and labor compliance inquiries
Reconcile payroll records and resolve discrepancies in a timely manner
Collaborate with project managers, HR, and accounting to ensure accurate labor reporting
Maintain payroll documentation in accordance with record retention requirements
Support year-end payroll processes, including W-2 preparation
Required Qualifications
Strong background in payroll processing and labor compliance
Proven experience with certified payroll and union reporting
Familiarity with prevailing wage laws, including DIR and Davis-Bacon
Construction industry experience strongly preferred
Proficiency with payroll systems and Microsoft Excel (including formulas, data analysis, and reporting)
Excellent attention to detail and organizational skills
Ability to manage confidential information with discretion
$44k-59k yearly est. 1d ago
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Payroll Specialist
Pinpoint Talent
Payroll specialist job in Walnut Creek, CA
PayrollSpecialist - Onsite, Walnut Creek
About the Company
A leading Bay Area contractor providing electrical and technology infrastructure solutions for commercial and institutional projects. Decades in business, strong backlog, and a tight, collaborative finance team.
Why this role
True impact: You own weekly payroll that keeps employees paid accurately and on time - field (union) and office.
Grow beyond payroll: Partner with a hands-on Controller who will develop you on GL, reporting, and project accounting over time.
Benefits that actually benefit: Employer-paid medical/dental/vision (currently at no cost to the employee; dependent coverage historically included), 401(k) match (~3-5%), bonus eligibility.
What you'll do
Run weekly, multi-entity, union and non-union payroll end-to-end
Review and validate timecards; reconcile rates, OT, fringes, deductions; resolve discrepancies with PMs/field admins.
Prepare/submit union reports & monthly benefit remittances; maintain craft/class codes, fringes, dues, and reciprocity rules.
Process payroll liabilities: taxes, garnishments, 401(k), HSA/FSA where applicable; remit on schedule; maintain proof of filings.
Support certified payroll and prevailing wage reporting when required (public/tenant-improvement jobs).
Post payroll to the GL, reconcile payroll accounts, and partner with Accounting on job cost allocations.
Assist with W-2 year-end, audit requests, workers' comp, and process documentation; cross-train with AP/Accounting as bandwidth allows.
Drive continuous improvement of payroll processes and controls (calendars, checklists, exception dashboards).
What you'll bring
3+ years of payroll; union payroll in CA strongly preferred.
Strong command of deductions, fringes, multi-locality/multi-state payroll, and agency portals (EDD/IRS).
High accuracy under tight deadlines; proactive communicator with PMs/field.
Onsite in Walnut Creek (primary). SF office available as needed.
$47k-65k yearly est. 4d ago
Payroll Manager
Placement Club
Payroll specialist job in Sausalito, CA
Company:
We are seeking an experienced Payroll Manager to oversee and manage payroll operations for the one of the most iconic and technically complex infrastructure projects in the United States. Based in Sausalito, this role will be responsible for ensuring accurate, timely, and compliant payroll processing for a large, multi-union construction workforce, while coordinating closely with project leadership, HR, and corporate finance teams.
Key Responsibilities
Manage end-to-end payroll processing for project personnel, including salaried, hourly, and union labor employees
Ensure compliance with federal, state, and local payroll regulations, including prevailing wage and certified payroll requirements
Administer payroll for multiple labor classifications, union agreements, and shift differentials
Review and reconcile timekeeping data, payroll registers, and labor cost reports
Coordinate certified payroll reporting and submissions to public agencies as required
Manage payroll taxes, garnishments, benefits deductions, and fringe allocations
Serve as the primary point of contact for payroll-related inquiries from employees and project management
Collaborate with HR and accounting teams to ensure accurate employee setup, onboarding, and payroll reporting
Support internal and external audits related to payroll and labor compliance
Maintain accurate payroll records and documentation throughout the project lifecycle
Qualifications
Bachelor's degree in Accounting, Finance, Business Administration, or a related field (or equivalent experience)
7+ years of payroll experience, including management of construction or heavy civil payroll
Strong knowledge of multi-union payroll, prevailing wage laws, and certified payroll reporting
Experience with payroll and timekeeping systems (e.g., ADP, Paychex, UKG, Viewpoint, or similar)
Proficiency in Microsoft Excel and payroll reporting tools
Excellent attention to detail, problem-solving, and organizational skills
Ability to work onsite in Sausalito and support a fast-paced construction environment
Preferred Qualifications
Experience on large-scale public infrastructure or transportation projects
Familiarity with California labor laws and public works requirements
CPP (Certified Payroll Professional) certification
$100k-143k yearly est. 2d ago
Payroll Specialist
Century Group 4.3
Payroll specialist job in Los Angeles, CA
Century Group is partnering with a client who is seeking a PayrollSpecialist to join their team The ideal candidate will be responsible for ensuring the accurate, timely, and efficient processing of all firm payrolls. Exact compensation may vary based on skills, experience, and location. Expected starting base salary $90,000 to $95,000 per year.
Job Responsibilities:
Process bi-weekly/semi-monthly and partner payrolls, including general ledger posting and related reports.
Review, audit, and analyze employee time sheets, payroll records, and reports to ensure accuracy.
Ensure timely and accurate payroll processing in accordance with federal, state, and local regulations.
Provide exceptional customer service to internal and external stakeholders regarding payroll matters.
Maintain compliance with payroll-related regulations, including wage garnishments, taxes, and other deductions.
Train and supervise payroll staff as needed to ensure efficiency and meet deadlines.
Protect the confidentiality of all employee information and payroll records.
Assist with annual retirement plan tasks, workers' compensation audits, year-end schedules, survey responses, and other projects as required.
Qualifications/Experience:
HS Diploma required. AS/BS degree in Accounting, Finance, Business Administration, or a related field.
5+ years of experience in payroll processing, preferably in law firm environment.
Strong understanding of federal, state, and local payroll laws and regulations, tax compliance, and wage and hour laws.
Proficiency in Microsoft Office Suite (Excel), payroll software and familiarity with HRIS systems.
Resolved payroll discrepancies and responded to employee inquiries regarding payroll issues.
Excellent attention to detail, problem-solving abilities, and analytical skills.
Able to work independently and manage multiple priorities.
REF #49143
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$90k-95k yearly 1d ago
Payroll Manager (Global)
Cohere 4.5
Payroll specialist job in San Francisco, CA
Who are we?
Our mission is to scale intelligence to serve humanity. We're training and deploying frontier models for developers and enterprises who are building AI systems to power magical experiences like content generation, semantic search, RAG, and agents. We believe that our work is instrumental to the widespread adoption of AI.
We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. We like to work hard and move fast to do what's best for our customers.
Cohere is a team of researchers, engineers, designers, and more, who are passionate about their craft. Each person is one of the best in the world at what they do. We believe that a diverse range of perspectives is a requirement for building great products.
Join us on our mission and shape the future!
