Executive/Personal Assistant jobs at Career Group Companies - 161 jobs

Work Arrangement: On-site A well-established and growing organization in West Palm Beach is seeking an experienced Executive Assistant to support senior leadership. This role is ideal for a highly organized professional who values stability, long-term commitment, and building trusted partnerships with executives in a fast-paced, professional environment. Position Overview The Executive Assistant will serve as a strategic administrative partner, providing high-level support to executive leadership. This individual must demonstrate a history of tenure and longevity in prior roles and the ability to manage confidential information with discretion and professionalism. Key Responsibilities Provide comprehensive executive-level administrative support Manage complex calendars, scheduling, and travel coordination Prepare correspondence, reports, and presentations Serve as a gatekeeper and liaison between executives and internal/external stakeholders Handle confidential and sensitive information with the highest level of discretion Coordinate meetings, agendas, and follow-ups Assist with special projects and operational initiatives as needed Qualifications Proven experience as an Executive Assistant or Senior Administrative Assistant Demonstrated long-term tenure and commitment in previous roles Strong organizational, time management, and prioritization skills Excellent written and verbal communication abilities Proficiency in Microsoft Office and productivity tools Ability to work on-site full-time in West Palm Beach Professional demeanor with strong attention to detail Ideal Candidate Values stability and long-term career growth Proactive, dependable, and detail-oriented Comfortable supporting senior leadership in a fast-paced environment Discreet, trustworthy, and relationship-driven This is an excellent opportunity for an Executive Assistant seeking a long-term role with a stable organization where they can make a meaningful impact and grow over time. Apply today to be considered.

Accounting Operations Administrative Assistant (Excel-Focused) Our Benefits team is seeking a detail-oriented Accounting Operations Administrative Assistant to support high-volume, invoice-related and operational work. This role is ideal for someone with an AP/AR, bookkeeping, or accounting support background who is comfortable working in Excel and handling confidential financial and employee data. The ideal candidate is organized, accurate, and eager to learn internal systems while partnering closely with Finance to ensure timely and accurate invoice preparation and reconciliation. Key Responsibilities Provide day-to-day administrative and accounting support to the Benefits team Prepare, review, and reconcile benefit invoices prior to submission to Finance Track invoices and support follow-up on discrepancies or corrections Utilize Excel to organize, analyze, and validate data (VLOOKUPs, pivot tables, basic formulas) Perform data entry and reconciliation across internal systems Maintain highly confidential employee, benefits, and financial information Collaborate with internal stakeholders to ensure accuracy and timeliness of work Support recurring operational and accounting-related tasks as needed Required Qualifications Strong proficiency in Microsoft Excel, including: Sorting and filtering data VLOOKUPs Pivot tables Basic formulas High attention to detail and accuracy Ability to handle confidential information professionally and discreetly Strong organizational skills and reliability Willingness to learn new systems and processes Preferred Qualifications AP/AR, bookkeeping, or accounting support experience Experience working with invoices, reconciliations, or financial data Prior administrative, HR, benefits, or operations experience Candidates re-entering the workforce are encouraged to apply Interest in long-term growth within an organization Work Schedule Hybrid schedule: onsite Tuesday, Wednesday, and Thursday Monday and Friday remote Why This Role? Opportunity to leverage accounting and Excel skills in a stable, supportive environment Training provided on internal systems and benefit invoice processes Long-term contract opportunity with growth potential Join a collaborative Benefits team with strong Finance partnership Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law. Contact information Katie Wright

