Administrative Assistant jobs at Career Group Companies - 212 jobs

Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024 and 2025 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team! Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth. We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee's health and safety, Becker has committees - such as the Mental Health and Wellness Committee - that ensures our employee's individual health is always a priority. We provide every incoming employee with individualized training to ensure that they are experts on Becker's use of above-industry-standard software and in their role. POSITION SUMMARY: The Accounting Administrative Assistant will provide administrative and operational support to the Accounting Department under the supervision of the Director of Accounting. This role is responsible for scanning, filing, organizing, and maintaining financial and accounting records, as well as assisting with Accounts Payable (AP), Accounts Receivable (AR), and Banking functions. The ideal candidate is detail-oriented, dependable, and capable of communicating effectively both verbally and in writing while working in a fast-paced, deadline-driven professional environment. DUTIES/RESPONSIBILITIES: Assist and back-up Accounts Receivable (AR) with processing of incoming mail, including posting cash receipts, whether electronic or physical checks. Complete vendor/client registration requests for electronic payment conversion. Process and return duplicate or overpaid checks to clients. Update the barcode in Expert Image for each expense report. Scan supporting documents into Expert Image. Compile and maintain supporting documents in iManage for the department. Scan fimwide voided checks into iManage. Manage address changes, including responding to the request and inquiries. Support and back-up the AP and Banking team as follows: AP: Upload missing images to Expert AP for invoices; upload the FEDEX feed into Expert AP; assist with entering check requests and post and hold as needed. Banking: Post incoming or outgoing wire transfers. Any and all other duties as may be required of the job. REQUIRED SKILLS/ABILITIES: Experience in an office environment. Experience in an accounting environment. Detail-oriented, adapt well to change, and possess good written and verbal communication skills. EDUCATION AND EXPERIENCE: Associate Degree in Accounting Replies are given within 24 hours, so apply today for immediate consideration. Equal Employment Opportunity Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences. We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives. As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Accounting Operations Administrative Assistant (Excel-Focused) Our Benefits team is seeking a detail-oriented Accounting Operations Administrative Assistant to support high-volume, invoice-related and operational work. This role is ideal for someone with an AP/AR, bookkeeping, or accounting support background who is comfortable working in Excel and handling confidential financial and employee data. The ideal candidate is organized, accurate, and eager to learn internal systems while partnering closely with Finance to ensure timely and accurate invoice preparation and reconciliation. Key Responsibilities Provide day-to-day administrative and accounting support to the Benefits team Prepare, review, and reconcile benefit invoices prior to submission to Finance Track invoices and support follow-up on discrepancies or corrections Utilize Excel to organize, analyze, and validate data (VLOOKUPs, pivot tables, basic formulas) Perform data entry and reconciliation across internal systems Maintain highly confidential employee, benefits, and financial information Collaborate with internal stakeholders to ensure accuracy and timeliness of work Support recurring operational and accounting-related tasks as needed Required Qualifications Strong proficiency in Microsoft Excel, including: Sorting and filtering data VLOOKUPs Pivot tables Basic formulas High attention to detail and accuracy Ability to handle confidential information professionally and discreetly Strong organizational skills and reliability Willingness to learn new systems and processes Preferred Qualifications AP/AR, bookkeeping, or accounting support experience Experience working with invoices, reconciliations, or financial data Prior administrative, HR, benefits, or operations experience Candidates re-entering the workforce are encouraged to apply Interest in long-term growth within an organization Work Schedule Hybrid schedule: onsite Tuesday, Wednesday, and Thursday Monday and Friday remote Why This Role? Opportunity to leverage accounting and Excel skills in a stable, supportive environment Training provided on internal systems and benefit invoice processes Long-term contract opportunity with growth potential Join a collaborative Benefits team with strong Finance partnership Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law. Contact information Katie Wright