Why This Role:
Cohere seeks a Payroll Manager to own and scale our global multi-country payroll operations across North America, Europe, and APAC. In this role you will be responsible for ensuring accurate, timely, and compliant payroll processing as we continue to grow rapidly across jurisdictions. You will partner closely with Finance, People, Legal, and regional external providers to build a global payroll function. This is an opportunity for a hands‑on, detail‑oriented payroll leader who thrives in a high‑growth environment, is comfortable navigating ambiguity, and can design scalable processes that support a distributed workforce.
In this role you will manage: Payroll Operations
Own end‑to‑end payroll processing for all global entities and employee populations, including full‑time employees, contractors, and international transfers.
Ensure timely and accurate payroll cycles (bi‑weekly, semi‑monthly, monthly) across multiple jurisdictions.
Validate payroll inputs (compensation changes, bonuses, commissions, benefits, leave, etc.) and review calculations.
Oversee payroll reconciliations and perform monthly payroll‑related close activities (payroll‑related journal entries, accruals, and variance analyses).
Serve as the primary point of contact for payroll queries from employees and internal stakeholders.
Systems & Process Optimization
Lead process improvements to increase accuracy, scalability, and automation of payroll workflows.
Partner with People Ops to transition and modernize our global HRIS and payroll systems including platform implementation.
Develop and maintain robust documentation, including global playbooks, country‑level SOPs, and integration maps to support future scale.
Act as a subject‑matter expert for payroll system integrations with other platforms (e.g., accounting software, benefits administration).
Implement and monitor KPIs to measure payroll process efficiency and accuracy.
Compliance & Controls
Ensure compliance with local tax regulations, and statutory reporting requirements across supported countries.
Maintain and enhance internal controls over payroll, including segregation of duties, approvals, documentation standard.
Manage audits (financial, tax, and internal) requiring payroll support.
Stay current on global payroll legislation changes and coordinate implementation of required updates.
Conduct periodic internal audits and risk assessments to identify control gaps.
External Vendor Management
Manage relationships with global payroll providers, PEOs, and local in‑country partners.
Evaluate vendor performance and partner on RFP efforts with Procurement.
This career opportunity may be a good match for you if you have:
6-10 years of progressive payroll experience.
3+ years of experience managing global payroll across multiple countries.
CPP, CPA, or similar certification.
Expertise in US and Canadian payroll compliance.
Experience with EMEA/APAC payroll jurisdictions is a strong plus.
Strong understanding of payroll accounting, including payroll accruals, reconciliations, and month‑end close processes.
Proven experience implementing or upgrading payroll systems and process improvements.
Deep attention to detail, high ownership, and an ability to operate in a fast‑paced, scaling environment.
Excellent communication skills and comfort interacting with colleagues at all levels.
If some of the above doesn't line up perfectly with your experience, we still encourage you to apply!
We value and celebrate diversity and strive to create an inclusive work environment for all. We welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work together to meet your needs.
Full‑Time Employees at Cohere enjoy these Perks:
🤝 An open and inclusive culture and work environment
🧑💻 Work closely with a team on the cutting edge of AI research
🍽 Weekly lunch stipend, in‑office lunches & snacks
🦷 Full health and dental benefits, including a separate budget to take care of your mental health
🐣 100% Parental Leave top‑up for up to 6 months
🎨 Personal enrichment benefits towards arts and culture, fitness and well‑being, quality time, and workspace improvement
🏙 Remote‑flexible, offices in Toronto, New York, San Francisco, London and Paris, as well as a co‑working stipend
✈️ 6 weeks of vacation (30 working days!)
#J-18808-Ljbffr
$95k-136k yearly est. 1d ago
Payroll and Billing Coordinator, Seniors At Home
Jewish Family & Children's Services 4.2
Payroll specialist job in San Francisco, CA
Jewish Family and Children's Services (JFCS) has served the San Francisco Bay Area for 175 years. We offer world-class services to support individuals and families across all stages of life, including adoption, mental health, senior care, disability services, financial assistance, Holocaust education, and youth development. Our mission and work are rooted in Jewish values, and we serve people of all faiths and backgrounds.
Seniors At Home offers a wide range of services to help older adults live safe, healthy, and independent lives, including home care, personal assistant services, companionship, and specialized dementia and palliative care. We provide the Bay Area's leading continuum of care for aging adults.
POSITION SUMMARY:
Under the supervision of the Business Office Manager, the Payroll and Billing Coordinator provides administrative support for the payroll and billing operations for Seniors At Home, with 60-70% of the role focused on payroll‑related responsibilities. This includes assisting with weekly payroll preparation and data entry, reviewing and verifying weekly time and attendance records, identifying and resolving discrepancies, and responding to payroll questions in a timely and professional manner. The role helps ensure accurate, compliant, and efficient payroll processing in coordination with HR and Finance.
In addition to payroll responsibilities, the Payroll and Billing Coordinator also supports client billing and insurance submission activities, assists with revenue‑related data entry and basic reconciliations, and provides general business office and administrative support for the SAH program and JFCS headquarters.
COMPENSATION AND BENEFITS:
Pay Range: $25.00 - $28.00 per hour (depending on experience)
Employment Type: full‑time, non‑exempt position with benefits
Employer 403(b) retirement match plus additional employer contribution (subject to eligibility)
Cafeteria benefits plan that lets you customize coverage to fit your needs, with options like health insurance, FSAs, retirement plans, and wellness programs
16 holidays (10 federal and up to 6 Jewish holidays), annually
3 weeks of vacation and 2 weeks of sick leave, annually
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
Reviews and processes weekly timesheet data for approximately 250 homecare workers and personal assistants, ensuring accurate recording of work hours at the appropriate pay and bill rates
Works closely with Staffing Coordinators, Homecare Managers, HR Representatives/Payroll team, homecare workers, and personal assistants to reconcile all payroll questions or discrepancies, ensuring that all payroll‑related issues are addressed in coordination with the HR Business Partner and that responses are provided as directed by the HR Business Partner and the Business Office Manager
In coordination with the Business Office Manager, works with department supervisors and homecare staff to improve compliance with billing procedures, including but not limited to: incomplete timesheet data, unverified client visits, billing and pay rates, opening and closing of paperwork
Assists with the preparation of invoices for all client charges across Seniors At Home program components
Manages billing for long‑term care insurance, including pulling invoices, preparing weekly care logs, coding and reconciling invoices, and ensuring compliance with insurance processes
Generates payroll and billing reports for interdepartmental communication or processing (e.g., stipend reports, training reports, billing and payroll dashboards) and prepares additional monthly and quarterly reports as requested by the Business Office Manager
JOB QUALIFICATIONS:
High School diploma or equivalent required; Associate's Degree in Business, Communication, or related is strongly preferred
A minimum of 3 years of full‑time experience in payroll processing in a high‑volume, detail‑oriented environment
Hands‑on experience with basic billing or invoicing process
Experience with database management or data tracking systems preferred
Basic knowledge of California payroll practices and wage‑and‑hour requirements, including overtime, meal/rest periods, and accurate timekeeping, or the ability to learn these quickly with guidance
Intermediate proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) is required
Experience with CRM platforms, and/or case management software preferred
All qualified applicants are encouraged to apply, including minorities, women, veterans, and disabled individuals. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status. JFCS is an Equal Opportunity Employer.
