How to hire a team coordinator

How to hire a team coordinator, step by step

Here's a step-by-step team coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a team coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new team coordinator
• Step 8: Go through the hiring process checklist

What does a team coordinator do?

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1. Identify your hiring needs

   First, determine the employments status of the team coordinator you need to hire. Certain team coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A team coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, team coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of team coordinators and their corresponding salaries.

   Type of Team Coordinator	Description	Hourly rate
   Team Coordinator		$14-36
   Office Manager/Office Coordinator	An office manager/office coordinator is responsible for managing daily administrative tasks and monitoring workflow processes to ensure maximum productivity on meeting client deadlines and maintaining customer satisfaction. Office managers/office coordinators respond to customers' inquiries and concerns, manage records accurately, assist the marketing department on promoting brand image, develop strategic procedures, and identify business opportunities to grow revenues and increase profitability... Show more	$15-28
   Document Control Coordinator	A document control coordinator is responsible for sorting and filing necessary documents for project management and business requirements. Document control coordinators compile reports, analyze contracts, and ensure that the documents are filled out accurately... Show more	$13-31

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Customer Service
   • Home Health
   • Data Entry
   • Patient Care
   • Rehabilitation
   • EMR
   • Good Communication
   • HIPAA
   • HR
   • Control Procedures
   • Patient Charts
   • Medicaid
   • Community Resources

   Check all skills

   Responsibilities:

   • Manage daily logistics operations, assist other logistics coordinators as needed with any issues/concerns regarding 3rd party carriers and/or movements.
   • Train, mentore and evaluate staff in new EMR system.
   • Increase marketing ROI by using RFM modeling and affinity marketing techniques.
   • Assist to successfully convert facility from ICD-9 to ICD-10 diagnosis codes.
   • Scan in track documents to EMR for chart audits and coding purposes.
   • Ensure that all health information management practices meet JCAHO and state standards.

   More team coordinator duties

3. Make a budget

   Including a salary range in the team coordinator job description is a good way to get more applicants. A team coordinator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a team coordinator in North Carolina may be lower than in New Jersey, and an entry-level engineer typically earns less than a senior-level team coordinator. Additionally, a team coordinator with lots of experience in the field may command a higher salary as a result.

   Average team coordinator salary

   $48,742yearly

   $23.43 hourly rate

   ---

   Entry-level team coordinator salary

   $31,000 yearly salary

   Updated December 14, 2025

   Average team coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$68,794	$33
   2	Maryland	$62,253	$30
   3	District of Columbia	$62,187	$30
   4	Illinois	$61,739	$30
   5	Massachusetts	$61,358	$30
   6	California	$60,616	$29
   7	Virginia	$60,545	$29
   8	Texas	$57,555	$28
   9	Arizona	$57,056	$27
   10	Michigan	$56,898	$27
   11	Pennsylvania	$56,123	$27
   12	Georgia	$52,443	$25
   13	Washington	$50,662	$24
   14	Minnesota	$49,873	$24
   15	Alaska	$48,521	$23
   16	Oregon	$47,537	$23
   17	Ohio	$46,407	$22
   18	Wisconsin	$46,358	$22
   19	Colorado	$44,402	$21
   20	Missouri	$43,488	$21

   Average team coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Citi	$95,189	$45.76
   2	Hearland Hospice	$87,618	$42.12
   3	IBM	$87,415	$42.03
   4	Applied Materials	$79,778	$38.35
   5	BASF	$78,184	$37.59
   6	MacArthur Foundation	$77,960	$37.48
   7	Riot Games	$77,647	$37.33
   8	Stanford University	$75,983	$36.53
   9	Oshkosh	$74,276	$35.71
   10	Compassus	$74,042	$35.60	11
   11	La Rabida Children's Hospital	$72,112	$34.67
   12	Cummins	$71,453	$34.35
   13	Johnson Controls	$70,123	$33.71	13
   14	The Jewish Federation of Greater Washington	$68,363	$32.87
   15	Boston Medical Center	$67,540	$32.47	11
   16	Cigniti Technologies	$67,100	$32.26
   17	Ripken Baseball	$65,767	$31.62
   18	Seattle Cancer Care Alliance	$63,852	$30.70
   19	World Economic Forum	$63,177	$30.37	1
   20	Olsson	$63,098	$30.34	1

