Administrative Assistant jobs at Belcan - 552 jobs

Finding a job that fits your lifestyle isn't always easy. That's where Kelly comes in. We're seeking an Administrative Assistant III to work in Hillsboro, OR. Sound good? Take a closer look below. We're here to help you find something great that works for you-so you won't miss a moment of what really matters in your life. Pay Rate: $34.28 per hour Why you should apply to be an Administrative Assistant III : Competitive pay rate. Opportunity to work with a reputable company. Standard Business Hours, Mon-Fri What's a typical day as an Administrative Assistant III ? You'll be: Maintain department documentation and coordinate constant communication with regional management. Schedule meetings, video conferences, travel itineraries, and appointments for assigned personnel. Provide support to department members, including those traveling or working remotely. Attend meetings, take accurate notes, and distribute meeting materials. Compile, prepare, and condense reports and data for routine and special requests. Draft letters, correspondence, and create or modify presentation materials. Prepare and reconcile expense reports and process related charges. Answer phone calls, greet visitors, distribute mail and emails, and maintain office appearance. Set up and manage organized filing systems for the department. Perform other administrative duties as required. This job might be an outstanding fit if you have: 2-5 years of administrative, clerical, or secretarial experience (minimum of two years required). High school diploma or equivalent (Bachelor's degree preferred; open to new grads). Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Experience with SAP Ariba is a plus. High emotional intelligence and strong customer service skills. Ability to work well with diverse personalities and communicate across all levels. Demonstrated organizational skills, initiative, and independent decision-making ability. Proactive, detail-oriented, and adaptable to changing needs. Japanese language skills are a plus. What happens next Once you apply, you'll proceed to next steps if your skills and experience look like a good fit. But don't worry-even if this position doesn't work out, you're still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more. Helping you discover what's next in your career is what we're all about, so let's get to work. Apply to be an Administrative Assistant III today!

Finding a job that fits your lifestyle isn't always easy. That's where Kelly comes in. We're seeking an Executive Administrative Assistant to work at a premier client in Jacksonville, FL. Sound good? Take a closer look below. We're here to help you find something great that works for you-so you won't miss a moment of what really matters in your life. Salary/Pay Rate/Compensation: To Be Determined Why you should apply to be Executive Administrative Assistant: Enjoy a flexible hybrid schedule-work three days in office (Tuesday, Wednesday, Thursday), and from home on Monday and Friday Join a professional work environment with structured support for career growth Opportunities to support high-impact executives and contribute to important meetings and events Industry-leading safety precautions and employee-focused culture What's a typical day as Executive Administrative Assistant? You'll be: Providing comprehensive administrative support for meetings, events, and workshops, including scheduling, room booking, catering, and managing invites Managing complex calendars and coordinating executive travel bookings, including visa support Processing expense reports with Concur, handling financial documentation, and assisting with purchase orders and contracts Facilitating office supply orders (Irvine only) and maintaining vendor, visitor, and security coordination for the office Delivering additional administrative support as directed by the supervisor This job might be an outstanding fit if you: Have 2-4 years of executive-level administrative experience (preference for candidates with 10+ years) Demonstrate proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint), Teams, Concur, Ariba, and handling complex calendar management Excel at multitasking in a fast-paced environment and have strong communication and organization skills Hold a high school diploma or above What happens next Once you apply, you'll proceed to next steps if your skills and experience look like a good fit. But don't worry-even if this position doesn't work out, you're still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more. Helping you discover what's next in your career is what we're all about, so let's get to work. Apply to be Executive Administrative Assistant today!

Looking Glass Insurance Services is an aviation insurance brokerage based in San Diego, CA, dedicated to delivering sophisticated solutions for complex aviation operations. We're a passionate team that values humility, accountability, and getting the job done right. We're looking for someone who shares that mindset, complements our culture, and is ready to grow with us - no aviation or insurance experience needed. The Account Assistant will support the team in daily operations. The ideal candidate is service-oriented, eager to learn, organized, and brings a helpful, roll-up-your-sleeves attitude to everything they do. (Please note, this role is fully onsite in San Diego five days a week.) Responsibilities Assist producers in managing records, preparing reports and drafting correspondence ensuring accurate and timely service Assisting with renewal processes, preparing submissions, proposals, and confirmations Coordinate and schedule meetings, appointments, and travel arrangements for team members Plan onsite and offsite events, responsible for agenda planning, coordination of attendees, and trip files Qualifications Minimum of 1 year of experience in administrative assistant or related role Highly proficient in Microsoft Excel Strong organizational and multitasking abilities with excellent attention to detail Excellent communication and interpersonal skills Ability to work independently and take initiative to solve problems Bachelor's degree in Risk Management and Insurance, Finance, Accounting, or related field Benefits Healthcare, vision, dental, disability, and life 100% employer funded for employee Full-time salaried position Paid Time Off

