Administrative Assistant jobs at Argonne National Laboratory - 246 jobs

Collabera is looking for an Admin Assistant/Coordinator to support the HR team of a Global Hospitality Company. This person will handle day-to-day administrative responsibilities, pull and summarize reports using Excel, and prepare PowerPoint materials for leadership. The role focuses on gathering and organizing information and requires close collaboration with senior leaders, including VPs, to support HR initiatives. Day to day: Provide comprehensive administrative support to HR leadership, including travel, expenses, meeting coordination, recognition initiatives, and preparation of HR Town Halls and leadership presentations. Manage HR financial and billing processes, including invoice processing, billbacks, legal and vendor billing, and special project and contractor/taskforce expenses. Maintain and administer HR leader workflows and onboarding processes, including system access setup, leader movement tracking, reporting, and weekly communications. Coordinate HRD orientation and development programs, supporting scheduling, communications, materials, logistics, surveys, and leadership assessments. Qualifications: 2-4 years of experience as an Administrative Assistant or Coordinator Expert-level Excel skills, including pivot tables and report creation Experience pulling and summarizing data and preparing PowerPoint materials for leadership Strong administrative, coordination, and organizational skills Strong written and verbal communication skills with experience supporting senior leaders Nice to Haves: Prior experience supporting an HR team The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually - as applicable.

CEO/President Support: Reports directly to the CEO/President (C/P). Provide comprehensive support services to the (C/P) that ensures a professional, responsive, and effective experience with the organization. Maintain C/P calendar. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements. Update and maintain data bases for C/P. Office Management: Limited Support of Human Resources for the organization including: Limited Assistance with recruitment efforts, new hire orientations and on-boarding. Acts as a liaison with landlord and building management on any office-related issues. Provides timely and proactive management of the organization's office environment. Maintains physical and electronic office filing systems for C/P, and other as assigned. Administrative Functions: Writes error-free, emails and letters for various events and announcements. Maintains confidentiality and uses a high degree of discretion. Works in a professional and focused manner to schedule internal and external meetings. Takes notes and distributes meeting minutes, agendas and meeting packages. Maintain digital files. Other duties as assigned. QUALITIES OF OUR ADMINISTRATIVE ASSISTANT Maintains punctual, regular, and predictable attendance. Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder. Displays excellent communication skills including presentation. Diplomatic skills required in working with guests, vendors, and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure. Displays engaging interpersonal skills including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude. Provides systematic and dependable follow up, as well as a high level of organization and preparedness. Maintains workflow under pressure and in a fast-paced, high-profile work environment. Respectfully takes direction from C/P. REQUIREMENTS 2+ years of administrative experience Bachelor's degree preferred, but an associate's degree with sufficient administration experience may suffice Event management experience (working with major events) Coordinate and execute email blasts and mail campaigns to promote events and initiatives. Manage follow-up communications and outreach related to event planning and attendance. Experience using web conferencing tools such as Zoom or WebEx Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences. Understanding of basic AI tools. Understanding of social media platforms Some Photoshop and Canva experience preferred. Ability to multitask. An attention to detail. Works with little direction Organized Ability to plan ahead. Ability to work with Posh / Eventbrite or similar apps. Spanish speaking (Bilingual) strongly preferred. Both written and verbal skills

IDR is seeking an Administrative Assistant to join one of our top clients in Bolingbrook, IL. This role is pivotal in supporting global operations by ensuring seamless project coordination and administrative excellence. If you are looking for an opportunity to join a growing organization and work within an ever-growing team-oriented culture, please apply today! Position Overview/Responsibilities for the Administrative Assistant: Manage executive and team calendars, coordinate meetings, and organize both domestic and international travel logistics. Support cross-functional and international projects by maintaining project plans, timelines, and deliverables using tools like SharePoint, Monday.com, or Smartsheet. Serve as a liaison across international and cross-functional teams to support communication flow and collaboration. Maintain a centralized project documentation repository and prepare professional documents, meeting summaries, and reports. This is a 6-month contract position with the possibility of extension. Required Skills for Administrative Assistant: Minimum of 2 years of experience supporting multiple leaders with scheduling and travel arrangements. At least 2 years of project coordination experience, including managing timelines and deliverables. Proficiency in Microsoft Office, particularly Outlook, Word, and PowerPoint. Experience with SharePoint and either Monday.com or Smartsheet is preferred. Strong writing skills for clear recaps, meeting notes, and professional emails. What's in it for you? Competitive compensation package Full Benefits; Medical, Vision, Dental, and more! Opportunity to get in with an industry-leading organization Close-knit and team-oriented culture Why IDR? 25+ Years of Proven Industry Experience in 4 major markets Employee Stock Ownership Program Medical, Dental, Vision, and Life Insurance ClearlyRated's Best of Staffing Client and Talent Award winner 12 years in a row

