Surgery Scheduler jobs at UCLA - 35 jobs

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule as needed; days and shifts will vary Posted Date 01/07/2026 Salary Range: $33.4 - 33.4 Hourly Employment Type 6 - Staff: Per Diem Duration Indefinite Job # 27915 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility Under the direction of the Scheduling Supervisor and Scheduling Operations Manager, the Administrative Assistant III will complete assigned tasks by following Departmental guidelines and Medical Center policies and procedures. The incumbent will also be cross-trained to support achievement of various departmental responsibilities by performing backup tasks, as needed. The Administrative Assistant III is responsible for supporting all aspects of support related to scheduling and/or confirming patients for upcoming surgical cases across multiple UCLA Health venues. This incumbent is responsible for working within an interdependent team structure by using strong communication and problem solving skills to maximize customer satisfaction for patients, physicians, nurses, and administrative colleagues. The incumbent must be adaptable and demonstrate good time management skills in order to achieve the department's goal of completing a variety of time-sensitive tasks with varying daily volumes and complexities. To enable these outcomes, the incumbent is responsible for achieving quality and productivity standards in designated performance metrics. Job Qualifications Press space or enter keys to toggle section visibility Required: * Outstanding customer service skills * Excellent communication skills, either over the phone and in writing * Experience in organizing workflow to accomplish established objectives * Strong organizational and time management skills * Ability to work as part of team and establish cooperative working relationships with administrators, physicians, peers, and the public * The ability to always maintain a professional demeanor * Knowledge of Medical terminology * Demonstrated ability to independently solve complex problems Preferred: * 2 years OR Scheduling experience, including creating and modifying scheduled cases * Bachelors Degree * Familiarity with Care Connect system and clinic scheduling procedures * Knowledge of CPT and ICD-9 coding * Demonstrated experience in process improvement efforts, related to productivity or quality improvement efforts * Experience with varied computer software and hardware including word processing, knowledge of Microsoft Word, Excel, and Access

In this role, you will be providing direct support to the physicians and patients for assigned primary and/or specialty care physicians. Major duties include but are not limited to: acting as a liaison for the patients and physicians in the practice, assisting patients in accessing service within the health system, facilitating communication with referring physicians, referring patients to appropriate resources and providing follow-up through telephone and EPIC/Care Connect. Salary Range: $30.36-43.49 Hourly Qualifications Required: + Skill in setting priorities which accurately reflect the relative importance of job responsibilities. + Ability to establish and maintain and productive working relationships with Faculty, Staff, Administration and patients from various social, cultural and economic backgrounds. + Ability to creatively integrate competing demands into a productive working environment. + Skill in verbal communications to clearly convey complex problems in both formal and informal situations. + Ability to interact diplomatically and sympathetically with a patient population in varying degrees of health + Ability to provide coverage for Community Clinics as assigned. Preferred: + Knowledge of specific specialty practice and workflows. + Working knowledge of patient related policies and procedures as well as a thorough understanding of the University system and it services and programs. + Knowledge of hospital computer system, and personal computer systems and the various software products to perform administrative work. + Familiarity and knowledge of authorization process & managed care programs. UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

Under the direction of the Scheduling Supervisor and Scheduling Operations Manager, the Administrative Assistant III will complete assigned tasks by following Departmental guidelines and Medical Center policies and procedures. The incumbent will also be cross-trained to support achievement of various departmental responsibilities by performing backup tasks, as needed. The Administrative Assistant III is responsible for supporting all aspects of support related to scheduling and/or confirming patients for upcoming surgical cases across multiple UCLA Health venues. This incumbent is responsible for working within an interdependent team structure by using strong communication and problem solving skills to maximize customer satisfaction for patients, physicians, nurses, and administrative colleagues. The incumbent must be adaptable and demonstrate good time management skills in order to achieve the department's goal of completing a variety of time-sensitive tasks with varying daily volumes and complexities. To enable these outcomes, the incumbent is responsible for achieving quality and productivity standards in designated performance metrics. Qualifications Required: - Outstanding customer service skills - Excellent communication skills, either over the phone and in writing - Experience in organizing workflow to accomplish established objectives - Strong organizational and time management skills - Ability to work as part of team and establish cooperative working relationships with administrators, physicians, peers, and the public - The ability to always maintain a professional demeanor - Knowledge of Medical terminology - Demonstrated ability to independently solve complex problems Preferred: - 2 years OR Scheduling experience, including creating and modifying scheduled cases - Bachelors Degree - Familiarity with Care Connect system and clinic scheduling procedures - Knowledge of CPT and ICD-9 coding - Demonstrated experience in process improvement efforts, related to productivity or quality improvement efforts - Experience with varied computer software and hardware including word processing, knowledge of Microsoft Word, Excel, and Access UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday-Friday 7:30am -4:00pm Posted Date 07/09/2025 Salary Range: $30.36 - 43.