SPL Group is a leading provider of parcel optimization and logistics solutions. We partner with enterprise clients to reduce shipping costs, improve delivery performance, and optimize their supply chain operations across FedEx, UPS, and other carriers. Position Overview SPL Group seeks an experienced Executive Assistant to support the Chief Revenue Officer and executive leadership team. This role is critical to our operations, requiring someone who can manage complex administrative functions, coordinate cross-functional initiatives, and ensure seamless execution of strategic priorities. The Role You will serve as a key support resource for C-level executives, managing calendars, meetings, travel, and special projects. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs and proactively solve problems in a fast-paced environment. You will work collaboratively with all departments and occasionally travel to support leadership. Key Responsibilities: Manage executive calendars, schedule meetings, and coordinate travel arrangements Prepare meeting agendas, materials, and presentations for executive leadership Coordinate special projects and initiatives from conception through completion Manage executive communications and correspondence Serve as primary point of contact for internal and external stakeholders Prepare reports, analyses, and executive briefings Maintain confidential information with discretion and professionalism Support board meetings, off-sites, and other executive events Manage expense reports and administrative workflows Identify process improvements to increase efficiency and productivity Required Qualifications Minimum 5+ years of executive assistant or similar administrative experience Proven ability to manage multiple priorities and meet tight deadlines Excellent organizational and time management skills Advanced proficiency in Microsoft Office and Google Workspace Strong written and verbal communication skills Ability to exercise discretion and maintain confidentiality Professional demeanor with strong interpersonal skills High school diploma or equivalent (Bachelor's degree preferred) Preferred Qualifications Experience supporting C-level executives in fast-paced environments Knowledge of CRM systems and project management tools Experience in sales, business development, or logistics industries Event planning experience Proficiency with scheduling and communication software Key Competencies Organizational Excellence: Impeccable attention to detail and follow-through Communication: Clear, professional communicator across all levels Proactivity: Anticipates needs and takes initiative without being asked Discretion: Handles sensitive information with professionalism Adaptability: Flexible and responsive to changing priorities Relationship Building: Builds strong working relationships across the organization What We Offer Competitive salary commensurate with experience Comprehensive benefits package (health, dental, vision, 401k) Professional development opportunities Collaborative, fast-growing team environment Clear advancement opportunities

Data entry Coordinator Reports To : Warehouse Supervisor Schedule: Night Shift Monday - Friday Preferred Qualifications: Education: High School Diploma or equivalent Experience: At least two years' experience Languages: English-both written and verbally and/or Bilingual (Spanish). Skills: Detailed Oriented Ability to communicate in English-both written and verbally Great organization skills Licenses, software, etc.: Microsoft Office, Advanced Data Entry Skills Duties and Responsibilities: Receives, prints, and distributes load guides. Updates and distributes load guides “in priority” on the daily basis. If needed assist in pulling cargo and loading to meet goals of the day. Becomes very knowledgeable of GDZ to build the load guides in loading department. Communicates well with other departments via radio, email, teams, and phone. Provides and assigns unit numbers and seal numbers for equipment. Reports short shipments/damages in a timely/efficient manner. Reports deck cargo according to the procedures. Communicates efficiently with Supervisor on the needs of equipment, and accessorial supplies. Verifies all cargo is scanned in each stuffing ticket (load guide). Provides necessary documents for drivers to shuttle OTR and creates equipment labels. Follows the Task database completing all required work as per priority sailings ensures they are closed when completed. Maintains strict control of seals. Supports the maintenance of the warehouse hygiene/sanitation and infrastructure. Continuous Hazmat responsibilities (Hazmat segregation in warehouse/loading placarding containers) and scanning protocols enforcement. Performs other duties as needed.