Health & Wellness We offer comprehensive health and wellness plans, including medical, dental and vision coverage for eligible employees and family members; paid time off; and commuter benefits. In addition, supplemental income protection including short term insurance coverage is available. We also offer a 401(k)-retirement savings plan to assist eligible employees in saving for their retirement. Participants are provided access to financial wellness resources and retirement planning services. Military Hiring Exela seeks job applicants from all walks of life and backgrounds including, but not limited to, those who are transitioning military members, veterans, reservists, National Guard members, military spouses and their family members. Individuals will be considered no matter their military rank or specialty. About the Role: As a Customer Service Representative/Technical Site Representative, your primary responsibility is for electronic print, but not limited to copiers, printers, multifunctional printer equipment, customer satisfaction, troubleshooting, hardware and related technology, and Help Desk assistance. Key responsibilities include, but are not limited: · Maintaining equipment, meter reads, color printer calibration, etc. · Ordering supplies · Maintaining identified metric reports · Coordinating Device ordering, logistics and transportation · Providing assessment and recommendations for device requests · Scheduling remote Device machine on a routine basis · Responding to end-user service calls within one (1) business hour to · provide first level of support. · Acting as single point of contact for Device support and supplies To perform the job successfully, requires being able to demonstrate the following competencies: · Problem Solving - identify and resolve problems in a timely manner · Oral Communication - listens, clarifies and responds appropriately · to questions. · Planning/Organizing - set prioritizes and plans work activities · To use work time efficiently. · Quality - demonstrates accuracy and thoroughness · Attendance/Punctuality - consistently at work and on time · Dependability - follows instructions and responds to management · direction · Ability to work independently Essential Qualifications: · High school diploma or equivalent (GED) preferred · Minimum of 2 years of experience in a customer service or technical support role, preferably in a technology-related industry. · Basic experience in networking functions including IP addresses and DNS, print servers · 1-2 Years customer service experience · Consistent walking, lifting, and standing is required · Experience with maintaining and basic troubleshooting of printers, copiers, and fax equipment · Good mechanical skills including comfort with opening printer and adding toner, cleaning, replacing networking cards, maintenance/usage kits · Perform other duties as assigned by supervisors, demonstrating flexibility and adaptability in task execution. · Work in various environments, including office settings, computer rooms, production floors, warehouses, and shipping/receiving areas, with occasional exposure to environmental factors like dust, dirt, toner, and ink. · Strong technical aptitude and proficiency with computer systems, software applications, and troubleshooting methodologies. · Ability to work at a computer for extended periods. · Excellent communication skills, both verbal and written, with the ability to convey technical information clearly and concisely to clients of varying technical backgrounds. · Proven ability to prioritize tasks, manage multiple priorities simultaneously, and work effectively under pressure in a fast-paced environment. · Exceptional problem-solving skills and a demonstrated ability to think analytically and creatively to resolve complex issues. · Customer-focused mindset with a passion for delivering exceptional service and building positive client relationships. · Willingness to work flexible hours, including evenings and weekends, to accommodate client needs and support team coverage. · Ability to interfacing with end user in professional manner, sense of urgency · Ability to effectively work individually or in a team environment · Competency in performing multiple functional tasks · Ability to meet employer's attendance policy · Capability to stand, walk, grasp, reach with hands and arms, sit, talk, or hear as required by job duties. · Ability to engage in repetitive motion activities like twisting, bending, and climbing. · Lifting up to 50 pounds · Standing for long periods of time · Significant walking · Close vision and ability to focus are necessary for performing tasks accurately. "The pay range for this position starts at $17/hr; however, base pay offered may vary depending on job-related knowledge, skills, and experience. Bonus opportunities may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered.” EEO Statement Exela is committed to creating a diverse environment and is proud to be an equality opportunity employer. Qualified applicants will considered for employment without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, gender/sex, marital status, sexual orientation, gender identity, gender expression, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local laws. XBP Global recruiters or representatives will only contact you from emails ending with @xbpamericas, @xbpasia, @exelaonline.com, @exelatech.com, @lexicode.com, @rustconsulting.com ****************. We would never ask you for payment or ask you to deposit a cheque into your personal bank account during the recruitment process.