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$25-28 hourly 4d ago
Payroll Specialist
Career Group 4.4
Payroll specialist job in Redwood City, CA
Our client is a fast-growing, tech-forward transportation platform is currently seeking a temporary PayrollSpecialist with strong union payroll experience. They operate in a high-volume, high-growth environment and are seeking a sharp, detail-oriented professional to join their team. This person will manage complex payroll processes for union and non-union employees, ensure full compliance with union agreements, and support the company through continued growth and operational change. The ideal candidate is proactive, tech-savvy, curious, and thrives in fast-paced environments.
**Please note this is a hybrid, 6-month contract role w/ potential conversion based in Redwood City, CA. Pay will be $35-$42/hr.**
Key Responsibilities:
Process end-to-end payroll for union and non-union employees across multiple states.
Interpret and apply collective bargaining agreements (CBAs), ensuring accurate calculations of wages, premiums, deductions, and benefits.
Audit payroll regularly to ensure accuracy and compliance with federal, state, and union regulations.
Work closely with HR, Operations, and Finance to gather payroll inputs and resolve discrepancies quickly.
Maintain and update employee records, timekeeping data, and labor allocations.
Support internal and external audits, responding to inquiries promptly and accurately.
Recommend process improvements to streamline payroll workflows and enhance efficiency.
Assist with special projects involving payroll systems, reporting, and state-by-state compliance updates.
Qualifications:
2-4+ years of payroll experience, including direct experience processing union payroll.
Previous experience working in start-up or high-growth environments.
Strong understanding of CBAs, union rules, pay scales, and benefit structures.
Proficient with payroll systems (e.g., CHR, ADP, Paylocity, Workday, or similar).
Excellent communication skills and ability to collaborate cross-functionally.
Strong experience with Excel, including formulas, data validation, and spreadsheet management.
Comfortable navigating a fast-paced, tech-driven environment.
Comfortable working overtime as needed, especially during peak payroll cycles or month-end close.
Experience with high-volume, multi-state payroll environments.
Exceptional attention to detail, accuracy, and confidentiality.
Fast learner with strong problem-solving and analytical skills.
Please submit your resume for consideration!
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$35-42 hourly 2d ago
Payroll Specialist
Insight Global
Payroll specialist job in Pasadena, CA
One of our biggest engineering clients is looking for a PayrollSpecialist to work fully on-site in Pasadena. They are looking for candidates fully comfortable with the payroll process who will bring energy and passion to the office.
Essential Duties & Responsibilities:
Responsible for setting up new hire information, and EDD Benefit Audits.
Assist in maintaining payroll operations according to company policies and procedures.
Audit and process Data entry relative to payroll and the input of time sheets.
Assist in preparing and distributing pay checks.
Maintain employee payroll files including updating and filing documents.
Answer employee questions regarding payroll issues.
Garnishment processing, mail out orders, request checks from AP.
Employee Customer service, phone calls, emails.
Preparation of benefit reports and/or input of benefit deductions.
General office duties, i.e. filing, copying, phones.
Performs other duties as assigned by management.
Must-Haves:
High school diploma or equivalent required.
Associates degree or more preferred.
2+ years of previous Payroll experience (experience with Construction Payroll department preferred, but not required).
Strong aptitude for learning new systems and programs.
Excellent communication skills, including good phone etiquette.
Solid computer skills, including advanced proficiency in Microsoft Word & Excel.
2+ years of Data Entry experience.
Advanced MS Excel and proficiency in MS Word.
Compensation: $32/hr - $35/hr
Exact compensation may vary based on several factors, including skills, experience, and education.
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.
$32 hourly 1d ago
Payroll Specialist
Perfect Timing Personnel Services
Payroll specialist job in San Francisco, CA
PayrollSpecialist I
The PayrollSpecialist I plays a key role in supporting the Payroll and HR functions by assisting with payroll processing, report creation, and data entry within the Time and Attendance/Payroll systems. This position also collaborates with the accounting team on General Ledger (GL) coding, cost center updates, audit support, mileage reimbursement, and other administrative tasks as assigned. The ideal candidate is detail oriented, highly organized, and comfortable working in a fast paced, multisite environment.
Duties and Responsibilities
Payroll Support
Collaborate with the Payroll Supervisor and PayrollSpecialist II to ensure timely and accurate wage payments.
Serve as backup for the PayrollSpecialist II during absences.
Audit timesheets, identify discrepancies, and work with field staff to resolve issues related to hours worked or wage payments.
Assist with processing salary adjustments, wage garnishments, and manual checks.
Support HR Specialists with Leave of Absence compensation processing.
Prepare and distribute payroll reports as needed.
Onboarding, Employee Changes, and Separations
Partner with the PayrollSpecialist II to enter new hire information and set up employee timesheets.
Assist with processing status changes, salary increases, bonuses, and other updates within the payroll system.
Support the termination process, including updating the Time and Attendance/Payroll system and mailing termination materials when required.
Time & Attendance / Payroll System Management
Help maintain and update the Time and Attendance/Payroll systems.
Assist the Payroll Supervisor with agency-wide reporting needs.
Respond to report requests from accounting and field leadership.
GL Coding, Cost Center Work & Mileage Reimbursement
Work with Accounting to maintain accurate GL and cost center coding for payroll systems.
Manage mileage reimbursement processes, including uploading employee data and cost center ranges.
Coordinate yearend updates to GL codes and cost centers across payroll and mileage systems.
Assist Recruitment and Onboarding teams with adding cost center and GL code templates (including WCC and EEOC codes) into the applicant tracking/onboarding systems.
Create the annual mileage reimbursement calendar aligned with the payroll schedule.
Administrative
Complete special projects or tasks as assigned.
Assist the Payroll Supervisor with organizational reporting needs.
Respond to report requests from accounting and field staff.
Qualifications
Minimum Requirements
Bachelor's degree in accounting, finance, business, or equivalent accounting experience.
2-3 years of payroll experience in a professional environment.
Strong proficiency with Microsoft Office; advanced Excel skills (pivot tables, Vlookups) required.
Experience using HRIS and payroll systems.
Ability to work effectively with staff at all levels while maintaining confidentiality.
Exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities.
Flexible and adaptable in response to changing needs or deadlines.
Must meet all state-required conditions for employment in a licensed community care setting (e.g., fingerprint clearance, Child Abuse Index clearance, TB/health screening, valid driver's license, and clean driving record).
