Administrative Assistant jobs at Career Group Companies - 212 jobs

Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024 and 2025 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team! Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth. We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee's health and safety, Becker has committees - such as the Mental Health and Wellness Committee - that ensures our employee's individual health is always a priority. We provide every incoming employee with individualized training to ensure that they are experts on Becker's use of above-industry-standard software and in their role. POSITION SUMMARY: The Accounting Administrative Assistant will provide administrative and operational support to the Accounting Department under the supervision of the Director of Accounting. This role is responsible for scanning, filing, organizing, and maintaining financial and accounting records, as well as assisting with Accounts Payable (AP), Accounts Receivable (AR), and Banking functions. The ideal candidate is detail-oriented, dependable, and capable of communicating effectively both verbally and in writing while working in a fast-paced, deadline-driven professional environment. DUTIES/RESPONSIBILITIES: Assist and back-up Accounts Receivable (AR) with processing of incoming mail, including posting cash receipts, whether electronic or physical checks. Complete vendor/client registration requests for electronic payment conversion. Process and return duplicate or overpaid checks to clients. Update the barcode in Expert Image for each expense report. Scan supporting documents into Expert Image. Compile and maintain supporting documents in iManage for the department. Scan fimwide voided checks into iManage. Manage address changes, including responding to the request and inquiries. Support and back-up the AP and Banking team as follows: AP: Upload missing images to Expert AP for invoices; upload the FEDEX feed into Expert AP; assist with entering check requests and post and hold as needed. Banking: Post incoming or outgoing wire transfers. Any and all other duties as may be required of the job. REQUIRED SKILLS/ABILITIES: Experience in an office environment. Experience in an accounting environment. Detail-oriented, adapt well to change, and possess good written and verbal communication skills. EDUCATION AND EXPERIENCE: Associate Degree in Accounting Replies are given within 24 hours, so apply today for immediate consideration. Equal Employment Opportunity Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences. We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives. As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Accounting Operations Administrative Assistant (Excel-Focused) Our Benefits team is seeking a detail-oriented Accounting Operations Administrative Assistant to support high-volume, invoice-related and operational work. This role is ideal for someone with an AP/AR, bookkeeping, or accounting support background who is comfortable working in Excel and handling confidential financial and employee data. The ideal candidate is organized, accurate, and eager to learn internal systems while partnering closely with Finance to ensure timely and accurate invoice preparation and reconciliation. Key Responsibilities Provide day-to-day administrative and accounting support to the Benefits team Prepare, review, and reconcile benefit invoices prior to submission to Finance Track invoices and support follow-up on discrepancies or corrections Utilize Excel to organize, analyze, and validate data (VLOOKUPs, pivot tables, basic formulas) Perform data entry and reconciliation across internal systems Maintain highly confidential employee, benefits, and financial information Collaborate with internal stakeholders to ensure accuracy and timeliness of work Support recurring operational and accounting-related tasks as needed Required Qualifications Strong proficiency in Microsoft Excel, including: Sorting and filtering data VLOOKUPs Pivot tables Basic formulas High attention to detail and accuracy Ability to handle confidential information professionally and discreetly Strong organizational skills and reliability Willingness to learn new systems and processes Preferred Qualifications AP/AR, bookkeeping, or accounting support experience Experience working with invoices, reconciliations, or financial data Prior administrative, HR, benefits, or operations experience Candidates re-entering the workforce are encouraged to apply Interest in long-term growth within an organization Work Schedule Hybrid schedule: onsite Tuesday, Wednesday, and Thursday Monday and Friday remote Why This Role? Opportunity to leverage accounting and Excel skills in a stable, supportive environment Training provided on internal systems and benefit invoice processes Long-term contract opportunity with growth potential Join a collaborative Benefits team with strong Finance partnership Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law. Contact information Katie Wright

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner. Responsibilities: " Communicates with executives and line management to gather and convey relevant information " Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment. " Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner. " Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments. " Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills. " Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems. Required Skills: Adaptability Administrative Services Attention to Detail Collaboration Oral Communications Planning Presentation Skills Prioritization Problem Solving Written Communications Desired Skills: Proficient in the following tools: MS Outlook Webex MS PowerPoint

