Administrative Assistant jobs at Belcan

Job Description Hadrian - Manufacturing the Future Hadrian is building autonomous factories that help aerospace and defense companies manufacture rockets, satellites, jets, and ships up to 10x faster and up to 2x cheaper. By combining advanced software, robotics, and full-stack manufacturing, we are reinventing how America produces its most critical parts. We recently raised $260 million dollar Series C to accelerate this mission. We are excited to be launching a new Factory in Mesa, Arizona, a 270,000 square foot facility that will create 350 new jobs immediately. We are opening a new headquarters to support thousands of future hires, launching Hadrian Maritime to serve naval production, and introducing a Factory-as-a-Service model that delivers complete systems instead of individual parts. Hadrian works with startups, Tier 1 and Tier 2 suppliers, and major defense contractors across space, shipbuilding, and aviation to scale production, reduce costs, and accelerate delivery on mission-critical programs. We are backed by leading investors including Lux Capital, Founders Fund, and Andreessen Horowitz. Our fast-growing team is united by a shared mission to reindustrialize American manufacturing for the 21st century and beyond! The Role We are seeking an Executive Personal Assistant to support the Office of the CEO in a dynamic, fast-paced environment. This high-trust position offers early-career professionals a unique opportunity to gain foundational experience in operational excellence within a rapidly growing organization. You will report to the Senior Executive Assistant to ensure seamless day-to-day operations, with a strong focus on discretion, responsiveness, and organizational efficiency. What You'll Do Support the day-to-day rhythm of the CEO's office in coordination with the Senior Executive Assistant . Serve as a communication liaison with internal stakeholders, ensuring timely, clear, and professional interactions. Manage logistics for meetings, travel (domestic and international), and onsite visits, including preparation and follow-up. Support external visits, and internal gatherings, including planning and on-site execution. Assist with ordering and maintaining office and kitchen supplies and handle general administrative needs for the Office of the CEO. Support Office of the CEO with general administrative and tasks such as personal errands, manage personal appointments and occasional tasks outside of the office Hyper detail-oriented: you don't let anything slip What We're Looking For Bachelor's degree or equivalent combination of education and experience. 3+ years of experience in Executive Assistant role or related position Trustworthy to the highest degree: discreet, professional, and comfortable handling confidential info Emotionally intelligent: you read the room, understand nuance, and lead with empathy Proficient with Microsoft Office Suite and workplace tools such as Asana; adaptable to new technologies and systems. Valid driver's license and reliable transportation to carry out work and other related tasks. 24/7 mindset: availability to work flexible hours, including evenings and weekends, as required. Hyper detail-oriented: you don't let anything slip What Will Set You Apart Experience in a fast-paced startup or high-volume fast paced role. Strong organizational and time management skills with the ability to anticipate needs and solve problems independently. Demonstrated experience supporting executives or working in high-trust environments requiring discretion and professionalism. Interest in advanced industries such as aerospace, manufacturing, or frontier technology. Additional Information: This position requires physical activities such as standing, bending, reaching, sitting, walking, and occasional lifting of up to 30 pounds. Compensation For this role, the target salary range is $80,000 to $150,000 (actual range may vary based on experience). This is the lowest to highest salary we reasonably and in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs. Benefits 100% coverage of medical, dental, vision, and life insurance plans for employees 401k Flexible vacation policy ITAR Requirements To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here Hadrian Is An Equal Opportunity Employer It is the Company's policy to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race inclusive of traits historically associated with race (including, but not limited to, hair texture and protective hairstyles, such as braids, locks and twists), color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, transgender status, national origin (including, in California, possession of a drivers license), ancestry, citizenship, age, physical or mental disability, height or weight, medical condition, family care status, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, exercise of reproductive rights, any other basis protected by local, state, or federal laws, or any combination of the above characteristics. When necessary, the Company also makes reasonable accommodations for disabled candidates and employees, including for candidates or employees who are disabled by pregnancy, childbirth, or related medical conditions.