Preferred Qualifications
Experience working in a nonprofit, social services, or mission driven environment.
Background supporting payroll functions across multiple sites or locations.
Physical Demands & Work Environment
Work environment is typically quiet and remains within OSHA safety guidelines.
Must be able to use a computer and office equipment for extended periods (up to 40 hours per week).
Must be able to lift or carry up to 10 lbs, retrieve files from shelves, and operate basic office tools and controls.
Must be able to safely operate a vehicle for occasional work-related tasks.
$47k-65k yearly est. 1d ago
Payroll Specialist
BBSI 3.6
Payroll specialist job in Petaluma, CA
The BBSI PayrollSpecialist position is a key member of the business unit team that consults on a broad range of organizational and management areas. The primary objective of the PayrollSpecialist is to process perfect and timely payrolls for around 60-80 clients with a variety of pay periods, pay cycles, and payroll complexities. Additionally, the PayrollSpecialist will work closely with clients to understand their payroll and accounting systems and processes to help identify and recommend process improvements.
The successful candidate must demonstrate strong business acumen and possess an entrepreneurial spirit with a genuine desire to proactively and consistently deliver value to our clients and internal teams.
This position reports to the Area Manager and works in partnership with other positions within the business unit, branch and corporate office.
Duties and Responsibilities
Run high volume perfect and timely on- and off-cycle payrolls (800+ employees) for multiple client companies
Become an expert in new client onboarding, BBSI payroll, CRM (Salesforce), timekeeping and HRIS systems. Identify systems options to achieve better results for clients and BU members
Perform on-site client payroll training, HRP web training and use of all feature functionalities relevant to client
Become subject matter expert on client data including turnover, ongoing or seasonal headcount fluctuations, time & attendance, building payroll bridges, import & export requirements, prevailing wages, job costing, certified payroll, standard & custom reporting requirements of client companies
Desired Skills and Experience
Minimum 5 years of payroll experience - ideally in a multi-client, fast-paced, demanding environment
Strong client service orientation and superb customer service skills
Demonstrated experience in process improvement and streamlining - within prior role or department
Experience as a bookkeeper or accountant desirable
Must be self-driven to succeed and help drive success for our business owners
Knowledge of wage and hour laws and taxability of wages.
Exposure to workers' compensation claims management helpful.
Effective communicator with individuals at all levels within an organization
Professional appearance and demeanor; excellent verbal and written communication skills
Exceptional time management skills and ability to work collaboratively in a team setting, with minimal supervision
Systems experience including proficiency in MS Office, particularly Outlook, Excel and Word. Experience in CRM, Citrix preferred, HRP software experience a big plus
Associate's degree preferred; advanced degree is a plus
CPP or FPC designation highly preferred
MS Office experience
Approximately 10% of time to be spent out of the office (local travel within 50 miles of office) for client visits and onsite training
For Individuals with these requirements, this position offers at a minimum:
The stability of working for a publicly traded, growth-oriented company
Phenomenal work environment where we work hard, have fun, promote growth and development, and build great relationships with solid business professionals
Opportunity to impact the success and growth of client companies and BBSI
Knowledge that you are working for a results-oriented organization
Experience interacting with professionals in multiple industries
Salary and Other Compensation:
The starting income range for this position is $28.00-$39.00 hourly. Factors which may affect starting pay within this range may include geography, skills, education, experience, certifications and other qualifications of the candidate.
This position is also eligible for incentive pay in accordance with the terms of the Company's plan.
Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, health savings account, flexible savings account, dental insurance, vision insurance, 401(k) retirement plan, accidental death and dismemberment, life insurance, voluntary life insurance, voluntary disability insurance, voluntary accident, voluntary critical care, voluntary hospital indemnity, legal, identity & fraud protection, commuter benefits, pet insurance, employee stock purchase program, and an employee assistance program.
Paid Time Off: 40 hours of paid sick leave annually (additional sick/front loading/accrual, if any, based on state or regional requirements); vacation accrues up to 80 hours in the first year, up to 120 hours in years 2-4, and up to 160 hours in the fifth year; 6 paid holidays annually, 4 paid volunteer days annually.
Diversity and Inclusion are critical parts of our corporate culture. BBSI strives to create a workplace where everyone feels included and empowered to bring their full, authentic selves to work, and is treated fairly. BBSI is an equal opportunity employer and makes employment decisions on the basis of merit.
If you meet the above requirements, we welcome the opportunity to learn more about you. For more information, visit us at www. bbsi.com Please apply via this posting and not by contacting our local or corporate offices.
Click here to review the BBSI Privacy Policy: ***********************************
California applicants: to see how we protect your data, visit our website at: *********************************************************
$28-39 hourly 4d ago
Payroll Specialist
Sweetwater Care
Payroll specialist job in Carlsbad, CA
Sweetwater Care is a skilled nursing facility committed to providing compassionate care to the community it serves. Our mission is to transition skilled nursing facilities to the preferred care provider in the communities they serve, by building trusting relationships through rigorous and compassionate care.
Major Duties and Responsibilities
This is a full-time on-site or remote PayrollSpecialist.
Assist with semi-monthly payroll procedures and processing for 680+ employees.
Assist with processing of payroll changes (e.g. new hires, terminations, employment status changes).
Ensure compliance with applicable laws and payroll tax obligations.
Coordinate timekeeping in Time & Labor and HR and Payroll.
Ensure compliance with relevant laws and internal policies.
Collaborate with Human Resources (HR) and accounting departments.
Maintain accurate records and prepare reports.
Design, document and implement procedures to streamline payroll processes and implement and/or enhance controls around payroll processing.
Resolve issues and answer payroll-related questions.
Create, update and run accurate and timely system reports for business users, accounting and management.
Support in the development and management of payroll metrics.
Support administrators in analyzing data.
Requirements and Qualifications
Payroll Administration, Payroll Services, and Payroll Processing skills.
Experience with Garnishments and Payroll Taxes.
Experience with Multi State Payroll Processing. (CA, MT, CO and KS)
Ability to work independently and as part of a team.
Excellent organization and time management skills.
Experience with Paylocity is a plus.
Proficiency in Microsoft Office Programs.
Advanced in Microsoft Excel (Ability to perform, pivot tables, v-lookups & complex formulas).
Ability to adapt to situations and make a fast analysis to solve problems.
Strong focus on customer-service including outstanding interpersonal skills.
Ability to work as a team member with the ability to flex with changing priorities based on business needs.
Excellent organizational and communication skills.
Ability to maintain strict confidentiality.
Understanding of payroll deadlines.
Industry: Hospitals and Health Care
Employment Type: Full-time
What We Offer:
· Competitive salary (range of $56,485 - $75,000 depending on experience) and comprehensive benefits
package including employer paid medical, dental and vision, as well as employee 401K.
· Opportunities for professional growth and development.