Our client, a highly reputable family office, is looking to hire a Personal / Executive Assistant for their West Palm Beach office. In this role, the candidate will provide end-to-end administrative, personal, and executive support across both personal and business matters. The successful candidate will demonstrate sound judgment, adaptability, and clear communication, with a can-do, flexible attitude. Candidate will have the ability to remain available, with notice, for key engagements and online during travel, when needed. This is an exciting opportunity to get involved, wear different hats, and join a dynamic team! RESPONSIBILITIES Manage all travel, dining, and accommodation arrangements, ensuring seamless logistics and detailed itineraries Coordinate calendars across multiple individuals, working closely with assistants, executives, and household staff Proactively oversee scheduling, personal appointments, reservations, and confirmations to ensure accuracy and efficiency Prepare and submit expense reports and track related documentation Plan, organize, and support business, personal and social engagements, including family gatherings and private events Welcome and assist guests in both office and household settings with professionalism and discretion Maintain ongoing communication with administrative colleagues and household team members Coordinate the pickup and delivery of personal items such as packages and mail Research, source, and purchase items as requested, including online and in-person shopping Maintain organized electronic filing systems Track incoming and outgoing correspondence, ensuring materials are properly filed Conduct research on various topics, summarize findings, and maintain related records Ongoing ad hoc assignments and projects as requested REQUIREMENTS 3+ years of relevant experience in a similar role - out of hospitality is a plus! Strong verbal and written communication skills Proficiency with Microsoft Office Suite and comfort with modern technology, including apps and smartphones Exceptional organizational skills and strong attention to detail Flexible approach with the ability to operate beyond a set job scope Confident, capable, and solutions-oriented professional Ability to manage multiple requests simultaneously, prioritize effectively, and respond with urgency when needed Proactive self-starter who takes initiative and follows through Ability to work flexible hours if needed (i.e. for events or to stay online when principals are traveling, etc.) Comfortable adapting to last-minute changes Able to work independently while collaborating effectively with a broader team Willingness to travel between residences as required College degree preferred SALARY $100-$135K (DOE) + Benefits + Discretionary Bonus Opportunity + Perks! HOURS 8:30am-5:30pm (DOE) + flexibility if needed This role is on-site, 5x/ a week, with the ability to travel between the office and residences There will also be flexibility to WFH during certain times of the year #IND1

TEWS is proud to support a growing Commercial Real Estate Development Firm looking for a highly organized, proactive Administrative Assistant to support the senior leadership team. If you're someone who thrives on structure, clear communication, and taking ownership of day-to-day operations, this could be a great opportunity. What You'll Do Keep projects, tasks, and deadlines organized and on track Manage email, phone, and general communications for leadership Handle calendar management and scheduling Draft, edit, and organize documents and correspondence Support office operations, including expense tracking Provide personal assistant support to leadership as needed What We're Looking For Must-Haves Strong organizational skills and excellent attention to detail Clear, professional written and verbal communication Ability to prioritize, follow up, and manage time effectively Proficiency with Microsoft Office (Word, Excel, Outlook) Professional discretion when handling sensitive information Nice-to-Haves Construction or real estate experience is a plus Experience supporting executives or senior leaders Comfort working in a small, fast-moving office environment Work Style & Environment Small team with a direct, no-frills communication style Conservative workplace culture; ideal for someone adaptable, professional, and level-headed Business attire required Compensation & Perks Salary range: $52,000 - $57,000, based on experience Two weeks of paid time off plus office closed between Christmas and New Year's

Becker has been included in the inaugural list of The Best Companies to Work for Among U.S. Law Firms by U.S. News & World Report for 2024 and 2025. Come join our award-winning team! Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth. We offer a comprehensive benefit package that includes some Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee's health and safety, Becker has committees - such as the Wellness Committee and the Mental Health and Well-Being Committee - that ensures our employee's individual health is always a priority. We provide every incoming employee with individualized training to ensure that they are experts on Becker's use of above-industry-standard software and in their role. Duties/Responsibilities: Answer and direct incoming phone calls to appropriate personnel within the Collections and Foreclosure Department. Open and close files per standard operating procedures. Distribute E-Service documents received from Court to relevant parties, maintaining proper records and tracking of communications. Process incoming and outgoing mail. Provide general administrative support, including data entry. Order Title Commitments as part of the foreclosure process for the Paralegals. Work with accounting software to manage and track financial transactions. Perform other tasks as assigned to support the overall function of the collections and foreclosure team. Required Skills/Abilities: Strong communication and interpersonal skills. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Understanding and adherence to compliance. Strong time management skills with a proven ability to meet deadlines. Ability to organize files and workflow efficiently. Ability to work independently and as part of a team. Proficient with Microsoft Office Suite (Word, Excel, Outlook) or related software. Familiarity with iManage, Law Base, and Aderant a plus. Preferred Soft Skills: Professional and confidential Composed under pressure Well-spoken Patient Able to listen with compassion and empathy Able to manage difficult conversations Education and Experience: High school diploma: Additional education in business administration or related legal field required. Equal Employment Opportunity Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences. We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences and perspectives. As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.

Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024 and 2025 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team! Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth. We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee's health and safety, Becker has committees - such as the Mental Health and Wellness Committee - that ensures our employee's individual health is always a priority. We provide every incoming employee with individualized training to ensure that they are experts on Becker's use of above-industry-standard software and in their role. POSITION SUMMARY: The Accounting Administrative Assistant will provide administrative and operational support to the Accounting Department under the supervision of the Director of Accounting. This role is responsible for scanning, filing, organizing, and maintaining financial and accounting records, as well as assisting with Accounts Payable (AP), Accounts Receivable (AR), and Banking functions. The ideal candidate is detail-oriented, dependable, and capable of communicating effectively both verbally and in writing while working in a fast-paced, deadline-driven professional environment. DUTIES/RESPONSIBILITIES: Assist and back-up Accounts Receivable (AR) with processing of incoming mail, including posting cash receipts, whether electronic or physical checks. Complete vendor/client registration requests for electronic payment conversion. Process and return duplicate or overpaid checks to clients. Update the barcode in Expert Image for each expense report. Scan supporting documents into Expert Image. Compile and maintain supporting documents in iManage for the department. Scan fimwide voided checks into iManage. Manage address changes, including responding to the request and inquiries. Support and back-up the AP and Banking team as follows: AP: Upload missing images to Expert AP for invoices; upload the FEDEX feed into Expert AP; assist with entering check requests and post and hold as needed. Banking: Post incoming or outgoing wire transfers. Any and all other duties as may be required of the job. REQUIRED SKILLS/ABILITIES: Experience in an office environment. Experience in an accounting environment. Detail-oriented, adapt well to change, and possess good written and verbal communication skills. EDUCATION AND EXPERIENCE: Associate Degree in Accounting Replies are given within 24 hours, so apply today for immediate consideration. Equal Employment Opportunity Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences. We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives. As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.

Administrative Coordinator for the accounting department - Orlando, FL-Contract Join a great organization in Orlando as an Administrative Coordinator for the accounting department! This role is a contract to hire opportunity. Schedule: Monday-Friday, 8:30 a.m.-5:00 p.m. Onsite: Hybrid must be in the office on Wednesday and Thursday Pay Rate: $24/hour The Administrative Coordinator for the accounting department provides essential administrative support for the accounting department to ensure smooth daily operations. This role involves managing schedules, detailed tracking and managing deadlines. Key Responsibilities Provide high-level administrative support to the Finance & Accounting department Draft, proofread, and format professional communications and materials, including correspondence, reports, presentations, agendas, summaries, and updates, ensuring accuracy, quality, and alignment with organizational and brand standards. Schedule and manage conference room calendars. Collaborate with other departments to ensure consistent brand representation. Process electronic purchase orders. Support department meetings and events-schedule, prepare materials, set up, and break down as needed. Qualifications Associate's degree or equivalent combination of experience and education may be considered in lieu of degree. Bachelor's degree preferred. Proficiency in Microsoft Office and related technology required. Strong customer service and communication skills. Excellent attention to detail, organization, and follow-through. Ability to multi-task in a fast-paced environment. Works independently with minimal supervision. Unlock Your Potential: Join TEWS and Solve the Talent Equation for Your Career TEWS has opportunities with leading companies for professionals at all career stages, whether you're a seasoned consultant, recent graduate, or transitioning into a new phase of your career, we are here to help. Tews is an equal opportunity employer and will consider all applications for employment without regards to age, color, sex, disability, national origin, race, religion, or veteran status

