Support Supervisor jobs at California State Association of Counties

Under the direction of the Staff Services Manager II (SSM II) and Staff Services Manager III (SSM III), the Legal Support Supervisor I supervises the performance of legal secretarial support for the Legal Division (LD) and performs responsible legal secretarial work. Plans, organizes, directs, and controls the work of the legal support staff. Trains the legal support team on office procedures, legal requirements, i.e. California Code Civil Procedure, California Rules of Court, Local Rules, and LD processes and procedures for various types of hearings. Provides ongoing employee development through training, monitoring and evaluating work performance, preparing probationary reports, counseling, and conducting yearly performance evaluations. Takes appropriate corrective action as necessary. Performs responsible legal secretarial work as a working supervisor, including administrator functions for LD's case management system. Assists in recruitment, interviewing, and hiring of support staff. Oversees orientation of incoming support staff. * Click on the link to complete the Department of State Hospitals Recruitment Survey: DSH Recruitment Survey You will find additional information about the job in the Duty Statement. Working Conditions * This position reports to the Allenby Building in Sacramento. A hybrid Telework schedule, consistent with the State of California's in-office requirement, may be considered with prior approval from management. In-office work requirements for new employees may increase during the first thirty (30) days of employment based on training needs. * The State's Commute Programs provide bicycle, mass transit and vanpool incentives to eligible state employees. The State's mass transit incentive pays 100% of the transit pass up to the IRS maximum of $325 per month in 2025. * DSH-Sacramento is located at an 11 floor high rise building. Minimum Requirements You will find the Minimum Requirements in the Class Specification. * LEGAL SUPPORT SUPERVISOR I Additional Documents * Job Application Package Checklist * Duty Statement Position Details Job Code #: JC-499956 Position #(s): ************-001 Working Title: Legal Support Supervisor I - Hybrid Telework Classification: LEGAL SUPPORT SUPERVISOR I $5,196.00 - $6,510.00 New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Department Information Department of State Hospitals 1215 O Street, MS 17 Sacramento, CA 95814 The mission of the Department of State Hospitals is to provide evaluation and treatment in a safe and responsible manner, seeking innovation and excellence in hospital operations, across a continuum of care and settings. DSH-Sacramento is in a new modern, sustainable and innovative 11 story office building located at 1215 "O" Street, Sacramento, California. Some of the amenities of the new building include the following: * First-floor retail space (separate access from 12th Street) * Café with multiple vendors available to the public * Outdoor seating with pedestrian walkways * Large, shared conference room on the first floor with a maximum capacity of 162 individuals * An employee fitness center with a yoga studio, cardio equipment and weights * Plaza area with a kitchenette on each floor * Lactation rooms * More conference rooms and collaborative working spaces available throughout the building - small, medium and large * Shared Terrace space on the 10th floor with indoor/outdoor seating and views of the Capitol * Mobile computer equipment, cloud-based technology and Wi-Fi for all staff Department Website: ********************** Special Requirements * While US mail applications are still accepted, applying electronically through your CalCareers account is strongly encouraged.* NOTE: If applying by mail, please do not submit the "Equal Employment Opportunity" questionnaire (page 10) with your completed State Application (STD 678). This page is for examination use only. Candidates who reside outside of the State of California may be admitted to the job interview. However, upon job offer candidates must provide proof of residence in California prior to their appointment becoming effective, or the offer may be rescinded. Applicants must submit the required documents in order to be considered for this position. Failure to complete the STD 678 in its entirety may result in disqualification, resumes and/or Statements of Qualifications do not take the place of the STD 678. You must clearly indicate the basis of your eligibility (i.e., list, transfer, SROA/Surplus, reinstatement, etc.), classification title, position number, and job control number in the Examination/Job Title section. * Foreign Degrees or Transcripts - Applicants with foreign degrees or transcripts who wish to apply that coursework toward meeting the minimum qualifications of the classification must provide a transcript evaluation that indicates the number of units to which his/her foreign coursework is equivalent. DSH accepts foreign transcript evaluations that are completed by one of the services listed on these webpages: * National Association of Credential Evaluation Services * Association of International Credential Evaluators, Inc. or * ********************************************************************************************* Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 1/10/2026 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at ********************** When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of State Hospitals Carmen Shean Attn: Carmen Shean 1215 O Street, MS-17 Sacramento, CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of State Hospitals Carmen Shean Carmen Shean 1215 O Street, MS-17 Sacramento, CA 95814 Application drop-off locations may be non-operational during weekends and holidays. 