We are currently seeking an experienced Administrative Assistant to join our Team in Ft. Lauderdale. If you're ready to work alongside an incredibly fun and passionate team, this is a great opportunity for you! We are looking for a team member who is: Is a proactive thinker Takes a proactive approach to managing day to day functional activities Enthusiastic to successfully collaborate with team members and contribute solutions to challenges with a positive attitude Do you have? A bachelor's degree in Business Administration or a related field A year office of experience in a similar role Excellent written and communications skills with a strong attention to detail Knowledge of Microsoft (preferred) Experience in travel arrangements (preferred) Experience with expense reports (preferred) Job responsibilities will include: Reception and front desk responsibilities Office operations including but not limited to: Mail coordination, collection and distribution; Common space upkeep, and supply inventory and replenishment; Maintain and schedule us of office conference rooms and onsite guesthouse Create and update expense reports while verifying relevant support documents Handle communication with employee, clients and vendors via phone, email and in-person with a positive and professional approach Assist with coordination of firm events, meetings, and celebrations Assist with coordination and tracking of internal trainings and meeting sessions Assist with scheduling candidate interviews and coordination with hiring teams At EDSA, we are creative thinkers, enthusiastic collaborators and passionate about design. We spend our days designing the most amazing places and we have a fun time doing it. Are you ready to join our talented team? We're looking for dedicated, innovative professionals who are passionate about working for a firm that is shaping the future through planning, landscape architecture and urban design. We care deeply about our team members, both in and outside of the office. That's why we provide each of our employees with the following total rewards package: Competitive salaries Employee benefits paid for at 100% Biannual bonuses A gracious wellness stipend Firmwide cultural celebrations Financial wellness initiatives with a 401(k) And much more

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner. Responsibilities: " Communicates with executives and line management to gather and convey relevant information " Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment. " Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner. " Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments. " Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills. " Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems. Required Skills: Adaptability Administrative Services Attention to Detail Collaboration Oral Communications Planning Presentation Skills Prioritization Problem Solving Written Communications Desired Skills: Proficient in the following tools: MS Outlook Webex MS PowerPoint

Work Arrangement: On-site A well-established and growing organization in West Palm Beach is seeking an experienced Executive Assistant to support senior leadership. This role is ideal for a highly organized professional who values stability, long-term commitment, and building trusted partnerships with executives in a fast-paced, professional environment. Position Overview The Executive Assistant will serve as a strategic administrative partner, providing high-level support to executive leadership. This individual must demonstrate a history of tenure and longevity in prior roles and the ability to manage confidential information with discretion and professionalism. Key Responsibilities Provide comprehensive executive-level administrative support Manage complex calendars, scheduling, and travel coordination Prepare correspondence, reports, and presentations Serve as a gatekeeper and liaison between executives and internal/external stakeholders Handle confidential and sensitive information with the highest level of discretion Coordinate meetings, agendas, and follow-ups Assist with special projects and operational initiatives as needed Qualifications Proven experience as an Executive Assistant or Senior Administrative Assistant Demonstrated long-term tenure and commitment in previous roles Strong organizational, time management, and prioritization skills Excellent written and verbal communication abilities Proficiency in Microsoft Office and productivity tools Ability to work on-site full-time in West Palm Beach Professional demeanor with strong attention to detail Ideal Candidate Values stability and long-term career growth Proactive, dependable, and detail-oriented Comfortable supporting senior leadership in a fast-paced environment Discreet, trustworthy, and relationship-driven This is an excellent opportunity for an Executive Assistant seeking a long-term role with a stable organization where they can make a meaningful impact and grow over time. Apply today to be considered.