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 25339 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility Under the direction of the Transplant Financial Manager, the Transplant Financial Referral Coordinator provides essential administrative support to the Transplant Financial Referral Program. In this role, you will be responsible for preparing and processing patient referrals, pre-registering new and returning patients in the UCLA Patient Encountering and Registration System, and managing incoming inquiries through the Information and Referral Service lines. Key responsibilities include: * Collecting and verifying accurate patient demographic and insurance information * Coordinating prior authorization requirements and performing timely follow-up * Providing general information and guidance to patients and callers regarding the referral intake process * Processing managed care authorizations * Maintaining daily and weekly records of internal and incoming transplant referrals * Performing administrative tasks such as typing, faxing, and documentation management Salary Range: $30.36- $43.49/hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Previous experience in a health care setting working with health care professionals and patients * Skill in prioritizing assignments to complete work in a timely and accurate manner when there are changes in assignment, pressures of deadlines, completing requirements and heavy workload * Ability to work independently * Ability to communicate with patients, referring physicians, transplant team members, insurance companies case managers, governmental agencies, hospital staff, and other groups in a professional, diplomatic manner over the telephone and in person * Ability to abstract medical information accurately from patient file * Demonstrated skill in operating a PC and laser printer to quickly and accurately prepare type and distribute forms, correspondence, and schedules * Demonstrated skill in routine data entry * Demonstrated skill in operating copy machine, and other standard office equipment * Ability to work with and maintain confidential patient information * Ability to establish and maintain cooperative and collaborative working relationship with administrative, clinical and academic personnel * Ability to accept ambiguous circumstances and take action where answers to a problem are not readily apparent * Ability to use diplomacy and respect confidentiality in sensitive situations * Skill in following through on assignments to completion * Oral and written communication skills to convey information clearly to patients, faculty and staff * Ability to deal with patients from diverse backgrounds, referring physicians, clinic staff, insurance companies, the media, government agencies and other groups in a professional, diplomatic and compassionate manner whether by phone or in person * Typing skill sufficient to input verbal or written data into CRT with accuracy and speed * Knowledge of third party insurances, government programs and other insurance agencies for purposes of obtaining any necessary authorizations for treatment * Experience working in a medical setting * Knowledge and skills to apply appropriate business telephone etiquette on multi-line phones * Ability to maintain confidentiality on patient and physician issues * Demonstrate excellent interpersonal skills, customer service skills, time management and organizational skills Preferred: * Experience with UCLA EHR (CareConnect) * English/Spanish bilingual oral communication skills to conduct registration interviews * Knowledge of medical terminology to communicate effectively with physicians, nurses and other members of the health care community * Familiarity with Microsoft Word, Excel and Access * Knowledge of UCLA Medical Center policy and procedures * Working knowledge of patient-related policies and procedures, as well as a thorough understanding of the University system * Ability to research medical diagnosis and procedure codes in CPT Code book and ICD-9 Code book * Recent patient registration and appointment scheduling experience

Under the direction of the Transplant Financial Manager, performs administrative support to the Transplant Financial Referral Program. Responsibilities include the preparation and processing of patient referrals, pre-register new and return patients into the UCLA Patient Encountering and Registration System. Requires individual to answer the Information and Referral Service lines and direct patients to appropriate program staff. Major duties include the collection of accurate demographic information, soliciting for insurance information and prior authorization requirements and follow up. Provide general information to incoming callers regarding the referral intake process. Process managed care authorizations. Typing, faxing and maintain daily/weekly records regarding internal and incoming transplant program referrals. Delivering CICARE World Class Care expectations in all dealings with patients, referring physicians, medical groups, insurance plans and colleagues. Comply with all hospital and departmental work rules. All other Administrative duties and tasks as assigned. The incumbent is supervised by the Transplant Financial Manager. Independently prioritizes and completes standard functions following established departmental guidelines and University policies. Work is reviewed by the Transplant Financial Manager on a consistent basis and when deviation from standard guidelines occurs. Salary Range: $30.36-$43.49/hourly Qualifications Required: + Previous experience in a health care setting working with health care professionals and patients + Skill in prioritizing assignments to complete work in a timely and accurate manner when