Inspired by the work we do every day, the JCC is an organization centered by Jewish values and focused on creating meaningful experiences and opportunities to enrich, connect, and positively impact our community. We pride ourselves on our inclusive and welcoming workplace and celebrate the diversity of our employees. We value all members of our team in a supportive environment in which everyone is treated with appreciation and respect and positioned to do their best work every day. SUMMARY: The Summer Administrative Assistant facilitates the efficient operation of J Camps by performing a variety of clerical tasks and ensuring quality assurance. Assisting with office preparation, administrative aspects, and providing general customer support to families and staff. Length of Position: Pre-Work: Depending on availability Camp Dates: June 15th - August 14th, 2026 approx. hrs. 8:15AM-4:45PM (hrs. on certain days are subject to change) WHAT YOU WILL DO: Must have the capacity to demonstrate an understanding of program development, efficient management, and exhibit excellent communication skills. Demonstrate proficiency in computer skills, with the comfort of quickly learning cloud-based software such as CampMinder, Outlook, Excel, Word, etc. Supporting the J Camps office via paperwork, printing, and filing. Keeping track of camper-based reports, inventory, and parent correspondence. Daily interaction with parents, staff, and peers in a receptive manner. Completing set/weekly tasks (camp office/patio maintenance, camp attendance, etc.) requested by one's supervisor and by members of the Year-Round Leadership Staff. Comprehending ethical behavior and ensuring one's own actions are consistent with the values of J Camps. Sustaining a determined work ethic, one that holds a high standard to organizational accountability. THE IDEAL CANDIDATE HAS: To be self-motivated, exhibit proficient time management and organization in a fast-paced environment. At times, relaying to the appropriate parties sensitive and confidential matters. Discretion, professionalism, and care are always vital. A voice that encompasses compassion, genuine concern, and a welcoming attitude. WHO YOU ARE: Bachelor's degree in special education or equivalent required. Prior work experience as an administrator, coordinator, or manager in the field is preferred. PHYSICAL SKILLS AND WORK ENVIRONMENT: While performing the duties of this job, the employee is regularly required to spend time sitting and using a computer, laptop, or phone. The employee may also be required to frequently be on their feet for long periods of time. The employee will be required to be outside for extended periods of time and must be able to sustain time walking in hot temperatures. The employee may also be required to frequently be on their feet (walking around the campus) and is comfortable in an outside setting. The work environment favors to be fast paced, requires high energy, and daily interaction with others. The workspace is shared with other colleagues and at times, can be noisy. The employee must occasionally lift and/or move up to 25 pounds. COMPENSATION AND BENEFITS: Benefit & Perks: J Camps offers a complimentary family membership to the Jewish Community Center from June through December 2024. Discounts are also available on summer camp up to one camper for free and any additional camper(s) 50% off. This is not intended to be all-inclusive, and incumbent will also perform other reasonably related business duties as assigned by supervisor or other management, as required. The JCC reserves the right to revise or change job duties as the needs arise. This job description does not constitute a written or implied contract of employment. The Jewish Community Center of Greater Baltimore is proud to be an equal opportunity employer. In keeping with our Jewish values, we are dedicated to a policy of nondiscrimination in employment on the basis of race, religion, color, sex, sexual orientation, gender identity or expression, national origin, age, marital status, citizenship, veteran's status, physical or mental disability that does not prohibit the performance of essential job functions (with or without reasonable accommodation) or any other basis protected by federal, or applicable, state or local law. We welcome everyone interested in our mission to join us. If you require accommodation, please contact us and we will make every effort to meet your needs.

Purchasing Administrative Assistant, $19 hr Full-Time, Monday - Friday, 8am - 5pm Earn 1 week of vacation after 90 days of employment and enjoy an excellent benefits package that includes our very own employee resorts Click here to learn more about our employee resorts R+L Carriers - Women in Trucking Company Culture R+L Carriers is seeking a highly organized, detail-oriented Administrative Assistant to work with our Purchasing team in our Wilmington, OH Service Center. The chosen candidate will provide a variety of executive administrative functions to support the department in a professional and timely manner, which includes but is not limited to the following: Phone coverage - answer and direct all incoming phone calls Heavy Calendaring; coordinate meetings Create or edit documents using Microsoft Office applications Filing, photocopying, typing, sorting mail and ordering supplies Provide support on phone coverage and other daily activities for other administrative assistants as needed Deal professionally with highly confidential material and information at all times Be a proactive and visible role model to other administrative staff Escalate issues as needed to ensure timely response Consistent display of energy, enthusiasm, optimism, and positive attitude BASIC QUALIFICATIONS: 2+ years - providing executive administrative support in a fast-paced corporate setting Proficiency in Microsoft Office Suite Knowledge of Cetaris and Oracle Cloud PREFERRED QUALIFICATIONS: Ability to work independently with minimal direction and accept ownership of tasks; Ability to effectively manage multiple competing priorities and perform all other duties as assigned; Demonstrate expertise in Microsoft Office to include: Excel, PowerPoint, Outlook, and MS Word; Must be able to design presentations as well as create them; Demonstrate accuracy and attention to detail; Ability to maintain, at all times, the highest level of confidentiality; Ability to deal with people and situations diplomatically and professionally; Ability to communicate clearly and effectively both orally and written combined with the ability to work effectively in a team environment; Highly dependable with ability and willingness to work overtime as required; Ability to demonstrate flexibility and patience; Ability to adapt to and initiate change Benefits:R+L Carriers offers an excellent compensation and comprehensive benefits package that includes Medical/Dental/Vision Insurance, 401(k) Retirement Plan with company matching contributions, Paid Vacation & Holidays, and vacation lodging at our exclusive employee resorts in Daytona Beach, FL, Big Bear Lake, CA, Pigeon Forge, TN, and Ocean Isle Beach, NC. About Us: R+L Carriers is a family owned, privately held transportation company founded in 1965. Our business caters to the transportation and distribution industry and is designed to provide customers with superior service through efficient administration and innovative thinking. The Company prides itself in treating our employees and customers with respect and honesty. We believe each employee contributes directly to the Company's growth and success. There are many other transportation companies capable of picking up and delivering freight. However, we believed our customers select us because of the efforts of our employees. R+L Carriers Shared Services, LLC (“R+L Carriers”) and its subsidiary companies will provide equal employment opportunities to all applicants without regard to an applicant's race, color, religion, sex, sexual orientation, gender, gender identity or expression, genetic information, national origin, age, veteran status, disability, or any other status protected by federal or state law. R+L Carriers will provide reasonable accommodations to allow an applicant to participate in the hiring process (e.g., accommodations for a test or job interview) if so requested. When completing this application, you may exclude information that would disclose or otherwise reference your race, religion, age, sex, genetic, veteran status, disability or any other status protected by federal or state law. This application is considered current for ninety (90) days only. At the end of this period, if you are still interested in employment, it will be necessary for you to reapply by completing a new application.

