How to hire an assistant office manager

How to hire an assistant office manager, step by step

Here's a step-by-step assistant office manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an assistant office manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new assistant office manager
• Step 8: Go through the hiring process checklist

What does an assistant office manager do?

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1. Identify your hiring needs

   Before you post your assistant office manager job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an assistant office manager for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

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   Hiring the perfect assistant office manager also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of assistant office managers.

   Type of Assistant Office Manager	Description	Hourly rate
   Assistant Office Manager		$14-28
   Office Lead	An office lead is responsible for performing complex administrative tasks, especially in front office operations, managing staff performance, and providing high-quality customer service by responding to visitors' inquiries and concerns and directing them to the appropriate department. These leads monitor daily business transactions, write business reports, and manage the information in the system database... Show more	$24-61
   Office And Operations Manager	Office and Operations managers are tenured or experienced employees with a strong office administration and business operations background. They oversee office operations and ensure that the administrative team is working well... Show more	$18-38

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Patients
   • Financial Statements
   • Front Desk
   • Appointment Scheduling
   • Office Equipment
   • Office Operations
   • Bank Deposits
   • QuickBooks
   • Accounts Receivables
   • Office Management
   • Patient Care
   • Insurance Claims
   • Customer Complaints

   Check all skills

   Responsibilities:

   • Communicate Medicare and Medicaid benefits and regulations with patients.
   • Provide customer service to residents and family members in Medicaid process.
   • Maintain current patient demographic and insurance information, and ensure strict confidentiality of patients' records in accordance with HIPAA regulations.
   • Reduce overhead by thousands of dollars for waste management and EHR yearly cost with Aprima.
   • Review all diagnosis on the encounter forms to make sure that ICD-10 codes are used properly.
   • Organize patient information, insurance paperwork, and patient file management; closely follow and monitor HIPAA regulations.

   More assistant office manager duties

3. Make a budget

   Including a salary range in your assistant office manager job description is one of the best ways to attract top talent. An assistant office manager can vary based on:

   • Location. For example, assistant office managers' average salary in arkansas is 47% less than in alaska.
   • Seniority. Entry-level assistant office managers 47% less than senior-level assistant office managers.
   • Certifications. An assistant office manager with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an assistant office manager's salary.

   Average assistant office manager salary

   $43,074yearly

   $20.71 hourly rate

   ---

   Entry-level assistant office manager salary

   $31,000 yearly salary

   Updated December 5, 2025

   Average assistant office manager salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$53,512	$26
   2	New York	$53,022	$25
   3	District of Columbia	$51,022	$25
   4	Oregon	$50,974	$25
   5	Massachusetts	$47,743	$23
   6	Connecticut	$47,736	$23
   7	Colorado	$47,721	$23
   8	Wisconsin	$45,845	$22
   9	Nevada	$44,599	$21
   10	Michigan	$43,992	$21
   11	Virginia	$43,724	$21
   12	Pennsylvania	$41,633	$20
   13	Texas	$41,611	$20
   14	Ohio	$41,523	$20
   15	Illinois	$41,472	$20
   16	North Carolina	$39,134	$19
   17	Missouri	$38,902	$19
   18	Arizona	$37,984	$18
   19	Maryland	$37,724	$18
   20	Florida	$37,334	$18

   Average assistant office manager salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Cambridge Associates	$106,269	$51.09
   2	Supermicro	$75,555	$36.32
   3	Baptist Health Home Care	$64,263	$30.90	12
   4	New York State Restaurant Association	$64,007	$30.77
   5	First Republic Bank	$60,434	$29.05
   6	Altra Federal Credit Union	$57,087	$27.45
   7	Stock Yards Ban	$56,561	$27.19	8
   8	AdventHealth	$56,446	$27.14	25
   9	Michigan State University	$55,769	$26.81
   10	Bank of New Hampshire	$55,508	$26.69	4
   11	PDS	$54,264	$26.09	7
   12	The Walker Co	$53,255	$25.60
   13	CNB Bank	$53,146	$25.55	7
   14	University of Massachusetts Medical School	$53,092	$25.52	5
   15	Northwest Bank	$52,664	$25.32	2
   16	Navy Federal Credit Union	$52,196	$25.09	4
   17	TPI	$51,073	$24.55	4
   18	Akron Children's Hospital	$50,118	$24.10	3
   19	Comerica	$48,291	$23.22
   20	Plante & Moran PLLC.	$48,124	$23.14	8

4. Writing an assistant office manager job description

   An assistant office manager job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an assistant office manager job description:

   Assistant office manager job description example

   Successful candidates will have experience in fast-paced office setting. Position assists the office manager and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Experience with Google, Excel, MS Office and QuickBooks required. Prefer strong writing and problem-solving skills.
   We offer flexible hours in a business casual office environment.
   
   Job Responsibilities
   Process Accounts Payables/Receivables for each division of the company Follow up on AR accounts regularly Job cost entry Data Entry Invoice production Daily transaction entries Receipt matching/entry/tracking Maintain filing system Provide daily/weekly/monthly reports to accounting manager Special projects and/or misc. tasks as assigned by office manager
   These responsibilities are a general overview of the position and may not include every responsibility individually.
   
   Job Requirements
   College Degree or applicable experience preferred, work experience will be considered Exceptional QuickBooks skills/experience required Personal time management and organizational skills, with ability to prioritize projects Ability to meet deadlines Strong verbal and written communication skills Dependable and adaptable to operate within a fast-paced work environment Ability to manage highly confidential information Strong problem-solving skills Proficient at using Microsoft Office Availability up to 30 hours per week
   
   Physical Demands and Working Conditions
   
   The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
   
   Incumbent must be prepared to:
   Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects. Sitting for long periods of time while using office equipment such as computers, phones etc. Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment. Express or exchange ideas with others quickly, accurately, and receive and act on detailed information. Close visual acuity to perform detail-oriented activities at distances close to the eyes, such as preparing and analyzing data, viewing computer screen and expansive reading. Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating. May be required to travel for short periods of time.
   
   Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world-class customer service and convenient access. By joining ServiceMaster, you'll be part of a talented network of employees with a shared vision.
   
   Our environment is a diverse community where successful people work together to achieve common goals.
   
   This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.

   Copy this example

   

5. Post your job

   There are a few common ways to find assistant office managers for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your assistant office manager job on Zippia to find and recruit assistant office manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit assistant office managers, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new assistant office manager

   Once you have selected a candidate for the assistant office manager position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   Once that's done, you can draft an onboarding schedule for the new assistant office manager. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an assistant office manager?