Hadrian - Manufacturing the Future Hadrian is building autonomous factories that help aerospace and defense companies manufacture rockets, satellites, jets, and ships up to 10x faster and up to 2x cheaper. By combining advanced software, robotics, and full-stack manufacturing, we are reinventing how America produces its most critical parts. We recently raised $260 million dollar Series C to accelerate this mission. We are excited to be launching a new Factory in Mesa, Arizona, a 270,000 square foot facility that will create 350 new jobs immediately. We are opening a new headquarters to support thousands of future hires, launching Hadrian Maritime to serve naval production, and introducing a Factory-as-a-Service model that delivers complete systems instead of individual parts. Hadrian works with startups, Tier 1 and Tier 2 suppliers, and major defense contractors across space, shipbuilding, and aviation to scale production, reduce costs, and accelerate delivery on mission-critical programs. We are backed by leading investors including Lux Capital, Founders Fund, and Andreessen Horowitz. Our fast-growing team is united by a shared mission to reindustrialize American manufacturing for the 21st century and beyond! The Role We are seeking an Executive Personal Assistant to support the Office of the CEO in a dynamic, fast-paced environment. This high-trust position offers early-career professionals a unique opportunity to gain foundational experience in operational excellence within a rapidly growing organization. You will report to the Senior Executive Assistant to ensure seamless day-to-day operations, with a strong focus on discretion, responsiveness, and organizational efficiency. What You'll Do Support the day-to-day rhythm of the CEO's office in coordination with the Senior Executive Assistant . Serve as a communication liaison with internal stakeholders, ensuring timely, clear, and professional interactions. Manage logistics for meetings, travel (domestic and international), and onsite visits, including preparation and follow-up. Support external visits, and internal gatherings, including planning and on-site execution. Assist with ordering and maintaining office and kitchen supplies and handle general administrative needs for the Office of the CEO. Support Office of the CEO with general administrative and tasks such as personal errands, manage personal appointments and occasional tasks outside of the office Hyper detail-oriented: you don't let anything slip What We're Looking For Bachelor's degree or equivalent combination of education and experience. 3+ years of experience in Executive Assistant role or related position Trustworthy to the highest degree: discreet, professional, and comfortable handling confidential info Emotionally intelligent: you read the room, understand nuance, and lead with empathy Proficient with Microsoft Office Suite and workplace tools such as Asana; adaptable to new technologies and systems. Valid driver's license and reliable transportation to carry out work and other related tasks. 24/7 mindset: availability to work flexible hours, including evenings and weekends, as required. Hyper detail-oriented: you don't let anything slip What Will Set You Apart Experience in a fast-paced startup or high-volume fast paced role. Strong organizational and time management skills with the ability to anticipate needs and solve problems independently. Demonstrated experience supporting executives or working in high-trust environments requiring discretion and professionalism. Interest in advanced industries such as aerospace, manufacturing, or frontier technology. Additional Information: This position requires physical activities such as standing, bending, reaching, sitting, walking, and occasional lifting of up to 30 pounds. Compensation For this role, the target salary range is $80,000 to $150,000 (actual range may vary based on experience). This is the lowest to highest salary we reasonably and in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs. Benefits 100% coverage of medical, dental, vision, and life insurance plans for employees 401k Flexible vacation policy ITAR Requirements To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here Hadrian Is An Equal Opportunity Employer It is the Company's policy to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race inclusive of traits historically associated with race (including, but not limited to, hair texture and protective hairstyles, such as braids, locks and twists), color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, transgender status, national origin (including, in California, possession of a drivers license), ancestry, citizenship, age, physical or mental disability, height or weight, medical condition, family care status, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, exercise of reproductive rights, any other basis protected by local, state, or federal laws, or any combination of the above characteristics. When necessary, the Company also makes reasonable accommodations for disabled candidates and employees, including for candidates or employees who are disabled by pregnancy, childbirth, or related medical conditions.

The Railroad Operations (RROPS) team is currently seeking a dedicated and dynamic intern to join our team as an Administrative Assistant. In this role, you will collaborate closely with our director, project managers, and executive assistant, playing a crucial part in organizing files and scanning and distributing correspondence for ongoing projects. Your responsibilities will include greeting visitors, taking meeting minutes, and maintaining databases and filing systems (electronic and physical). This is a fantastic opportunity for a motivated individual to gain hands-on experience in business management within a dynamic and fast-paced environment, making a meaningful impact on our organization's success. The most qualified (or ideal) candidates would be working towards a bachelor's degree in business administration (or related field), above average computer, language / communication (English), and organizational skills. We are looking to hire one (1) intern, who will work onsite in Somerville, MA 4 - 5 days (40 hours per week) for at least six (6) months, starting March 02, 2026. * Perform various clerical tasks, such as filing, copying, scanning and distribution of correspondence. * Maintain databases and filing systems for both electronic and physical documents. * Answer and screen telephone calls, take messages, and direct calls to appropriate personnel. * Prepare meeting minutes and distribute agendas. * Greet and assist visitors. * Participate in team / staff meetings, organization events, fieldwork, project teams, or other duties as needed. * Perform all other duties and projects that may be assigned. * The statements contained in this job description are intended to describe the general nature and complexity of the work being performed by staff assigned to this job and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position. The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. * Enrolled, for entire duration of employment, in the associate or bachelor's degree program of an accredited college / university in Business Administration, Accounting, Human Resources, Public Administration, Graphic Design, or related field. * Above average ability to take limited instructions and work independently. * Above average ability to gather and organize information. * Above average ability to prioritize tasks and manage time effectively. * Ability to work onsite in Somerville, MA each weekday (40 hours per week) for at least six months. * Intermediate knowledge of how to navigate and ride the MBTA system. * Above average computer skills, including Microsoft Office, Adobe Acrobat, etc. * Above average language / communication skills in English. * Ability to successfully pass Blue Signal and Right of Way requirements (training provided by the MBTA, after which candidates will be required to pass a knowledge test). * Ability to independently commute to assigned work locations in the Boston, MA metro area, as required by the role. * Authorized to work in the United States (international students in CPT, STEM, or OPT programs through a university are eligible to apply). The MBTA does not provide visa sponsorship, such as H1-B status. * The above statements are intended to describe the general nature and complexity of the work being performed by staff assigned to this job and do not represent an exhaustive list of all duties, tasks, and responsibilities required. * No substitutions.