Job Purpose: - The Admin Assistant at VALLEY FORD TRUCKS- MASTER will provide essential support to ensure the smooth operation of daily administrative functions. This role is pivotal in maintaining organizational efficiency and assisting various departments with clerical tasks, communication, and coordination. Key Responsibilities: - Manage and organize office operations and procedures to ensure organizational effectiveness and efficiency. - Handle incoming calls, emails, and correspondence, directing them to the appropriate departments or personnel. - Assist in the preparation of reports, presentations, and documentation as required by management. - Coordinate meetings and appointments, ensuring all necessary arrangements are made. - Maintain and update filing systems, both electronic and physical, ensuring data accuracy and confidentiality. - Support the HR department with recruitment processes, onboarding, and employee record management. - Manage office supplies inventory and place orders as necessary to ensure uninterrupted operations. - Facilitate communication within the company by liaising between departments and external partners. - Provide administrative support to senior executives and management, including travel arrangements and expense reporting. - Assist in the planning and execution of company events, meetings, and conferences. Benefits: 401(k) 401(k) matching Health insurance Dental insurance Vision insurance Supplemental voluntary insurances available. Life Insurance is fully funded by the employer Employee assistance program Employee discount Paid time off Birthday day off Recognition for longevity Parental leave Referral program Health Club/Recreation Center membership reimbursements Employee Team Member Programs and more! Come join the Winning Team at Valley Truck Centers!!! Qualifications Required Education: - High school diploma or equivalent required. - An associate degree in business administration or a related field is preferred. Required Experience: - Minimum of 2 years of experience in an administrative support role. - Experience in the automotive industry or a related field is advantageous. - Proficiency in using office software, including Microsoft Office Suite (Word, Excel, Outlook). Required Skills and Abilities: - Strong organizational skills with the ability to manage multiple tasks and priorities effectively. - Excellent verbal and written communication skills. - Attention to detail and a high level of accuracy in work. - Ability to maintain confidentiality and handle sensitive information. - Strong interpersonal skills and the ability to work collaboratively in a team environment. - Proactive problem-solving skills and the ability to work independently with minimal supervision. - Familiarity with office equipment such as copiers, scanners, and fax machines. - Basic knowledge of bookkeeping and financial record-keeping is a plus.

We are seeking an administrative assistant to join our fast-growing, highly congenial workplace. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships. PD Systems is a nationwide company that provides contracted services to the United States Government, specifically in power distribution, transportation, and vehicle and facilities maintenance. Required Duties: Provides administrative support to ensure efficient office operations. Maintains physical and digital filing systems. Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors. Responds to emails and other digital queries and correspondence in a timely manner. Manages calendars for senior staff, including making travel arrangements. An expert at Microsoft Office 365(Excel/Word/PPT) Drafts and edits letters, reports, and other documents. Inputs and updates information in databases and spreadsheets. Prepares meeting agendas and takes meeting minutes. Coordinates logistics for meetings, including room setup and catering. Uses Adobe to create and manipulate PDF documents. Operates and maintains office equipment, including printers, copiers, and fax machines. Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand. Research as requested and compiles and summarizes information for reports or presentations. Works closely with other administrative staff and supports other colleagues as needed. Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. Ensures that deadlines are met and adapts to changing priorities. Presents a positive and professional image for the organization. Other duties as assigned. PD Systems is an equal opportunity employer and prohibits discrimination and harassment of any kind. Employment decisions at PD Systems are based on business needs, job requirements, and individual qualifications, without regard to race, religion, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, protected veteran status, or any other basis protected by applicable federal, state or local law. Job offers may be contingent upon undergoing a pre-employment background check and/or drug screening.

