How to hire a senior administrative technician

How to hire a senior administrative technician, step by step

Here's a step-by-step senior administrative technician hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a senior administrative technician job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new senior administrative technician
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The senior administrative technician hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A senior administrative technician's background is also an important factor in determining whether they'll be a good fit for the position. For example, senior administrative technicians from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of senior administrative technicians and their corresponding salaries.

   Type of Senior Administrative Technician	Description	Hourly rate
   Senior Administrative Technician	Computer networks are critical parts of almost every organization. Network and computer systems administrators are responsible for the day-to-day operation of these networks.	$40-75
   NOC Technician	A NOC (Network Operations Center) technician is responsible for providing the highest customer service by resolving the customers' technical and network issues that affect the performance and stability of the systems operations. NOC technicians diagnose system failures and create support tickets for immediate troubleshooting... Show more	$14-32
   LAN Administrator	LAN administrators are responsible for maintaining the local area network of an organization. These administrators manage the server that connects an organization's network to computers and equipment that need them... Show more	$20-41

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Infrastructure
   • SCCM
   • Troubleshoot
   • SQL
   • Customer Service
   • Windows Server
   • Data Entry
   • IP
   • Linux
   • Microsoft Windows
   • Remedy
   • Tcp Ip
   • Travel Arrangements
   • Technical Documentation

   Check all skills

   Responsibilities:

   • Manage paper and electronic information storage and retrieval via Sharepoint.
   • Recommend, engineer and manage office systems, including centralize productivity and communication systems such as e-mail and centralize desktop environments.
   • Work closely with water technicians to troubleshoot and problem solve.
   • Work with the SharePoint farm administrators and developers to identify and troubleshoot problems in a timely manner.
   • Trouble shooting and resolving a wide variety and range of PC, hardware, software, and printer problems.
   • Handle installation and configuration of SCO Unix servers hosting refrigeration industry software.

   More senior administrative technician duties

3. Make a budget

   Including a salary range in the senior administrative technician job description is a good way to get more applicants. A senior administrative technician salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a senior administrative technician in Virginia may be lower than in Idaho, and an entry-level engineer typically earns less than a senior-level senior administrative technician. Additionally, a senior administrative technician with lots of experience in the field may command a higher salary as a result.

   Average senior administrative technician salary

   $115,702yearly

   $55.63 hourly rate

   ---

   Entry-level senior administrative technician salary

   $85,000 yearly salary

   Updated January 20, 2026

   Average senior administrative technician salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$150,686	$72
   2	West Virginia	$126,042	$61
   3	Missouri	$120,086	$58
   4	Arizona	$116,661	$56
   5	New York	$114,051	$55
   6	North Carolina	$111,762	$54
   7	Texas	$108,949	$52
   8	Iowa	$106,114	$51
   9	Tennessee	$101,546	$49
   10	Minnesota	$99,582	$48
   11	Illinois	$98,844	$48
   12	Colorado	$95,529	$46
   13	Virginia	$94,442	$45
   14	Florida	$87,707	$42

   Average senior administrative technician salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Yahoo	$138,370	$66.52
   2	Salesforce	$116,239	$55.88
   3	Telefónica Ecuador	$114,154	$54.88
   4	Los Angeles Unified School District	$111,719	$53.71
   5	Footprint	$110,034	$52.90
   6	Materion	$110,011	$52.89
   7	Tractor Supply	$109,856	$52.82	2
   8	Memorial Healthcare System	$105,131	$50.54	2
   9	West Virginia University	$103,864	$49.93	3
   10	Raytheon Technologies	$100,029	$48.09	25
   11	UMiami Health System	$98,818	$47.51
   12	Compass Group USA	$95,570	$45.95	112
   13	American Airlines	$91,841	$44.15	8
   14	UnitedHealth Group	$83,407	$40.10	28
   15	City of Richmond	$66,831	$32.13
   16	City of Durham	$58,482	$28.12	1
   17	State of West Virginia	$48,850	$23.49	67

4. Writing a senior administrative technician job description

   A job description for a senior administrative technician role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a senior administrative technician job description:

   Senior administrative technician job description example

   The ideal candidate will perform the coordination, negotiation and management of moderately complex proposals and contracts under minimal supervision.Position requires a comprehensive knowledge of business agreements, government, and commercial contracting methods, including policies, procedures and regulations in order to provide appropriate leadership and support during proposal, fact-finding, negotiation, and day to day contracting activities.The individual is expected to independently demonstrate leadership in contracting strategy and methods, and be proficient in research and presentation skills. Develop and maintain professional and dependable relationships with both internal and external customers.
   PRIMARY DUTIES AND RESPONSIBILITIES:
   