McAllister Towing has provided superior tugboat service to New York Harbor since 1864, when Captain James McAllister, great-grandfather to current president Brian Buckley McAllister, bought his first sail lighter to carry cargo from Manhattan to Brooklyn. Today, McAllister's tugs provide a wide variety of services to the busy ports of New York and New Jersey, serving the most concentrated and affluent consumer market in the world and handling a significant part of the 16 million tons of cargo that passes through the port every year. In addition to ship docking services and general harbor assist work, New York based tugs are regularly employed in offshore towing along the entire East Coast. McAllister is proud of its long history in New York Harbor and continues to provide its clients and customers with the highest quality service. McAllister Towing of NY is seeking a highly motivated Engineering Department Administrative Assistant. Duties and responsibilities are outlined below: Engineering Department Administrative Assistant: The Engineering Department Administrative Assistant will play a critical role in supporting the day-to-day operations of the Engineering Department at McAllister Towing. This position requires exceptional organizational skills, attention to detail, and a proactive approach to administrative tasks. The successful candidate will assist with managing schedules, maintaining records, preparing reports, handling correspondence, and providing support for various projects within the Engineering Department. The role involves close collaboration with engineers, vessel crews, and other departments to ensure smooth and efficient operations. Key Responsibilities: Administrative Support: Assist the Senior Fleet Engineer / Engineering Manager and other team members with scheduling meetings, appointments, and departmental activities. Organize and maintain the department's filing system, ensuring that all technical documentation, maintenance records, and project files are up-to-date and easily accessible. Manage correspondence related to engineering activities, including emails, phone calls, and other communications. Document Control & Reporting: Prepare and process engineering documents, including reports, work orders, and technical specifications. Track and report the status of ongoing maintenance projects, vessel inspections, repairs, and any corrective actions using the Company's maintenance management system (Sinex). Ensure that all required compliance documentation is completed accurately and submitted on time. Inventory & Supply Management: Assist in managing the department's inventory of tools, equipment, and materials required for vessel operations and repairs. Coordinate with vendors and suppliers to order parts and supplies, track shipments, and ensure timely deliveries. Project Coordination: Support the coordination of engineering projects and vessel maintenance schedules. Maintain project timelines and communicate status updates to stakeholders. Track projects, material costs, and other resources for various engineering initiatives. Vessel & Equipment Maintenance Assistance: Assist with coordinating routine maintenance schedules for the fleet of tugboats and other vessels, ensuring compliance with industry standards and regulations. Maintain records of inspections, repairs, and certifications for all vessels and machinery. Other Duties as Assigned: Provide administrative support for safety programs, training sessions, and regulatory audits. Handle ad-hoc requests from the Engineering Department and other company departments. Qualifications: Education: High school diploma or equivalent required; Associate's degree in Business Administration, Engineering, or a related field preferred. Technical Skills: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems. Basic knowledge of marine engineering terminology and procedures is a plus. Communication: Strong verbal and written communication skills. Ability to interact professionally with engineers, vendors, and other stakeholders. Organizational Skills: Exceptional attention to detail, organizational skills, and the ability to multitask and prioritize responsibilities effectively. Problem-Solving Ability: Ability to independently solve problems and think critically in dynamic environments. Preferred Experience: Sinex System Experience (Highly Preferred): Familiarity with or experience using Sinex, or similar marine maintenance and operations software platform, is highly preferred. This will assist with tracking vessel maintenance schedules, managing work orders, and reporting. Marine Industry Experience: Experience working in the marine transportation industry, especially within a tugboat or vessel management environment. Document Control & Compliance: Previous experience handling document control and ensuring compliance with regulatory requirements (e.g., Coast Guard, ABS certifications). Project Management Experience: Experience supporting or assisting with the management of engineering or maintenance projects, including scheduling, tracking, and reporting. Inventory Management: Experience in inventory management, particularly in managing technical or engineering-related materials, parts, and supplies. Working Conditions: Full-time position. Occasional/limited travel may be required to visit vessels or ports. This role involves both office-based tasks and occasional on-site support. Physical Requirements: Ability to work in a marine environment (ability to board vessels may be required). Light to moderate physical activity may be required (e.g., lifting boxes of supplies, setting up equipment). Salary: ($24.03 - $28.84 an hour) FLSA Status: Non-Exempt *This position description does not promise or imply that the functions listed are the only duties to be performed or that the position may not change or be eliminated. Employees are always expected to follow their supervisor's instructions and to perform the tasks requested by their supervisors. Equal Employment Opportunity Employer: We are an Equal Employment Opportunity (“EEO”) Employer. It has been and will continue to be a fundamental policy of McAllister Towing not to discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.

The ISIR / PPAP Coordinator will ensure the smooth execution of the Initial Sample Inspection Report (ISIR) and Production Part Approval Process (PPAP) activities. They will play a critical role in maintaining quality standards by collaborating with suppliers, internal teams, and customers to facilitate the approval of new and revised parts for production. Essential Functions Coordinate the preparation and submission of ISIR and PPAP documents according to customer requirements and industry standards Collaborate with suppliers to collect necessary documentation, samples, and data for ISIR and PPAP submissions Review supplier-provided documentation to ensure completeness, accuracy and compliance with customer specifications and regulatory standards Maintain accurate records of ISIR and PPAP documentation and conduct thorough reviews Monitor project timelines and deadlines to ensure that ISIR and PPAP submissions are completed within agreed-upon timeframes Education/Training Required Associates degree in Business, Supply Chain, or related field preferred Experience reviewing PPAP's preferred Experience/Skills Required Familiarity with Engineering drawings, technical specifications, and quality principles Proficiency in quality management software and tools Excellent organizational skills and attention to detail Problem-solving ability Ability to manage multiple projects and priorities simultaneously Quality certifications (e.g., Six Sigma, ASQ) are a plus At Endries International, our vision is to achieve uncommon results, together. We are innovators leveraging technology to deliver exceptional value to our customers. Our associates make a difference by passionately providing reliable, innovative, and efficient supply chain solutions through deeply rooted relationships. Endries International is a rapidly growing global fastener distribution company headquartered in Brillion, Wisconsin. Learn more: *************** Endries International is an equal opportunity employer. All qualified applicants will be considered for employment without attention to his or her race, color, religion, sex, sexual orientation, age, national origin, marital status, pregnancy, veteran status or because of a disability that does not prevent the individual from performing the essential functions of his or her job, as well any other legally protected class status.