Work from Home Administration - Computer Online Data Entry & Short Studies/Feedback - Part Time & Full Timeï» Work - No Experience Needed, Training Provided We specialize in market research and are looking for help in some of our work at home computer positions. We are currently looking for individuals interested in participating in remote short studies and data entry/feedback for our company and our industry partners. No experience is required as we provide full training through our online Zoom training. Salary: Data Entry Work from Home - Part Time Computer Job Based on experience, this position pays up to $34.00 per hour. Some of the Industries in Which We Work. * Administration * Aerospace - Aviation & Atmosphere Science * Air Travelers & Airlines - International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles - Online/Retail/Remote * Automotive - Design, Development, Manufacturing * Beverage Beverage Industry - Trends, Formulations & Technology * Candy/Confectionery - Chocolate ,Sugar, Gum Products * Computers - Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education - Instruction and Training - Work from Home Programs * Film/Movie - Production, Film festivals, Distribution * Health Care - Public & Home Care * Manufacturing - Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear - Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism - Local/International * Toys - Industry Trends/Changes Qualifications: * Must have high speed internet with good working connection. * Must have a home desktop/laptop or smart phone with functioning camera & microphone. * Must have a quiet work space. Skills: * Outstanding communication and interpersonal abilities. * Excellent organizational skills. * Knowledge of basic computer programs and basic typing abilities including email response and data entry. * Ability to handle sensitive information. * Pays attention to detail and able to submit work without error. Job Perks: * No commute when working from your home office. * No experience required. All positions come with full training. * Options to meet with groups or join in online. * Options to choose hours and whether you work part -time up to full -time. * Explore what is coming to market and help companies improve products & services. * Growth in companies through participation & seniority. More About Us. Before a business ramps up production and begins an expensive marketing campaign, they look to find answers from real -world consumers. They want to know such things as what age group would most likely purchase the item they're selling and what income bracket does that age group fall into? Maybe they want to know how often one would need their service and in what parts of the country do these individuals live. So, how do we go about helping find these answers? Well we have an array of tools we use to pinpoint the needs of our customers. We use concept testing, tracking studies, choice modelling, risk analysis, advertisement research, online surveys and focus groups to name a few. But none of these work unless we have participants who are willing to answer questions, join focus group zoom meetings or even test products hands -on and provide feedback. We also need assistance creating questions that serve to extract information from future consumers. We need help in extrapolating raw data from surveys, entering data into software and interpreting what it all means. We need all kinds of help and the best part is that all the work we need done can be done from your home office. If you feel like you have interest in working remotely and in temporary part -time or full -time positions, feel free to submit your application. You could become an integral member helping businesses understand their market and ultimately locating their next customer.

Acute Care TechnologyJob Description - Global SIOP Admin Intern At ZOLL, we're passionate about improving patient outcomes and helping save lives. We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions. The Resuscitation division of ZOLL Medical Corporation develops and delivers innovative lifesaving products and software solutions to EMS, hospital, public safety, and military customers globally. Our dedicated employees take pride in their commitment to improving patient outcomes while delivering world-class customer service. At ZOLL, you won't just have a job. You'll have a career-and a purpose. Join our team. It's a great time to be a part of ZOLL! Job Summary The Global SIOP Admin Intern will provide day‑to‑day support to the Global Order Promising and Demand Planning teams. This is an entry‑level role designed to give hands‑on exposure to demand and supply planning processes, ERP data maintenance, and planning analytics under close mentorship. The intern will help maintain critical datasets that support automated, integrated ERP processes and assist with routine planning activities. Essential Functions • Support demand and supply planning processes: assist with routine plan runs, basic forecast validation, and MRP exception monitoring. • Data maintenance: help maintain product and item master data in Product Information Management (Oracle Cloud), and support data cleansing for demand categorizations. • Reporting and analysis: prepare basic reports, charts, and summaries to support planners and management; help validate forecast inputs for accuracy. • S&OP support: assist the S&OP team with meeting preparation, meeting notes, and follow‑up actions; support continuous improvement initiatives at an operational level. • Cross‑functional coordination: work with regional teams and other functions to help reinforce standardized planning processes and gather inputs for new product forecasts. • Documentation: update standard operating procedures, maintain simple process documentation, and track action items. Partner with our regional organizations to re-enforce globally standardized planning processes Learning outcomes and support • Mentorship: assigned buddy and regular check ins with a senior planner. • Training: structured onboarding on demand planning concepts and Oracle Cloud basics. • Project: ownership of a small, defined project (e.g., a data quality improvement or a reporting enhancement) to present at the end of the internship. • Feedback: regular performance feedback and a final review with development recommendations. Required • Currently studying or recently graduated in Supply Chain, Business, Operations, Data Analytics, Engineering, or a related field. • Comfortable with spreadsheets (Excel); curious and eager to learn planning concepts. • Good communicator, team player, and detail oriented. • Able to work independently on well defined tasks and follow documented processes. Desirable (not required) • Basic familiarity with ERP systems (Oracle Cloud or SAP) or exposure to planning tools. • Experience with Excel functions (pivot tables, VLOOKUP), basic data visualization (Power BI/Tableau), or introductory SQL/Python. • Interest in the medical device industry or regulated environments. Personal attributes • Approachable, collaborative, and reliable. • Analytical with practical problem solving skills. • Positive attitude and ability to thrive in a fast paced environment. Travel Requirements • Ability to travel occasionally Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. • Standing - Occasionally • Walking - Occasionally • Sitting - Constantly • Talking - Occasionally • Hearing - Occasionally • Repetitive Motions - Frequently ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients' lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives. The hourly pay rate for this position is: $25.00 to $28.00 Factors which may affect this rate include shift, geography, skills, education, experience, and other qualifications of the successful candidate. Details of ZOLL's comprehensive benefits plans can be found at ********************* Applications will be accepted on an ongoing basis until this position is filled. For fully remote positions, compensation will comply with all applicable federal, state, and local wage laws, including minimum wage requirements, based on the employee's primary work location. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, or status as a protected veteran. ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

