Executive Administrative Assistant jobs at Adecco

LHH Recruitment Solutions has partnered with an organization in Tampa, FL to find an experienced Executive Assistant. Benefits include medical, dental, vision, paid time off, gym access, and access to a 401(k) plan with company match. Location: Tampa, FL Schedule: Hybrid Salary: $75,000 - $80,000 annually Responsibilities: Supports the CEO with managing an active calendar and planning complex travel arrangements. Prepares and processes correspondence, including letters, reports, memos, emails, and articles of interest to industry. Plans for internal and external meetings and lunches. Some personal assisting duties. Background: Minimum 5 years of experience supporting a C-Suite executive Bachelor's degree strongly preferred

A boutique financial services firm in Downtown Manhattan is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a Director of IT. This is a newly created role designed to enhance efficiency, streamline operations, and serve as a key liaison across the firm's IT function. The ideal candidate thrives in a fast-paced environment, has excellent communication and follow-up skills, and enjoys building structure around complex workflows. This position offers broad exposure across IT operations, budgeting, vendor management, and project coordination. This position offers quality of life hours - 9am-6pm. Responsibilities: Executive & Departmental Support Manage and prioritize the IT Director's calendar, email inbox, meetings, and daily workflow Serve as the central point of contact for the IT department, ensuring timely follow-up on requests from partners and staff Maintain departmental logs and continuously monitor open items for resolution Budgeting, Purchasing & Vendor Administration Assist with IT budgeting, financial planning, and ongoing expense tracking Oversee IT purchasing, contracts, subscriptions, and renewals Maintain a calendar of renewal dates, expirations, deadlines, and deliverables Track orders, invoices, and coordinate closely with the firm's bookkeeping team Operations, Reporting & Asset Management Maintain accurate and up-to-date IT department records, reports, inventory lists, and asset management databases Support IT projects and initiatives, including administrative tasks, documentation, and budget coordination Assist with the preparation of presentations, meeting materials, and departmental reporting General Administrative Support Order supplies, support software/hardware coordination, and help manage incoming IT equipment Provide high-level administrative support as needed to ensure smooth day-to-day operations Assist with any additional IT or office-related tasks as required Qualifications: Bachelor's degree, preferred 5+ years of administrative experience, ideally in professional services or a fast-paced corporate setting Strong organizational skills with exceptional attention to detail Ability to manage multiple priorities and communicate effectively across teams Tech-savvy with a comfort level working alongside IT leadership Proactive, reliable, and able to follow through without heavy supervision Base Salary: $75k- $85k plus bonus and benefits The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives. If this particular role isn't the ideal fit, please feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! Advice Personnel *Celebrating 40 years as New York's trusted boutique executive recruiting & staffing firm

Our client is located in Morris County, NJ. They are looking for an EA to support a C-Suite member of their firm. Responsibilities: coordinate meetings, and plan travel for C-Suite Executive Manage appointment calendars, coordinate meetings, review mail, as directed monitors budget and responds as appropriate Process and manage confidential material and information with a high level of discretion Oversee and assist in email and written communications Participate in creative brainstorming meetings for new projects Requirements: Bachelors degree is highly preferred 5+ years of experience as an executive or administrative assistant Strong familiarity with Microsoft Office Suite, including Outlook Based on experience, the salary range is $90-120k.

Exciting Executive Assistant opportunity with an established firm. Contract Duration: 6+ Months This is fully onsite in either San Francisco or Oakland offices Job Title: Executive Assistant I Job Description: The Executive Assistant will be responsible for providing high-level administrative support for a Vice President. The role will perform advanced, diversified and confidential duties that may be administrative or project-based in nature. Work requires broad and comprehensive experience and skills, and a thorough knowledge of organization policies and practices. Required Skills & Experience Skills/Experience: Minimum Qualifications • Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions. • Strong organizational, problem-solving, and analytical skills. • Ability to maintain confidentiality in a variety of matters. • Time management with an ability to prioritize tasks; able to multi-task and to manage priorities and workflow. • Ability to accurately prepare and maintain records, files, and reports. • 1+ years of experience w/High School Knowledge, Skills, Abilities • Excellent written and verbal communication skills. • Proficient in Microsoft Office applications. What you will be doing: • Provides day-to-day administrative support for items such as calendar maintenance, meeting scheduling, travel, etc.. • Prepares or coordinates the preparation of correspondence, forms, reports, presentation materials and other written communications. • Maintains agendas and tracks completion of agenda items. • Opens, reads, sorts, and analyzes incoming emails, memos, and submissions and distributes them to the appropriate party. • Provides a bridge for smooth communication between internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. • Tracks and coordinates with staff to ensure completion of all action items for the Executive. • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. • Works closely and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately. • Prioritizes and manages multiple projects simultaneously, and addresses issues in a timely manner. • Provides support to team and leaders • Assists with daily activities and special projects • Shares status updates to leaders by implementing, gathering, and reporting on team and project based metrics • This list is not all-inclusive and you are expected to perform other duties as requested or assigned.