· A collaborative and supportive work environment with great work-life balance.
How to Apply: If you are a motivated professional with a passion for helping people, we encourage you to apply. Please submit a cover letter, resume, and list of references to *************************. A writing sample that reflects your qualifications is appreciated but not required.
We are an equal opportunity employer and welcome all qualified candidates to apply.
$56.5k-75k yearly 1d ago
Payroll Specialist
Appleone Employment Services 4.3
Payroll specialist job in Ontario, CA
Payroll & Billing Specialist
The Payroll & Billing Specialist plays a vital role in supporting the financial health and operational effectiveness of our nonprofit organization. This position is responsible for ensuring accurate and timely payroll processing for staff, as well as managing billing for grants, programs, and services. The ideal candidate brings strong attention to detail, knowledge of nonprofit financial practices and compliance, and a genuine commitment to supporting mission-driven work.
Essential Duties & Responsibilities
To perform this role successfully, the individual must be able to carry out the following responsibilities; other duties may be assigned.
Payroll Administration
Process payroll for all employees in compliance with federal, state, and local regulations
Maintain accurate payroll records and resolve discrepancies promptly
Manage employee deductions, benefits contributions, and tax withholdings
Billing & Grant Invoicing
Prepare and submit invoices for grants, contracts, and program services in accordance with funding agreements
Ensure billing accuracy and timely submission to funders and partners
Reconcile billing data with accounting records and resolve discrepancies
Assist with grant reporting and provide documentation for audits
Compliance & Reporting
Stay current on payroll laws, nonprofit accounting standards, and grant compliance requirements
Prepare monthly, quarterly, and annual financial reports for management and funders
Support audits and provide required documentation
Cross-Functional Support
Collaborate with Human Resources on employee onboarding and payroll setup
Work closely with Finance and Program teams to ensure accurate cost allocations and billing
Supervisory Responsibilities
This position has no supervisory responsibilities.
Core Competencies
Business Ethics: Demonstrates integrity, builds trust, keeps commitments, and upholds organizational values
Communication: Communicates clearly and effectively in both written and verbal formats; keeps stakeholders informed
Customer Service: Responds promptly to requests, manages sensitive situations professionally, and meets commitments
Organizational Support: Follows policies and procedures, supports organizational goals, and values diversity and inclusion
Planning & Organizing: Effectively prioritizes work, manages time efficiently, and develops realistic action plans
Initiative: Takes ownership of responsibilities, seeks growth opportunities, and proactively offers support
Qualifications
Education
Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred
Experience
Minimum of 2 years of payroll and billing experience (nonprofit experience strongly preferred)
Familiarity with payroll systems and nonprofit accounting software (e.g., ADP, Sage Intacct)
Skills
Strong attention to detail and accuracy
Excellent organizational and time-management skills
Proficiency in Microsoft Excel and other Office applications
Ability to handle confidential information with integrity
Preferred Attributes
Knowledge of nonprofit grant billing and compliance requirements
Experience with restricted and unrestricted fund accounting
Strong communication, analytical, and problem-solving skills
$41k-53k yearly est. 18h ago
Payroll Supervisor
Boot Barn 4.2
Payroll specialist job in Irvine, CA
The Payroll Supervisor is responsible for executing the delivery of payroll services to Corporate and Store Employees. The Payroll Supervisor is responsible for process improvement initiatives including those requiring coordination with other departments such as Human Resources, Information Technology, Cash Management and external partners such as outside payroll processors. The individual will be involved in setting and monitoring goals for the Payroll Team; defining operational policies, and drive the payroll organization to best practice service levels. Ensuring Payroll compliancy for a multi-state company.
Essential Duties and Responsibilities
Supervise the day-to-day operation of the payroll department.
Administer weekly and bi-weekly payroll processing for Corporate and multiple states and divisions.
Ensure compliance with all Federal, State and Local Payroll Tax Laws.
Oversee the response to all Federal, State authorities regarding payroll matters.
Partner with the Director of Payroll to develop, implement and administer payroll systems, policies and procedures.
Administer Quarter and Year End processing, including Taxable fringes.
Maintain the data integrity of all payroll information.
Ensure reconciliation between payroll runs and payroll related general ledger accounts.
Partner with the Director of Payroll to plan and execute Payroll special events, incentive programs and bonuses. Coordinate all activities with Payroll, IT, Benefits, HR and Accounting Department.
Ensure staff have the technical skills, knowledge and info/tools required to provide high-quality responses to customer questions.
Supervise and develop resources within the Payroll department including the selection, training, recognition and performance assessment of Payroll Staff.
Seek out and participate in opportunities for individual growth and team and organizational improvement.
Demonstrates high level of quality work, attendance and appearance.
Demonstrates high degree of professionalism in communication, attitude and teamwork with customers, peers and management.
Adhere to all local, federal and state laws in addition to Company policies, procedures, and practices.
Performs any other duties that may be assigned by management.
Additional Responsibilities
Thorough knowledge of payroll and financial administration and policies including HR and payroll laws and procedures
Demonstrates leadership and ability to manage multiple projects with varying priorities, simultaneously.
Outstanding oral, written and listening communication skills with all levels and across organizational lines, as needed, including the ability to develop and facilitate presentations to both experienced and non-experienced audiences
Demonstrates ability to think strategically and creatively to develop short-term business programs that support long-term strategies for the department and organization
Thorough proficiency in Microsoft Office and ADP required; HRIS preferred
Qualifications
Strong communication, customer service, time management, critical thinking, and organizational skills.
4 - 6 years previous HR/Payroll experience with multi-state high volume environment with a medium to large size company. Minimum 2 - 3 years in a leadership capacity responsible for a team of Payroll Administrators.
Experience with ADP Payroll System and HRIS.
Experience with UKG time and attendance preferred.
Experience with filing multi-state payroll taxes a plus.
Knowledge of payroll laws and regulations.
CPP certification preferred.
Candidate should have effective communication skills, oral and written.
Strong organizational skills.
Ability to prioritize tasks, work independently, and meet critical deadlines in fast-paced environment
Competencies
Customer Centric/Sales Driven - Assesses customer experience within the store and promotes a culture of customer engagement. Is attentive to customers and understands their needs, offers products that are aligned with the consumers' expectations. Continually searches for ways to improve customer service.
Ensure Effective Communication - Listens carefully and attentively to others' opinions and ideas. Communicates information clearly, concisely, and professionally.
Establish Trust - Follows through on commitments. Is honest and direct with others. Promotes a culture of respect for, commitment to, and compliance with Company values, beliefs, and standards. Ensures the protection of confidential information.
Boot Barn Benefits & Additional Compensation Opportunities
Competitive salary.
Merchandise discount: 50% off of Exclusive Brands and 40% off of third-party brands.
Paid Time Off plan for year-round Boot Barn Partners.*
Medical, Dental, Vision and Life Insurance.*
401(k) plan with generous company matching.