Job Title: Admin Coordinator III Shift Schedule: Monday to Friday 8am 5 pm Duration: 9 months with possible extension About the Role We are seeking a Business Support Coordinator who is versatile, digitally skilled, and highly organized to support operational efficiency, analytics, visual workplace initiatives, managing simple procurement and day-to-day business coordination. This hybrid role blends responsibilities across operations support, 5S / visual management, data analytics, presentation development, and office administration, working closely with site leadership and cross-functional teams. This is an excellent opportunity for a hands-on professional who enjoys turning data into insights, creating clear visuals and presentations, and supporting smooth business operations in a fast-paced environment. Key Responsibilities Operations & Workplace Efficiency Design and implement visual signage, labeling, and workplace standards to support 5S and visual management initiatives. Create clear, engaging, and visually consistent presentations for leadership, site reviews, and cross-functional forums. Develop dashboards and reports with a strong emphasis on visual storytelling and actionable insights. Apply visual management principles to improve communication, alignment, and employee engagement. Support office clear-outs, relocations, and space transitions at sites with expiring leases, ensuring compliance with company policies. Coordinate with Facilities, IT, Procurement, and Operations to enable smooth workspace and asset transitions. Analytics & Digital Enablement Develop and maintain dashboards and automated reports using Power BI and Power Platform (Power Automate, Power Apps). Use advanced Excel (pivot tables, formulas, data modeling, macros) for reporting, analysis, and operational problem-solving. Consolidate operational, performance, and project data to support business and leadership decision-making. Partner with leaders to develop data-driven presentations and business updates. Business & Office Coordination Provide business and office support, including calendar coordination, meeting preparation, and expense processing. Prepare, review, and format correspondence, reports, presentations, and communication materials. Support leadership reviews, site visits, procurement coordination, and cross-functional projects. Maintain confidentiality and professionalism when handling sensitive and business-critical information. Education and Qualifications Bachelor s degree preferred in Business, Operations, Engineering, Analytics, IT, or a related field. Experience in a hybrid business support role spanning operations, analytics, reporting, and administrative coordination. Hands-on experience with 5S or Lean methodologies; comfortable supporting execution and performing light hands-on 5S activities when required. Strong proficiency in Excel and PowerPoint (advanced functions, pivot tables, data analysis). Working knowledge of Power BI and Power Platform (Power Automate, Power Apps). Strong written and verbal communication skills with experience creating professional, leadership-ready presentations. Highly organized, attention to details with the ability to manage multiple priorities independently. Key Attributes Hands-on and execution-focused; comfortable balancing data work, coordination, and physical workspace organization. Detail-oriented, tech-savvy, and analytical mindset. Strong coordination and follow-up skills; able to influence without formal authority. Proactive, adaptable, and comfortable working in dynamic, changing environments.

**Adecco is Hiring** Adecco is seeking a dependable and detail-oriented **Administrative Assistant** for a full-time, on-site position in a professional office environment. **Schedule:** Monday-Friday, 8:30 AM-5:00 PM **Hours:** 40 hours per week (no overtime) **Pay:** $18.00 per hour **Location:** On-site - Sarasota FL **Dress Code:** Office/professional attire **Key Responsibilities** + General administrative duties including phone and email support + Assist with order processing, shipping, returns, and follow-ups + Receive and inspect incoming shipments for accuracy and quality + Maintain and update customer databases + Provide administrative support to office and warehouse teams **Qualifications** + High school diploma or equivalent + Minimum 1 year of office experience + Proficient in Microsoft Office (Word, Excel, Outlook) + Strong organizational skills and attention to detail + Ability to lift up to 50 lbs + Valid Florida driver's license **Pay Details:** $18.00 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: + The California Fair Chance Act + Los Angeles City Fair Chance Ordinance + Los Angeles County Fair Chance Ordinance for Employers + San Francisco Fair Chance Ordinance **Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Large Healthcare System with Multiple Hospitals,Physicians Practices, Clinics and Free Standing ER's. This organization has earned Magnet Recognition. They are growing and have a work environment that is collabrative. " Employees say they are valued and have opportunities to advance" Scope: Oversee staff of 2-4 direct and 100/120 in direct reports Must be Proven in Revenue Cycle Leadership Must have experience leading billing,collections, revenue integrity and patient access Must be strategic and forward thinking Must have excellent communication skills Must have multi facility experience Must have HB/PB Degree Required: Bachelors Masters Degree (Preferred)