Exciting Executive Assistant opportunity with an established firm. Contract Duration: 6+ Months This is fully onsite in either San Francisco or Oakland offices Job Title: Executive Assistant I Job Description: The Executive Assistant will be responsible for providing high-level administrative support for a Vice President. The role will perform advanced, diversified and confidential duties that may be administrative or project-based in nature. Work requires broad and comprehensive experience and skills, and a thorough knowledge of organization policies and practices. Required Skills & Experience Skills/Experience: Minimum Qualifications • Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions. • Strong organizational, problem-solving, and analytical skills. • Ability to maintain confidentiality in a variety of matters. • Time management with an ability to prioritize tasks; able to multi-task and to manage priorities and workflow. • Ability to accurately prepare and maintain records, files, and reports. • 1+ years of experience w/High School Knowledge, Skills, Abilities • Excellent written and verbal communication skills. • Proficient in Microsoft Office applications. What you will be doing: • Provides day-to-day administrative support for items such as calendar maintenance, meeting scheduling, travel, etc.. • Prepares or coordinates the preparation of correspondence, forms, reports, presentation materials and other written communications. • Maintains agendas and tracks completion of agenda items. • Opens, reads, sorts, and analyzes incoming emails, memos, and submissions and distributes them to the appropriate party. • Provides a bridge for smooth communication between internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. • Tracks and coordinates with staff to ensure completion of all action items for the Executive. • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. • Works closely and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately. • Prioritizes and manages multiple projects simultaneously, and addresses issues in a timely manner. • Provides support to team and leaders • Assists with daily activities and special projects • Shares status updates to leaders by implementing, gathering, and reporting on team and project based metrics • This list is not all-inclusive and you are expected to perform other duties as requested or assigned.

Exciting Executive Assistant opportunity with an established firm. Contract Duration: 6+ Months This is fully onsite in either San Francisco or Oakland offices Job Title: Executive Assistant I Job Description: The Executive Assistant will be responsible for providing high-level administrative support for a Vice President. The role will perform advanced, diversified and confidential duties that may be administrative or project-based in nature. Work requires broad and comprehensive experience and skills, and a thorough knowledge of organization policies and practices. Required Skills & Experience Skills/Experience: Minimum Qualifications • Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions. • Strong organizational, problem-solving, and analytical skills. • Ability to maintain confidentiality in a variety of matters. • Time management with an ability to prioritize tasks; able to multi-task and to manage priorities and workflow. • Ability to accurately prepare and maintain records, files, and reports. • 1+ years of experience w/High School Knowledge, Skills, Abilities • Excellent written and verbal communication skills. • Proficient in Microsoft Office applications. What you will be doing: • Provides day-to-day administrative support for items such as calendar maintenance, meeting scheduling, travel, etc.. • Prepares or coordinates the preparation of correspondence, forms, reports, presentation materials and other written communications. • Maintains agendas and tracks completion of agenda items. • Opens, reads, sorts, and analyzes incoming emails, memos, and submissions and distributes them to the appropriate party. • Provides a bridge for smooth communication between internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. • Tracks and coordinates with staff to ensure completion of all action items for the Executive. • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. • Works closely and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately. • Prioritizes and manages multiple projects simultaneously, and addresses issues in a timely manner. • Provides support to team and leaders • Assists with daily activities and special projects • Shares status updates to leaders by implementing, gathering, and reporting on team and project based metrics • This list is not all-inclusive and you are expected to perform other duties as requested or assigned.