Administrative Assistant/Customer Relations Specialist HireQuest Direct is a leading staffing and recruiting company that provides temporary, temp-to-hire, and direct hire staffing solutions to businesses of all sizes. Our mission is to connect talented individuals with companies in need of their skills and expertise. We are committed to providing exceptional customer service and building strong relationships with both our clients and candidates. Position Overview: We are seeking an organized and detail-oriented individual to join our team as an Administrative Assistant/Customer Relations Specialist. In this role, you will provide administrative support to our office and assist with customer relations. The ideal candidate will have excellent communication skills, be able to multitask, and have a strong customer service mindset. Responsibilities: - Answer and direct incoming calls and emails from clients and candidates - Greet and assist visitors to the office - Maintain office supplies and equipment - Assist with scheduling and coordinating interviews and appointments - Process and file paperwork - Provide support to the recruitment team as needed - Handle customer inquiries and resolve any issues in a timely and professional manner - Maintain accurate and up-to-date records of client and candidate information - Assist with data entry and reporting tasks - Other administrative duties as assigned Qualifications: - High school diploma or equivalent required; college degree preferred - 1-2 years of administrative or customer service experience - Proficient in Microsoft Office Suite - Excellent communication skills, both written and verbal - Strong organizational and time-management skills - Ability to handle multiple tasks and prioritize effectively - A positive and professional attitude - Experience in the staffing industry is a plus Why Work for HireQuest Direct: - Competitive salary - Opportunities for growth and advancement within the company - A supportive and collaborative work environment - Chance to make a difference in people's lives by connecting them with job opportunities If you are a motivated and detail-oriented individual with a passion for customer service, we want to hear from you! Apply now to join our team at HireQuest Direct.

Job Title: Administrative Assistant Department: Administration Job Type: Full-Time Pay: $19.00 / HR About Youth Opportunity & Everglades Youth Academy Youth Opportunity is a nationally recognized leader in residential and behavioral health treatment for at-risk youth. Everglades Youth Academy in Okeechobee, Florida, is a secure 60-bed Youth Academy serving males ages 13 to 17, providing trauma-informed mental health and substance abuse treatment. The program combines clinical therapy, education, restorative justice, therapeutic recreation, and life skills training. Youth typically remain in care based on individualized treatment outcomes, participating in individual, family, and group therapy; victim impact awareness; vocational preparation; and enrichment activities such as art, music, and recreation. Small group living units and licensed dietitian-managed meals support emotional stabilization and community reintegration. About the Role The Administrative Assistant provides essential administrative and clerical support to ensure efficient day-to-day operations of the program and department. This position plays a vital role in maintaining organized systems, supporting staff, and ensuring smooth communication within the facility. The ideal candidate is detail-oriented, organized, and enjoys contributing to a mission-driven team environment that serves youth in care. Benefits Medical, dental, and vision insurance 401(k) with up to 4% employer match with Immediate Vesting Paid time off (PTO) and holidays - earn 4 hours of PTO every pay period Free RX delivery on most medications Tuition reimbursement and professional development Robust Employee Assistance Program Supportive, mission-driven work environment Key Responsibilities Provide administrative support to the department or team, including data tracking and record maintenance for administrative functions. Coordinate special projects, events, and assigned functions. Manage correspondence, phone calls, incoming and outgoing mail, and appointment calendars for administrators. Prepare and distribute general correspondence, reports, contracts, and memoranda. Handle department data entry, copying, record keeping, and file management. Provide computer support to staff and assist in completing computer-generated reports. Coordinate staffing support as needed and assist with scheduling. Order office supplies and maintain inventory for the department. Operate standard office equipment, including telephones, computers, printers, fax machines, photocopiers, and scanners. Prepare purchase orders and requisitions, including travel reimbursements, supply orders, and billing documentation. Other Duties Include: Maintain a high standard of role model behavior for youth. Participate in training and professional development activities as required. Report any acts, incidents, or conditions that may indicate inappropriate youth-to-youth or staff-to-youth relationships. Report all use of physical force and unusual incidents in accordance with policy. Perform other duties as assigned or needed. Qualifications Education: High school diploma or equivalent required. Experience: Minimum of two years of general office experience preferred. Skills: Strong customer service and multitasking abilities in a busy office setting. Excellent organizational skills with attention to detail. Proficient verbal and written communication skills. Ability to interpret, adapt, and apply organizational guidelines and procedures. Capable of working independently and meeting deadlines. Proficient in Microsoft Office Suite (Word, Excel) and adaptable to learning new software systems. Other Requirements: Must maintain a valid state driver's license. Must meet state criminal background check and pre-employment screening requirements. Physical Demands Ability to sit at a desk for long periods and perform extended data entry. Must be free of communicable diseases as defined by the state. Must pass evaluation of physical techniques and certification exams. Apply Today If you are an organized, detail-oriented professional looking to make a difference in a youth-centered environment, we invite you to apply today! Equal Opportunity Employer: Youth Opportunity Investments is an equal opportunity employer.