Our client, a highly reputable family office, is looking to hire a Personal / Executive Assistant for their West Palm Beach office. In this role, the candidate will provide end-to-end administrative, personal, and executive support across both personal and business matters. The successful candidate will demonstrate sound judgment, adaptability, and clear communication, with a can-do, flexible attitude. Candidate will have the ability to remain available, with notice, for key engagements and online during travel, when needed. This is an exciting opportunity to get involved, wear different hats, and join a dynamic team! RESPONSIBILITIES Manage all travel, dining, and accommodation arrangements, ensuring seamless logistics and detailed itineraries Coordinate calendars across multiple individuals, working closely with assistants, executives, and household staff Proactively oversee scheduling, personal appointments, reservations, and confirmations to ensure accuracy and efficiency Prepare and submit expense reports and track related documentation Plan, organize, and support business, personal and social engagements, including family gatherings and private events Welcome and assist guests in both office and household settings with professionalism and discretion Maintain ongoing communication with administrative colleagues and household team members Coordinate the pickup and delivery of personal items such as packages and mail Research, source, and purchase items as requested, including online and in-person shopping Maintain organized electronic filing systems Track incoming and outgoing correspondence, ensuring materials are properly filed Conduct research on various topics, summarize findings, and maintain related records Ongoing ad hoc assignments and projects as requested REQUIREMENTS 3+ years of relevant experience in a similar role - out of hospitality is a plus! Strong verbal and written communication skills Proficiency with Microsoft Office Suite and comfort with modern technology, including apps and smartphones Exceptional organizational skills and strong attention to detail Flexible approach with the ability to operate beyond a set job scope Confident, capable, and solutions-oriented professional Ability to manage multiple requests simultaneously, prioritize effectively, and respond with urgency when needed Proactive self-starter who takes initiative and follows through Ability to work flexible hours if needed (i.e. for events or to stay online when principals are traveling, etc.) Comfortable adapting to last-minute changes Able to work independently while collaborating effectively with a broader team Willingness to travel between residences as required College degree preferred SALARY $100-$135K (DOE) + Benefits + Discretionary Bonus Opportunity + Perks! HOURS 8:30am-5:30pm (DOE) + flexibility if needed This role is on-site, 5x/ a week, with the ability to travel between the office and residences There will also be flexibility to WFH during certain times of the year #IND1

TEWS is proud to support a growing Commercial Real Estate Development Firm looking for a highly organized, proactive Administrative Assistant to support the senior leadership team. If you're someone who thrives on structure, clear communication, and taking ownership of day-to-day operations, this could be a great opportunity. What You'll Do Keep projects, tasks, and deadlines organized and on track Manage email, phone, and general communications for leadership Handle calendar management and scheduling Draft, edit, and organize documents and correspondence Support office operations, including expense tracking Provide personal assistant support to leadership as needed What We're Looking For Must-Haves Strong organizational skills and excellent attention to detail Clear, professional written and verbal communication Ability to prioritize, follow up, and manage time effectively Proficiency with Microsoft Office (Word, Excel, Outlook) Professional discretion when handling sensitive information Nice-to-Haves Construction or real estate experience is a plus Experience supporting executives or senior leaders Comfort working in a small, fast-moving office environment Work Style & Environment Small team with a direct, no-frills communication style Conservative workplace culture; ideal for someone adaptable, professional, and level-headed Business attire required Compensation & Perks Salary range: $52,000 - $57,000, based on experience Two weeks of paid time off plus office closed between Christmas and New Year's

Becker has been included in the inaugural list of The Best Companies to Work for Among U.S. Law Firms by U.S. News & World Report for 2024 and 2025. Come join our award-winning team! Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth. We offer a comprehensive benefit package that includes some Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee's health and safety, Becker has committees - such as the Wellness Committee and the Mental Health and Well-Being Committee - that ensures our employee's individual health is always a priority. We provide every incoming employee with individualized training to ensure that they are experts on Becker's use of above-industry-standard software and in their role. Duties/Responsibilities: Answer and direct incoming phone calls to appropriate personnel within the Collections and Foreclosure Department. Open and close files per standard operating procedures. Distribute E-Service documents received from Court to relevant parties, maintaining proper records and tracking of communications. Process incoming and outgoing mail. Provide general administrative support, including data entry. Order Title Commitments as part of the foreclosure process for the Paralegals. Work with accounting software to manage and track financial transactions. Perform other tasks as assigned to support the overall function of the collections and foreclosure team. Required Skills/Abilities: Strong communication and interpersonal skills. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Understanding and adherence to compliance. Strong time management skills with a proven ability to meet deadlines. Ability to organize files and workflow efficiently. Ability to work independently and as part of a team. Proficient with Microsoft Office Suite (Word, Excel, Outlook) or related software. Familiarity with iManage, Law Base, and Aderant a plus. Preferred Soft Skills: Professional and confidential Composed under pressure Well-spoken Patient Able to listen with compassion and empathy Able to manage difficult conversations Education and Experience: High school diploma: Additional education in business administration or related legal field required. Equal Employment Opportunity Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences. We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences and perspectives. As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.

Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024 and 2025 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team! Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth. We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee's health and safety, Becker has committees - such as the Mental Health and Wellness Committee - that ensures our employee's individual health is always a priority. We provide every incoming employee with individualized training to ensure that they are experts on Becker's use of above-industry-standard software and in their role. POSITION SUMMARY: The Accounting Administrative Assistant will provide administrative and operational support to the Accounting Department under the supervision of the Director of Accounting. This role is responsible for scanning, filing, organizing, and maintaining financial and accounting records, as well as assisting with Accounts Payable (AP), Accounts Receivable (AR), and Banking functions. The ideal candidate is detail-oriented, dependable, and capable of communicating effectively both verbally and in writing while working in a fast-paced, deadline-driven professional environment. DUTIES/RESPONSIBILITIES: Assist and back-up Accounts Receivable (AR) with processing of incoming mail, including posting cash receipts, whether electronic or physical checks. Complete vendor/client registration requests for electronic payment conversion. Process and return duplicate or overpaid checks to clients. Update the barcode in Expert Image for each expense report. Scan supporting documents into Expert Image. Compile and maintain supporting documents in iManage for the department. Scan fimwide voided checks into iManage. Manage address changes, including responding to the request and inquiries. Support and back-up the AP and Banking team as follows: AP: Upload missing images to Expert AP for invoices; upload the FEDEX feed into Expert AP; assist with entering check requests and post and hold as needed. Banking: Post incoming or outgoing wire transfers. Any and all other duties as may be required of the job. REQUIRED SKILLS/ABILITIES: Experience in an office environment. Experience in an accounting environment. Detail-oriented, adapt well to change, and possess good written and verbal communication skills. EDUCATION AND EXPERIENCE: Associate Degree in Accounting Replies are given within 24 hours, so apply today for immediate consideration. Equal Employment Opportunity Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences. We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives. As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.

Administrative Coordinator for the accounting department - Orlando, FL-Contract Join a great organization in Orlando as an Administrative Coordinator for the accounting department! This role is a contract to hire opportunity. Schedule: Monday-Friday, 8:30 a.m.-5:00 p.m. Onsite: Hybrid must be in the office on Wednesday and Thursday Pay Rate: $24/hour The Administrative Coordinator for the accounting department provides essential administrative support for the accounting department to ensure smooth daily operations. This role involves managing schedules, detailed tracking and managing deadlines. Key Responsibilities Provide high-level administrative support to the Finance & Accounting department Draft, proofread, and format professional communications and materials, including correspondence, reports, presentations, agendas, summaries, and updates, ensuring accuracy, quality, and alignment with organizational and brand standards. Schedule and manage conference room calendars. Collaborate with other departments to ensure consistent brand representation. Process electronic purchase orders. Support department meetings and events-schedule, prepare materials, set up, and break down as needed. Qualifications Associate's degree or equivalent combination of experience and education may be considered in lieu of degree. Bachelor's degree preferred. Proficiency in Microsoft Office and related technology required. Strong customer service and communication skills. Excellent attention to detail, organization, and follow-through. Ability to multi-task in a fast-paced environment. Works independently with minimal supervision. Unlock Your Potential: Join TEWS and Solve the Talent Equation for Your Career TEWS has opportunities with leading companies for professionals at all career stages, whether you're a seasoned consultant, recent graduate, or transitioning into a new phase of your career, we are here to help. Tews is an equal opportunity employer and will consider all applications for employment without regards to age, color, sex, disability, national origin, race, religion, or veteran status