there are changes in assignment, pressures of deadlines, completing requirements and heavy workload + Ability to work independently + Ability to communicate with patients, referring physicians, transplant team members, insurance companies case managers, governmental agencies, hospital staff, and other groups in a professional, diplomatic manner over the telephone and in person + Ability to abstract medical information accurately from patient file + Demonstrated skill in operating a PC and laser printer to quickly and accurately prepare type and distribute forms, correspondence, and schedules + Demonstrated skill in routine data entry + Demonstrated skill in operating copy machine, and other standard office equipment + Ability to work with and maintain confidential patient information + Ability to establish and maintain cooperative and collaborative working relationship with administrative, clinical and academic personnel + Ability to accept ambiguous circumstances and take action where answers to a problem are not readily apparent + Ability to use diplomacy and respect confidentiality in sensitive situations + Skill in following through on assignments to completion + Oral and written communication skills to convey information clearly to patients, faculty and staff + Ability to deal with patients from diverse backgrounds, referring physicians, clinic staff, insurance companies, the media, government agencies and other groups in a professional, diplomatic and compassionate manner whether by phone or in person + Typing skill sufficient to input verbal or written data into CRT with accuracy and speed + Knowledge of third party insurances, government programs and other insurance agencies for purposes of obtaining any necessary authorizations for treatment + Experience working in a medical setting + Knowledge and skills to apply appropriate business telephone etiquette on multi-line phones + Ability to maintain confidentiality on patient and physician issues + Demonstrate excellent interpersonal skills, customer service skills, time management and organizational skills Preferred: + Experience with UCLA EHR (CareConnect) + English/Spanish bilingual oral communication skills to conduct registration interviews + Knowledge of medical terminology to communicate effectively with physicians, nurses and other members of the health care community + Familiarity with Microsoft Word, Excel and Access + Knowledge of UCLA Medical Center policy and procedures + Working knowledge of patient-related policies and procedures, as well as a thorough understanding of the University system + Ability to research medical diagnosis and procedure codes in CPT Code book and ICD-9 Code book + Recent patient registration and appointment scheduling experience UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

Under the direction of the Transplant Financial Manager, the Transplant Financial Referral Coordinator provides essential administrative support to the Transplant Financial Referral Program. In this role, you will be responsible for preparing and processing patient referrals, pre-registering new and returning patients in the UCLA Patient Encountering and Registration System, and managing incoming inquiries through the Information and Referral Service lines. Key responsibilities include: + Collecting and verifying accurate patient demographic and insurance information + Coordinating prior authorization requirements and performing timely follow-up + Providing general information and guidance to patients and callers regarding the referral intake process + Processing managed care authorizations + Maintaining daily and weekly records of internal and incoming transplant referrals + Performing administrative tasks such as typing, faxing, and documentation management Salary Range: $30.36- $43.49/hourly Qualifications Required: + Previous experience in a health care setting working with health care professionals and patients + Skill in prioritizing assignments to complete work in a timely and accurate manner when there are changes in assignment, pressures of deadlines, completing requirements and heavy workload + Ability to work independently + Ability to communicate with patients, referring physicians, transplant team members, insurance companies case managers, governmental agencies, hospital staff, and other groups in a professional, diplomatic manner over the telephone and in person + Ability to abstract medical information accurately from patient file + Demonstrated skill in operating a PC and laser printer to quickly and accurately prepare type and distribute forms, correspondence, and schedules + Demonstrated skill in routine data entry + Demonstrated skill in operating copy machine, and other standard office equipment + Ability to work with and maintain confidential patient information + Ability to establish and maintain cooperative and collaborative working relationship with administrative, clinical and academic personnel + Ability to accept ambiguous circumstances and take action where answers to a problem are not readily apparent + Ability to use diplomacy and respect confidentiality in sensitive situations + Skill in following through on assignments to completion + Oral and written communication skills to convey information clearly to patients, faculty and staff + Ability to deal with patients from diverse backgrounds, referring physicians, clinic staff, insurance companies, the media, government agencies and other groups in a professional, diplomatic and compassionate manner whether by phone or in person + Typing skill sufficient to input verbal or written data into CRT with accuracy and speed + Knowledge of third party insurances, government programs and other insurance agencies for purposes of obtaining any necessary authorizations for treatment + Experience working in a medical setting + Knowledge and skills to apply appropriate business telephone etiquette on multi-line phones + Ability to maintain confidentiality on patient and physician issues + Demonstrate excellent interpersonal skills, customer service skills, time management and organizational skills Preferred: + Experience with UCLA EHR (CareConnect) + English/Spanish bilingual oral communication skills to conduct registration interviews + Knowledge of medical terminology to communicate effectively with physicians, nurses and other members of the health care community + Familiarity with Microsoft Word, Excel and Access + Knowledge of UCLA Medical Center policy and procedures + Working knowledge of patient-related policies and procedures, as well as a thorough understanding of the University system + Ability to research medical diagnosis and procedure codes in CPT Code book and ICD-9 Code book + Recent patient registration and appointment scheduling experience UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday-Friday 7:30am-4:00pm Posted Date 07/17/2025 Salary Range: $30.36 - 43.