4. Writing a team coordinator job description

   A job description for a team coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a team coordinator job description:

   Team coordinator job description example

   ABL Space Systems was founded in 2017 by veterans of SpaceX and Morgan Stanley to develop low-cost launch vehicles for the small satellite industry. More importantly, we're building a launch system we are truly proud of - no gimmicks or over-design, just reliable, rapidly deployable launches. We're an ambitious team with big goals and, together, we're determined to prove that reaching space can be simple, efficient, and routine.
   When launch day arrives, we want you by our side
   
   Team Coordinator
   As a Team Coordinator, you will work in support of the leadership team and work closely with key stakeholders on the business side including the President. Having strong organizational skills and attention to detail are key to being successful. You will be responsible for a wide range of activities including coordinating important customer visits, team calendars, tracking key deliverables, and supporting the coordination of domestic and international travel. This is a demanding role that needs someone with good judgment, great communication, and the ability to implement effective systems. You will part of a very fast-paced team, entrusted to a wide range of unsupervised decisions affecting the prioritization, importance, and speed of business at ABL.
   RESPONSIBILITIES:Develop, refine, and manage workflow to collect and communicate critical schedule inputs and updates across multiple stakeholders Support company and programmatic meetings and events including scheduling, room set-up meeting minutes, and managing meeting attendees Assist the executive team on long-term projects and strategic initiatives Support domestic and international travel as needed Perform potentially confidential and complex administrative duties including, drafting and sending emails, creating/updating spreadsheets, and compiling presentations Provide general project management support and maintain momentum on high-priority projects Ensure communications are clear, thorough, and specific, with attention to follow-through.Exhibit a strong attention to detail, ability to adapt to daily schedules and routines, and a focus on efficiency without sacrificing quality.Assist in coordinating external tours and company visits with customers
   BASIC QUALIFICATIONS:High School Diploma, GED or equivalent2-4 years of administrative support experience Advanced skills with Microsoft Office Impeccable organizational and time-management skills Agility and flexibility in response to changing priorities and needs Solution-oriented with good judgment Strong written and oral communication skills The ability to handle confidential material with the utmost discretion
   PREFERRED SKILLS AND EXPERIENCE:Bachelors degree preferred Experience working in a fast-paced, start-up environment Experience using SharePoint, Teams, and Outlook Experience using JIRA, CRM software, Salesforce, and/or other project management systems Familiarity or experience with the aerospace industry
   WHAT WE LOOK FORCritical thinking: ABL employees understand the “why” behind all design decisions, operational events, and test outcomes Ability to deal with ambiguity: ABL employees must be comfortable defining their own pathway to an objective End-to end ownership: Your projects are delivered fully complete and ready to execute
   PHYSICAL REQUIREMENTS/WORK ENVIRONMENTS:Ability to sit or stand for extended periods of time Ability to use a computer to complete assignments Ability to communicate with individuals and groups in person, by phone and telepresence While performing the duties of this job, the employee will typically work in an office environment Willing to travel to lunch sites and test sites if needed
   ITAR Requirement
   This position requires access to information protected under US export control laws, including the International Traffic in Arms Regulations and/or the Export Administration Regulations. As such, US person status (including US citizens, permanent residents, asylees, and refugees) is a required qualification for this position.
   
   Equal Opportunity Employer
   We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity and/or expression, national origin, protected veteran status, disability, genetics, or citizenship status (when otherwise legally authorized to work and access export-controlled data) and will not be discriminated against on the basis of such characteristics or any other status protected by the laws or regulations in the locations where we operate. We encourage applicants of all ages.

   Copy this example

   

5. Post your job

   To find the right team coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with team coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit team coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your team coordinator job on Zippia to find and recruit team coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with team coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new team coordinator

   Once you've decided on a perfect team coordinator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   Once that's done, you can draft an onboarding schedule for the new team coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a team coordinator?