Administrative Assistant/Customer Relations Specialist HireQuest Direct is a leading staffing and recruiting company that provides temporary, temp-to-hire, and direct hire staffing solutions to businesses of all sizes. Our mission is to connect talented individuals with companies in need of their skills and expertise. We are committed to providing exceptional customer service and building strong relationships with both our clients and candidates. Position Overview: We are seeking an organized and detail-oriented individual to join our team as an Administrative Assistant/Customer Relations Specialist. In this role, you will provide administrative support to our office and assist with customer relations. The ideal candidate will have excellent communication skills, be able to multitask, and have a strong customer service mindset. Responsibilities: - Answer and direct incoming calls and emails from clients and candidates - Greet and assist visitors to the office - Maintain office supplies and equipment - Assist with scheduling and coordinating interviews and appointments - Process and file paperwork - Provide support to the recruitment team as needed - Handle customer inquiries and resolve any issues in a timely and professional manner - Maintain accurate and up-to-date records of client and candidate information - Assist with data entry and reporting tasks - Other administrative duties as assigned Qualifications: - High school diploma or equivalent required; college degree preferred - 1-2 years of administrative or customer service experience - Proficient in Microsoft Office Suite - Excellent communication skills, both written and verbal - Strong organizational and time-management skills - Ability to handle multiple tasks and prioritize effectively - A positive and professional attitude - Experience in the staffing industry is a plus Why Work for HireQuest Direct: - Competitive salary - Opportunities for growth and advancement within the company - A supportive and collaborative work environment - Chance to make a difference in people's lives by connecting them with job opportunities If you are a motivated and detail-oriented individual with a passion for customer service, we want to hear from you! Apply now to join our team at HireQuest Direct.

Job Description Assist with supply ordering. Assists in the preparation for various meetings. Sort mail and direct it to the appropriate person. Assists with general departmental administrative and operational tasks as required. Review and process department invoices. Reconciles vendor statements. Enter and update work orders for various Public Works divisions, including the Streets and Storm water sections. Receive and process requests for materials and information received by telephone, fax, email, or in person. Assist with overall planning, record keeping, filing, organizing, scheduling, assigning, or other activities assigned. Act as receptionist or desk clerk; answers routine questions regarding City activities; direct callers to proper places on basis of their business requests; assists public in the preparation of routine forms and statements. Performs related work as required. Skills Required Ability to communicate effectively both orally and in writing. Understand and follow oral, and written instructions. Knowledge of procedures for operating various office equipment, including personal computers. Knowledge of standard formats used for a variety of letters, memos, and related documents. Knowledge of English spelling and grammar. Ability to prioritize work activities. Ability to work effectively with confrontational persons both in person and by telephone. Skills Preferred Use of financial processing systems, including but not limited to Tyler Munis and Eden. Experience using work orders systems. Experience Required Graduation from high school; two (2) years of administrative/secretarial experience. Must possess and maintain a valid Florida Driver's License throughout employment. Experience Preferred Experience working in municipal government and delivering exceptional customer service highly desirable. Education Required Graduation from high school. Education Preferred Additional Information

Job Description M-F 8-5 CMS-Administrative Asst - Support Plan Operations Manager - Could become temp to hire opportunity CMS-Plan Operations Manager-Administrative Asst Work Environment Professional office Dress Code Business Casual Candidate Responsibilities Must have 1 year experience working in an administrative assistant in a professional office environment Must have 1 year experience supporting executive management Must have 2 years of customer service experience Skills Needed Proficient in verbal and written communication Excellent organization skills Proficient in multitasking Proficient in Excel, Word and PowerPoint

Schedule: Monday, Wednesday, Friday | 8:00 AM - 5:00 PM Pay Rate: $18/hour Type: Contract-to-Hire Are you detail-oriented and experienced in tax credit compliance? Join our team and play a key role in ensuring accurate application processing and compliance for our multifamily community. Job Responsibilities * Assist with processing and reviewing tax credit applications * Ensure compliance with all regulatory requirements * Maintain accurate records and organize documentation * Support office operations including answering phones, filing, and email correspondence * Provide general administrative support to the property management team Qualifications * Tax credit compliance experience required * Strong attention to detail and organizational skills * Ability to manage sensitive information with confidentiality * Previous administrative experience in property management preferred Benefits Through BGSF * Weekly pay * Health, dental, and vision insurance options * PTO or sick leave (applicable per state/local law) * Referral bonuses About BGSF: We are a nationwide staffing firm connecting great people with great opportunities. #ZIPS BGSF is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.