The Administrative Assistant (Collateral Duty Clerk) enhances readiness and supports the sustainability of AMSA and ECS operations. This position does not perform maintenance duties but is responsible for controlling, tracking acquisitions, inventory, use, handling, disposition, reporting, and coordinating shop training for multiple compliance programs. These include the Hazardous Material Management Program (DA PAM 710-1) and the Environmental Protection and Enhancement Program (AR 200-1). The Administrative Assistant (Collateral Duty Clerk) must be HAZMAT (AMMO-62) qualified to certify the transportation of hazardous materials in accordance with 49 CFR Part 172, Subpart H (172.704), DOD 4500.9R Chapter 204, and AFMAN 24-204(1). Additional responsibilities include supporting the Safety and Occupational Health Program (AR 385-10, DA PAM 385-1), Safety of Use Messages (SOUM, AR 750-6), the Army Driver and Operator Standardization Program (AR 600-55), Army Modification Program (AR 750-10), Depot Overhaul (USARC Reg 750-1), Corrosion Prevention and Control Program (AR 750-59), Test, Measurement, and Diagnostic Equipment (TMDE) Program (AR 750-43), Army Warranty Program (AR 700-139), Army Oil Analysis Program (AOAP, AR 750-43), and the Shop Library. Performs all other position -related duties and assigned or requested. Minimum Requirements High school diploma or equivalent. Knowledge of U.S. Army procedures and logistics information systems. Strong customer service skills. Ability to perform various production control activities including gathering and filing records, reporting on use of materials, monitoring customer requests. Strong communication skills, both verbal and written. Must be familiar with test measure and diagnostic equipment (TMDE), safety of use messages (SOUMs), and modified work orders (MWOs) Must be able to walk and stand on level and/or inclined surfaces for extended periods throughout the day. Must be able to crouch, crawl, grasp or handle objects, use finger dexterity, bend elbow/knee and reach above/below shoulders. Must be able to type using a standard keyboard to communicate through e-mail and various software applications. Must be able to lift/push/pull minimum of 50 pounds. Must be able to work in a shop where the environment is drafty, noisy, and dirty. May be exposed to extreme noise from operating equipment. Commercial driver's licenses (CDL) preferred. Must be a US Citizen or able to work in the US. Assist with fostering a cooperative and positive work atmosphere. PD Systems is an equal opportunity employer and prohibits discrimination and harassment of any kind. Employment decisions at PD Systems are based on business needs, job requirements, and individual qualifications, without regard to race, religion, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, protected veteran status, or any other basis protected by applicable federal, state or local law.

We are seeking an administrative assistant to join our fast-growing, highly congenial workplace. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships. PD Systems is a nationwide company that provides contracted services to the United States Government, specifically in power distribution, transportation, and vehicle and facilities maintenance. Required Duties: Provides administrative support to ensure efficient office operations. Maintains physical and digital filing systems. Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors. Responds to emails and other digital queries and correspondence in a timely manner. Manages calendars for senior staff, including making travel arrangements. An expert at Microsoft Office 365(Excel/Word/PPT) Drafts and edits letters, reports, and other documents. Inputs and updates information in databases and spreadsheets. Prepares meeting agendas and takes meeting minutes. Coordinates logistics for meetings, including room setup and catering. Uses Adobe to create and manipulate PDF documents. Operates and maintains office equipment, including printers, copiers, and fax machines. Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand. Research as requested and compiles and summarizes information for reports or presentations. Works closely with other administrative staff and supports other colleagues as needed. Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. Ensures that deadlines are met and adapts to changing priorities. Presents a positive and professional image for the organization. Other duties as assigned. PD Systems is an equal opportunity employer and prohibits discrimination and harassment of any kind. Employment decisions at PD Systems are based on business needs, job requirements, and individual qualifications, without regard to race, religion, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, protected veteran status, or any other basis protected by applicable federal, state or local law. Job offers may be contingent upon undergoing a pre-employment background check and/or drug screening.