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. Why Rosendin? Committed. Innovative. Engaged. If you're looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity, and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over 7,000 people. We are the largest EMPLOYEE-OWNED company in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously. YOUR NEXT OPPORTUNITY: The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff. WHAT YOU'LL DO: Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.). Provide prompt and professional service to all internal and external clients. Prepares and distributes internal communications and serves as a central clearing position for general information. Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc. Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed. Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary. Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff. Maintain supervisor's calendar, schedule meetings and conference rooms for Department. Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time. Provide support by photocopying, filing, and sending faxes as needed. Pulls and put files to dead storage as required. The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit. WHAT YOU BRING TO US: Associate degree in Business Administration or related discipline Minimum 2 years' experience in office administrative work Can be a combination of education, training, and relevant experience WHAT YOU'LL NEED TO BE SUCCESSFUL: Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred Prioritize and manage multiple tasks, changing priorities as necessary Work under pressure and adapt to changing requirements with a positive attitude Oral and written communication skills as required for the position Self-motivated, proactive and an effective team player Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others TRAVEL: 0 % WORKING CONDITIONS: General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning. Noise level is typically low to medium. Occasional lifting of up to 30 lbs. We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law. YOU Matter - Our Benefits ESOP - Employee Stock Ownership 401k Annual bonus program based upon performance, profitability, and achievement 17 PTO days per year plus 10 paid holidays Medical, Dental, Vision Insurance Term Life, AD&D Insurance, and Voluntary Life Insurance Disability Income Protection Insurance Pre-tax Flexible Spending Plans (Health and Dependent Care) Charitable Giving Match with our Rosendin Foundation Pay Range $25.55-$33.50 Hourly The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate's pay can vary based on location, job-related experience, skills, and education. Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business…and your career. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

The Administrative Assistant (Collateral Duty Clerk) enhances readiness and supports the sustainability of AMSA and ECS operations. This position does not perform maintenance duties but is responsible for controlling, tracking acquisitions, inventory, use, handling, disposition, reporting, and coordinating shop training for multiple compliance programs. These include the Hazardous Material Management Program (DA PAM 710-1) and the Environmental Protection and Enhancement Program (AR 200-1). The Administrative Assistant (Collateral Duty Clerk) must be HAZMAT (AMMO-62) qualified to certify the transportation of hazardous materials in accordance with 49 CFR Part 172, Subpart H (172.704), DOD 4500.9R Chapter 204, and AFMAN 24-204(1). Additional responsibilities include supporting the Safety and Occupational Health Program (AR 385-10, DA PAM 385-1), Safety of Use Messages (SOUM, AR 750-6), the Army Driver and Operator Standardization Program (AR 600-55), Army Modification Program (AR 750-10), Depot Overhaul (USARC Reg 750-1), Corrosion Prevention and Control Program (AR 750-59), Test, Measurement, and Diagnostic Equipment (TMDE) Program (AR 750-43), Army Warranty Program (AR 700-139), Army Oil Analysis Program (AOAP, AR 750-43), and the Shop Library. Performs all other position -related duties and assigned or requested. Minimum Requirements High school diploma or equivalent. Knowledge of U.S. Army procedures and logistics information systems. Strong customer service skills. Ability to perform various production control activities including gathering and filing records, reporting on use of materials, monitoring customer requests. Strong communication skills, both verbal and written. Must be familiar with test measure and diagnostic equipment (TMDE), safety of use messages (SOUMs), and modified work orders (MWOs) Must be able to walk and stand on level and/or inclined surfaces for extended periods throughout the day. Must be able to crouch, crawl, grasp or handle objects, use finger dexterity, bend elbow/knee and reach above/below shoulders. Must be able to type using a standard keyboard to communicate through e-mail and various software applications. Must be able to lift/push/pull minimum of 50 pounds. Must be able to work in a shop where the environment is drafty, noisy, and dirty. May be exposed to extreme noise from operating equipment. Commercial driver's licenses (CDL) preferred. Must be a US Citizen or able to work in the US. Assist with fostering a cooperative and positive work atmosphere. PD Systems is an equal opportunity employer and prohibits discrimination and harassment of any kind. Employment decisions at PD Systems are based on business needs, job requirements, and individual qualifications, without regard to race, religion, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, protected veteran status, or any other basis protected by applicable federal, state or local law.

We are seeking an administrative assistant to join our fast-growing, highly congenial workplace. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships. PD Systems is a nationwide company that provides contracted services to the United States Government, specifically in power distribution, transportation, and vehicle and facilities maintenance. Required Duties: Provides administrative support to ensure efficient office operations. Maintains physical and digital filing systems. Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors. Responds to emails and other digital queries and correspondence in a timely manner. Manages calendars for senior staff, including making travel arrangements. An expert at Microsoft Office 365(Excell/Word/PPT) Drafts and edits letters, reports, and other documents. Inputs and updates information in databases and spreadsheets. Prepares meeting agendas and takes meeting minutes. Coordinates logistics for meetings, including room setup and catering. Uses Adobe to create and manipulate PDF documents. Operates and maintains office equipment, including printers, copiers, and fax machines. Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand. Research as requested and compiles and summarizes information for reports or presentations. Works closely with other administrative staff and supports other colleagues as needed. Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. Ensures that deadlines are met and adapts to changing priorities. Presents a positive and professional image for the organization. Other duties as assigned. PD Systems is an equal opportunity employer and prohibits discrimination and harassment of any kind. Employment decisions at PD Systems are based on business needs, job requirements, and individual qualifications, without regard to race, religion, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, protected veteran status, or any other basis protected by applicable federal, state or local law.