   •Maintain and demonstrate a working understanding of the US Government Acquisition and Procurement environment, the BAE Systems Contracts function and relevant Company policies and procedures, commercial and international contracting methods, export, FAR/DFAR and other government regulations.
   •Independently lead and support proposal activities including, but not limited to analysis of solicitations, preparing summaries and developing strategies and recommendations based on the analysis, participating in all proposal team meetings, preparing the terms, conditions and assumptions upon which the proposal may be submitted, reviewing the technical and pricing proposals for accuracy and consistency, and preparing the proposal documents for submittal to the Customer.Responsibilities also include coordinating with other company functions as required to ensure appropriate reviews are conducted, scheduling required reviews, and obtaining required review and approval signatures prior to submittal of proposals or execution of contractual documents.
   •Research and make recommendations on proposal and contract language.Ensure that all necessary functions review recommendations and terms, with minimal direction and guidance needed from the Contracts Manager.
   •Lead contract negotiations and collaborate with customers in definitizing contracts under general guidance from the Contracts Manager.
   •Research and provide presentations on Acquisition/Contracting topics, strategies, and approaches of moderate complexity.
   •Perform all aspects of assigned contract or purchase order processing including, but not limited to, accuracy of order entry data, contract funding, scope changes, contract amendments, receipts and delivery schedules, legal requirements and other commitments.
   •Under the supervision of a Contract Manager analyze and prepare various agreements encountered in the business, such as Non-Disclosure Agreements (NDA's), Teaming Agreements, Memorandum of Understanding/Agreement, Strategic Alliances, and others as the opportunity presents.
   •Lead or support fact-finding and other audit activities.
   •Participate in final stages of assigned contract by (1) verifying completion of all commitments, and (2) performing assigned activities associated with contract closeout.
   •Maintain logs of proposals and other data as required and assist in data collection for monthly/quarterly reporting to Management.
   •Act as primary point of contact between the Company and the Customer for all contractual matters on assigned contracts and projects including auxiliary agreements such as Proprietary Information Agreements.Draft, prepare, and execute certain internal and external correspondence on contractual matters with increasing levels of autonomy but under the supervision of a Contracts Manager, commensurate with experience and demonstrated competence.
   •Compile and maintain all required contractual records and documents in accordance with contract requirements and Company policies and procedures.Serve as the official repository for all contractual documentation and correspondence relative to assigned contracts.
   •Develop specialized knowledge in an area of contracting such as, but not limited to, international contracting, certain contract types, commercial contracting, joint ventures, strategic alliances and intellectual property.
   •May be required by supervisory personnel to prepare contract summaries to assure proper interpretation of the contract(s), perform cost or price analysis and resolution of moderately complex business issues on a special assignment basis.
   •Must be highly proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
   •Perform other duties as assigned.
   
   May work extended hours or weekends. Travel as required to satisfy responsibilities.
   
   FINANCIAL RESPONSIBILITIES
   
   May be delegated to execute certain proposals and contracts as directed by Contracts Department Management. Prepare proposals, contracts, and other business documents for execution. Contribute to the analysis of financial and business risk of proposals and contracts.
   
   Required Education, Experience, & Skills
   Bachelors degree and 4 years of experience, or equivalent experience Knowledge of FAR/DFAR Exercise discretion and independent judgment in the performance of duties set forth in job description above. Communicate effectively both orally and in writing; Exhibit sound interpersonal skills involving interfacing, coordinating and negotiating with company personnel at all levels, customers, and suppliers; Utilize computer skills to prepare appropriate reports and documents; Make decisions using sound judgment while complying with policies, procedures, appropriate principles and applicable state and federal laws and regulations; Proficient research and presentation skills.
   Preferred Education, Experience, & Skills
   Six or more years of related experience, or Masters Degree in Contract Management Experience with contract review, analysis and negotiation Demonstrated expertise with the FAR/DFARS and working knowledge of Other Transaction Agreements (OTAs) is preferred CFCM or CPCM certification from NCMA Working knowledge of negotiating and drafting licensing agreements and understanding of the FAR/DFAR rules concerning assertion of intellectual property rights Working knowledge of Independent Research and Development (IR&D) programs and Engineering services support contracts is highly preferred
   About BAE Systems Platforms & Services
   BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.
   
   The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and naval ship repair...just to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.
   
   Our Commitment to Diversity, Equity, and Inclusion:
   At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.

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5. Post your job

   To find senior administrative technicians for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any senior administrative technicians they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level senior administrative technicians with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your senior administrative technician job on Zippia to find and recruit senior administrative technician candidates who meet your exact specifications.
   • Use field-specific websites such as dice, engineering.com, stack overflow, it job pro.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit senior administrative technicians, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   If your interviews with senior administrative technician applicants aren't enough to make a decision, you should also consider including a test project. These are often the best, most straightforward, and least bias-prone ways of determining who will likely succeed in the role. If you don't know how to design an appropriate test, you can ask someone else on the team to create it or take a look at these websites to get a few ideas:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new senior administrative technician

   Once you have selected a candidate for the senior administrative technician position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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