Job DescriptionSalary: $19.00 / HR Job Title: Administrative Assistant Department: Administration Job Type: Full-Time Pay:$19.00 / HR About Youth Opportunity & Everglades Youth Academy Youth Opportunity is a nationally recognized leader in residential and behavioral health treatment for at-risk youth. Everglades Youth Academy in Okeechobee, Florida, is a secure 60-bed Youth Academy serving males ages 13 to 17, providing trauma-informed mental health and substance abuse treatment. The program combines clinical therapy, education, restorative justice, therapeutic recreation, and life skills training. Youth typically remain in care based on individualized treatment outcomes, participating in individual, family, and group therapy; victim impact awareness; vocational preparation; and enrichment activities such as art, music, and recreation. Small group living units and licensed dietitian-managed meals support emotional stabilization and community reintegration. About the Role The Administrative Assistant provides essential administrative and clerical support to ensure efficient day-to-day operations of the program and department. This position plays a vital role in maintaining organized systems, supporting staff, and ensuring smooth communication within the facility. The ideal candidate is detail-oriented, organized, and enjoys contributing to a mission-driven team environment that serves youth in care. Benefits Medical, dental, and vision insurance 401(k) with up to 4% employer match with Immediate Vesting Paid time off (PTO) and holidays earn 4 hours of PTO every pay period Free RX delivery on most medications Tuition reimbursement and professional development Robust Employee Assistance Program Supportive, mission-driven work environment Key Responsibilities Provide administrative support to the department or team, including data tracking and record maintenance for administrative functions. Coordinate special projects, events, and assigned functions. Manage correspondence, phone calls, incoming and outgoing mail, and appointment calendars for administrators. Prepare and distribute general correspondence, reports, contracts, and memoranda. Handle department data entry, copying, record keeping, and file management. Provide computer support to staff and assist in completing computer-generated reports. Coordinate staffing support as needed and assist with scheduling. Order office supplies and maintain inventory for the department. Operate standard office equipment, including telephones, computers, printers, fax machines, photocopiers, and scanners. Prepare purchase orders and requisitions, including travel reimbursements, supply orders, and billing documentation. Other Duties Include: Maintain a high standard of role model behavior for youth. Participate in training and professional development activities as required. Report any acts, incidents, or conditions that may indicate inappropriate youth-to-youth or staff-to-youth relationships. Report all use of physical force and unusual incidents in accordance with policy. Perform other duties as assigned or needed. Qualifications Education: High school diploma or equivalent required. Experience: Minimum of two years of general office experience preferred. Skills: Strong customer service and multitasking abilities in a busy office setting. Excellent organizational skills with attention to detail. Proficient verbal and written communication skills. Ability to interpret, adapt, and apply organizational guidelines and procedures. Capable of working independently and meeting deadlines. Proficient in Microsoft Office Suite (Word, Excel) and adaptable to learning new software systems. Other Requirements: Must maintain a valid state drivers license. Must meet state criminal background check and pre-employment screening requirements. Physical Demands Ability to sit at a desk for long periods and perform extended data entry. Must be free of communicable diseases as defined by the state. Must pass evaluation of physical techniques and certification exams. Apply Today If you are an organized, detail-oriented professional looking to make a difference in a youth-centered environment, we invite you to apply today! Equal Opportunity Employer: Youth Opportunity Investments is an equal opportunity employer.

Job Description Assist with supply ordering. Assists in the preparation for various meetings. Sort mail and direct it to the appropriate person. Assists with general departmental administrative and operational tasks as required. Review and process department invoices. Reconciles vendor statements. Enter and update work orders for various Public Works divisions, including the Streets and Storm water sections. Receive and process requests for materials and information received by telephone, fax, email, or in person. Assist with overall planning, record keeping, filing, organizing, scheduling, assigning, or other activities assigned. Act as receptionist or desk clerk; answers routine questions regarding City activities; direct callers to proper places on basis of their business requests; assists public in the preparation of routine forms and statements. Performs related work as required. Skills Required Ability to communicate effectively both orally and in writing. Understand and follow oral, and written instructions. Knowledge of procedures for operating various office equipment, including personal computers. Knowledge of standard formats used for a variety of letters, memos, and related documents. Knowledge of English spelling and grammar. Ability to prioritize work activities. Ability to work effectively with confrontational persons both in person and by telephone. Skills Preferred Use of financial processing systems, including but not limited to Tyler Munis and Eden. Experience using work orders systems. Experience Required Graduation from high school; two (2) years of administrative/secretarial experience. Must possess and maintain a valid Florida Driver's License throughout employment. Experience Preferred Experience working in municipal government and delivering exceptional customer service highly desirable. Education Required Graduation from high school. Education Preferred Additional Information