We are currently seeking an experienced Administrative Assistant to join our Team in Ft. Lauderdale. If you're ready to work alongside an incredibly fun and passionate team, this is a great opportunity for you! We are looking for a team member who is: Is a proactive thinker Takes a proactive approach to managing day to day functional activities Enthusiastic to successfully collaborate with team members and contribute solutions to challenges with a positive attitude Do you have? A bachelor's degree in Business Administration or a related field A year office of experience in a similar role Excellent written and communications skills with a strong attention to detail Knowledge of Microsoft (preferred) Experience in travel arrangements (preferred) Experience with expense reports (preferred) Job responsibilities will include: Reception and front desk responsibilities Office operations including but not limited to: Mail coordination, collection and distribution; Common space upkeep, and supply inventory and replenishment; Maintain and schedule us of office conference rooms and onsite guesthouse Create and update expense reports while verifying relevant support documents Handle communication with employee, clients and vendors via phone, email and in-person with a positive and professional approach Assist with coordination of firm events, meetings, and celebrations Assist with coordination and tracking of internal trainings and meeting sessions Assist with scheduling candidate interviews and coordination with hiring teams At EDSA, we are creative thinkers, enthusiastic collaborators and passionate about design. We spend our days designing the most amazing places and we have a fun time doing it. Are you ready to join our talented team? We're looking for dedicated, innovative professionals who are passionate about working for a firm that is shaping the future through planning, landscape architecture and urban design. We care deeply about our team members, both in and outside of the office. That's why we provide each of our employees with the following total rewards package: Competitive salaries Employee benefits paid for at 100% Biannual bonuses A gracious wellness stipend Firmwide cultural celebrations Financial wellness initiatives with a 401(k) And much more

Our client, a highly reputable family office, is looking to hire a Personal / Executive Assistant for their West Palm Beach office. In this role, the candidate will provide end-to-end administrative, personal, and executive support across both personal and business matters. The successful candidate will demonstrate sound judgment, adaptability, and clear communication, with a can-do, flexible attitude. Candidate will have the ability to remain available, with notice, for key engagements and online during travel, when needed. This is an exciting opportunity to get involved, wear different hats, and join a dynamic team! RESPONSIBILITIES Manage all travel, dining, and accommodation arrangements, ensuring seamless logistics and detailed itineraries Coordinate calendars across multiple individuals, working closely with assistants, executives, and household staff Proactively oversee scheduling, personal appointments, reservations, and confirmations to ensure accuracy and efficiency Prepare and submit expense reports and track related documentation Plan, organize, and support business, personal and social engagements, including family gatherings and private events Welcome and assist guests in both office and household settings with professionalism and discretion Maintain ongoing communication with administrative colleagues and household team members Coordinate the pickup and delivery of personal items such as packages and mail Research, source, and purchase items as requested, including online and in-person shopping Maintain organized electronic filing systems Track incoming and outgoing correspondence, ensuring materials are properly filed Conduct research on various topics, summarize findings, and maintain related records Ongoing ad hoc assignments and projects as requested REQUIREMENTS 3+ years of relevant experience in a similar role - out of hospitality is a plus! Strong verbal and written communication skills Proficiency with Microsoft Office Suite and comfort with modern technology, including apps and smartphones Exceptional organizational skills and strong attention to detail Flexible approach with the ability to operate beyond a set job scope Confident, capable, and solutions-oriented professional Ability to manage multiple requests simultaneously, prioritize effectively, and respond with urgency when needed Proactive self-starter who takes initiative and follows through Ability to work flexible hours if needed (i.e. for events or to stay online when principals are traveling, etc.) Comfortable adapting to last-minute changes Able to work independently while collaborating effectively with a broader team Willingness to travel between residences as required College degree preferred SALARY $100-$135K (DOE) + Benefits + Discretionary Bonus Opportunity + Perks! HOURS 8:30am-5:30pm (DOE) + flexibility if needed This role is on-site, 5x/ a week, with the ability to travel between the office and residences There will also be flexibility to WFH during certain times of the year #IND1