Flexible schedules and work/life balance.
Opportunities for growth at every level - we are opening 50+ new stores each year.
*For eligible Boot Barn Partners
PAY RANGE: $85,000.00 - $90,000.00/Year*
*compensation varies based on geography, skills, experience, and tenure
Physical Demands
In general, the following physical demands are representative of those that must be met by a Partner to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job.
Standing, walking and squatting less than fifty percent of the work shift.
Required to lift, move and carry up to 40 pounds.
Ability to read, count and write to accurately complete all documentation and reports.
Must be able to see, hear and speak in order to communicate with partners and customers.
Specific vision abilities include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
Manual dexterity required using hands to finger; handle, feel and type; reach with hands and arms.
[ ] Sedentary: Limited activity, no lifting, limited walking
[ X ] Light: Office work, some lifting, bending, stooping or kneeling, walking
[ ] Moderate: Mostly standing, walking, bending, frequent lifting
[ ] Arduous: Heavy lifting, bending, crawling, climbing
Work Environment
In general, the following conditions of the work environment are representative of those that a Partner encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job within the environment.
The workspace is clean, orderly, properly lighted and ventilated with the proper safety compliance.
Noise levels are considered moderate.
Boot Barn, Inc. reserves the right to make exceptions to modify or eliminate this document or its content. This document supersedes all previous policies, procedures or guidelines pertaining to this subject.
Our core value of community bands us together in supportive and inclusive ways to drive our collective success. Boot Barn provides equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, veteran or military status, disability, as well as any other protected status under the law.
Americans with Disabilities Act (ADA) - Boot Barn will provide reasonable accommodations (such as a qualified sign language interpreter or other personal assistance) with the application process upon your request as required by applicable laws. If you have a disability and require assistance in this application process, please visit your nearest Boot Barn Store or Distribution Center or reach out to Human Resources at **************, Option 4.
California Privacy Notice
$85k-90k yearly 4d ago
Payroll Coordinator II
Sierra Nevada 4.8
Payroll specialist job in Sparks, NV
As a Payroll Coordinator II, you will report to the Payroll Manager and will managing complex payroll functions, ensuring the accuracy and compliance of payroll processing activities, for our two subsidiaries. You will handle labor timesheet adjustments, maintain payroll records, and address payroll-related inquiries. This role involves supporting payroll audits and processing garnishment orders. Work with our 3rd party provider on processing employee moving expense reimbursements.As SNC's corporate team, we provide the company and its business areas with strategic direction and business support spanning executive management, finance and accounting, operations, human resources, legal, IT, information security, facilities, marketing, and communications.
Key Responsibilities:
Process and review employee timesheets for accuracy and completeness.
Maintain and update payroll records and ensure compliance with company policies and regulations.
Respond to complex payroll-related inquiries from employees and managers.
Calculate wages, taxes and payroll deductions based on time worked, overtime and other factors including garnishment orders and creditor payments.
Support payroll processing activities and assist with month-end and year-end procedures.
Assist with payroll audits and provide necessary documentation.
Conduct labor timesheet adjustments and maintain labor adjustment database.
Process contractor timesheets and staffing agency invoicing activity.
Ensure accurate deployment pay calculations and process employee relocation reimbursements.
Address various employee, compliance and legal inquires for payroll related matters.
Process our subsidiaries bi-weekly payrolls ensuring accuracy and timely completion and maintaining a 3rd party payroll system.
Reconcile and process employee moving expense reimbursements based on federal and state requirements.
Qualifications You Must Have:
High School Diploma or GED Equivalent and typically 2 or more years of relevant experience.
Higher education may substitute for relevant experience.
Relevant experience may be considered in lieu of required education.
Proficiency with payroll software and ERP systems.
Attention to detail, ensuring accuracy in all aspects of payroll processing.
Ability to process basic functions and formulas in Microsoft Excel.
Communication skills and excellent customer service.
Strong math and numeracy skills in calculating payroll payment.
Experience with accurately calculating paycheck deductions.
Working knowledge of pretax and after-tax deductions.
Knowledge of Federal and FLSA employment laws and requirements.
Ability to maintain payroll confidentiality.
Qualifications We Prefer:
Associate's or Bachelor's degree in Accounting, Finance, or related field.
Experience in the Aerospace and Defense industry.
Advanced knowledge of payroll processing and compliance.
Analytical abilities, time management, organizational and communication skills are essential.
Familiarity with payroll software.
This posting will be open for application for a minimum of 5 days and may be extended based on business needs.
SNC offers a generous benefit package, including medical, dental, and vision plans, 401(k) with 150% match up to 6%, life insurance, 3 weeks paid time off, tuition reimbursement, and more.
IMPORTANT NOTICE:
To conform to U.S. Government international trade regulations, applicant must be a U.S. Citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State or U.S. Department of Commerce.
Learn more about the background check process for Security Clearances.
SNC is a global leader in aerospace and national security committed to moving the American Dream forward. We're known and respected for our mission and execution focus, agility, and disruptive and rapid innovation. We provide leading edge technologies and transformative solutions that support our nation's most critical security needs. If you are mission-focused, thrive in collaborative environments, and want to make our country stronger with state-of-the-art technologies that safeguard freedom, join our team!
SNC is an Equal Opportunity Employer committed to an environment free of discrimination. Employment decisions are made based on merit without regard to race, color, age, religion, sex, national origin, disability, status as a protected veteran or other characteristics protected by law.
$48k-61k yearly est. Auto-Apply 60d+ ago
Payroll Specialist
Creative Financial Staffing 4.6
Payroll specialist job in Fresno, CA
PayrollSpecialist About the Company & Opportunity
Step into a key role with a stable, well-established organization operating across multiple locations throughout California. This company is known for its longevity, strong leadership, and genuine commitment to employee well-being. You'll join a highly respected payroll team where your expertise is valued, your voice is heard, and your career can grow.
Why Candidates Love This Company
✔ Proven stability with a strong reputation in the industry
✔ Supportive, collaborative culture that prioritizes teamwork
✔ Excellent work/life balance-your time matters here
✔ Competitive benefits package, including low-cost health insurance and robust retirement options
✔ Clear career growth opportunities, both vertically and laterally
Salary Range: $60,000-$75,000
PayrollSpecialist | Role Overview
In this role, you'll be a critical partner in ensuring employees are paid accurately, on time, and in full compliance with all regulations. Your attention to detail and payroll expertise will directly support the organization's operational excellence.