Exciting Executive Assistant opportunity with an established firm. Contract Duration: 6+ Months This is fully onsite in either San Francisco or Oakland offices Job Title: Executive Assistant I Job Description: The Executive Assistant will be responsible for providing high-level administrative support for a Vice President. The role will perform advanced, diversified and confidential duties that may be administrative or project-based in nature. Work requires broad and comprehensive experience and skills, and a thorough knowledge of organization policies and practices. Required Skills & Experience Skills/Experience: Minimum Qualifications • Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions. • Strong organizational, problem-solving, and analytical skills. • Ability to maintain confidentiality in a variety of matters. • Time management with an ability to prioritize tasks; able to multi-task and to manage priorities and workflow. • Ability to accurately prepare and maintain records, files, and reports. • 1+ years of experience w/High School Knowledge, Skills, Abilities • Excellent written and verbal communication skills. • Proficient in Microsoft Office applications. What you will be doing: • Provides day-to-day administrative support for items such as calendar maintenance, meeting scheduling, travel, etc.. • Prepares or coordinates the preparation of correspondence, forms, reports, presentation materials and other written communications. • Maintains agendas and tracks completion of agenda items. • Opens, reads, sorts, and analyzes incoming emails, memos, and submissions and distributes them to the appropriate party. • Provides a bridge for smooth communication between internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. • Tracks and coordinates with staff to ensure completion of all action items for the Executive. • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. • Works closely and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately. • Prioritizes and manages multiple projects simultaneously, and addresses issues in a timely manner. • Provides support to team and leaders • Assists with daily activities and special projects • Shares status updates to leaders by implementing, gathering, and reporting on team and project based metrics • This list is not all-inclusive and you are expected to perform other duties as requested or assigned.

Exciting Executive Assistant opportunity with an established firm. Contract Duration: 6+ Months This is fully onsite in either San Francisco or Oakland offices Job Title: Executive Assistant I Job Description: The Executive Assistant will be responsible for providing high-level administrative support for a Vice President. The role will perform advanced, diversified and confidential duties that may be administrative or project-based in nature. Work requires broad and comprehensive experience and skills, and a thorough knowledge of organization policies and practices. Required Skills & Experience Skills/Experience: Minimum Qualifications • Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions. • Strong organizational, problem-solving, and analytical skills. • Ability to maintain confidentiality in a variety of matters. • Time management with an ability to prioritize tasks; able to multi-task and to manage priorities and workflow. • Ability to accurately prepare and maintain records, files, and reports. • 1+ years of experience w/High School Knowledge, Skills, Abilities • Excellent written and verbal communication skills. • Proficient in Microsoft Office applications. What you will be doing: • Provides day-to-day administrative support for items such as calendar maintenance, meeting scheduling, travel, etc.. • Prepares or coordinates the preparation of correspondence, forms, reports, presentation materials and other written communications. • Maintains agendas and tracks completion of agenda items. • Opens, reads, sorts, and analyzes incoming emails, memos, and submissions and distributes them to the appropriate party. • Provides a bridge for smooth communication between internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. • Tracks and coordinates with staff to ensure completion of all action items for the Executive. • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. • Works closely and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately. • Prioritizes and manages multiple projects simultaneously, and addresses issues in a timely manner. • Provides support to team and leaders • Assists with daily activities and special projects • Shares status updates to leaders by implementing, gathering, and reporting on team and project based metrics • This list is not all-inclusive and you are expected to perform other duties as requested or assigned.