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 13874 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility Under the direction of the Transplant Financial Manager, performs administrative support to the Transplant Financial Referral Program. Responsibilities include the preparation and processing of patient referrals, pre-register new and return patients into the UCLA Patient Encountering and Registration System. Requires individual to answer the Information and Referral Service lines and direct patients to appropriate program staff. Major duties include the collection of accurate demographic information, soliciting for insurance information and prior authorization requirements and follow up. Provide general information to incoming callers regarding the referral intake process. Process managed care authorizations. Typing, faxing and maintain daily/weekly records regarding internal and incoming transplant program referrals. Delivering CICARE World Class Care expectations in all dealings with patients, referring physicians, medical groups, insurance plans and colleagues. Comply with all hospital and departmental work rules. All other Administrative duties and tasks as assigned. The incumbent is supervised by the Transplant Financial Manager. Independently prioritizes and completes standard functions following established departmental guidelines and University policies. Work is reviewed by the Transplant Financial Manager on a consistent basis and when deviation from standard guidelines occurs. Salary Range: $30.36-$43.49/hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Previous experience in a health care setting working with health care professionals and patients * Skill in prioritizing assignments to complete work in a timely and accurate manner when there are changes in assignment, pressures of deadlines, completing requirements and heavy workload * Ability to work independently * Ability to communicate with patients, referring physicians, transplant team members, insurance companies case managers, governmental agencies, hospital staff, and other groups in a professional, diplomatic manner over the telephone and in person * Ability to abstract medical information accurately from patient file * Demonstrated skill in operating a PC and laser printer to quickly and accurately prepare type and distribute forms, correspondence, and schedules * Demonstrated skill in routine data entry * Demonstrated skill in operating copy machine, and other standard office equipment * Ability to work with and maintain confidential patient information * Ability to establish and maintain cooperative and collaborative working relationship with administrative, clinical and academic personnel * Ability to accept ambiguous circumstances and take action where answers to a problem are not readily apparent * Ability to use diplomacy and respect confidentiality in sensitive situations * Skill in following through on assignments to completion * Oral and written communication skills to convey information clearly to patients, faculty and staff * Ability to deal with patients from diverse backgrounds, referring physicians, clinic staff, insurance companies, the media, government agencies and other groups in a professional, diplomatic and compassionate manner whether by phone or in person * Typing skill sufficient to input verbal or written data into CRT with accuracy and speed * Knowledge of third party insurances, government programs and other insurance agencies for purposes of obtaining any necessary authorizations for treatment * Experience working in a medical setting * Knowledge and skills to apply appropriate business telephone etiquette on multi-line phones * Ability to maintain confidentiality on patient and physician issues * Demonstrate excellent interpersonal skills, customer service skills, time management and organizational skills Preferred: * Experience with UCLA EHR (CareConnect) * English/Spanish bilingual oral communication skills to conduct registration interviews * Knowledge of medical terminology to communicate effectively with physicians, nurses and other members of the health care community * Familiarity with Microsoft Word, Excel and Access * Knowledge of UCLA Medical Center policy and procedures * Working knowledge of patient-related policies and procedures, as well as a thorough understanding of the University system * Ability to research medical diagnosis and procedure codes in CPT Code book and ICD-9 Code book * Recent patient registration and appointment scheduling experience