Key Responsibilities:
• Process employee payroll with accuracy and timeliness
• Calculate and manage payroll components including deductions, benefits, garnishments, and tax withholdings
• Maintain precise and up-to-date payroll and employee records
• Prepare detailed wage summaries covering earnings, taxes, deductions, benefits, and retirement contributions
• Support payroll tax calculations, filings, and reconciliations
• Serve as a trusted resource for employee payroll inquiries and discrepancy resolution
• Identify opportunities to enhance payroll processes and drive efficiency
• Ensure ongoing compliance with federal, state, and local payroll regulations
Preferred Qualifications
• 3+ years of hands-on payroll experience
• Strong working knowledge of payroll laws and compliance requirements
• Exceptional attention to detail with strong organizational skills
• Ability to work independently while thriving in a collaborative team environment
#LI-CS3
#INJAN2026
$60k-75k yearly 10h ago
Payroll Manager
The Nuclear Company
Payroll specialist job in Reno, NV
The Nuclear Company is the fastest growing startup in the nuclear and energy space creating a never before seen fleet-scale approach to building nuclear reactors. Through its design-once, build-many approach and coalition building across communities, regulators, and financial stakeholders, The Nuclear Company is committed to delivering safe and reliable electricity at the lowest cost, while catalyzing the nuclear industry toward rapid development in America and globally.
About the role
The Payroll Manager will own the end-to-end payroll function for the organization, ensuring accurate, timely, and compliant payroll processing across all entities and jurisdictions. This is a hands-on role responsible for both day-to-day execution and building scalable processes, controls, and systems as the company grows.
Additionally, the Payroll Manager will lead the successful transition to the new payroll platform, support the implementation of a new T&E program, and serve as the primary subject matter expert for payroll, taxation, and related compliance. This role offers the opportunity to build a best-in-class payroll and expense platform in a fast-paced, mission-driven environment.
Responsibilities
Payroll Operations Leadership: Oversee and execute the full payroll cycle (e.g., hourly, salaried, bonus, and overtime) for all employees, ensuring accurate and timely payments in accordance with company policies, employment agreements, and applicable laws. Maintain payroll calendars, cutoffs, and checklists to support predictable and reliable close routines.
Compliance, Controls, and Tax Management: Ensure compliance with federal, state, and local wage and hour laws, payroll tax regulations, and garnishment requirements. Establish, document, and maintain internal controls over payroll and related processes, including approvals, reconciliations, and segregation of duties, in alignment with SOX/COSO expectations as the company matures.
Systems Implementation and Process Improvement: Lead the payroll workstream for the transition to the new payroll platform, including requirements definition, configuration support, testing, data validation, and go-live readiness. Continuously assess and improve payroll processes, integrations with ERP/HRIS and timekeeping systems, and documentation to drive efficiency, accuracy, and auditability.
Time & Attendance, T&E, and Expense Management: Own the operational processes for time and attendance capture, expense report review, and T&E policy enforcement. Partner with Finance and HR to roll out a new T&E software solution (e.g., Concur, Expensify, Ramp, or similar), ensuring alignment with company policies and proper coding to departments, projects, and cost centers.
Payroll Accounting, Reporting, and Reconciliation: Collaborate with the Accounting team to prepare and review payroll-related journal entries, account reconciliations, and variance analyses (wages, taxes, benefits, bonuses, and accruals). Provide routine and ad hoc payroll reports and analytics to Finance, HR, and leadership, including headcount, labor costs, overtime trends, and other key metrics.
Vendor and Stakeholder Management: Serve as the primary point of contact for external payroll, tax filing, and T&E vendors. Partner closely with HR/People Operations, Finance, and business leaders to resolve issues, support audits, and respond to employee inquiries with a high level of service and professionalism.
Experience
Professional Experience: 5+ years of progressive, hands-on payroll experience, including multi-state payroll processing; at least 2 years in a role with primary ownership of payroll operations or payroll leadership.
Education: Bachelor's degree in Accounting, Finance, Business, Human Resources, or a related field, or equivalent practical experience.
Technical Knowledge: Strong understanding of U.S. payroll practices, wage and hour regulations, payroll tax requirements, and related compliance obligations (federal, state, and local). Demonstrated experience with payroll accounting, reconciliations, and coordination with the general ledger.
Software Proficiency: Proficiency with modern payroll systems and HRIS platforms; experience with at least one mid-market platform (e.g., Gusto, ADP, Paychex, Paylocity, etc.). Advanced Microsoft Excel skills (VLOOKUP/XLOOKUP, pivot tables, reconciliations, and data analysis).
Execution and Ownership: Proven track record of owning the payroll process end-to-end, meeting tight deadlines, managing sensitive data with discretion, and resolving complex payroll issues with minimal supervision.
Preferred Experience:
Prior experience transitioning from one payroll provider to another.
Experience supporting or leading implementation of a T&E platform (e.g., Concur, Expensify, Ramp, Navan, or similar).
Prior experience in a high-growth, start-up or scale-up environment with evolving policies and structures.
Experience in the Power/Energy/Utility, industrial services, or capital projects sectors.
Familiarity with ERP systems and integrations between payroll, HRIS, T&E, and financial systems.
Benefits
Competitive compensation packages
401k with company match
Medical, dental, vision plans
Generous vacation policy, plus holidays
Estimated Starting Salary Range
The estimated starting salary range for this role is $118,000 - $140,000 annually less applicable withholdings and deductions, paid on a bi-weekly basis. The actual salary offered may vary based on relevant factors as determined in the Company's discretion, which may include experience, qualifications, tenure, skill set, availability of qualified candidates, geographic location, certifications held, and other criteria deemed pertinent to the particular role.
EEO Statement
The Nuclear Company is an equal opportunity employer committed to fostering an environment of inclusion in the workplace. We provide equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. We prohibit discrimination in all aspects of employment, including hiring, promotion, demotion, transfer, compensation, and termination.
Export Control
Certain positions at The Nuclear Company may involve access to information and technology subject to export controls under U.S. law. Compliance with these export controls may result in The Nuclear Company limiting its consideration of certain applicants. Recruiting Fraud Alert
Your safety is our priority. We want to ensure your job search stays secure. Please note that the team at The Nuclear Company only communicates through ******************************* email addresses. We will never ask for payments or sensitive financial information at any stage of our recruitment process. For your peace of mind, please verify all openings and submit your applications directly through our official careers page: Careers
$118k-140k yearly Auto-Apply 21d ago
Administrator - Payroll
Its Logistics, LLC
Payroll specialist job in Reno, NV
Job Description
About ITS Logistics
Are you ready to unleash your potential and be a part of one of the fastest growing, exciting, logistics companies in the US? ITS Logistics is a premier Third-Party Logistics company that provides creative supply chain solutions. With the highest level of service, unmatched industry experience and work ethic, and a laser focus on innovation and technology-our purpose is to improve the quality of life by delivering excellence in everything we do.
At ITS, we invest in your personal and professional growth, providing the tools, resources, and support you need to unleash your full potential, collaborate with like-minded teammates, and seize limitless opportunities. By joining our all-star team, you will be part of an organization that values your unique skills, encourages your drive for excellence, and recognizes your unwavering commitment to achieving our shared goals.