The MedTech organization is seeking an MedTech Administrative Business Partner/Executive Assistant to support the Chief Medical & Scientific Officer and two additional leaders. This role provides core administrative support including complex calendar management, domestic/international travel coordination, expense reporting, and event/onsite logistics. This is a hybrid role requiring 3 in-office days per week (2+ days in San Bruno, 1+ day in South San Francisco). The ideal candidate is proactive, highly organized, adaptable, and operates with a collaborative, “one-team” mindset. Responsibilities: Calendar Management Proactively manage complex calendars across time zones. Schedule meetings with adequate prep/travel time and resolve conflicts. Respond promptly to scheduling requests. Optimize long- and short-term calendar planning. Recommend improvements for leadership time allocation. Expense Management Execute travel- and incidental-related expense activities. Complete expense reports in compliance with T&E policies. Approve expense reports for team members. Review/process invoices and submit purchase orders. In-Person Meeting Coordination Handle logistics for internal/external meetings. Book conference rooms and arrange catering. Confirm attendee lists and meeting room readiness. Prepare meeting materials (agendas, decks). Assist with note-taking as needed. Plan team dinners or activities. Travel Management Coordinate domestic and international travel for leaders. Arrange pre-travel requirements (visas, passports, tech support, cultural considerations). Remain available during travel to resolve issues. Prepare travel agendas and handle post-travel documentation. Team Event / Onsite Management Plan and execute team offsites, summits, and internal/external events. Must-Have Skills: Extensive administrative support experience, Prior administrative experience supporting medical executives-particularly Chief Medical Officers, or Scientific Officers or similar leadership-is strongly preferred. Strong multi-calendar and cross-time-zone scheduling skills. Excellent written and verbal communication (email + Slack). Proficiency in gSuite (Gmail, Calendar, Meet, Docs, Sheets, Slides). Experience with Concur, Expensify, or similar expense management tools. Familiarity with Egencia or comparable corporate travel booking platforms. Highly organized, detail-oriented, and adaptable in fast-changing environments. Strong prioritization and time-management skills. Professional, courteous, and collaborative interpersonal style. Ability to work independently and with cross-functional teams. Effective problem-solving and ability to handle ad-hoc tasks. Comfort working under tight deadlines and fast-paced conditions. Desired: Experience working in Big Tech or enterprise-scale Health AI platforms. Education: Bachelor's degree or equivalent exp. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Ankit Email: *************************** Internal Id: 25-54295

About Synergos At Synergos, we're transforming the way homes are built. We believe there's a smarter, more efficient way forward. By uniting the industry's leading trade partners under one team, we simplify the building process-making it faster, more reliable, and easier to manage. Our family of companies-including Austin Companies, Brewer Plumbing, Door Sales & Installations (DSI), Erickson Framing, Focus Companies, and ODC Construction-bring together innovation and collaboration to eliminate bottlenecks, streamline scheduling, and reduce cycle times. The result? Homes delivered on time, on budget, and with uncompromising quality. With Synergos, construction managers benefit from a single point of contact, one integrated team, and countless advantages. One team. Infinite advantages. *THIS ROLE WILL BE BASED AT FOCUS COMPANIES WHICH IS LOCATED IN LAS VEGA, NEVADA Summary The Executive Assistant to the President provides high-level administrative, operational, and strategic support to the President, ensuring effective leadership, efficient workflow, and seamless coordination across the organization. This role serves as a critical extension of the President's office-supporting communication, project follow-through, scheduling, cross-departmental coordination, and confidential matters with professionalism and discretion. The ideal candidate is proactive, highly organized, emotionally intelligent, and capable of operating in a fast-paced, evolving environment with multiple companies under one corporate umbrella. Responsibilities The job duties listed below are not all inclusive of what the employee may be responsible for. Other duties may be assigned. Executive Administrative Support Manage the President's daily schedule, including meetings, travel arrangements, and priorities. Act as the primary gatekeeper for the President-screening calls, visitors, and requests. Draft, edit, and prepare correspondence, reports, presentations, and executive summaries. Manage confidential documents and communications with absolute discretion. Ensure the President is briefed and prepared for all meetings, appointments, and events. Cross-Functional Coordination Serve as a liaison between the President and internal departments, including Operations, HR, Finance, IT, and Safety. Coordinate multi-department workflows, follow up on action items, and track deadlines. Facilitate communication between the President and General Managers or department leaders. Support coordination of board meetings, leadership meetings, and executive off-sites. Project & Operational Support Assist the President in tracking key initiatives, KPIs, and strategic projects across business units. Maintain organized systems for reporting, file management, and project documentation. Conduct research, prepare summaries, and gather data to support decision-making. Support operational oversight by organizing agendas, notes, and follow-up for: Bi-weekly Operations meetings President roundtables Bid meetings and customer updates Leadership one-on-ones Customer & Partner Support Support President in maintaining relationships with builders, partners, and external stakeholders. Manage scheduling and logistics for executive-level client meetings and events. Draft follow-up communications and support relationship-management initiatives. Event & Logistics Management Organize company events, leadership meetings, executive travel itineraries, and internal gatherings. Prepare meeting rooms, materials, minutes, and distribute outcomes as needed. Office Leadership & Executive Support Oversee front-office operations and reception. Ensure professional appearance, organization, and efficiency within the executive office. Assist with onboarding processes for executives or newly acquired business units. Qualifications Required 5+ years of executive administrative support experience, supporting a C-suite or President-level executive. Exceptional planning, organization, and multitasking abilities. Strong written and verbal communication skills. High level of professionalism, confidentiality, and emotional intelligence. Proficiency in Microsoft Office Suite (Outlook, Excel, Teams, Word, PowerPoint). Ability to anticipate needs, think proactively, and solve problems independently. Preferred Experience in construction, homebuilding, manufacturing, or a related industry. Experience supporting executives across multiple business units or a parent-company structure. Familiarity with ERP systems, HRIS platforms, or workflow tools (e.g., iSolved, SharePoint, OneIT). Project coordination or executive operations background. Work Environment & Physical Requirements This role is primarily office-based and may require: Occasional travel to job sites, company locations, or industry events. Extended hours during peak periods or executive deadlines. Synergos is an Equal Opportunity Employer. We value diversity and are committed to providing an inclusive workplace where all qualified applicants receive equal consideration regardless of background or protected status.