About Waterfield & Associates, A Division of Patriot Growth Insurance Services: Since 1990, Waterfield & Associates has been a trusted, family-owned independent insurance agency serving Destin, Florida, and the surrounding Emerald Coast communities. Our deeply experienced team offers tailored coverage across homeowners, flood, auto, marine, commercial property, and general liability insurance - always mindful of the specific coastal risks our clients face. With strong local expertise and a commitment to attentive, personalized service, we strive to find outstanding solutions that protect what matters most. Position Overview: The Administrative Assistant plays a vital role in ensuring the smooth day-to-day operation of the Agency. This position is responsible for streamlining processes, optimizing communication channels, and managing a wide range of administrative tasks that support the overall functionality of the organization. Work Arrangement: This is a full-time position working in our office located in Destin, FL. Professional Responsibilities: Answer and direct incoming phone calls to the appropriate departments or personnel. Receive, sort, and distribute incoming mail and correspondence; process outgoing mail promptly. Distribute Agency emails and carrier notices to appropriate recipients. Assist with facilities and vendor management, including supply ordering and maintenance coordination. Track and distribute online quote requests and create prospect accounts in the Agency Management System (AMS). Perform audits and reviews of new business reports to ensure accuracy and compliance. Manage and distribute policy renewal and expiration reports. Participate in various agency projects as needed or assigned. Qualifications and Requirements: Experience working in an administrative or customer service role (Required). 1 2 years of experience in the insurance industry, preferably with a Property & Casualty agency (Preferred). High School Diploma/GED (Required). Associate or Bachelor s degree in Business Administration or a related field (Preferred). Basic knowledge of commercial and personal lines insurance, including terminology, policies, and coverages. Strong organizational skills and the ability to manage multiple tasks efficiently. Excellent written and verbal communication skills. High attention to detail and accuracy in data entry and document review. Ability to work effectively in a team environment. Strong problem-solving skills with a persistent approach to resolving issues. Ability to provide empathetic and supportive assistance to clients and visitors. Proficiency with Microsoft Office Suite and other administrative software tools. Ability to maintain confidentiality and demonstrate sound professional judgment. About Patriot Growth Insurance Services: Founded in 2019, Patriot is a growth-focused national insurance services firm that partners with employee benefits and property and casualty agencies across the United States. Patriot is currently ranked as the 25th largest broker in the U.S. by Business Insurance and has been named to the 2025 Inc. 5000 list of fastest-growing companies. With over 2,100 employees operating in 150+ locations in over 45 states, Patriot s collaborative model delivers resources and strategic support to its agencies. Patriot creates true alignment with its partner agencies, and its operating philosophy fosters enhanced career opportunities for its dedicated and professional team. We are committed to working with like-minded individuals who share our vision of creating an insurance agency focused on operational excellence and a relentless pursuit of growth. Patriot offers the opportunity to be a part of a fast-growing company since its inception. We strive to create a flexible and collaborative environment for our employees, and our goal is to provide enhanced career opportunities for our dedicated and professional team. In addition to a competitive salary, we provide a comprehensive health and welfare program to employees, family members and domestic partners. Employees are eligible for benefits coverage the first of the month following 30 days of employment. We offer: Medical, Dental, and Vision Benefits Flexible Spending Account (FSA) and Health Savings Account (HSA) and Commuter Transit Programs Company paid Short-Term Disability, Long-Term Disability and Group Term Life Company paid Employee Assistance Program Paid Parental Leave Paid holidays Personalized PTO 401 (k) Patriot Growth Insurance Services is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, citizenship or immigration status, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. Patriot makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO and DE&I Policy located on our website at *******************

We have ongoing opportunities for top notch Administrative Assistance with great customer service skills! Attention to detail and ability to multi-task is a must! An Administrative Assistant must be able to multi-task and take initiative without being micromanaged.