Reporting directly to the Manager, providing direct support to the physicians and patients for assigned primary and/or specialty care physicians. Major duties include but are not limited to: acting as a liaison for the patients and physicians in the practice, assisting patients in accessing service within the health system, facilitating communication with referring physicians, referring patients to appropriate resources and providing follow-up through telephone and EPIC/Care Connect Salary Range: $30.36 - $43.49 hourly Qualifications Required: + Skill in setting priorities which accurately reflect the relative importance of job responsibilities + Ability to establish and maintain and productive working relationships with Faculty, Staff, Administration and patients from various social, cultural and economic backgrounds. + Ability to creatively integrate competing demands into a productive working environment. + Skill in verbal communications to clearly convey complex problems in both formal and informal situations. + Ability to interact diplomatically and sympathetically with a patient population in varying degrees of health + Ability to provide coverage for Community Clinics as assigned. Preferred: + Knowledge of specific specialty practice and workflows + Working knowledge of patient related policies and procedures as well as a thorough understanding of the University system and it services and programs. + Knowledge of hospital computer system, and personal computer systems and the various software products to perform administrative work. * Familiarity and knowledge of authorization process & managed care programs UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday - Friday: 8:30am - 5:30pm, hours may vary (including some weekends) Posted Date 08/19/2025 Salary Range: $30.36 - 43.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 26213 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility Reporting directly to the Manager, providing direct support to the physicians and patients for assigned primary and/or specialty care physicians. Major duties include but are not limited to: acting as a liaison for the patients and physicians in the practice, assisting patients in accessing service within the health system, facilitating communication with referring physicians, referring patients to appropriate resources and providing follow-up through telephone and EPIC/Care Connect Salary Range: $30.36 - $43.49 hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Skill in setting priorities which accurately reflect the relative importance of job responsibilities * Ability to establish and maintain and productive working relationships with Faculty, Staff, Administration and patients from various social, cultural and economic backgrounds. * Ability to creatively integrate competing demands into a productive working environment. * Skill in verbal communications to clearly convey complex problems in both formal and informal situations. * Ability to interact diplomatically and sympathetically with a patient population in varying degrees of health * Ability to provide coverage for Community Clinics as assigned. Preferred: * Knowledge of specific specialty practice and workflows * Working knowledge of patient related policies and procedures as well as a thorough understanding of the University system and it services and programs. * Knowledge of hospital computer system, and personal computer systems and the various software products to perform administrative work. * Familiarity and knowledge of authorization process & managed care programs

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday-Friday 8:30am-5:30pm Posted Date 09/29/2025 Salary Range: $30.36 - 43.49 Hourly Employment Type 2 - Staff: Career Duration indefinite Job # 26933 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility Reporting directly to the Manager, providing direct support to the physicians and patients for assigned primary and/or specialty care physicians. Major duties include but are not limited to: * Acting as a liaison for the patients and physicians in the practice. * Assisting patients in accessing service within the health system. * Facilitating communication with referring physicians. * Referring patients to appropriate resources. * Providing follow-up through telephone and EPIC/Care Connect Salary Range: $30.36 - $43.49/hr Job Qualifications Press space or enter keys to toggle section visibility Required: * Skill in setting priorities which accurately reflect the relative importance of job responsibilities * Ability to establish and maintain productive working relationships with faculty, staff, administration and patients form various social, cultural and economic backgrounds * Ability to creatively integrate competing demands into a productive working environment. * Skill in verbal communications to clearly convey complex problems in both formal and informal situations. * Ability to interact diplomatically and sympathetically with a patient population in varying degrees of health. * Ability to provide coverage for Community Clinics as assigned Preferred: * Knowledge of specific specialty practice and workflows * Working knowledge of patient related policies and procedures as well as a thorough understanding for the University system and its services and programs. * Knowledge of hospital computer system, and personal computer systems and the various software products to perform administrative work. * Familiarity and knowledge of authorization process & managed care programs

In this role, you will interface with patients, families, and referring physicians in the coordination of all patient care services. Major duties include but not limited to: + Acting as a liaison for the patients and physicians in the practice, assisting patients within the healthcare system, + Facilitating communication with referring providers. + Referring patient to appropriate resources, providing following up through telephone and EPIC/Care Connect, telephone and email triage of patient-related issues. + Coordination of appointments. + Diagnostic testing and procedure for patients + Interfacing with insurance authorization process. + Data entry and maintenance of the center's patient database + Provide light administrative support to faculty/staff. Interface with vendors. Salary Range: $30.36 - $ 43.49/hourly Qualifications Required: + Skill in setting priorities which accurately reflect the relative importance of job responsibilities. + Ability to establish and maintain and productive working relationships with Faculty, Staff, Administration and patients from various social, cultural and economic backgrounds. + Ability to creatively integrate competing demands into a productive working environment. + Skill in verbal communications to clearly convey complex problems in both formal and informal situations. + Ability to interact diplomatically and sympathetically with a patient population in varying degrees of health Preferred: + Knowledge of specific specialty practice and workflows. + Working knowledge of patient related policies and procedures as well as a thorough understanding of the University system and it services and programs. + Knowledge of hospital computer system, and personal computer systems and the various software products to perform administrative work. + Able to effectively communicate via email and other written modalities. + Familiarity and knowledge of authorization process & managed care programs UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