The Executive Administrative Assistant is responsible for executive-level administrative support to Department Chairs, and Vice Presidents within the organization and must use independent judgment and authority to execute projects and maintain workflow. The incumbent will work as part of team and demonstrate superior organization skills, strong interpersonal and communication skills, and attention to detail proficient Microsoft application skills (Word, Excel, and PowerPoint) and be highly flexible and adaptable. Responsibilities: • Independently performs high level technical and administrative work supporting executive level personnel and the division or unit he/she is responsible for. • Serves as a project manager for a variety of special projects; conducts special studies and analyses and makes recommendations to resolve organizational, procedural and system problems. • Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout. • Implements changes independently for areas of responsibility. For issues outside responsibility, makes recommendations and, following managerial review, implements changes. • Uses software applications to research and prepare documents and presentations. Collects, analyzes, and manages data. • Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting. • Screens incoming email, mail, and telephone calls to assign priority, route as needed, identify additional resources needed to address and/or respond to the communication. • Independently plans and executes events, activities, and meetings. • Assists with creation, preparation, and distribution of materials to be presented to all levels of organizational staff. • Reads, research, and routes correspondence while maintaining security and confidentiality of highly sensitive information. • Communicates directly, and on behalf of the Executive, on all matters related to the Executive's initiatives and areas of responsibility. • Develops and maintains relationships with all internal and external customers. Serves as a "gatekeeper" to the Executive to help manage and protect his/her time. • Records meeting discussions by attending meetings and recording key discussions and conclusions. • Performs other duties as assigned. Qualifications: Required • Associate degree or equivalent relevant work experience. 3-5 years of experience in a business office with a strong emphasis on database management and customer service. • Knowledge of Microsoft Office, PowerPoint, and Excel. • Ability to organize and think independently. Excellent interpersonal skill Preferred • B.A. degree or business equivalent and 5 years business experience. Competencies/Performance Expectations: • Please refer to Performance (Standard/Leadership) Competencies. • Exceptional interpersonal skills, including the ability to establish and maintain effective relationships with patients, physicians, management, staff, other departments, vendors, and other customers. • Demonstrated customer service skills, including the ability to use appropriate judgment, independent thinking and creativity when resolving customer issues. • Ability to effectively handle challenging situations. • Ability to balance multiple priorities. • Excellent verbal and written communication skills. • Ability to use personal computers and select software applications. • Ability to analyze data for decision making purposes. • Strong computer skills, including Microsoft Office, Outlook, and database entry. • Ability to maintain a high degree of confidentiality. • Ability to adapt to changes in work environment, delays, or unexpected events. • Demonstrates attention to detail and monitors own work for accuracy. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Warm Regards, Recruiter Name: Praveen Kumar Designation: Associate Team Lead Internal Job ID: 25-54553