Established in 1991, Collabera is one of the fastest growing end-to-end information technology services and solutions companies globally. As a half a billion dollar IT company, Collabera's client-centric business model, commitment to service excellence and Global Delivery Model enables its global 2000 and leading mid-market clients to deliver successfully in an increasingly competitive marketplace. With over 8200 IT professionals globally, Collabera provides value-added onsite, offsite and offshore technology services and solutions to premier corporations. Over the past few years, Collabera has been awarded numerous accolades and Industry recognitions including. Collabera awarded Best Staffing Company to work for in 2012 by SIA. (hyperlink here) Collabera listed in GS 100 - recognized for excellence and maturity Collabera named among the Top 500 Diversity Owned Businesses Collabera listed in GS 100 & ranked among top 10 service providers Collabera was ranked: 32 in the Top 100 Large Businesses in the U.S 18 in Top 500 Diversity Owned Businesses in the U.S 3 in the Top 100 Diversity Owned Businesses in New Jersey 3 in the Top 100 Privately-held Businesses in New Jersey 66th on FinTech 100 35th among top private companies in New Jersey *********************************************** Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Position Details: Industry Manufacturing Work Location East Peoria, IL 61630 Job Title Administrative Assistant Duration 1 Year (Strong possibility of extension) Job Description: Candidate Responsibilities: Position supports IT Director of Global Technology Services. Typical Day: Answering emails, managing schedules, manage travel schedule, hosting suppliers, must be available for impromptu changes. Very high demand admin position. High intensity. Conflict resolution. Qualifications Technical Skills: Very familiar with email and related admin experience. Must have extensive PowerPoint, excel (Vlookup, formulas, pivot tables). Minimum of associates degree or certification in Admin based work. Soft Skills: Attention to details, extensively organized, Team player. Additional Information If you are interested kindly contact: Monaliza Santiago ************

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Position Details: Industry Manufacturing Work Location Moline IL 61265 Job Title Administrative Assistant Duration 3 Years (Strong possibility of extension) Job Description: • Manager is seeking an Administrative Assist to support upper level management in Investor Relations. • Responsibilities largely including managing calendars, booking travel, ordering supplies, and various administrative responsibilities. • Experience with booking travel highly desired. Qualifications Job Requirements: • Ability to independently perform a full range of Administrative Support duties of moderate to highly confidential in nature and complete tasks with minimal supervision is required. • At least 2 - 5 years' experience as an executive assistant/administrative assistant required. • Expert skills in MS suite (Outlook is high priority - and experience with Excel, Word, SharePoint, Access). • Must have excellent communication skills, high level of professionalism (very important), professional and courteous phone demeanor and experience working with upper level management. • Positive attitude, willingness to positively accept and incorporate change, knowledge in file management and organization software tools would be beneficial, database and data management skills, and data analysis skills would be a plus. • 2 or 4 year degree is highly preferred. • Successful candidates will be resourceful and attentive to detail. Additional Information If interested, please contact: Monaliza Santiago ************

