How to hire a procurement administrator

How to hire a procurement administrator, step by step

Here's a step-by-step procurement administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a procurement administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new procurement administrator
• Step 8: Go through the hiring process checklist

What does a procurement administrator do?

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1. Identify your hiring needs

   Before you post your procurement administrator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a procurement administrator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a procurement administrator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a procurement administrator that fits the bill.

   This list presents procurement administrator salaries for various positions.

   Type of Procurement Administrator	Description	Hourly rate
   Procurement Administrator	Financial clerks do administrative work for many types of organizations. They keep records, help customers, and carry out financial transactions.	$16-29
   Procurement Officer	A procurement officer is primarily in charge of overseeing the procurement of supplies and equipment for an organization, prioritizing cost-efficiency and quality. It is their duty to manage the company's supply inventory, compile and analyze procurement requests, develop purchase plans, handle purchase procedures, and maintain records of all transactions, producing reports regularly... Show more	$25-48
   Administrator	Administrators are administrative professionals who oversee the whole office or department. They manage office activities and supervise administrative functions in the office... Show more	$22-54

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Purchase Orders
   • Data Entry
   • Logistics
   • Procurement Process
   • Vendor Relationships
   • Bid Proposals
   • Procurement System
   • ERP
   • P-Card
   • RFQ
   • Cost Savings
   • Federal Acquisition
   • Contract Management
   • Credit Card

   Check all skills

   Responsibilities:

   • Manage various accounts with downstream product supply from orders to delivery, logistics and inventory management.
   • Review RFQ and RFP, reviewing for completeness and necessary information to obtain competitive quotes.
   • Direct the development and administration of standard contracts and solicitations, including RFP, IFB and RFQ formats.
   • Conduct commercial negotiations on pricing, scope of supply, terms and conditions and logistics.
   • Evaluate supplier proposals submit in response to RFP, and develop the corresponding recommendations for awards.
   • Develop local RFP's, obtain and analyze quotations, negotiate total cost elements for maintenance commodities.

   More procurement administrator duties

3. Make a budget

   Including a salary range in the procurement administrator job description is a good way to get more applicants. A procurement administrator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a procurement administrator in Maine may be lower than in Alaska, and an entry-level engineer typically earns less than a senior-level procurement administrator. Additionally, a procurement administrator with lots of experience in the field may command a higher salary as a result.

   Average procurement administrator salary

   $46,745yearly

   $22.47 hourly rate

   ---

   Entry-level procurement administrator salary

   $35,000 yearly salary

   Updated December 18, 2025

   Average procurement administrator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$58,904	$28
   2	Pennsylvania	$46,741	$22
   3	Virginia	$45,965	$22
   4	Illinois	$45,936	$22
   5	Iowa	$45,886	$22
   6	Ohio	$45,834	$22
   7	District of Columbia	$45,811	$22
   8	New York	$45,688	$22
   9	Colorado	$45,598	$22
   10	Massachusetts	$45,147	$22
   11	Kansas	$44,066	$21
   12	North Carolina	$43,557	$21
   13	Texas	$42,644	$21
   14	Florida	$42,340	$20
   15	Georgia	$40,361	$19

   Average procurement administrator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Helix Energy Solutions Group	$58,150	$27.96
   2	TS Tech Americas	$58,074	$27.92
   3	Black & Veatch	$52,917	$25.44	6
   4	CACI International	$52,815	$25.39	58
   5	Sonalysts	$52,648	$25.31
   6	QTC Management	$52,354	$25.17
   7	Central Ohio Transit Authority	$51,201	$24.62
   8	International Republican Institute	$51,067	$24.55
   9	New York State Restaurant Association	$50,911	$24.48
   10	Booz Allen Hamilton	$50,434	$24.25	21
   11	Rollins	$49,904	$23.99
   12	United States Courts	$48,882	$23.50	35
   13	IRI	$48,697	$23.41
   14	Boston University	$48,593	$23.36	12
   15	San Diego	$48,457	$23.30
   16	TRS Staffing Solutions	$47,728	$22.95
   17	DASNY - Dormitory Authority of the State of New York	$46,968	$22.58	1
   18	Novo Building Products	$46,769	$22.49
   19	Alutiiq	$46,760	$22.48
   20	RELX	$46,449	$22.33	2

4. Writing a procurement administrator job description

   A good procurement administrator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a procurement administrator job description:

   Procurement administrator job description example

   The Maritime System Division (MSD) of Leidos' develops and deploys advanced technology solutions that address existing and emerging maritime missions of national importance for a broad range of customers across the Department of Defense, Intelligence Community, other governmental agencies and commercial clients.
   
   We are excited to announce an opening for a Junior Material Procurement / Administrative Support in the Long Beach, MS facility. This person will be responsible for supporting the material acquisitions for Production Programs as well as Non-Production Programs and General Overhead. Must have the ability to work with a Program Manager and Associate Team members in purchasing material requirements and providing the necessary support of acquisitions from start to finish. Individual will be interfacing with Shared Services Buyers, Vendors, Logistics, and Receiving to ensure program milestones are met. Other duties will include administrative office support
   Primary Responsibilities
   
   + Works with Program team to ensure a streamlined procurement process of materials against program requirements through CostPoint as well as using a credit card for micro purchases.
   
   + Works with programs in generating material requirements and providing the necessary support of acquisition plans from start to finish.
   
   + Maintains reports and monitors material movement throughout manufacturing and inventory sequences.
   
   + Statuses open orders and performs vendor follow ups
   
   + Provide administrative office support as needed
   
   Required Qualifications
   
   + Bachelor's degree and 2+ years prior business experience. Equivalent work experience AND/OR training, certifications, education, military experience combined may be considered in lieu of degree.
   
   + Microsoft Office knowledge and skills
   
   + Ability to prioritize multiple tasks
   
   + Good organization and communication skills
   
   + Intermediate Excelexperience (Pivot Tables, Charts, v-Lookups, Bar Charts)
   
   + Must be able to obtain a Secret clearance for consideration. This requires US Citizenship .
   
   + Thrives in a team environment
   
   Preferred Experience
   
   + Buying or supply chain management experience
   
   + Experience using Deltek Costpoint
   
   Pay Range:Pay Range $52,650.00 - $81,000.00 - $109,350.00
   
   The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.
   
   REQNUMBER: R-00093463-OTHLOC-PL-2D1804
   
   All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Leidos will consider qualified applicants with criminal histories for employment in accordance with relevant Laws. Leidos is an equal opportunity employer/disability/vet.

   Copy this example

   

5. Post your job

   To find the right procurement administrator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with procurement administrators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit procurement administrators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your procurement administrator job on Zippia to find and attract quality procurement administrator candidates.
   • Use niche websites such as efinancialcareers, financialjobsweb.com, careerbank, financial job bank.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit procurement administrators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new procurement administrator

   Once you've found the procurement administrator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   After that, you can create an onboarding schedule for a new procurement administrator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a procurement administrator?