Title: Executive Assistant Salary: $80,000 - 100,000 About this Executive Assistant Opportunity: Entrepreneurial culture that encourages innovation and ownership Strong commitment to employee development through education and training Over ten years of sustained growth in the company Full benefits to include health, dental, vision, life, disability, 401k with match, and PTO Key Responsibilities of the Executive Assistant: Manage all scheduling, calendar, travel, and logistics for the C-level executive Handle communication and follow ups Prepare for meetings and create documents and presentations Additional responsibilities as needed Qualifications of the Executive Assistant: 5+ years of experience as an Executive Assistant supporting C-level executives Flexible schedule Comfortable in a fast-paced setting

Title Executive Assistant Compensation Salary: Based on experience $70,000-90,000 Benefits Full health, dental, vision, life, and disability benefits after 60 days 401k with 2% match after 90 days Supportive, high-integrity culture with long-tenured staff Highly respected executive; clear boundaries between work and personal time Exposure to international business operations and high-profile events Why This Opportunity Stands Out Executive-level access and trust with business ownership Significant impact on daily business operations and personal projects Crucial liaison role for global travel and cross-border activities Direct influence on process improvement and executive effectiveness Key Responsibilities of the Executive Assistant Manage all scheduling, calendar, travel, and logistics for primary owner (Sebastian), with some support for co-owners as needed Provide high-level personal assistance on global travel and personal matters-coordinate with drivers, concierges, detailed itineraries, and international staff Serve as the communication bridge, proactively driving follow-up, approvals, and actions-especially with a principal who is a less direct communicator Prepare and translate documents, correspondence, and professional letters in both English and Spanish; collaborate with Ecuadorian office Drive high-touch, detail-oriented projects (annual gifting, events, and special initiatives) to exacting specifications Must-Have Skills/Experience Fluent (oral and written) in both English and Spanish (Spanish is the owner's primary business and personal language) Demonstrated experience as an Executive Assistant supporting C-level or ownership, with direct global travel planning for principal/executive Proven ability to work autonomously, anticipate needs, command information, and flex seamlessly with changing executive priorities Location Pembroke Pines, FL - On-site Schedule On-site, Monday-Friday 9:00 AM - 5:00 PM #LI-MP5 #INJAN2026

Title: Executive Assistant Salary: $75,000 - 90,000 About this Executive Assistant Opportunity: Offers a supportive, high-integrity office culture with long-tenured staff Work with a highly respected executive who has clear boundaries between work and personal time Opportunity to make significant impact on daily business operations Crucial liaison role for global travel and cross-border activities Direct influence on process improvement and executive effectiveness Full benefits to include health, dental, vision, life, disability, 401k with match, and PTO Key Responsibilities of the Executive Assistant: Manage all scheduling, calendar, travel, and logistics Provide high-level personal assistance on global travel and coordinate with drivers, concierges, detailed itineraries, and international staff Serve as the communication bridge, proactively driving follow-up, and approvals Prepare and translate documents, correspondence, and professional letters in both English and Spanish Manage special projects (annual gifting, events, and special initiatives) Qualifications of the Executive Assistant: Fluent in both English and Spanish Demonstrated experience as an Executive Assistant supporting C-level or ownership