Title: Administrative Assistant Reports to: HR Associate Experience: 0-2 years of total work experience in a similar role Education: Undergraduate degree from a leading college or university (please include GPA and standardized test scores on resume) Skills: Microsoft Office Suite Timing: Immediate Location: Greenwich Office Company Overview Kline Hill Partners (“Kline Hill”) invests in private equity funds, private equity-backed companies and other opportunistic transactions primarily by providing liquidity to existing investors via transaction sizes substantially smaller than are typical in the private equity secondary market. Kline Hill seeks to deliver superior risk-adjusted returns by focusing on what it considers to be the least efficient segments of the secondary market to build a broadly diversified portfolio of assets acquired at discounts to their intrinsic value. Kline Hill believes there is a substantial annual volume of these “small-deal secondary” transactions that is underserved by both large and small secondary funds. Kline Hill manages over $6.1 billion in assets across a range of investment vehicles and is currently investing out of its fifth fund series. Kline Hill strives to operate a best-in-class secondaries platform with an institutional approach in areas such as transaction sourcing, deal team staffing, due diligence, finance, operations, information technology, compliance, independent oversight, attention to culture and investor relations. Responsibilities The Administrative Assistant's responsibilities vary, but generally may include any of the following: Provide high-level support to members of the investment team, including but not limited to calendar management, inbox management, travel coordination, expense report submissions, and meeting preparation. Assist with internal/external event planning (as needed). Assist with the coordination of client due diligence meetings, investment annual meetings, and weekly staff meetings. Support management company accounting with allocating expenses in Concur. Manage confidential and sensitive information with discretion, ensuring privacy and security. Serve as a liaison between members of the investment team and other internal stakeholders, clients, and business partners (via drafting correspondence or other forms of communication). Proactively identify opportunities to improve office efficiency and brainstorm solutions. Take on special projects, research, and assisting with general operational or administrative needs as assigned. Work closely with other administrative professionals to provide back-up support and ensure seamless firm-wide administrative coverage. General day-to-day office management including answering phones, maintaining office equipment, greeting visitors, and distributing mail. Other duties as assigned. Job Skills and Abilities Proficient in Microsoft Office Suite Proficient in calendar management Exceptional attention to detail with strong follow-through Tech savvy and highly organized Self-starter that will thrive in an entrepreneurial and small team environment Strong and clear communication skills with a mature demeanor, both written and verbal. Proactive, adaptable, and solution oriented Flexible schedule Discrete and trustworthy

We are seeking a motivated and detail-oriented Systems Administration Intern to join our IT team in Auburn Hills. This internship will provide exposure to IT Service Management and system administration tasks with a focus on the Atlassian product suite (Jira). It's an excellent opportunity for students pursuing a degree in Information Systems, Computer Science, or a related field to gain hands-on experience in IT operations. * On-site role * Location: Auburn Hills, MI (DP World does not offer accommodations for internships) * Strong performance could lead to a full-time position after graduation * 10-week program that will run from June 2026 to August 2026 KEY ACCOUNTABILITIES * Assist with Jira system administration, including handling basic functions and requests * Support optimization efforts within IT systems and tools * Help troubleshoot user issues and provide technical support * Participate in projects related to IT Service Management (ITSM) * Document processes and contribute to system improvement initiatives QUALIFICATIONS, EXPERIENCE AND SKILLS * Pursuing a degree in Information Systems, Computer Science, or a related field * Interest in IT Service Management and systems administration * Basic familiarity with Atlassian products (Jira, Confluence) preferred * Strong problem-solving and communication skills * Ability to manage multiple tasks and prioritize effectively What You Will Gain * Hands-on experience with IT systems administration and ITSM processes * Exposure to Jira and Atlassian products in a corporate environment * Opportunities to develop technical and problem-solving skills * Mentorship and guidance from experienced IT professionals Please note: This position does not offer sponsorship for employment visas. Applicants must be legally authorized to work in The United States without sponsorship now or in the future. ABOUT DP WORLD Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world's trade flow better, changing what's possible for the customers and communities we serve globally. With a dedicated, diverse and professional team of more than 115,000 employees from 160 nationalities, spanning 78 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that's fit for the future. We're rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology - and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades. What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we're at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer's door. DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures - not just in what we do but also in how we behave. We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what's possible. WE MAKE TRADE FLOW TO CHANGE WHAT'S POSSIBLE FOR EVERYONE. DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, gender, disability, race, religion or belief. By submitting your resume and application information, you authorize DP World to transmit and store your information in the world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies. #LI-JR2 #LI-Hybrid