Seasonal Administrative Coordinator for tax season - Orlando, FL Join a great organization in Orlando as an Administrative Coordinator! This role is season position and expected to run through April. Schedule: Part time but must be able to work within the hours of Monday-Friday, 8:30 a.m.-5:00 p.m. Pay Rate: $18/hour This position will travel to different sites with the Orlando area, must have own transportation. The Administrative Coordinator provides essential administrative support to ensure smooth daily operations. Key Responsibilities Will help update tax documents. Schedule and manage volunteer schedules. Ensure community members are informed of required for tax preparation. Print out tax forms, supplies and equipment are available and distributed. Support department meetings and events-schedule, prepare materials, set up, and break down as needed. Qualifications Minimum 1 year of tax administrative experience preferred. Proficiency in Microsoft Office and related technology required. Strong customer service and communication skills. Excellent attention to detail, organization, and follow-through. Ability to multi-task in a fast-paced environment. Works independently with minimal supervision. Unlock Your Potential: Join TEWS and Solve the Talent Equation for Your Career TEWS has opportunities with leading companies for professionals at all career stages, whether you're a seasoned consultant, recent graduate, or transitioning into a new phase of your career, we are here to help. Tews is an equal opportunity employer and will consider all applications for employment without regards to age, color, sex, disability, national origin, race, religion, or veteran status

Part-time Description About Alpert Jewish Family Service (Alpert JFS) While Alpert JFS is grounded in compassion and guided by Jewish values, our employees come from diverse faith backgrounds and are invested in the agency's mission to strengthen our entire community by empowering individuals and families through the delivery of comprehensive human services. Since 1974, Alpert JFS, a 501(c)(3) not-for-profit organization, has strengthened and enriched the lives of men, women, and children of all ages. We do this through a continuum of focused programs addressing the well-being of children and families of all ages, the independence and well-being of older adults, and the optimal quality of life for individuals with special needs. Alpert JFS is looking for a motivated and detail oriented Administrative Assistant with basic bookkeeping knowledge to support our Guardianship Program and Care Management Departments. Essential Responsibilities: Provide administrative support to the Director of Guardianship and Care Management and the team with administrative functions in the department. Assist Director with the day-to-day operations of the Care Management Department. Copying, scanning, filing, uploading, and general office duties. Data entry of client (and other) information, timely and accurately. Provide back-up support for our Sr. Bookkeeper including but not limited to: Identify and locate ward assets. Marshal assets under guardianship control. Manage assets. Prepare and forward financial reports to guardianship attorneys for court submission and to the administrative team for review on a quarterly basis. Prepare and computer-enter time-activity billing data. Other Responsibilities as assigned in support of guardianship team. Respond to phone calls, bill payments and other inquiries when needed regarding the Pooled Trust. Other Responsibilities as assigned in support of guardianship team. Essential Training Understanding and participating in the Agency's Performance and Quality Improvement framework, functions, and activities Requirements Qualifications: High school diploma. Proficient in Microsoft Office and ability to learn new systems quickly, Electronic Records Systems experience helpful. Current FLDL and ability to transport documents or items as needed Experience with accounting and bookkeeping. Legal experience helpful. Insurance and/or medical experience helpful. Tax experience helpful. Excellent written and oral communication skills. Physical Demands: Sitting for long periods; intensive computer work for many hours. Considerable concentration and technical abilities. May require lifting up to 30lbs. Working Conditions: General office; May requires attending meetings outside of the office and community outreach public speaking opportunities. Alpert JFS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Drug Free Workplace