Reporting directly to the Manager, providing direct support to the physicians and patients for assigned primary and/or specialty care physicians. Major duties include but are not limited to: + Acting as a liaison for the patients and physicians in the practice. + Assisting patients in accessing service within the health system. + Facilitating communication with referring physicians. + Referring patients to appropriate resources. + Providing follow-up through telephone and EPIC/Care Connect Salary Range: $30.36 - $43.49/hr Qualifications Required: + Skill in setting priorities which accurately reflect the relative importance of job responsibilities + Ability to establish and maintain productive working relationships with faculty, staff, administration and patients form various social, cultural and economic backgrounds + Ability to creatively integrate competing demands into a productive working environment. + Skill in verbal communications to clearly convey complex problems in both formal and informal situations. + Ability to interact diplomatically and sympathetically with a patient population in varying degrees of health. + Ability to provide coverage for Community Clinics as assigned Preferred: + Knowledge of specific specialty practice and workflows + Working knowledge of patient related policies and procedures as well as a thorough understanding for the University system and its services and programs. + Knowledge of hospital computer system, and personal computer systems and the various software products to perform administrative work. + Familiarity and knowledge of authorization process & managed care programs UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday-Friday, 8am-5pm (60 min lunch) Posted Date 01/14/2026 Salary Range: $30.36 - 43.49 Hourly Employment Type 2 - Staff: Career Duration indefinite Job # 28288 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility In this role, you will be providing direct support to the physicians and patients for assigned primary and/or specialty care physicians. Major duties include but are not limited to: acting as a liaison for the patients and physicians in the practice, assisting patients in accessing service within the health system, facilitating communication with referring physicians, referring patients to appropriate resources and providing follow-up through telephone and EPIC/Care Connect. Salary range: $30.36/hr - $43.49/hr Job Qualifications Press space or enter keys to toggle section visibility Required: * Skill in setting priorities which accurately reflect the relative importance of job responsibilities. * Ability to establish and maintain and productive working relationships with Faculty, Staff, Administration and patients from various social, cultural and economic backgrounds. * Ability to creatively integrate competing demands into a productive working environment. * Skill in verbal communications to clearly convey complex problems in both formal and informal situations. * Ability to interact diplomatically and sympathetically with a patient population in varying degrees of health * Ability to provide coverage for Community Clinics as assigned. Preferred: * Knowledge of specific specialty practice and workflows. * Working knowledge of patient related policies and procedures as well as a thorough understanding of the University system and it services and programs. * Knowledge of hospital computer system, and personal computer systems and the various software products to perform administrative work. * Familiarity and knowledge of authorization process & managed care programs.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday-Friday, 8am-5pm (60 min lunch) Posted Date 12/17/2025 Salary Range: $30.36 - 43.49 Hourly Employment Type 2 - Staff: Career Duration indefinite Job # 27959 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility In this role, you will be providing direct support to the physicians and patients for assigned primary and/or specialty care physicians. Major duties include but are not limited to: acting as a liaison for the patients and physicians in the practice, assisting patients in accessing service within the health system, facilitating communication with referring physicians, referring patients to appropriate resources and providing follow-up through telephone and EPIC/Care Connect. Salary range: $30.36/hr - $43.49/hr Job Qualifications Press space or enter keys to toggle section visibility Required: * Skill in setting priorities which accurately reflect the relative importance of job responsibilities. * Ability to establish and maintain and productive working relationships with Faculty, Staff, Administration and patients from various social, cultural and economic backgrounds. * Ability to creatively integrate competing demands into a productive working environment. * Skill in verbal communications to clearly convey complex problems in both formal and informal situations. * Ability to interact diplomatically and sympathetically with a patient population in varying degrees of health * Ability to provide coverage for Community Clinics as assigned. Preferred: * Knowledge of specific specialty practice and workflows. * Working knowledge of patient related policies and procedures as well as a thorough understanding of the University system and it services and programs. * Knowledge of hospital computer system, and personal computer systems and the various software products to perform administrative work. * Familiarity and knowledge of authorization process & managed care programs.