Job Description Job Title: Administrative Assistant II Period: 07/22/2024 to 12/31/2024 - potential for extension Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half) Rate: $22 - 24/hr Contract Type: W2 only Scope of Services: The Administrative Assistant II will provide comprehensive administrative support to ensure the efficient operation of the contracting and pricing department. This role involves reviewing and processing sales contracts and amendments, ensuring that all documents are legible, complete, and aligned with approval standards. The Administrative Assistant II will be responsible for routing contracts for signature according to pre-determined signature authority tiers and summarizing and logging contract information into the company's CRM system. Additionally, the role requires maintaining accurate electronic files, notes, and data in trackers, and performing ongoing CRM and log maintenance to ensure accurate reporting. Key responsibilities include generating reports, analyzing data, tracking contract statuses, and supporting internal auditing and monitoring efforts. The Administrative Assistant II will analyze and resolve contract and pricing discrepancies, research equipment shipments, price loads, and contract renewals, and respond to requests for end-user pricing and contract eligibility. The position requires collaboration with contract administrators, pricing analysts, account executives, regional directors, fulfillment groups, and distributors to ensure accurate end-user pricing and effective contract dates. The role also involves participating in and preparing for contracting and pricing policy meetings, developing and updating departmental SOPs, and performing closing activities as needed. The Administrative Assistant II must demonstrate professionalism in all interactions and understand the quality consequences of improper performance. Role, Responsibilities, and Deliverables: Review and process sales contracts and amendments Responsible for checking and analyzing contracts are legible, clean, complete and are aligned with approvals Responsible for routing contracts for signature based on pre-determined signature authority tiers Responsible for reviewing, summarizing and logging contract information into company's CRM system Save, organize and maintain accurate files, notes and data in electronic files and trackers Perform CRM and log maintenance on an ongoing basis to insure accurate reporting Utilize data from the company's CRM system to generate reports, analyze data, and track contracting statuses Support internal auditing and monitoring efforts Analyze contract and pricing discrepancies and correct, resolve and document findings Research equipment shipments, price loads, contract renewals and perform appropriate tasks related to such research Respond to requests for end-user pricing eligibility and contract eligibility Interface and collaborate with contract administrators, pricing analysts, pricing coordinators, account executives, regional directors, fulfillment group and distributors to establish working relationships, assure proper end-user pricing and contract effective dates are loaded Participate in and prepare for contracting & pricing policy meetings Develop and continuously update departmental SOPs (Standard Operating Procedures) Demonstrate understanding of the business structure, processes and policies Perform closing activities as needed Meet deadlines and update clients with status Responsible for exhibiting professional behavior with both internal/external business associates that reflects positively on the company and is consistent with the company's policies and practices. Perform other duties & projects as assigned. Understands and is aware of the quality consequences which may occur from the improper performance of their specific job. Qualifications, Education & Experience: Requires a bachelor's degree in a business-related discipline. Minimum intermediate Word and Excel experience a must. Minimum of 1 year relevant experience in commercial sales contracting and pricing. Preferred Qualifications: Two to four years' experience directly related to contract administration, preferably within the bio-tech/ healthcare industry. Demonstrated ability to effectively and constructively communicate across departmental disciplines while pursuing contract department goals. Must have good communication & organizational skills Must have customer service attitude & good computer skills (Microsoft Word, Excel, Outlook, etc.) Self-starter and a multi-tasker Ability to work in a high volume, dynamic team environment Previous CRM or database experience preferred Previous healthcare, biotech or sales industry experience preferred Competencies: Self-motivated Out of the box thinker Positive attitude Passion for quality and delivery excellence Dependable & reliable

Job Description Global Security and Communication, Inc. are ready to hire a full-time Receptionist to join our team in Vancouver, WA. This is a great opportunity for somebody who is detail-oriented and can help us keep our office operations running smoothly and our customers fully satisfied. For this administrative position, we offer an excellent starting wage of up to $21-$25 an hour based on experience. This is a long-term position that offers plenty of advancement opportunities. Are you looking for a job that will allow you to flex your administrative and customer service muscles while working on growing and developing your career? If so, keep reading! Part-time considered for the right applicant! WHY GLOBAL SECURITY AND COMMUNICATION, INC. IS A GREAT PLACE TO WORK We are an established and respected security service company that believes in coming alongside our team members to see them advance in their personal and professional lives all while supporting their career advancement goals! TOP-NOTCH BENEFITS Our team enjoys the following: Medical Dental Vision ABOUT US Global Security and Communication are committed to providing our customers with the highest level of technology for their security needs. We offer our customers home security, automation, business fire, CCTV, and security systems. Whether they're just looking for a system to protect their homes and loved ones or they're protecting 30,000 square feet of warehouse, we have the perfect system for them! In addition to providing our customers with the best service possible, we are happy to be of service to our team! We have created a great work environment where our employees are given the space to grow, adapt, and improve. YOUR ROLE AS A RECEPTIONIST In this Receptionist role, much of your day is spent ensuring the operational success of our office and the overall satisfaction of our clients. Your day includes completing a number of administrative tasks from answering phones, to filing paperwork, and completing data entry. Your positive and personable demeanor envelopes all you do, and both your team members and our customers enjoy working with you! You genuinely enjoy managing multiple tasks at a time and pride yourself in doing all things well. Ultimately, you are the backbone of our office operations, and our success as a company directly relates to the role you play on our team! REQUIREMENTS FOR THIS RECEPTIONIST POSITION Top-notch customer service and phone skills Functional computer skills, including data entry Relevant experience is required Finance and accounting experience preferred Previous experience that is relevant and applicable to the position is preferred but not required. Are you a team player? Can you contribute to positive company morale? Do you consider yourself a guru when it comes to office administration and customer service? If so, you might just be perfect for this administrative position in our office! HOW TO APPLY If you meet our basic qualifications and are excited about this Receptionist job, please fill out our initial 3-minute, mobile-friendly application. We look forward to hearing from you! Location: 98663 Job Posted by ApplicantPro