We have a client looking for an Executive Assistant to work directly with their CEO. The Executive Assistant to the Chief Executive Officer (CEO) is more than an administrative professional - this individual is the CEO's strategic extension and trusted confidant. The ideal candidate possesses a rare combination of foresight, intuition, and precision, consistently anticipating needs and acting before requests are made. This role demands a deep understanding of organizational priorities, leadership rhythms, and the CEO's communication style. The Executive Assistant operates as a thought partner - managing details seamlessly, predicting outcomes, and ensuring the CEO's focus remains on high-impact decisions. Key Responsibilities Anticipation & Proactive Support - Think several steps ahead of the CEO to predict needs, prepare materials, and identify solutions before challenges arise. Calendar & Workflow Management - Orchestrate the CEO's schedule with precision, aligning priorities, energy, and strategic timing. Anticipate conflicts and resolve them before they occur. Executive Communication - Draft, review, and edit correspondence, talking points, and presentations with the CEO's tone, priorities, and leadership style in mind. Information Flow - Serve as the central hub for communication, ensuring the right information reaches the right people at the right time - filtering what requires the CEO's attention and what can be handled independently. Strategic Partnership - Understand the CEO's goals, relationships, and decision-making preferences to provide seamless operational and strategic support. Board & Leadership Liaison - Coordinate with the Board of Directors, senior leadership, and community partners with tact, confidentiality, and executive presence. Meeting Intelligence - Anticipate agendas, prepare comprehensive materials, and ensure follow-up actions are executed without prompting. Confidential Coordination - Handle highly sensitive personnel, financial, and organizational matters with absolute discretion and judgment. Travel & Event Planning - Plan travel, retreats, and events down to the smallest detail - predicting preferences and ensuring a frictionless experience. Invisible Efficiency - Make the CEO's day flow effortlessly - handling details with such smoothness that execution appears effortless and intuitive. Qualifications Associate's or Bachelor's degree preferred; equivalent experience may be considered. Minimum of 5 years supporting senior executives (healthcare, nonprofit, or FQHC setting preferred). Demonstrated ability to anticipate executive needs and operate with minimal direction. Exceptional written and verbal communication skills, with the ability to mirror executive tone and discretion. Advanced proficiency in Microsoft Office Suite and comfort with digital scheduling, document sharing, and project tracking tools. High emotional intelligence, strong interpersonal intuition, and the ability to “read the room.” Ability to manage complex priorities, shifting demands, and confidential information with unwavering professionalism. Core Competencies Strategic Foresight - Sees around corners; anticipates what's next. Judgment & Discretion - Exercises impeccable confidentiality and diplomacy. Organizational Mastery - Manages competing demands without losing focus on what matters most. Communication Excellence - Writes and speaks with clarity, warmth, and professionalism. Composure Under Pressure - Operates calmly and effectively in high-stakes situations. Executive Presence - Represents the CEO's office with polish, credibility, and confidence. Schedule Onsite Monday - Friday, standard business hours - flexibility required for Board Meetings, events and executive travel.

