How to hire a program facilitator

How to hire a program facilitator, step by step

Here's a step-by-step program facilitator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a program facilitator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new program facilitator
• Step 8: Go through the hiring process checklist

What does a program facilitator do?

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1. Identify your hiring needs

   First, determine the employments status of the program facilitator you need to hire. Certain program facilitator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect program facilitator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents program facilitator salaries for various positions.

   Type of Program Facilitator	Description	Hourly rate
   Program Facilitator	Social and human service assistants provide client services, including support for families, in a wide variety of fields, such as psychology, rehabilitation, and social work. They assist other workers, such as social workers, and they help clients find benefits or community services.	$12-27
   Volunteer	Volunteers are usually unpaid individuals who render their service to a company or organization. Most of the time, volunteers are skilled in specific areas needed by the organization but prefer to provide free service... Show more	$11-19
   Student Support Counselor	A student support counselor is responsible for identifying the students' strengths and challenges through one-on-one counseling and establishing solutions to help them overcome difficulties and achieve their educational goals and aspirations. Student support counselors assist the faculty in determining appropriate programs and activities to develop the students' capabilities, especially as a way of preparing them with their career objectives... Show more	$13-27

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Program Curriculum
   • Substance Abuse
   • CPR
   • Group Discussions
   • Youth Development
   • Mental Health
   • Behavioral Strategies
   • Professional Development
   • Group Facilitation
   • Crisis Intervention
   • Conflict Resolution
   • Mathematics
   • Community Outreach
   • Community Events

   Check all skills

   Responsibilities:

   • Manage procurement and employment of training aids and devices and ammunition along with require logistical support.
   • Instruct CPR to girls in particular groups.
   • Provide individual and group tutoring in areas such as reading, writing, mathematics, and study skills.
   • Coordinate and facilitate a bi-weekly empowerment program design to provide pregnant teen mothers with career development opportunities and positive life skills.
   • Recruited/Le - select and position AmeriCorps volunteers into local mentoring programs.
   • Deliver evidence-based treatment to children with ADHD and other behavioral disorders.

   More program facilitator duties

3. Make a budget

   Including a salary range in your program facilitator job description is one of the best ways to attract top talent. A program facilitator can vary based on:

   • Location. For example, program facilitators' average salary in nebraska is 56% less than in district of columbia.
   • Seniority. Entry-level program facilitators 53% less than senior-level program facilitators.
   • Certifications. A program facilitator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a program facilitator's salary.

   Average program facilitator salary

   $40,024yearly

   $19.24 hourly rate

   ---

   Entry-level program facilitator salary

   $27,000 yearly salary

   Updated December 17, 2025

   Average program facilitator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	District of Columbia	$65,617	$32
   2	Connecticut	$46,104	$22
   3	New York	$45,884	$22
   4	California	$45,383	$22
   5	North Carolina	$43,519	$21
   6	Massachusetts	$42,828	$21
   7	Washington	$42,314	$20
   8	Pennsylvania	$41,847	$20
   9	Virginia	$41,788	$20
   10	Illinois	$40,352	$19
   11	Ohio	$40,321	$19
   12	Texas	$39,872	$19
   13	Mississippi	$39,341	$19
   14	Minnesota	$38,993	$19
   15	Arizona	$38,153	$18
   16	Colorado	$38,035	$18
   17	Michigan	$37,393	$18
   18	Florida	$36,208	$17
   19	Iowa	$30,978	$15

   Average program facilitator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Ncar - The National Center For Atmospheric Research	$69,614	$33.47	2
   2	Apple	$64,835	$31.17	31
   3	Dignity Health	$51,488	$24.75	31
   4	Leidos	$43,107	$20.72	72
   5	Girls Inc. of Tarrant County	$41,633	$20.02	17
   6	The Children's Village	$40,835	$19.63	36
   7	The University of Kansas Health System	$40,693	$19.56	8
   8	Burton Snowboards	$40,319	$19.38	1
   9	Patricia And Phillip Frost Museum Of Science	$40,207	$19.33
   10	Entergy	$40,004	$19.23	4
   11	The Opportunity Alliance	$39,692	$19.08	6
   12	MSS	$39,634	$19.05	2
   13	Girls Inc. of Orange County	$39,419	$18.95
   14	Salem-Keizer Public Schools	$39,327	$18.91	6
   15	Spectrum Health	$39,301	$18.89	3
   16	LIVE SHE site	$39,117	$18.81
   17	Modern Technology Solutions	$39,093	$18.79	14
   18	NECCO	$39,076	$18.79	7
   19	PSEA	$39,068	$18.78	16
   20	University of Georgia Small Business Development Center	$38,617	$18.57	42

4. Writing a program facilitator job description

   A program facilitator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a program facilitator job description:

   Program facilitator job description example

   Child & Family Focus, Inc. (CFF) are seeking Independent Contractors to work as part-time Prevention Program Facilitators for the Drug & Alcohol Prevention Program in Delaware County, PA. CFF’s comprehensive prevention programming will focus on the prevention needs of children, youth, young adults and their family members. Programming is specifically focused on family education programming including LifeSkills Education for Middle School, Alcohol Literacy Challenge, Strong African American Families, Strengthening Families Program 10-14, and Familias Fuertes, and other programming as assigned. Prevention programming is evidence-based and targets protective factors including healthy communication, effective coping skills, and positive interpersonal relationships.

   The Independent Contractor Prevention Specialist will:

   • Have some flexibility to choose when and where to deliver evidenced-based prevention programs including but not limited to LifeSkills Education for Parents, Alcohol Literacy Challenge, Strong African American Families, Strengthening Families Program 10-14, and Familias Fuertes to participants in school, community, and office-based settings. This includes some remote services via online platforms (e.g., Zoom). Login and provide services when it is convenient for you. Set your own schedule to work around your life.
   • Have some flexibility to choose where and when to participate in health and resource fairs, coalition meetings, and other events in the community with the goal of disseminating information about prevention and contributing to the reduction or elimination of alcohol, tobacco, and other drug (ATOD) use among young people.
   • Partake in required training(s) as assigned by the Prevention and Education Program Supervisor in Delaware County, PA and in accordance with requirements set by the Pennsylvania Department of Drug and Alcohol Programs (DDAP).
   • Maintain communication and collaboration with Prevention Program team members and leadership.

   Required Qualifications:

   • High school diploma or GED required
   • Efficiency in Microsoft Word, PowerPoint, and Excel

   Preferred Qualifications:

   • Bachelor’s degree in Public Health, Health Promotion, Psychology, Human Development, or Family Studies field
   • Valid driver’s license and car
   • Bilingual in Spanish is a plus

   Work Schedule:

   • Services are mostly remote via online platforms, but in-person services will be available once they return.
   • Varied, flexible work schedule based on your availability. Evening and weekends may be available also based on caseload and/or training.
   • If interest in program implementation in-person, local travel in your own vehicle to offsite locations as required by caseload or training requirements. Travel is currently limited due to COVID-19 restrictions.

   Compensation and Benefits:

   • Hourly rate of $22 if untrained & $25 if/when trained
   • Set your own schedule to work around your life
   • 5-15 hours a week as scheduled per project
   • Work from home or any quiet place if interested

   We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, gender identity, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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5. Post your job

   To find the right program facilitator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with program facilitators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit program facilitators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your program facilitator job on Zippia to find and recruit program facilitator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit program facilitators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new program facilitator

   Once you have selected a candidate for the program facilitator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new program facilitator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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