Global Security and Communication, Inc. are ready to hire a full-time Receptionist to join our team in Vancouver, WA. This is a great opportunity for somebody who is detail-oriented and can help us keep our office operations running smoothly and our customers fully satisfied. For this administrative position, we offer an excellent starting wage of up to $21-$25 an hour based on experience. This is a long-term position that offers plenty of advancement opportunities. Are you looking for a job that will allow you to flex your administrative and customer service muscles while working on growing and developing your career? If so, keep reading! Part-time considered for the right applicant! WHY GLOBAL SECURITY AND COMMUNICATION, INC. IS A GREAT PLACE TO WORK We are an established and respected security service company that believes in coming alongside our team members to see them advance in their personal and professional lives all while supporting their career advancement goals! TOP-NOTCH BENEFITS Our team enjoys the following: Medical Dental Vision ABOUT US Global Security and Communication are committed to providing our customers with the highest level of technology for their security needs. We offer our customers home security, automation, business fire, CCTV, and security systems. Whether they're just looking for a system to protect their homes and loved ones or they're protecting 30,000 square feet of warehouse, we have the perfect system for them! In addition to providing our customers with the best service possible, we are happy to be of service to our team! We have created a great work environment where our employees are given the space to grow, adapt, and improve. YOUR ROLE AS A RECEPTIONIST In this Receptionist role, much of your day is spent ensuring the operational success of our office and the overall satisfaction of our clients. Your day includes completing a number of administrative tasks from answering phones, to filing paperwork, and completing data entry. Your positive and personable demeanor envelopes all you do, and both your team members and our customers enjoy working with you! You genuinely enjoy managing multiple tasks at a time and pride yourself in doing all things well. Ultimately, you are the backbone of our office operations, and our success as a company directly relates to the role you play on our team! REQUIREMENTS FOR THIS RECEPTIONIST POSITION Top-notch customer service and phone skills Functional computer skills, including data entry Relevant experience is required Finance and accounting experience preferred Previous experience that is relevant and applicable to the position is preferred but not required. Are you a team player? Can you contribute to positive company morale? Do you consider yourself a guru when it comes to office administration and customer service? If so, you might just be perfect for this administrative position in our office! HOW TO APPLY If you meet our basic qualifications and are excited about this Receptionist job, please fill out our initial 3-minute, mobile-friendly application. We look forward to hearing from you! Location: 98663

We are seeking a dedicated Administrative Assistant to provide crucial support to the manager in day-to-day tasks. This role involves heavy administrative and data entry work, with a focus on handling files, reports, and coordinating with the print team. Responsibilities + Provide administrative support to the manager on day-to-day tasks. + Print W0-2/ACA documents and sleeve jobs with live file listings. + Pickup, process, and drop off print jackets to production. + Review and process statements. + Perform extensive data entry tasks. + Gather and ship items to clients daily using shipping reports provided by the CE team. + Enter tracking numbers and shipping costs into the system daily. + Assist in balancing postage in print stream for invoices. + File, fax, and scan necessary documents promptly to the correct managers. + Handle additional administrative tasks as needed. + Act as a liaison between procurement, customer service, and print center teams. + Research client requests, identify errors, make corrections, and find resolutions for customers. Essential Skills + 2+ years of experience in administrative support. + 2+ years of experience in data entry. + Proficiency in Excel and Outlook. + Strong data entry skills. + Experience in tracking and reporting. Additional Skills & Qualifications + 2-7 years of relevant experience. + Bachelor's degree preferred but not required. + Experience in manufacturing is preferred. Work Environment This is an onsite position requiring attendance five days a week from 8 am to 5 pm. The dress code is business casual. While rare, there may be occasions when extra hours or a few hours on a Saturday are needed if the workload increases. The work culture embraces a small company feel with the support of a larger company, and colleagues are known for their warm and welcoming attitude. Job Type & Location This is a Contract position based out of Carol Stream, IL. Pay and Benefits The pay range for this position is $20.00 - $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Carol Stream,IL. Application Deadline This position is anticipated to close on Jan 20, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Qualifications Candidate Responsibilities Duties: Responds to standard inquiries from internal and external customers. Refers complex requests to appropriate staff members. Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution. Maintains and updates established web sites with the assistance of basic web publishing software applications. Prepares and maintains documentation of department processes. Produces a variety of correspondence and reports in support of department processes; updates forms according to defined procedures. Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.). Updates and maintains databases, systems applications, files and/or spreadsheets to ensure accurate and current information is available for use by others; prepares reports as directed. Retrieves records or data and distributes information as appropriate in order to provide timely and accurate information to department members or external customers. Files documents in accordance with defined procedures for on-site storage as well as long-term archiving. Receives and refers visitors and telephone callers within the department, ensuring that callers reach their intended destination. Processes and distributes incoming and outgoing mail, interoffice messages, faxes, and voicemail messages throughout the department. Performs analysis of basic or intermediate nature on information received, and researches or resolves discrepancies following prescribed procedures. This position requires administrative responsibilities for an office group of 40 people. Includes ordering office supplies, daily mail distribution, organizing team events, managing the seating chart, taking meeting notes at critical meetings, and setting up meetings for up to four managers. Candidate must have strong skills in MS Office Suite, previous administrative experience desired. SAP is highly desired. Experience can replace degree. 1st shift position, flexible schedule during day time hours. Additional Information If interested, feel free to contact me: Trixie Gular, Technical Recruiter Email: ***************************** phone: ************