In this role, you will be providing direct support to the physicians and patients for assigned primary and/or specialty care physicians. Major duties include but are not limited to: acting as a liaison for the patients and physicians in the practice, assisting patients in accessing service within the health system, facilitating communication with referring physicians, referring patients to appropriate resources and providing follow-up through telephone and EPIC/Care Connect. Salary range: $30.36/hr - $43.49/hr Qualifications Required: + Skill in setting priorities which accurately reflect the relative importance of job responsibilities. + Ability to establish and maintain and productive working relationships with Faculty, Staff, Administration and patients from various social, cultural and economic backgrounds. + Ability to creatively integrate competing demands into a productive working environment. + Skill in verbal communications to clearly convey complex problems in both formal and informal situations. + Ability to interact diplomatically and sympathetically with a patient population in varying degrees of health + Ability to provide coverage for Community Clinics as assigned. Preferred: + Knowledge of specific specialty practice and workflows. + Working knowledge of patient related policies and procedures as well as a thorough understanding of the University system and it services and programs. + Knowledge of hospital computer system, and personal computer systems and the various software products to perform administrative work. + Familiarity and knowledge of authorization process & managed care programs. UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

In this role, you will be providing direct support to the physicians and patients for assigned primary and/or specialty care physicians. Major duties include but are not limited to: acting as a liaison for the patients and physicians in the practice, assisting patients in accessing service within the health system, facilitating communication with referring physicians, referring patients to appropriate resources and providing follow-up through telephone and EPIC/Care Connect. Salary range: $30.36/hr - $43.49/hr Qualifications Required: + Skill in setting priorities which accurately reflect the relative importance of job responsibilities. + Ability to establish and maintain and productive working relationships with Faculty, Staff, Administration and patients from various social, cultural and economic backgrounds. + Ability to creatively integrate competing demands into a productive working environment. + Skill in verbal communications to clearly convey complex problems in both formal and informal situations. + Ability to interact diplomatically and sympathetically with a patient population in varying degrees of health + Ability to provide coverage for Community Clinics as assigned. Preferred: + Knowledge of specific specialty practice and workflows. + Working knowledge of patient related policies and procedures as well as a thorough understanding of the University system and it services and programs. + Knowledge of hospital computer system, and personal computer systems and the various software products to perform administrative work. + Familiarity and knowledge of authorization process & managed care programs. UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

Under the supervision of the Department Clinical Director and the Stereotactic Radiosurgery Program Director, the Department of Neurosurgery is looking to hire a motivated Patient Care Coordinator to organize and manage weekly interdisciplinary Stereotactic Radiation Program meetings involving neurosurgeons and radiation oncologists. The role provides scribe support to physicians across subspecialties, assisting with outpatient medical record documentation, including histories, examinations, assessments and plans, procedure notes, diagnostic results, patient instructions, level of service, and charge capture. Responsibilities also include scheduling follow-up appointments, entering orders and referrals, preparing after-visit summaries, and ensuring accurate and timely documentation. The incumbent will review documentation with physicians at the conclusion of each visit, monitor chart completion, and route incomplete records to providers as needed. Working closely with assigned providers, the coordinator serves as an integral member of the neurosurgery clinical care team. Hourly range: $26.42-$37.49 Qualifications Required: + High degree of adaptability + Skill in prioritizing assignments to complete work in a timely manner when there are changes in workload and assignments, pressures of deadlines, and/or a heavy workload. + Demonstrated basic knowledge of physician office policies and procedures + Ability to establish and maintain cooperative and collaborative working relationship with medical, nursing and administrative personnel + Skill in working independently and following through on assignments with minimal direction + Working knowledge of patient related policies and procedures, as well as a thorough understanding of the University system + Familiarity with physician office billing procedures + Verbal and composition skills to convey detailed medical information + Working knowledge of PC including the following software: Microsoft Word, Microsoft Outlook, Excel, Windows. + Skill speaking on a one to one basis with persons of various social, economic, and cultural backgrounds to obtain information and explain procedures. + Ability to make independent decisions. Preferred: + Knowledge of University's Electronic Medical Record System. + Knowledge of University forms and procedures. + Knowledge of neurosurgical medical terminology to communicate effectively with physicians, nurses and other members of the health care community. Current knowledge of neurosurgical diagnosis, treatments, and terminology. UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday-Friday, 8:00am-5:00pm Posted Date 01/13/2026 