Secretary II- Adult Outpatient Services This position will be located at our Adult Outpatient Clinic in Dothan, Al Monday-Friday 8am-5pm Duties Include: Assist incoming consumers with initiating, scheduling, or rescheduling medical services needed and/or requested. Prepares and submits program billing and/or monies collected Answers, greets, and screens telephone callers Ensure the program complies with all necessary standards, policies, and protocols. Establishes, maintains, and secures files and client records using an EHR System Requirements: High School Diploma or GED Experience working with Computers, prefer exp. with EHR system Excellent Typing / Data entry skills Possess a Valid Driver's License with good MVR Must meet insurability requirements to drive a system vehicle (21 years of age). Ideal candidate will have knowledge of Medical Terminology, Pharmaceutical experience and/or Medical Office Experience. Must be able to multi-task in a fast-paced environment. Benefits: Blue Cross Blue Shield of Alabama Health and Dental Insurance Vision Insurance Alabama State Retirement Paid Time Off - Annual, Sick, Personal OnShift Wallet through Payactiv PTO Buyback Program Company paid life insurance AD&D and dependent life insurance Paid Holidays Public Service Loan Forgiveness

Full - Time - Hourly, Non-Exempt The Creative Content assistant works to support in Graphic Design, photography and videography. This position focuses on capturing and editing uplifting photos of Oaks Church events, services, ministries and congregants and assisting in graphic support to lead graphic designer in regard to brands, ministry resources merch and etc. This Content Assistant will train and develop Creative team Dream Team and interns. Reports to Creative Director. Responsibilities + Duties: Capture and edit photos needed from Creative Requests, services and events. Plan, style, coordinate shoots for pastoral headshots, ministry related, styled shoots and brand. Assist in Photography for Sunday service, Wednesday Prayer meetings, Youth Ministry and including, but not limited to, special events, pastoral headshots, ministry and styled shoots. Schedule teams of volunteers for Sunday, Youth and Kids services, Wednesday Prayer meetings and other needed events Assists in educating Oaks College interns within spiritual, practical, and program teachings. Assist in graphic designs for social media, service and out-of-service experiences, merch and brands for departments and Oaks Church as a whole Bring creative ideas and creative direction when needed, and at brainstorm meetings Initiate rentals of equipment for special projects and return shipments Clean and organize equipment, hard drives and upkeeps all archives Assist in other team shoots, for photo or video Recruits, onboards, and trains new dream team. Initiates assignments in F1, PCO, and updates in Asana pipeline Assists in video creation for, but not limited to, weekly events, announcements, promotions, special events and social media Supervisory Responsibilities Dream team when scheduled Oaks College interns when needed Qualifications 2 years of experience in camera operation with Canon and Sony cameras and accessories Comprehensive knowledge of Adobe Creative Suite, specifically Lightroom and Photoshop is required Experience in leading teams and developing people Must be able to lift 15 pounds to set up gear Must be able to work with and on a team Ability to function well in a high-paced, on occasion, stressful environment. Proficient with Microsoft Office Suite or related software and Asana Project Management Software General Expectations Commitment to continual growth in personal spiritual life and relationship with Christ Attend Tuesday Staff Prayer Meetings, All Staff Meetings, “All Hands On Deck” Events “Serve One and Attend One” at weekly Oaks Church Sunday services. Support the vision, values and ministry of Oaks Church through tithing, serving, etc. Proactive thinking and willing to learn and train others Model a Godly life for volunteers Be teachable with a humble and submissive attitude Maintain all information confidential (about staff, projects, property, members, etc.)

We are seeking an administrative assistant to join our fast-growing, highly congenial workplace. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships. PD Systems is a nationwide company that provides contracted services to the United States Government, specifically in power distribution, transportation, and vehicle and facilities maintenance. Required Duties: Provides administrative support to ensure efficient office operations. Maintains physical and digital filing systems. Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors. Responds to emails and other digital queries and correspondence in a timely manner. Manages calendars for senior staff, including making travel arrangements. An expert at Microsoft Office 365(Excell/Word/PPT) Drafts and edits letters, reports, and other documents. Inputs and updates information in databases and spreadsheets. Prepares meeting agendas and takes meeting minutes. Coordinates logistics for meetings, including room setup and catering. Uses Adobe to create and manipulate PDF documents. Operates and maintains office equipment, including printers, copiers, and fax machines. Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand. Research as requested and compiles and summarizes information for reports or presentations. Works closely with other administrative staff and supports other colleagues as needed. Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. Ensures that deadlines are met and adapts to changing priorities. Presents a positive and professional image for the organization. Other duties as assigned. PD Systems is an equal opportunity employer and prohibits discrimination and harassment of any kind. Employment decisions at PD Systems are based on business needs, job requirements, and individual qualifications, without regard to race, religion, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, protected veteran status, or any other basis protected by applicable federal, state or local law.