BCforward began as an IT business solutions and staffing firm. Founded in 1998, BCforward has grown with our customers' needs into a full service personnel solutions organization. BCforward's headquarters are in Indianapolis, Indiana and also operates delivery centers in 17 locations in North America as well as Hyderabad, India and Puerto Rico. We are currently the largest consulting firm and largest MBE certified firm headquartered in Indiana. With 14+ years of uninterrupted growth, the addition of two brands (Stafforward and PMforward) and a team of more than 1400 resources our teams deliver services for multiple industries from both public and private sectors. BCforward's team of dedicated staffing professionals has placed thousands of talented people over the past decade, with retention rates that are consistently higher than the industry average. Job Description Responsibilities * Full time support of Product Manager and staff of 5 people Manage calendar for Product Manager - create, cancel, accept and decline meetings. Rationalize meeting conflicts Order office supplies Manage arrangements for personnel entering /exiting the product group (seating, office equipment, supplies, badge access, etc) Manage lease car reservations and services required of Peoria cars Book travel - including visas, passports, rental cars and hotels for domestic and international travel Manage bookings for conference rooms Be the “communicator” for the LTTT product group Send mass department emails when needed Coordinate the monthly Large Tractor Update meeting presentations; line up guest speakers when needed (200 attendees) Order catering for meetings and customer visits when requested Set up service pin celebrations (calendar invite, speaker, cake & refreshments) * The responsibilities above are in addition to the day-to-day requests from the entire team Typical Day Support Product Manager and department of 5 people Order office supplies Distribute mail twice a week Book travel - including visas, passports, rental cars and hotels (Domestic & International) Manage 2 lotus notes calendars - create, cancel, accept and decline meetings Manage CV Room F102 LTTT conference room Send mass emails when needed Onboarding and Exiting process owner - make sure everyone's move coming in and out of the group is as smooth as possible Create the monthly LTTT Team meeting presentations and line up a guest speaker Manage tours coming to SS Order catering for meetings and customer visits when requested Set up service pin celebrations Monthly you will calculate and send in LTTT safety metrics Qualifications Technical Skills Bachelor's Degree in Communication or related field or equivalent experience Background in Communication PowerPoint - REQUIRED Excel - REQUIRED Word - REQUIRED Lotus Notes - Preferred Concur - Preferred My Supply Cabinet - Preferred Soft Skills Communication, Communication, Communication - Good written and oral communication Ability to interact with work directors of all levels Good Time Management Skills Good Organizational Skills Quick Learner Additional Information Additional Info: Must be able to pass a background and drug screen

About BCforward BCforward began as an IT business solutions and staffing firm. Founded in 1998, BCforward has grown with our customers' needs into a full service personnel solutions organization. BCforward's headquarters are in Indianapolis, Indiana and also operates delivery centers in 17 locations in North America as well as Hyderabad, India and Puerto Rico. We are currently the largest consulting firm and largest MBE certified firm headquartered in Indiana. With 14+ years of uninterrupted growth, the addition of two brands (Stafforward and PMforward) and a team of more than 1400 resources our teams deliver services for multiple industries from both public and private sectors. BCforward's team of dedicated staffing professionals has placed thousands of talented people over the past decade, with retention rates that are consistently higher than the industry average. Job Description Responsibilities * Full time support of Product Manager and staff of 5 people Manage calendar for Product Manager - create, cancel, accept and decline meetings. Rationalize meeting conflicts Order office supplies Manage arrangements for personnel entering /exiting the product group (seating, office equipment, supplies, badge access, etc) Manage lease car reservations and services required of Peoria cars Book travel - including visas, passports, rental cars and hotels for domestic and international travel Manage bookings for conference rooms Be the “communicator” for the LTTT product group Send mass department emails when needed Coordinate the monthly Large Tractor Update meeting presentations; line up guest speakers when needed (200 attendees) Order catering for meetings and customer visits when requested Set up service pin celebrations (calendar invite, speaker, cake & refreshments) * The responsibilities above are in addition to the day-to-day requests from the entire team Typical Day Support Product Manager and department of 5 people Order office supplies Distribute mail twice a week Book travel - including visas, passports, rental cars and hotels (Domestic & International) Manage 2 lotus notes calendars - create, cancel, accept and decline meetings Manage CV Room F102 LTTT conference room Send mass emails when needed Onboarding and Exiting process owner - make sure everyone's move coming in and out of the group is as smooth as possible Create the monthly LTTT Team meeting presentations and line up a guest speaker Manage tours coming to SS Order catering for meetings and customer visits when requested Set up service pin celebrations Monthly you will calculate and send in LTTT safety metrics Qualifications Technical Skills Bachelor's Degree in Communication or related field or equivalent experience Background in Communication PowerPoint - REQUIRED Excel - REQUIRED Word - REQUIRED Lotus Notes - Preferred Concur - Preferred My Supply Cabinet - Preferred Soft Skills Communication, Communication, Communication - Good written and oral communication Ability to interact with work directors of all levels Good Time Management Skills Good Organizational Skills Quick Learner Additional Information Additional Info: Must be able to pass a background and drug screen