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 28248 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility Under the supervision of the Department Clinical Director and the Stereotactic Radiosurgery Program Director, the Department of Neurosurgery is looking to hire a motivated Patient Care Coordinator to organize and manage weekly interdisciplinary Stereotactic Radiation Program meetings involving neurosurgeons and radiation oncologists. The role provides scribe support to physicians across subspecialties, assisting with outpatient medical record documentation, including histories, examinations, assessments and plans, procedure notes, diagnostic results, patient instructions, level of service, and charge capture. Responsibilities also include scheduling follow-up appointments, entering orders and referrals, preparing after-visit summaries, and ensuring accurate and timely documentation. The incumbent will review documentation with physicians at the conclusion of each visit, monitor chart completion, and route incomplete records to providers as needed. Working closely with assigned providers, the coordinator serves as an integral member of the neurosurgery clinical care team. Hourly range: $26.42-$37.49 Job Qualifications Press space or enter keys to toggle section visibility Required: * High degree of adaptability * Skill in prioritizing assignments to complete work in a timely manner when there are changes in workload and assignments, pressures of deadlines, and/or a heavy workload. * Demonstrated basic knowledge of physician office policies and procedures * Ability to establish and maintain cooperative and collaborative working relationship with medical, nursing and administrative personnel * Skill in working independently and following through on assignments with minimal direction * Working knowledge of patient related policies and procedures, as well as a thorough understanding of the University system * Familiarity with physician office billing procedures * Verbal and composition skills to convey detailed medical information * Working knowledge of PC including the following software: Microsoft Word, Microsoft Outlook, Excel, Windows. * Skill speaking on a one to one basis with persons of various social, economic, and cultural backgrounds to obtain information and explain procedures. * Ability to make independent decisions. Preferred: * Knowledge of University's Electronic Medical Record System. * Knowledge of University forms and procedures. * Knowledge of neurosurgical medical terminology to communicate effectively with physicians, nurses and other members of the health care community. Current knowledge of neurosurgical diagnosis, treatments, and terminology.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday - Friday, 8:00am - 4:30pm Posted Date 10/20/2025 Salary Range: $47.6 - 62.78 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 27107 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility Venice Family Clinic is a leader in providing comprehensive, high-quality primary healthcare to people in need with compassion, dignity, and respect. In November 2021, Venice Family Clinic merged with South Bay Family Health Care, uniting more than a century of experience helping patients regardless of their income, insurance or immigration status. The organization now has more than 500 staff who serve 45,000 people from the Santa Monica Mountains through the South Bay. We have 17 locations, plus two mobile clinics, and an extensive street medicine program for individuals experiencing homelessness. Read more about us at venicefamilyclinic.org Under the direction of the Revenue Cycle Director, this position: * Codes, diagnoses, and procedures for a multi-specialty group. In performing the coding requirements, this position is required to utilize knowledge of AHA-Coding Clinic and AMA - CPT Assistant guidelines, medical terminology, anatomy and physiology, and pathological basis of disease, documented treatment and procedures. * Assigns ICD-10 CM and CPT codes for patients receiving services at Venice Family Clinic. * Accurately process outpatient claims to third-party payers, following all mandated billing guidelines. * Provides quality control checks on paper claims; processes tracers, denials, and related correspondence; * Initiates appeals; drafts, composes, and submits appeal letters specific to coding issues consistent with the most updated American Medical Association Current Procedural Terminology. * Identifies and reports any potential compliance risks and reimbursement opportunities to the Revenue Cycle Director. * Other duties may include computer operation using (Excel, Word, MS Office, 3M Coder), data entry and retrieval Note, may on occasion travel to our other locations within Los Angeles County to provide face-to-face training with providers. Salary Range: $47.60 - $62.78 hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Certified as a Professional Coder from the American Academy of Professional Coders within one year on hire and must be maintained annually. * Experience as Medical Record Abstractor and possess extensive knowledge of Medical Record content. * Good command of English Grammar and oral and written communication skills. * Detailed knowledge of Medical Terminology and its application. * Detailed knowledge and understanding of ICD-9, CPT, and HCPCS coding systems. * Ability to accurately assign ICD-9 and CPT codes. * Knowledge of CMS and local carrier regulations and requirements for documenting/billing physician services at a teaching hospital. * Working knowledge of anatomy and physiology. * Knowledge of HIPAA requirements and ability to maintain confidentiality of sensitive information. * Ability to meet established continuing education requirements by attending required training workshops, reading materials assigned by AAPC in order to maintain yearly CEUs required for Certified Professional Coder. * Knowledge of Microsoft Excel and Word. Preferred: Experience in Epic Systems