Benefits: Professional development opportunities Competitive salary Paid time off Training & development You May Be a Great Fit if: you're someone who thrives in a fast-paced environment, enjoys tackling diverse tasks, and excels at keeping things organized. If you have strong communication skills and a keen eye for detail, along with a proactive approach to problem-solving, you'll feel right at home. About Us: Miracle Method is a trusted leader in surface refinishing, providing innovative solutions for residential and commercial properties. With a commitment to excellence and customer satisfaction, we deliver high-quality results that transform outdated surfaces into beautiful, durable finishes. As we continue to grow, we are seeking an organized and detail-oriented Administrative Assistant to support our team. Job Description: We are looking for a motivated Administrative Assistant to provide administrative support and assistance to our team members and customers. The Administrative Assistant will be responsible for performing a variety of clerical and administrative tasks, including managing schedules, coordinating meetings, handling inquiries, and maintaining records. The ideal candidate will have strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. Responsibilities: Manage and maintain calendars, schedules, and appointments Answer and direct phone calls, emails, and other inquiries in a professional manner Prepare and distribute correspondence, reports, and other documents Assist with project coordination and follow-up tasks as needed Maintain accurate records and databases, including customer and vendor information Organize and maintain office supplies, equipment, and inventory Assist with special projects and events as assigned Follow up phone calls to potential customers Requirements: Proven experience as an administrative assistant or similar role Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Strong organizational and multitasking skills with attention to detail Excellent communication and interpersonal abilities Ability to prioritize tasks and work independently with minimal supervision High level of professionalism and confidentiality Positive attitude and willingness to learn and adapt in a fast-paced environment Comfortable with making outbound calls Join Our Team: If you are a proactive and resourceful individual with a passion for providing exceptional administrative support, we want to hear from you! Apply now to join our team as an Administrative Assistant at Miracle Method and be a part of our mission to deliver outstanding service and exceed customer expectations. Compensation: $18.00 - $20.00 per hour Miracle Method is the leading bath and kitchen refinishing company in the nation! We're thrilled to have you join our team and become part of our mission to deliver exceptional service and quality craftsmanship to our customers. As you embark on your journey with us, you'll discover that our success is built on the foundation of hard work, dedication, and a passion for what we do. Our team members are not just employees; they're integral parts of a close-knit family, working together to achieve common goals and exceed expectations. Whether you're involved in repairing tubs, ceramic tile, or countertops, your role is crucial in helping us maintain our reputation for superior service and quality workmanship. We believe in fostering a supportive and collaborative environment where every employee feels valued, respected, and empowered to succeed.

Job Description M-F 8-5 CMS-Administrative Asst - Support Plan Operations Manager - Could become temp to hire opportunity CMS-Plan Operations Manager-Administrative Asst Work Environment Professional office Dress Code Business Casual Candidate Responsibilities Must have 1 year experience working in an administrative assistant in a professional office environment Must have 1 year experience supporting executive management Must have 2 years of customer service experience Skills Needed Proficient in verbal and written communication Excellent organization skills Proficient in multitasking Proficient in Excel, Word and PowerPoint

Schedule: Monday, Wednesday, Friday | 8:00 AM - 5:00 PM Pay Rate: $18/hour Type: Contract-to-Hire Are you detail-oriented and experienced in tax credit compliance? Join our team and play a key role in ensuring accurate application processing and compliance for our multifamily community. Job Responsibilities * Assist with processing and reviewing tax credit applications * Ensure compliance with all regulatory requirements * Maintain accurate records and organize documentation * Support office operations including answering phones, filing, and email correspondence * Provide general administrative support to the property management team Qualifications * Tax credit compliance experience required * Strong attention to detail and organizational skills * Ability to manage sensitive information with confidentiality * Previous administrative experience in property management preferred Benefits Through BGSF * Weekly pay * Health, dental, and vision insurance options * PTO or sick leave (applicable per state/local law) * Referral bonuses About BGSF: We are a nationwide staffing firm connecting great people with great opportunities. #ZIPS BGSF is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.