Business Management Associates, Inc. (BMA) Integrating People and Process Through Service, with a strategic emphasis on integrating people and process, and proven, documented project management methodology for internal and external management while maintaining a strategic and financial focus on an organizations most important component it's people; "Love Thy Customer; Love Thy Work; Love Thy System" Business Management Associates (BMA) is seeking an experienced Administrative Assistant I who will be responsible for generic clerical skills such as greeting and directing visitors, fielding phone calls, scheduling meetings, responding to callers, taking minutes, composing memos, transcribing, developing presentations, generating reports, and monitoring invoices and expense reports. The admin must have basic computer skills to conduct internet research and perform data entry. Additional duties may include filing and faxing. RESPONSIBILITIES & DUTIES: * Assembling, copying, faxing and scanning a variety of materials and ensuring proper distribution of copies required. * Managing complex schedules and calendars * Preparing, writing, and editing a variety of correspondence including letters and memos * Preparing, writing, and editing spreadsheets, presentations, and charts * Additional duties may not be limited to what is listed QUALIFICATIONS & REQUIREMENTS: * Knowledge of Outlook (scheduling) * Experience with MS Office Suite software (Excel, PowerPoint, MS Word) * Superior communication (written and verbal) and interpersonal skills. * Superior customer service skills. * Ability to be flexible and adaptable to thrive in a fast-paced environment EDUCATION & EXPERIENCE: * Minimum high school diploma or GED required At BMA, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religious creed, sex, national origin, ancestry, pregnancy, childbirth, physical disability, mental disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws. BMA complies with applicable state and local laws governing nondiscrimination in employment in every location in which BMA has facilities. BMA believes that diversity and inclusion among our employees is critical to our success as a company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.

St. Charles Stamping and Tooling has proudly served customers for over 60 years as a single source for design and build, stamping, and assembly of parts, delivering ISO-certified quality. We are a small, close-knit, 10-person company known for high-quality products, excellent customer service, and strong attention to detail. Job Summary The Administrative Assistant provides administrative and clerical support to manufacturing operations, ensuring efficient office workflows, accurate documentation, and effective communication across departments. This role supports production, logistics, purchasing, and management teams in a fast-paced manufacturing environment. Responsibilities: * Assist with accounts payable/receivable and invoicing * Support purchasing activities, including documentation, vendor correspondence, and order entry/tracking * Maintain inventory records and coordinate with warehouse staff * Schedule meetings and prepare related materials * Manage incoming phone calls, emails, and general correspondence * File and maintain compliance, safety, and quality documentation * Coordinate office supplies and production-related administrative needs * Support audits, inspections, and internal reporting requirements * Perform special projects and other duties as assigned Qualifications and Experience: * High school diploma or equivalent; associate degree preferred * 5-6 years of administrative experience, preferably in a manufacturing or industrial setting * Proficiency in Microsoft Office (Word, Excel, Outlook) * Experience with ERP/MRP systems is a plus * QuickBooks and E2 Software a plus Preferred Skills & Competencies: * Familiarity with manufacturing terminology and processes * Ability to multitask and work in a fast-paced environment * Strong problem-solving skills * Ability to work independently and as part of a team * Professional and dependable demeanor

Weichert Co of Maryland is hiring an Administrative Assistant to work is responsible for providing day to day operational assistance to the sales Job responsibilities include, but are not limited to, the following: Ordering supplies for the office and sales associates Ensuring the integrity and accuracy of record keeping Processing real estate transactions Coordinating advertising activities and budgets for the office Maintaining the multiple listing and other data processing systems Contacting vendors when services are needed for the office equipment Generating check authorizations to vendors as needed Additional office support duties as assigned Requirements The ideal candidate must meet the following requirements: 1-3 years office administration experience Real Estate office experience is a plus Familiarity with all social media platforms Proficient in standard Microsoft Office software including Outlook, Word, Excel and PowerPoint Strong computer skills a must Excellent communication skills - written and oral Must be highly organized and able to multi-task effectively Exhibit a positive and professional demeanor

We are a full size Healthcare company working throughout the Southeastern US and are currently recruiting for the position of Administrative Assistant. In this role you will report to upper level management and assist in the daily functions of our operation. The successful candidate will posses the knowledge of Excel formatting, Word, and preparing Power Point presentations. This is a very fast paced environment and encourage those that can multi task while remaining focused on the task at hand to apply. Complete job description will be discussed at interview. For immediate consideration please respond to this email with your resume attached and salary required... michelle_***************