Do Well by Doing Good! Work with one of Florida's leading grantmaking foundations. Competitive Salary and Phenomenal Benefits! Salary is between $75,000 - $80,000 Executive Assistant to President and CEO Position provides a broad range of complex and confidential executive support to the President/CEO. Position is responsible for daily office operations, scheduling for President/CEO's office, including coordination of materials, logistics and communications for all meetings, all regular Board and Committee meetings; and other projects as assigned by the President/CEO. Executive Assistant to the President/CEO works across all departments and divisions. Primary Responsibilities include: Communication with the Board of Directors, staff, consultants and visitors. Manage calendar and ensure the effective scheduling of the President/CEO's time. Communicate with internal and external constituents on matters involving the President/CEO. Monitor general office, supplies, postage, repair and maintenance budget and accounts. Draft correspondence, meeting agendas and reports. Respond to inquiries, including those of a highly sensitive and confidential nature. Coordinate all aspects of visits to the Foundation by outside professionals (i.e. executives, investment advisors, consultants, professional groups), including reservations for lodging, preparation of itineraries and meeting agendas and scheduling group or individual meetings with Foundation staff. • Coordinating the compilation and distribution of all documents and communications for meetings. • Compiling data and managing department files and records. • Coordination of materials, logistics and communications for all regular Board and Committee meetings. • Evaluating, selecting and scheduling facilities space, catering and logistical arrangements for all board meetings. Liaison with directors of vendors and service providers as needed to ensure requisite arrangements for meetings are in place. Coordinate travel arrangements as needed for President/CEO and prepare expense report or provide credit card substantiation. Assist President/CEO in preparing for all Foundation committee and board meetings. Opens, sorts, and distributes mail. Maximizes President/CEO efficiency by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information Managing technology through outside IT vendor Office supplies inventory and procurement Office and Building management; collaborating with outside vendors to maintain the interior and exterior of premises. Education and Experience Required: • Bachelor's degree preferred. • Minimum 5+ years of job-related experience as Executive Assistant in a professional office is required. Knowledge, Skills and Abilities: • Thorough knowledge of business English, spelling and grammar. • Knowledge and practice of organizational and time management skills. • Ability to use tact and good judgment in resolving work problems and dealing with the Board of Directors, staff, consultants and public. • Strong verbal and written communication skills. • Math computational skills sufficient to perform basic accounting functions. • Proficiency with PCs and related software such as Microsoft Office, Word, Excel, Social Media and Website maintenance, etc. • Ability to work independently and handle confidential material. Works closely with Finance and other departments. Performs related duties as assigned. Success Factors: Professionalism, accountability, and self-motivation Detail Oriented Demonstrated ability to be flexible in managing a workload of varied tasks, some with conflicting deadlines Strong written and oral communication Proven ability to be a self-starter and work independently under pressure and with minimal supervision Flexible and dependable Excellent organizational skills

Job Description We're seeking an experienced Executive PA to provide top-tier administrative support to our President/CEO. In this pivotal role, you'll manage communications, organize schedules, and ensure the President/CEO's day-to-day operations are seamless. Your responsibilities will include handling inquiries, scheduling meetings, arranging complex travel, and maintaining documentation. If you have a proven track record as a Personal Assistant, exceptional organizational skills, and the ability to handle sensitive information discreetly, we invite you to apply. Responsibilities Act as the first point of contact for the President/CEO with internal and external clients Handle incoming requests and queries appropriately Manage the President/CEO's diary, schedule meetings and appointments, and provide reminders Book and manage complex travel arrangements Develop and maintain an efficient documentation and filing system Produce reports, presentations, and briefs as needed Requirements and skills At least 3 years of experience as a Personal Assistant to a senior executive Comprehensive understanding of office management systems and applications Exceptional planning and time management skills Excellent verbal and written communication skills Discretion and confidentiality A qualification as a PA is advantageous