Virginia Spaceport Authority Internship Program gives students the chance to apply their education to real-world challenges through meaningful, hands-on projects. Top candidates are well-rounded students from a variety of backgrounds who demonstrate inquisitiveness, team-orientation, excellence, and resilience. At the time you apply for this announcement, you must be a degree seeking student who is enrolled or accepted for enrollment in an accredited educational institution on at least a half-time basis. SUMMARY General Description: Administrative position supporting Project Managers, engineers, and technical staff on all MARS projects, providing necessary administrative support to assure technical, cost, and schedule deliverables are completed on-time and in alignment with mission requirements. This position will also include process improvement assistance to increase overall departmental efficiency. Responsibilities and Duties: Assists in the coordination of all project demands, including but not limited to manpower requirements, equipment, parts procurement, briefings, etc. Using various Microsoft Office software platforms, assists in generating timely weekly, monthly, and quarterly executive-level reports to track the status, cost, and schedule of all construction projects. Maintains seamless lines of communication with the Project Management Office and, Finance departments to track project costs against approved budgets. Organizes and tracks all necessary project components, including but not limited to submittals, purchase requess, project schedules, change orders, and daily construction logs. Assists in the maintenance and upkeep of the VSA project management software, as well as providing administrative support for process documentation development. Assists in the execution of various organizational methods to properly store design drawings, construction-related documentation, Operations and Maintenance manuals, and other related documentation in accordance with company policies and procedures. Perform other duties as assigned within scope of engineering support and customer relations. EMPLOYMENT STANDARDS General Education: College: Bachelor's Degree (Rising Senior Preferred) Major: Communications, Project Management, or equivalent Job-Related Experience: None Certifications: None Licenses, etc.: Valid driver's license is necessary when operating a vehicle while on agency business. CONDITIONS OF EMPLOYMENT Knowledge: Comprehensive knowledge of project management-related processes and regulations. Knowledge of administrative support requirements and expectations. Skills: Effective verbal and written communication skills Organization and attention to detail Proficient with Microsoft Office Suite, specifically Excel and MS Project SharePoint experience preferred Abilities: Time management with a proven ability to meet deadlines. Demonstrates high professionalism in dealing with confidential and sensitive issues. Ability to provide the highest level of customer service to both internal and external customers to the Virginia Spaceport Authority Competencies: Analytical skills Critical thinking Reasoning Emotional Intelligence Creativity Problem-solving Cultural Awareness Sensitivity The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In certain situations, employee may be asked to respond to emergencies, during work hours or outside of work hours, based on the needs of the Authority. Physical Demands: Work is light requiring lifting of computer equipment and involves typical office behaviors Mental/Sensory: Employee conveys information and ideas clearly, both orally and in written English. Anticipates, prevents, identifies, and solves problems in the workplace. Assimilates complex information. Listens to, comprehends, and clarifies concerns and issues raised by colleagues and clients. Emotional: Works well in stressful, high-pressure work environment. Maintains composure and objectivity. Is respectful. Works with diverse personalities and levels. Exercises a high degree of discretion when handling confidential data, documents, correspondences, and other information. Handles multiple priorities and adapts to frequent change. Work Environment: Work is performed in a typical office setting Must be able to obtain and maintain eligibility for issuance of a NASA credential. Must be able to pass a pre-employment background check and drug test.

Our organization is looking for an Administrative Assistant to deal with the workplace hullabaloo, keep up with complex timetables, oversee staff and handle obligations for top management. We are searching for a person who is proficient in administration support and open to work with the diverse team. Responsibilities Manage the work process by allocating assignments to other regulatory employees. Expertise in preparing reminders, messages, and reports when required. Provide assistance with training of staff individuals and new employees. Implement and screen programs as coordinated by the administration and see the projects through to consummation. Respond to inquiries and calls for all kind of information related to the organization. Expect to provide assistance with other administrative duties. Maintain PCs, fax and photocopy machines. Maintain supplies of office by checking stock and request different items when required. Requirements Bachelor's degree in any discipline. Proven 2 year experience of working as Administrative Assistant Proficient in MS Office. Capable to analyze and operate workplace practices to enhance productivity. Ability to handle multiple tasks at a time. Exceptional organization, analytical and communication (oral and written) skills Detail oriented and an excellent problem solver.

We are seeking a motivated and detail-oriented Systems Administration Intern to join our IT team in Auburn Hills. This internship will provide exposure to IT Service Management and system administration tasks with a focus on the Atlassian product suite (Jira). It's an excellent opportunity for students pursuing a degree in Information Systems, Computer Science, or a related field to gain hands-on experience in IT operations. On-site role Location: Auburn Hills, MI (DP World does not offer accommodations for internships) Strong performance could lead to a full-time position after graduation 10-week program that will run from June 2026 to August 2026 KEY ACCOUNTABILITIES Assist with Jira system administration, including handling basic functions and requests Support optimization efforts within IT systems and tools Help troubleshoot user issues and provide technical support Participate in projects related to IT Service Management (ITSM) Document processes and contribute to system improvement initiatives QUALIFICATIONS, EXPERIENCE AND SKILLS Pursuing a degree in Information Systems, Computer Science, or a related field Interest in IT Service Management and systems administration Basic familiarity with Atlassian products (Jira, Confluence) preferred Strong problem-solving and communication skills Ability to manage multiple tasks and prioritize effectively What You Will Gain Hands-on experience with IT systems administration and ITSM processes Exposure to Jira and Atlassian products in a corporate environment Opportunities to develop technical and problem-solving skills Mentorship and guidance from experienced IT professionals Please note: This position does not offer sponsorship for employment visas. Applicants must be legally authorized to work in The United States without sponsorship now or in the future. ABOUT DP WORLD Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world's trade flow better, changing what's possible for the customers and communities we serve globally. With a dedicated, diverse and professional team of more than 115,000 employees from 160 nationalities, spanning 78 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that's fit for the future. We're rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology - and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades. What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we're at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer's door. DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures - not just in what we do but also in how we behave. We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what's possible. WE MAKE TRADE FLOW TO CHANGE WHAT'S POSSIBLE FOR EVERYONE. DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, gender, disability, race, religion or belief. By submitting your resume and application information, you authorize DP World to transmit and store your information in the world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies. #LI-JR2 #LI-Hybrid