Confidential | Executive Assistant to CEO (Dallas, TX) Onsite | Up to $100K base + OT + bonus State Thomas District We're partnering with a privately owned, globally recognized real estate firm to identify a high-caliber Executive Assistant to support the CEO of one of their key business lines. This is a newly created position offering the opportunity to work alongside a dynamic, down-to-earth leader who splits time between New York and Dallas. You'll also collaborate closely with the New York-based Executive Assistant. This is an onsite role, five days a week in the firm's Dallas office-ideal for someone who values visibility, collaboration, and being at the center of operations. The ideal candidate: You're proactive, resourceful, and thrive in a fast-paced, high-performance environment. You're known for your strong communication skills, exceptional organization, and ability to anticipate needs before they arise. Key Responsibilities: Provide seamless administrative support to the CEO Manage complex calendars and coordinate across multiple time zones Arrange domestic and international travel Process expense reports and liaise with Finance Assist with presentations and materials for meetings and events Coordinate client dinners, internal meetings, and team initiatives Serve as a trusted point of contact and maintain discretion with sensitive information Qualifications: 3+ years of EA experience supporting senior executives Proven experience in a corporate or fast-paced professional environment Bachelor's degree required Highly proficient in Microsoft Outlook, Word, Excel, and PowerPoint You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Executive Administrative Assistant Real Estate Investment Firm - Philadelphia Suburbs Full-Time | On-Site | Monday-Friday About the Role We are seeking a proactive and highly organized Executive Administrative Assistant to support the leadership team of a fast-growing real estate investment firm. This key role blends executive support, client and investor communication, office coordination, and light marketing/operational assistance. The ideal candidate is polished, resourceful, detail-oriented, and thrives in a dynamic, team-focused environment. This is an excellent opportunity for someone who enjoys being at the center of operations and wants to grow alongside a respected investment firm. What You'll Do Executive & Administrative Support Manage complex calendars, meeting schedules, appointments, and occasional travel for executives and partners Serve as the first point of contact for calls, emails, and external inquiries Draft and prepare correspondence, presentations, memos, and executive reports Maintain organized digital and physical filing systems while handling all information with discretion Oversee conference room scheduling, office procedures, mail distribution, and equipment maintenance Greet clients and visitors with professionalism and support general team needs Assist with reception coverage and help coordinate an upcoming office move Client & Investor Relations Act as a primary liaison for clients and investors Assist with investor communications, including email updates, scheduling, and document preparation Support the planning and execution of investor/client meetings, presentations, and follow-ups Help prepare contracts, investor packets, and transaction-related documentation Marketing & Database Coordination Support marketing campaigns, email outreach, and occasional social media initiatives Contribute to the creation or refinement of marketing materials and deliverables Maintain and update CRMs, contact lists, and internal tracking systems across multiple platforms Operations & Office Management Monitor office inventory, order supplies, and ensure the workspace is well-maintained and organized Coordinate with vendors, service providers, and building management Support staff scheduling and assist with onboarding tasks for new team members Financial & Project Support Assist with invoice processing, expense tracking, and basic budget-related tasks Support the organization and tracking of real estate transactions and internal projects Prepare, maintain, and distribute financial or property-related documentation What You Bring Education: Bachelor's degree preferred Experience: 5+ years of administrative or executive assistant experience (strongly preferred) Background in real estate, investor relations, client service, or marketing is highly beneficial Experience working with investors or supporting investor communications a plus Skills: Exceptional communication, organization, and time-management abilities High level of professionalism, discretion, and confidentiality Strong problem-solving skills and ability to manage multiple priorities Proficiency in Microsoft Office; familiarity with CRM or marketing platforms is helpful Other: Notary certification or willingness to obtain one Benefits Competitive salary, commensurate with experience Medical, dental, and vision insurance 401(k) plan Paid parental leave Career development and training resources Wellness and mental health programs

*Must have seven plus years of experience *Candidate must be onsite five days a week for the first month, with potential of remote work (up to two days remote each week) after the 30 day evaluation period Assists a VP-level Executive, their three (3) direct reports, and a mid-size department with daily administrative duties. Candidate will perform a broad variety of administrative activities including (but not limited to): managing projects, tracking deadlines, managing an active calendar of appointments, arranging travel and itineraries, completing expense reports, coordinating meetings/events, preparing/editing presentations, composing correspondence, and recommending/making purchase decisions. The candidate must possess strong written and verbal communication skills. The candidate is expected to have intermediate to advanced computer skills including word processing, spreadsheet calculations, basic presentation assembly, and familiarity with database applications; this individual may be asked to train others, if needed. Candidate must be comfortable working in a complex, fast-paced environment.

One of our clients is looking for an Operations Assistant (Bilingual in Spanish/English) in Opa-Locka, FL. Duration : 12 Months Pay Rate : $20/hr. Shift : 8 am to 5 pm Number of Opening : 1 Responsibilities The Operations Assistant plays a key role in supporting daily operational activities and ensuring smooth workflow across the department. The Operations Assistant will be responsible for managing and processing equipment returns within the system, ensuring that all documentation is complete and accurate. In addition, the role involves assisting customers by responding to inquiries both in person and over the phone, providing timely and professional support to address their needs. A major part of this role includes maintaining and scheduling weekly driver routes to ensure efficient service delivery and timely operations. Qualification The ideal candidate must be highly detail-oriented, capable of managing multiple tasks simultaneously, and able to perform effectively in a fast-paced, dynamic environment. Strong communication skills, reliability, and the ability to work collaboratively with the team are essential for success in this role. This position requires basic computer proficiency and strong data entry skills to accurately process and record information. Candidate should be bilingual in English/Spanish. Education High School Diploma Job Type: Contract Work Location: In person