ATA Services, Inc., is looking for a Administrative Assistant for our client Hawaii State Hospital. Please apply, we can't wait to work with you! See job detail below: Duration: long-term Schedule : 40 hours per week Administration Services and Support Services Administration 45-710 Kea'ahala Road, Kaneohe, HI 96744 Core Responsibilities: Scheduling & Coordination Arrange PSR class schedules both on and off patient units. Maintain and update activity calendars to ensure accurate and timely information. Coordinate daily and weekly schedules with unit staff, PSR staff, and other hospital departments. Patient Matching & Rosters Match patients to appropriate groups based on eligibility, needs, and staffing availability. Assist with creating, updating, and distributing group rosters. Track attendance and communicate changes to relevant staff. Communication & Team Support Serve as a liaison between all hospital units and the PSR department. Provide responsive support to unit staff, PSR clinicians, and administrative colleagues. Communicate schedule updates, roster changes, and program information clearly and promptly. Administrative & Organizational Tasks Maintain organized records, documentation, and program materials. Support program management with general office tasks such as filing, data entry, and preparing documents. Assist in problem-solving scheduling or coordination challenges as they arise. Minimum Requirements: Skills/abilities : Skilled in verbal and written communication and interpersonal and customer service. Analyze, organize and complete tasks by a given deadline and delegate tasks when necessary. Able to operate standard office machinery.

Join the Skyland Grain team today! With roots from one of our parent companies dating back to 1915, Skyland Grain, LLC is a grain farmers co-op providing producers with the supplies and services their operations need to succeed today and in the future. Visit our website at ******************** today to learn more! We offer competitive compensation and benefit packages! ABOUT THE POSITION The Location Administrative Assistant position is responsible for performing all necessary administrative functions and assists in the day-to-day operation of the assigned location. A description of the duties includes: Responsible for inbound/outbound grain tickets, and assist with inventory and any other office function as directed by management; Where applicable by location, will operate the scale; make grain settlements with special attention given to commodity, bushels, and price; and issuance of grain checks. Greets employees, members, and visitors in courteous manner when they enter the office; Files, types and performs other office support activities; Answers telephone in a professional manner and assists customers with sales, questions or complaints; Assists with accounts receivable and special projects, as necessary; Keeps work area neat and clean; Responsible for maintaining clean facilities, and complying with all state and federal regulations pertaining to a safe workplace, housekeeping, and all activities that require regulation compliance; Attends training and safety meetings; Provides excellent customer service by managing difficult or emotional situations; responding promptly to customer needs, resolving questions, complaints and concerns immediately and meeting commitments; Effectively communicates by verbal and written means with customers, employees and management; Maintains and promotes safety awareness; follows safety policies, procedures and reporting requirements; Present a clean and professional appearance; Employee is required to perform all other duties as directed by the supervisor. POSITION REQUIREMENTS High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. This position requires basic computer operation skills. Ability to work evenings and weekends as needed for seasonal demands. Able to frequently lift and /or move up to 25 pounds and occasionally lift and/or move over 50 pounds. Position will occasionally be exposed to outdoor weather conditions, noise and dust/fumes.