08:30 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: * Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at ********************** All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. * Resume is required and must be included. * Other - Candidates that believe they meet the Minimum Qualifications based on a pattern with education from the classification description (specifications) must provide a copy of your DEGREE OR TRANSCRIPTS along with your application (STD. 678) to be considered for this position. Candidates that believe they meet the Minimum Qualifications based on experience, please state that in the bypass notes for this requirement. * Statement of Qualifications - Please see the Statement of Qualifications section at the bottom of this job advertisement for more details. Applicants must submit the required documents in order to be considered for this position. Applicants who fail to submit the SOQ, as requested (i.e. respond to questions asked), may be disqualified. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: * Demonstrated leadership and/or supervisory skills including the ability to: organize, direct and coordinate multiple legal projects; motivate and manage staff to ensure the timely completion of projects and assignments; and evaluate and communicate work performance in a constructive manner. * Ability to provide clear instructions, listen actively, and communicate effectively both verbally and in writing. * Experience with problem-solving and decision-making. Capacity to analyze situations, identify solutions, and make sound judgments, often under pressure. * Strong leadership skills. A readiness to guide, motivate, and develop a team, including a willingness to mentor and delegate tasks. * Conflict resolution. Skill in mediating disagreements and addressing performance issues constructively. * Strong interpersonal skills. The ability to build rapport and work well with a diverse range of people. * Demonstrate good time management. Proficiency in organizing tasks, prioritizing work, and meeting deadlines. Strong organizational skills to manage one's own workload, set deadlines, and help the team prioritize tasks to meet productivity goals. * Flexibility to handle changing priorities and a fast-paced environment. * Professionalism. Demonstrating a positive attitude, strong work ethic, reliability, and punctuality. The ability to remain calm and positive in the face of unexpected obstacles or changing conditions, modeling a flexible and professional attitude for the team. * A genuine interest in leadership and mentoring employees, identifying growth opportunities, and providing the necessary support and training for staff development. * Accountability. Behaving ethically, showing consistency in words and actions, and taking responsibility for team performance and outcomes. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Benefits include: Sick Leave, Vacation Leave, 11 Paid State Holidays, one (1), eight (8) hours, Paid Personal Holiday and two (2), (16) hours, Paid Professional Development Days (PDD) per fiscal year; excellent Health, Vision and Dental insurance plans; Medical and Dependent Care Reimbursement Accounts; an Employee Assistance Program; Alternate Workweek Schedules and Flextime; and, enrollment in the CalPERS retirement system. Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Department Website: ********************** Human Resources Contact: Carmen Shean ************** ********************************** Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Office of Human Rights ************** ****************** California Relay Service: ************** (TTY), ************** (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Statement of Qualifications Prepare a Statement of Qualifications (SOQ) which answers the questions below in a manner which describes your experience, knowledge, and abilities as they relate to the information contained in the position description, duty statement, and desirable qualifications sections of this recruitment. The SOQ will also serve as documentation of your ability to present information clearly and concisely in writing since this is a critical factor to successful job performance. The SOQ should be Arial, 12-point font, not to exceed two single-spaced pages. Applicants that do not submit a SOQ with their application packet will automatically be disqualified from consideration for this position. Cover letters, resumes, and applications will not take the place of this document. * Please describe your leadership style and experience in handling different team dynamics. In your description, kindly provide your management philosophy, how you address conflict resolution, and your adaptability, flexibility, and reliability in being present and available to effectively lead a team. * Provide an example of your experience coordinating and managing a project or staff. The example should identify how you coordinated activities of personnel, organized workflow, and navigated challenges or adapted processes to improve efficiency. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.