About Waterfield & Associates, A Division of Patriot Growth Insurance Services: Since 1990, Waterfield & Associates has been a trusted, family-owned independent insurance agency serving Destin, Florida, and the surrounding Emerald Coast communities. Our deeply experienced team offers tailored coverage across homeowners, flood, auto, marine, commercial property, and general liability insurance - always mindful of the specific coastal risks our clients face. With strong local expertise and a commitment to attentive, personalized service, we strive to find outstanding solutions that protect what matters most. Position Overview: The Administrative Assistant plays a vital role in ensuring the smooth day-to-day operation of the Agency. This position is responsible for streamlining processes, optimizing communication channels, and managing a wide range of administrative tasks that support the overall functionality of the organization. Work Arrangement: This is a full-time position working in our office located in Destin, FL. Professional Responsibilities: Answer and direct incoming phone calls to the appropriate departments or personnel. Receive, sort, and distribute incoming mail and correspondence; process outgoing mail promptly. Distribute Agency emails and carrier notices to appropriate recipients. Assist with facilities and vendor management, including supply ordering and maintenance coordination. Track and distribute online quote requests and create prospect accounts in the Agency Management System (AMS). Perform audits and reviews of new business reports to ensure accuracy and compliance. Manage and distribute policy renewal and expiration reports. Participate in various agency projects as needed or assigned. Qualifications and Requirements: Experience working in an administrative or customer service role (Required). 1 2 years of experience in the insurance industry, preferably with a Property & Casualty agency (Preferred). High School Diploma/GED (Required). Associate or Bachelor s degree in Business Administration or a related field (Preferred). Basic knowledge of commercial and personal lines insurance, including terminology, policies, and coverages. Strong organizational skills and the ability to manage multiple tasks efficiently. Excellent written and verbal communication skills. High attention to detail and accuracy in data entry and document review. Ability to work effectively in a team environment. Strong problem-solving skills with a persistent approach to resolving issues. Ability to provide empathetic and supportive assistance to clients and visitors. Proficiency with Microsoft Office Suite and other administrative software tools. Ability to maintain confidentiality and demonstrate sound professional judgment. About Patriot Growth Insurance Services: Founded in 2019, Patriot is a growth-focused national insurance services firm that partners with employee benefits and property and casualty agencies across the United States. Patriot is currently ranked as the 25th largest broker in the U.S. by Business Insurance and has been named to the 2025 Inc. 5000 list of fastest-growing companies. With over 2,100 employees operating in 150+ locations in over 45 states, Patriot s collaborative model delivers resources and strategic support to its agencies. Patriot creates true alignment with its partner agencies, and its operating philosophy fosters enhanced career opportunities for its dedicated and professional team. We are committed to working with like-minded individuals who share our vision of creating an insurance agency focused on operational excellence and a relentless pursuit of growth. Patriot offers the opportunity to be a part of a fast-growing company since its inception. We strive to create a flexible and collaborative environment for our employees, and our goal is to provide enhanced career opportunities for our dedicated and professional team. In addition to a competitive salary, we provide a comprehensive health and welfare program to employees, family members and domestic partners. Employees are eligible for benefits coverage the first of the month following 30 days of employment. We offer: Medical, Dental, and Vision Benefits Flexible Spending Account (FSA) and Health Savings Account (HSA) and Commuter Transit Programs Company paid Short-Term Disability, Long-Term Disability and Group Term Life Company paid Employee Assistance Program Paid Parental Leave Paid holidays Personalized PTO 401 (k) Patriot Growth Insurance Services is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, citizenship or immigration status, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. Patriot makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO and DE&I Policy located on our website at *******************

We have ongoing opportunities for top notch Administrative Assistance with great customer service skills! Attention to detail and ability to multi-task is a must! An Administrative Assistant must be able to multi-task and take initiative without being micromanaged.

Seasonal Administrative Coordinator for tax season - Orlando, FL Join a great organization in Orlando as an Administrative Coordinator! This role is season position and expected to run through April. Schedule: Part time but must be able to work within the hours of Monday-Friday, 8:30 a.m.-5:00 p.m. Pay Rate: $18/hour This position will travel to different sites with the Orlando area, must have own transportation. The Administrative Coordinator provides essential administrative support to ensure smooth daily operations. Key Responsibilities Will help update tax documents. Schedule and manage volunteer schedules. Ensure community members are informed of required for tax preparation. Print out tax forms, supplies and equipment are available and distributed. Support department meetings and events-schedule, prepare materials, set up, and break down as needed. Qualifications Minimum 1 year of tax administrative experience preferred. Proficiency in Microsoft Office and related technology required. Strong customer service and communication skills. Excellent attention to detail, organization, and follow-through. Ability to multi-task in a fast-paced environment. Works independently with minimal supervision. Unlock Your Potential: Join TEWS and Solve the Talent Equation for Your Career TEWS has opportunities with leading companies for professionals at all career stages, whether you're a seasoned consultant, recent graduate, or transitioning into a new phase of your career, we are here to help. Tews is an equal opportunity employer and will consider all applications for employment without regards to age, color, sex, disability, national origin, race, religion, or veteran status