Virginia Spaceport Authority Internship Program gives students the chance to apply their education to real-world challenges through meaningful, hands-on projects. Top candidates are well-rounded students from a variety of backgrounds who demonstrate inquisitiveness, team-orientation, excellence, and resilience. At the time you apply for this announcement, you must be a degree seeking student who is enrolled or accepted for enrollment in an accredited educational institution on at least a half-time basis. SUMMARY General Description: Administrative position supporting Project Managers, engineers, and technical staff on all MARS projects, providing necessary administrative support to assure technical, cost, and schedule deliverables are completed on-time and in alignment with mission requirements. This position will also include process improvement assistance to increase overall departmental efficiency. Responsibilities and Duties: Assists in the coordination of all project demands, including but not limited to manpower requirements, equipment, parts procurement, briefings, etc. Using various Microsoft Office software platforms, assists in generating timely weekly, monthly, and quarterly executive-level reports to track the status, cost, and schedule of all construction projects. Maintains seamless lines of communication with the Project Management Office and, Finance departments to track project costs against approved budgets. Organizes and tracks all necessary project components, including but not limited to submittals, purchase requess, project schedules, change orders, and daily construction logs. Assists in the maintenance and upkeep of the VSA project management software, as well as providing administrative support for process documentation development. Assists in the execution of various organizational methods to properly store design drawings, construction-related documentation, Operations and Maintenance manuals, and other related documentation in accordance with company policies and procedures. Perform other duties as assigned within scope of engineering support and customer relations. EMPLOYMENT STANDARDS General Education: College: Bachelor's Degree (Rising Senior Preferred) Major: Communications, Project Management, or equivalent Job-Related Experience: None Certifications: None Licenses, etc.: Valid driver's license is necessary when operating a vehicle while on agency business. CONDITIONS OF EMPLOYMENT Knowledge: Comprehensive knowledge of project management-related processes and regulations. Knowledge of administrative support requirements and expectations. Skills: Effective verbal and written communication skills Organization and attention to detail Proficient with Microsoft Office Suite, specifically Excel and MS Project SharePoint experience preferred Abilities: Time management with a proven ability to meet deadlines. Demonstrates high professionalism in dealing with confidential and sensitive issues. Ability to provide the highest level of customer service to both internal and external customers to the Virginia Spaceport Authority Competencies: Analytical skills Critical thinking Reasoning Emotional Intelligence Creativity Problem-solving Cultural Awareness Sensitivity The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In certain situations, employee may be asked to respond to emergencies, during work hours or outside of work hours, based on the needs of the Authority. Physical Demands: Work is light requiring lifting of computer equipment and involves typical office behaviors Mental/Sensory: Employee conveys information and ideas clearly, both orally and in written English. Anticipates, prevents, identifies, and solves problems in the workplace. Assimilates complex information. Listens to, comprehends, and clarifies concerns and issues raised by colleagues and clients. Emotional: Works well in stressful, high-pressure work environment. Maintains composure and objectivity. Is respectful. Works with diverse personalities and levels. Exercises a high degree of discretion when handling confidential data, documents, correspondences, and other information. Handles multiple priorities and adapts to frequent change. Work Environment: Work is performed in a typical office setting Must be able to obtain and maintain eligibility for issuance of a NASA credential. Must be able to pass a pre-employment background check and drug test.

Administrative Assistant Internship Build an Aviation Career You're Proud Of! StandardAero is excited to announce our Administrative Assistant Internship opportunity at our Business Aviation MRO facility in Houston, TX (IAH). As an Administrative Assistant Intern at StandardAero, you will gain hands-on industry experience, learn from experts, and collaborate with our teams to help raise the standard of excellence. We are seeking an Administrative Assistant Intern to support our Houston operations site with day-to-day general clerical and administrative work for our Administrative, Human Resources, and Quality departments. This is a 6-month paid internship, working on a part-time basis at 30 hours/week, Monday - Friday. What You'll Do: Work directly with our Human Resources Manager, Quality Manager, and General Manager/Vice President to assist in key project initiatives. Organization of physical and digital records management systems, including classification, storage, retrieval, archiving, and preparation for secure destruction of outdated documents. General data entry for various systems and projects. Provides administrative support for preparing presentations and populating reports. Digitization of personnel files to shared drive, ensuring accuracy, quality control and proper indexing Performs other related duties as required. Position Requirements: Must be currently enrolled pursuing a degree in Business Administration, Human Resources, or a related field at an accredited college or university. Minimum 1 year experience in a professional office environment. Proficiently skilled in the use of Microsoft Office, specifically Excel, PowerPoint, and Word. Must be authorized to work in the U.S. without sponsorship. Preferred Characteristics: Strong planning and organizational skills and ability to handle multiple tasks while maintaining attention to detail and a focus on delivery Ability to lift and carry up to 50 pounds unassisted (boxes of files). Ability to stand, squat, kneel, bend, and reach overhead as needed for filing and retrieval tasks. What We Offer: This internship provides a hands-on learning environment in a professional MRO setting, with opportunities to work directly with company leadership. Develop your professional and technical skills under the guidance of experienced professionals, preparing you for a successful career upon graduation. #LI-PD1

Our organization is looking for an Administrative Assistant to deal with the workplace hullabaloo, keep up with complex timetables, oversee staff and handle obligations for top management. We are searching for a person who is proficient in administration support and open to work with the diverse team. Responsibilities Manage the work process by allocating assignments to other regulatory employees. Expertise in preparing reminders, messages, and reports when required. Provide assistance with training of staff individuals and new employees. Implement and screen programs as coordinated by the administration and see the projects through to consummation. Respond to inquiries and calls for all kind of information related to the organization. Expect to provide assistance with other administrative duties. Maintain PCs, fax and photocopy machines. Maintain supplies of office by checking stock and request different items when required. Requirements Bachelor's degree in any discipline. Proven 2 year experience of working as Administrative Assistant Proficient in MS Office. Capable to analyze and operate workplace practices to enhance productivity. Ability to handle multiple tasks at a time. Exceptional organization, analytical and communication (oral and written) skills Detail oriented and an excellent problem solver.