Office Management: Oversee daily office operations, manage office supplies and equipment, and maintain a clean and organized work environment. Record-Keeping and Data Entry: Organize and maintain paper and digital files, update records in databases, and ensure accurate record-keeping and labeling. Administrative Support: Help in day-to-day admin work. Inventory and Supply Management: Track office supplies, clean and manage inventory. Procedural Compliance: Ensure company policies and procedures are followed and contribute to process improvements. Support Functions: Involve in various support functions Note - VBeyond is fully committed to Diversity and Equal Employment Opportunity.

Job Type: Contract-to-Hire About the Role: We're looking for a highly organized and personable Administrative Assistant to join our client's team in Nashville! This role is perfect for someone who thrives in a fast-paced environment, enjoys supporting others, and takes pride in keeping operations running smoothly. Key Responsibilities: Provide administrative support to executives and team members Manage calendars, schedule meetings, and coordinate travel arrangements Prepare reports, presentations, and correspondence Maintain organized filing systems (digital and physical) Assist with event planning and office coordination Handle incoming calls and emails with professionalism and discretion Support special projects and other duties as assigned Qualifications: Proven experience as an administrative assistant or in a similar role Excellent written and verbal communication skills Strong attention to detail and organizational skills Proficiency in Microsoft Office Suite and other productivity tools Ability to multitask and prioritize effectively Friendly, proactive, and team-oriented attitude Benefit offerings include PTO, medical, dental, vision, life insurance, short-term disability, and 401K plan. Provides employees the flexibility to choose the type of coverage that meets their individual needs. If you meet the qualifications above and this sounds like the opportunity for you, apply today! Not quite what you're looking for? Check out the LHH website for more opportunities in your area!

is fully on-site. The Administrative Assistant provides professional administrative and office support. This role ensures smooth day-to-day operations by managing scheduling, correspondence, travel, office logistics, and other administrative functions. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments. Administrative Support Manage calendars, schedule meetings, and coordinate conference room and virtual meeting logistics. Arrange domestic and occasional international travel, including itineraries and expense reporting. Prepare, format, and proofread correspondence, presentations, and reports using Microsoft Word, Excel, PowerPoint, and Adobe PDF. Process invoices and expense reimbursements in accordance with company procedures. Coordinate obtaining signatures and document approvals through DocuSign and other company systems. Maintain office supplies and ensure the kitchen and common areas are organized, stocked, and professional. Handle incoming and outgoing mail, FedEx, UPS, and other courier services. Serve as liaison with vendors, building management, and IT to ensure office operations run smoothly. Assist with coordinating special events, including catering and office gatherings. Support onboarding logistics for new hires, including workspace setup, access requests, and equipment coordination. Act as the office's Notary Public for documents, maintaining proper notary records and ensuring secure handling of notarized materials in compliance with state and company requirements. Collaborate with administrative peers to ensure consistent support and share best practices. Asset Management Administrative Support Maintain accurate property and contact information, ensuring updates for property management teams, joint venture partners, and team members are current. Update Asset Manager assignments in RealPage BI to support accurate reporting in the DataHub and Quarterly Data Review process. Coordinate with third parties to confirm Asset Manager and property management assignments across the portfolio. Collect and organize Multifamily Portfolio Monthly Variance Reports, ensuring timely submission from property managers and proper filing within individual asset and consolidated portfolio workbooks. Route and track property-level invoices for payment, ensuring timely processing and coordination with internal and external stakeholders. Schedule regular and ad hoc meetings for Asset Managers and assist with related materials. Support ad hoc projects including data organization, presentation formatting, and general administrative assistance. QUALIFICATIONS Active Notary Public commission (or willingness to obtain upon hire). Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; ability to edit and manage PDF documents. Strong organizational, communication, and multitasking skills. Professional demeanor and ability to maintain confidentiality. Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment. Collaborative and service-oriented mindset EDUCATION and/or EXPERIENCE Bachelor's degree (B.A./B.S.) from four-year college or university; and two to five years related experience and/or training; or equivalent combination of education and experience. This position is fully on-site. If this position piques your interest, apply today!