Capital Campaign Administrative Assistant Reports To: Director of Capital Campaign Status: Hourly - Non-Exempt - Full-Time Overview: The Capital Campaign Administrative Assistant for the Coalition for the Homeless of Central Florida plays a vital role in supporting the success of the organization's fundraising efforts by managing campaign logistics inclusive of donor cultivation, and reporting. This position is integral to organizing committee meetings, coordinating prospect cultivation activities, and conducting in-depth donor research to prioritize and track potential donors. The Administrative Assistant is responsible for maintaining accurate records in donor systems, producing reports, and implementing stewardship processes, including thank-you acknowledgments and recognition events. Additional duties include supporting the creation of campaign publications, newsletters, and website updates, ensuring timely and accurate information sharing. With a focus on collaboration, communication, and organizational skills, this position contributes directly to the Coalition's mission by fostering donor engagement and executing a successful capital campaign. Key Responsibilities Organize and manage meetings for the Campaign Cabinet/Steering Committee and sub-committees, including scheduling, securing locations, and managing logistics. Prepare and provide agendas, reports, and other meeting materials. Record minutes for each meeting, noting individual assignments for follow-up. Follow up with committee members to ensure timely completion of their assignments. Develop and maintain a monthly tracking system to present at Steering Committee meetings, highlighting deadlines. Create individual spreadsheet tabs for each committee member to track prospects for cultivation from their personal networks. Coordinate details for prospect cultivation meetings, including scheduling and logistics. Manage the calendar for the Director of Capital Campaign (DCC), scheduling meetings, lunches, coffees, and tours in collaboration with the Executive Assistant for the CEO when necessary. Work with hosts and the DCC to plan and manage awareness gatherings, including: Invitations (printing and mailing), RSVPs, and location logistics. Managing necessary collateral and other event materials. Conduct research and prioritize campaign prospects using tools such as iWave/Donor Search. Develop and maintain a prospect tracking system, recording all pertinent details. Document meeting and solicitation outcomes in Donor Perfect, noting next steps for each prospect. Maintain accurate records of campaign gifts in Excel and Donor Perfect to ensure up-to-date tracking. Prepare and present campaign reports for the Board Chair, CEO, and Director of Capital Campaign during Board and Steering Committee meetings. Implement a timely thank-you process, recording acknowledgments in Donor Perfect. Oversee the acknowledgment process, incorporating: Letters, handwritten thank-you cards, and phone calls, as determined by gift size and donor parameters. Assist in the planning and execution of recognition events, including groundbreaking ceremonies. Ensure accurate listing of campaign gifts in the Annual Report, contacting select donors to confirm their approval as per their signed gift pledge forms. Support the creation and distribution of campaign e-newsletters. Facilitate regular updates to the campaign website, ensuring all information is current and accurate. Assisting in the creation and production of marketing materials such as: Newsletters, Presentations, Event Invitations, Flyers, Website & Social Media Content, etc. Qualifications Bachelor's degree in nonprofit management, communications, marketing, or a related field (equivalent experience considered) Minimum of 2 years of experience in fundraising, development, or administrative support roles, preferably in a nonprofit organization. Knowledge of capital campaign processes and donor cultivation practices is a plus. Experience in prospect research (training provided) and event management is advantageous. Required Skills Strong project management skills, with the ability to prioritize tasks and meet deadlines. Exceptional discretion and professionalism in handling confidential donor information. Analytical and problem-solving skills, particularly in organizing and reporting data. Proficiency in Microsoft Office Suite and familiarity with donor management systems (e.g., DonorPerfect). Excellent interpersonal and written communication skills. A collaborative mindset, capable of working effectively with diverse teams and individuals. Adaptability and flexibility to thrive in a dynamic work environment. Disclaimer This job description does not imply that these are the only duties to be performed by the employee in this position. The employee will be required to follow any other job-related instructions and perform other job-related duties requested by any person authorized to give instructions or assignments. This description excludes the marginal functions of the position that are incidental to essential job duties. All duties, responsibilities, and requirements are vital to the job. This document does not create an employment contract, implied or otherwise, other than an "at-will" employment relationship.