We are seeking a motivated and detail-oriented Systems Administration Intern to join our IT team in Auburn Hills. This internship will provide exposure to IT Service Management and system administration tasks with a focus on the Atlassian product suite (Jira). It's an excellent opportunity for students pursuing a degree in Information Systems, Computer Science, or a related field to gain hands-on experience in IT operations. KEY ACCOUNTABILITIES Assist with Jira system administration, including handling basic functions and requests Support optimization efforts within IT systems and tools Help troubleshoot user issues and provide technical support Participate in projects related to IT Service Management (ITSM) Document processes and contribute to system improvement initiatives QUALIFICATIONS, EXPERIENCE AND SKILLS Pursuing a degree in Information Systems, Computer Science, or a related field Interest in IT Service Management and systems administration Basic familiarity with Atlassian products (Jira, Confluence) preferred Strong problem-solving and communication skills Ability to manage multiple tasks and prioritize effectively What You Will Gain Hands-on experience with IT systems administration and ITSM processes Exposure to Jira and Atlassian products in a corporate environment Opportunities to develop technical and problem-solving skills Mentorship and guidance from experienced IT professionals Please note: This position does not offer sponsorship for employment visas. Applicants must be legally authorized to work in The United States without sponsorship now or in the future. ABOUT DP WORLD Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world's trade flow better, changing what's possible for the customers and communities we serve globally. With a dedicated, diverse and professional team of more than 115,000 employees from 160 nationalities, spanning 78 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that's fit for the future. We're rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology - and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades. What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we're at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer's door. DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures - not just in what we do but also in how we behave. We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what's possible. WE MAKE TRADE FLOW TO CHANGE WHAT'S POSSIBLE FOR EVERYONE. DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, gender, disability, race, religion or belief. By submitting your resume and application information, you authorize DP World to transmit and store your information in the world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies. #LI-JR2 #LI-Hybrid

The Administrative Assistant supports daily operations within the Port Terminal Auto Logistics Processing division. This role provides administrative, clerical, and operational support to ensure efficient workflow, accurate documentation, compliance with port and customer requirements, and seamless coordination between terminal operations, logistics, HR, safety, and management teams. Essential Duties & Responsibilities Administrative & Clerical Support Manage incoming calls, emails, and visitor inquiries, and direct communication promptly and professionally. Prepare, maintain, and distribute operational documents, reports, spreadsheets, and daily logs. Assist with scheduling meetings, coordinating calendars, and preparing meeting materials. Maintain filing systems (electronic and hard copy) for operational, HR, and compliance records. Process invoices, purchase orders, and vendor documentation per company procedures. Operational Support - Auto Logistics Processing Assist with data entry for vehicle inventory, processing activities, damage documentation, and work orders. Update and maintain system records in accordance with customer and port authority requirements. Support coordination of inbound/outbound vehicle movements and trucking appointments. Track unit status (arrivals, inspections, detailing, accessorizing, shipping readiness). Assist with generating daily/weekly operational reports for leadership and customers. HR, Compliance & Safety Support Maintain employee attendance logs, training records, and compliance documentation. Assist with new-hire paperwork, ID badges, access cards, and onboarding coordination. Support safety initiatives, including incident reporting, SDS logs, and training sign-ins. Ensure confidentiality and compliance with company and port regulations. Customer, Vendor & Port Coordination Communicate professionally with port officials, trucking companies, inspectors, OEM representatives, and vendors. Assist with scheduling and coordinating operational services or vendor work on-site. Support customer service activities, including documentation, reporting, and issue resolution. Minimum Requirements: High School Diploma or equivalent required. Valid Driver's License - Required Must pass background check, drug screening, and physical examination Skills & Competencies: 2-3 years of administrative or operations support experience, auto processing, port, logistics, or automotive industry preferred. Strong organizational and time-management skills with attention to detail. Proficiency in MS Office Suite (Excel, Word, Outlook); experience with logistics or terminal systems is a plus. Ability to learn and adapt to fast-paced operational environments. Strong written and verbal communication skills. Ability to maintain confidentiality of sensitive data. Positive attitude, dependable, and able to work independently or as part of a team. Physical Demands/Work Environment: Ability to regularly stand, walk long distances, and talk and hear. Ability to frequently use hands and arms to grab, handle, feel, and reach. Ability to occasionally sit and stoop, kneel, crouch, climb, or crawl. Ability to occasionally climb ladders or stairs. Ability to regularly lift and move up to 50 pounds. You must wear the required safety PPE, Safety vest, hard hat, gloves, etc. Vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Working indoors and outdoors. Excessive heat or cold, extreme weather conditions, excessive humidity or dampness or chilling. Slippery and uneven walking surfaces. Work around machinery with moving parts. Work around moving objects, vehicles, and moving machinery/heavy equipment. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other impermissible criterion or circumstance.