We empower our team members to become champions in their respective fields by nurturing a culture of collaboration, competition, and unyielding resilience. We believe that together, we can conquer any challenge and achieve remarkable victories.
Want to learn more about ITS Logistics? Check out our website! *********************
About the Position
This position reports to the Payroll Director and is primarily responsible for the settlement and processing of pay for the Company's drivers and processing the pay of office staff.
About the Accountabilities
Utilize software system to accurately calculate and settle pay, including base pay, hourly pay, overtime, earned differential, reimbursements, retros and bonus pay
Collect, inspect, image, and upload driver delivery paperwork for billing processing
Perform necessary tasks to complete payroll for ITS Team members
Perform audit functions to ensure 100% pay accuracy upon completion of each pay cycle
Create, manage, and maintain templates to transfer Driver Pay Data from TMS system to Payroll System
Project Implementation as needed
Maintain payroll garnishments
Financial employment verification
California Driver Meal Period Audit
Compliance Hour and Wage Logs as requested by Management
Deadline driven reporting to business units
Send out weekly applicable excel reports
Monitor/audit Enterprise E-time timecards to ensure hourly pay compliance
Meeting and managing non-negotiable deadlines related to payroll processing
Access Badges for Employees
Activate and terminate driver EFS and Employee Cash cards
Calculate termination pay(s)
Off-cycle payroll adjustments and processing
About the requirements
The ideal candidate will have a strong competitive spirit and be accustomed to working in a very fast-paced, team-oriented environment. Additional attributes we seek include:
Previous payroll processing experience preferred
Experience with ADP Workforce Now and Enterprise E-time preferred
Excellent relationship building skills
Energetic, positive attitude
Excellent problem solving and analytical skills
Excellent written and verbal communication skills
Excellent computer skills; Excel, Word, Outlook, etc. TMS proficiency a plus.
Effectively handle multiple tasks simultaneously, efficiently and effectively prioritize activities
Evaluate existing processes; identify improvement opportunities
Strong work ethic
$40k-58k yearly est. 11d ago
Payroll Clerk
Costco Wholesale Corporation 4.6
Payroll specialist job in Sparks, NV
California applicants: Please click here to review the Costco Applicant Privacy Notice. The jobs listed are examples of the typical kinds of positions that Costco may hire for when openings exist. The listing does not mean that any positions are currently open or available at Costco.
Position Summary:
Assists employees and managers with payroll information and reports. Keys, reviews, corrects, and updates entries to automated payroll system. Maintains personnel files and OSHA reports. Tracks and posts warehouse expenses.
For additional information about pay ranges, click here.
We offer a comprehensive package of benefits including paid time off, health benefits (medical/dental/vision/hearing aid/pharmacy/behavioral health/employee assistance), health care reimbursement account, dependent care assistance plan, short-term disability and long-term disability insurance, AD&D insurance, life insurance, 401(k), and stock purchase plan to eligible employees.
$37k-46k yearly est. 3d ago
Lead Payroll Specialist
Rite of Passage Brand 3.7
Payroll specialist job in Minden, NV
✨Join a group of passionate advocates on our mission to improve the lives of youth! Rite of Passage Team is hiring for a Full-Time Lead PayrollSpecialist at our main office
in
Minden, Nevada✨
Minden, NV is a small town located in the western part of Nevada, in the Carson Valley, about 15 miles south of Carson City and roughly 45 miles south of Reno. It serves as the county seat of Douglas County. The area is known for its picturesque landscapes, characterized by the backdrop of the Sierra Nevada Mountains to the west and the Carson Range to the east. Minden itself is a charming, historic town with a population of just under 4,000 people.
Perks & Benefits: Medical, Dental, Vision and Company paid Life Insurance within 30 days, 401k match of up to 6% after 1 year of employment, Paid Time Off that can be used as soon as it accrues
and more!
ROP-benefits-and-perks-2
Pay: Starting $30 an hour
What you will do: Oversee and manage the end-to-end payroll process for all employees, ensuring accurate calculation of wages, deductions, bonuses, and overtime, while maintaining compliance with federal, state, and local laws and staying updated on legislative changes. Responsible for payroll reconciliations, resolving discrepancies, generating and distributing reports to HR, Finance, and management, and supporting year-end reporting such as W-2s and 1099s. Coordinate payroll audits, provide guidance and support to employees on payroll-related inquiries, and lead, train, and mentor the payroll team to ensure efficiency and accuracy. Drive process improvements, implement best practices, and collaborate closely with HR, Finance, and other departments to align on compensation, benefits, and employee status updates.
To be considered you should: Possess a high school diploma ~ Minimum of five years of experience in payroll processing, with at least two years in a leadership or supervisory role.~ If required to operate a company vehicle during the course of employment, must meet the requirements to be an eligible ROP driver ~ Be able to pass a criminal background check, drug screen, physical, and TB test ~ Be able to pass a search of the child abuse central registry.
Schedule:
Monday - Friday ~ 8:00am to 4:30pm
Apply today and Make a Difference in the Lives of Youth!
After 40 years of improving the lives of youth, we are looking for passionate advocates to continue the legacy of helping young people become successful adults. The Lead PayrollSpecialist, you will have the unique opportunity to create a positive, safe, and supportive environment for the youth we serve while building a career rich in growth opportunities and self-fulfillment.
Follow us on Social!
Instagram / Facebook / Linkedin / Tik Tok / YouTube
$30 hourly 9d ago
Advisory | Accounting | Audit | Tax | Payroll
Itc Worldwide 4.7
Payroll specialist job in Reno, NV
About Us
ITC Worldwide Advisors, LLP is a rapidly growing, modern provider of professional services to the middle market, operating globally. Our mission is to instill confidence in a world of change. Enable Transformation while doing more with less! Our exceptional people are the cornerstone of our unique culture and talent experience.
Responsibilities
* Understand clients' needs and expectations, their business and industry, accounting and control systems, employees, company values, and industry-related GAAP and GAAS issues.
* Develop an understanding of the ITC audit automation approach and ERP tools.
* Assess risks and evaluate the client's internal control structure.
* Perform substantive tests and tests of internal controls to identify and resolve accounting or reporting issues.
*Prepare financial statements under prescribed formats.
Required Skills and Qualifications
* Completion of 90+ credit hours towards a B.A. / B.S. degree or equivalent from an accredited university in Accounting or Finance.
* You must have passed your ACCA, CPA, CFA, or CIMA exam.
N.B: We kindly request you to complete a brief survey. Your feedback will help us enhance the candidate experience and ensure we attract the best talent.
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Next Steps: Once you have completed the survey, please proceed with your job application as instructed.
Learn more:****************************************************************
How much does a payroll specialist earn in Sparks, NV?
The average payroll specialist in Sparks, NV earns between $33,000 and $59,000 annually. This compares to the national average payroll specialist range of $34,000 to $61,000.