Capital Campaign Administrative Assistant Reports To: Director of Capital Campaign Status: Hourly - Non-Exempt - Full-Time Overview: The Capital Campaign Administrative Assistant for the Coalition for the Homeless of Central Florida plays a vital role in supporting the success of the organization's fundraising efforts by managing campaign logistics inclusive of donor cultivation, and reporting. This position is integral to organizing committee meetings, coordinating prospect cultivation activities, and conducting in-depth donor research to prioritize and track potential donors. The Administrative Assistant is responsible for maintaining accurate records in donor systems, producing reports, and implementing stewardship processes, including thank-you acknowledgments and recognition events. Additional duties include supporting the creation of campaign publications, newsletters, and website updates, ensuring timely and accurate information sharing. With a focus on collaboration, communication, and organizational skills, this position contributes directly to the Coalition's mission by fostering donor engagement and executing a successful capital campaign. Key Responsibilities Organize and manage meetings for the Campaign Cabinet/Steering Committee and sub-committees, including scheduling, securing locations, and managing logistics. Prepare and provide agendas, reports, and other meeting materials. Record minutes for each meeting, noting individual assignments for follow-up. Follow up with committee members to ensure timely completion of their assignments. Develop and maintain a monthly tracking system to present at Steering Committee meetings, highlighting deadlines. Create individual spreadsheet tabs for each committee member to track prospects for cultivation from their personal networks. Coordinate details for prospect cultivation meetings, including scheduling and logistics. Manage the calendar for the Director of Capital Campaign (DCC), scheduling meetings, lunches, coffees, and tours in collaboration with the Executive Assistant for the CEO when necessary. Work with hosts and the DCC to plan and manage awareness gatherings, including: Invitations (printing and mailing), RSVPs, and location logistics. Managing necessary collateral and other event materials. Conduct research and prioritize campaign prospects using tools such as iWave/Donor Search. Develop and maintain a prospect tracking system, recording all pertinent details. Document meeting and solicitation outcomes in Donor Perfect, noting next steps for each prospect. Maintain accurate records of campaign gifts in Excel and Donor Perfect to ensure up-to-date tracking. Prepare and present campaign reports for the Board Chair, CEO, and Director of Capital Campaign during Board and Steering Committee meetings. Implement a timely thank-you process, recording acknowledgments in Donor Perfect. Oversee the acknowledgment process, incorporating: Letters, handwritten thank-you cards, and phone calls, as determined by gift size and donor parameters. Assist in the planning and execution of recognition events, including groundbreaking ceremonies. Ensure accurate listing of campaign gifts in the Annual Report, contacting select donors to confirm their approval as per their signed gift pledge forms. Support the creation and distribution of campaign e-newsletters. Facilitate regular updates to the campaign website, ensuring all information is current and accurate. Assisting in the creation and production of marketing materials such as: Newsletters, Presentations, Event Invitations, Flyers, Website & Social Media Content, etc. Qualifications Bachelor's degree in nonprofit management, communications, marketing, or a related field (equivalent experience considered) Minimum of 2 years of experience in fundraising, development, or administrative support roles, preferably in a nonprofit organization. Knowledge of capital campaign processes and donor cultivation practices is a plus. Experience in prospect research (training provided) and event management is advantageous. Required Skills Strong project management skills, with the ability to prioritize tasks and meet deadlines. Exceptional discretion and professionalism in handling confidential donor information. Analytical and problem-solving skills, particularly in organizing and reporting data. Proficiency in Microsoft Office Suite and familiarity with donor management systems (e.g., DonorPerfect). Excellent interpersonal and written communication skills. A collaborative mindset, capable of working effectively with diverse teams and individuals. Adaptability and flexibility to thrive in a dynamic work environment. Disclaimer This job description does not imply that these are the only duties to be performed by the employee in this position. The employee will be required to follow any other job-related instructions and perform other job-related duties requested by any person authorized to give instructions or assignments. This description excludes the marginal functions of the position that are incidental to essential job duties. All duties, responsibilities, and requirements are vital to the job. This document does not create an employment contract, implied or otherwise, other than an "at-will" employment relationship.