PRINCIPAL ACCOUNTABILITIES: Generate, track, and complete all necessary subcontracts, purchase orders, bonds, and other project functions, including but not limited to, change orders. Be familiar with state construction requirements and lien procedures. Maintain project documents within the Contract Manager Software, standardized filing system, and server. Answer calls from vendors and/or clients. Gather and assemble supporting documents for Project Manager, including time cards, per diem, and other necessary project documentation. Manage project requirements, including cost tracking, as needed. Participate in meetings, taking and publishing necessary minutes. Process project close out documents. Track, manage, and process purchase orders and invoices as necessary. Complete all necessary accounts receivable invoicing. Other general office and clerical duties as needed. QUALIFICATIONS FOR SUCCESS: Strong organizational skills with the ability to prioritize responsibilities with limited supervision. Basic understanding of necessary accounting principles and processes. Capable of working in a fast-paced atmosphere, with the ability to assist the project team in directing the flow of office procedures for timely distribution and coordination. Detail-oriented, self-motivated, and have at least three to five years' experience in a construction environment. Extensive use of Microsoft Office. Knowledge of general office procedures, and excellent oral and written communication skills. Must have the ability to resolve problems efficiently. Proficient in copying/moving files and creating directories in a Windows environment. Attention to detail and math skills are essential.

Job DescriptionSalary: Homecare - Administrative Assistant/Scheduler Business Hours: Monday - Friday, 8:00 AM to 4:30 PM Patriot is veteran owned and family operated Why Patriot? Patriot At Home is a place where you can directly make an impact in your community while also thriving personally and professionally! We recognize family as the cornerstone of our company and want you to be part of a team that values your contributions and well-being. We value our families and community: Paid time off Hardship Program- program to support staff during challenging times Patriot Cares- nonprofit for community outreach How we support you professionally: Medical/Dental/Vision Insurance/Supplemental insurance (begins immediately upon hire) Company 401K with 4% company matching As a Scheduler, you will: Answer general information questions and deliver messages Coordinate day to day schedules for clinical staff members in addition to any PRN visits as needed Work with the Clinical Managers to coordinate and schedule student nurse program Assist Clinical Managers in scheduling Home Health Aide visits All other duties assigned As an Administrative Assistant, you will: Answer calls, answer general information questions, speak with patients, and deliver messages Work with the Clinical Manager for running daily or weekly reports Monitor and order supplies Handle all mail at this location Being the day-to-day point of contact. Perform other duties as required Qualifications: Medical Assistant preferred Experience in a Home Healthcare setting, preferred Must be literate and able to maintain simple records, in English Must have a criminal background check Job Conditions: This is a desk position that involves sitting, standing, stooping, and walking as well as an inordinate amount of telephone communication. This position requires minimal lifting. One must be able to adequately hear on the telephone, with no more than an amplifier and be able to communicate both verbally and in writing, in English. Patriot Homecare is an Equal Opportunity Employer.

Coordinate and lead community programming, activities, events, and entertainment for resident enjoyment. Promote programming initiatives within community to encourage participation. Organize transportation for outings and medical appointments. Determine appropriate resident activity levels and ensure safety. Complete other duties as assigned. Benefits 401(k) Dental insurance Disability insurance Flexible schedule Health insurance Life insurance Paid sick time. Paid time off Paid training Tuition reimbursement Vision insurance

To provide clerical, administrative support and coordinate day-to-day administrative operation of the company. EDUCATION AND EXPERIENCE: * High School diploma or equivalent. * Previous office experience preferred. * Strong organizational and customer service skills. * Must be knowledgeable regarding applicable local, state, and federal regulations related to the hiring process and employment. * Strong verbal and written communication skills. * Word processing and typing and filing skills. * Computer experience preferred * Bookkeeping and mathematical aptitude preferred. * Ability to work as a team while focusing on details. * Ability to maintain the highly confidential nature of HR work. * Good working knowledge of Microsoft word, excel, outlook preferred. * Must be 18 years of age or older. * Must have reliable transportation. PERSONAL AND PHYSICAL REQUIREMENTS: * Treat all information as confidential. * Possess the tact to deal with all levels of employees and client representatives. * Must be able to sit, stand, lift, and/or bend throughout shift. * Must be able to lift, carry, and/or hold up to 10 lbs. * Must pass drug test. * Must meet necessary requirements to obtain a security sensitive identification badge. * Must be a citizen of the United States or possess the necessary authorization from the Immigration and Naturalization Service (INS). PERFORMANCE RESPONSIBILITIES: * Perform clerical duties as directed * Actively Participate in the Safety Management System (SMS) * Answer telephone, screen calls, take messages, and provide information according to established policies. Greet and direct visitors. * Answer routine inquiries and draft correspondence. * Complete and maintain personnel files, where applicable. Assist in setting up office system. * Order office supplies. Assist in care and maintenance of department equipment. * Processes licenses, tracks I-9 and DFMV information insuring compliance with all State and Federal regulations (where applicable.) * Maintain and follow up on applicant flow log and monthly licensing log. * Monitor drug program (where applicable.) * Handle disbursement of random drug testing (where applicable.) * Process and monitor personnel applications (where applicable.) * Process and monitor all new hires and terminations. * Monitors WOTC process. Audits WOTC log to make sure employees calls are being made on all new hires. * Sort and distribute all corporate data information. Order/distribute supplies. * Input payroll (where applicable.) * Responsible for criminal background checks. Process new hire personnel. * Reviews files for compliance, and notifies Manager of compliance deficiencies. * Keep supervisor informed of needs and problems in assigned areas, maintain cleanliness of immediate work area and report maintenance needs. * Project a positive image and respond to inquiries from clients, staff and public in a courteous manner. * Attend meetings and in-services as required identification badges must always be visible. * Adhere to company policies and procedures and participate in achievement of company objectives. * Perform other duties as requested.