Salary Range: $80,000-$120,000 Opportunity Highlights: This is an exceptional opportunity to join a well-established leadership and development company that has been growing steadily for over a decade. The organization fosters a structured yet entrepreneurial environment, offering employees the tools, training, and support needed to thrive professionally. Over ten years of sustained growth in a purpose-driven industry Mission-focused company helping individuals make meaningful life changes Entrepreneurial culture that encourages innovation and ownership Support an ultra-high-net-worth individual in a fast-paced, high-visibility environment Responsibilities of the Executive Assistant: Manage complex calendars, appointments, and schedules Anticipate needs and handle tasks proactively Coordinate personal and professional errands efficiently Support domestic and international travel, including real-time logistics Serve as a trusted liaison with vendors, staff, and key contacts Preferred Qualifications of the Executive Assistant: Proven experience as a Personal or Executive Assistant in high-level support roles Exceptional verbal and written communication skills Ability to stay calm, decisive, and organized under pressure Proficiency with Mac and iPhone technology and advanced calendar management Flexible schedule with on-call availability and willingness to travel #INJAN2026 #ZRCFS

Executive Assistant | Downtown Orlando About the Company A people-first organization led by a dynamic C-Suite executive is seeking a highly driven, tech-savvy Executive Assistant. This role is based in a fast-paced, collaborative office located in Downtown Orlando. About the Role This is a high-impact position supporting a senior executive while also serving as the primary Office Manager for the Orlando location. The ideal candidate thrives in a high-energy environment, works with urgency, and anticipates needs before they arise-without missing a beat. Key Responsibilities Manage complex calendars, meeting coordination, and travel arrangements Prepare executive-level documents and correspondence Process and track expense reports Plan and coordinate team meetings and off-sites Help keep a highly skilled, growing team organized and on track Oversee day-to-day administrative and office management needs for the Orlando office What Makes This Role Unique Success in this role requires excellent judgment, discretion, and confidentiality-balanced with a positive attitude and the ability to have fun while operating at a mile-a-minute pace. Qualifications Associate's or Bachelor's degree Minimum of six (6) years of experience providing executive or team administrative support, or an equivalent combination of education and experience Prior experience supporting an executive within the Entertainment, Creative, or Hospitality industries Professional experience working in a Mac environment Required Skills Must have experience in Entertainment, Creative, or Hospitality industries Exceptionally tech-savvy with strong organizational skills High energy, proactive mindset, and strong sense of urgency Preferred Skills Experience in office management or multi-functional administrative roles Ability to adapt quickly in a fast-changing environment Salary Based On Experience: $70,000-85,000 (Temp to Hire)

Executive Assistant to the CEO - Mission Critical-- Empowering the Visionary Behind “Tradition Redefined” Compensation: $50,000 - $65,000+ (Commensurate with experience & pedigree) Bonus opportunities for exceptional candidates Your Life, Redefined Are you ready to stop "working for the weekend" and start living a career that fuels your personal growth and purpose? At Zinzow Law, we don't just provide legal services; we protect the American Dream for the men and women who build our country. Joining "Team Z" isn't just a job-it's an upgrade to your lifestyle. We offer a culture rooted in the Code of the West: living with courage, taking pride in your work, and doing what must be done. Here, your contribution is visible, your voice is heard, and your professional development is fully funded because we believe in investing in the "genius" within you. The Soul of “Team Z”: Sincerity in Every Step At Zinzow Law, we operate on a level of radical care that is rare in the legal world. We don't just say we're a family; we live it. When you join us, you are joining a circle of high achievers who genuinely want to see you flourish in every facet of your life. How We Care for Our Own: Beyond providing exceptional benefits well above industry standards (See benefit list at end of job ad). We have a shared legacy of service. Our bond is strengthened by our mission. Through the Zinzow Law Foundation, our entire team participated in giving back to veterans and local charities. We don't just work together; we change lives together. Your life will change here because you will finally be surrounded by people who celebrate your wins as much as their own. You'll find a team that has your back when things get tough and a CEO who views your success as the cornerstone of his own. The Mission You will serve as the strategic partner to our CEO, Justin Zinzow, a board-certified construction law expert and a true humble "cowboy" at heart, a serial entrepreneur, and an influential voice in the construction industry. He serves on numerous boards, leads legislative advocacy in Tallahassee, and acts as “outside general counsel” to construction industry giants. Your mission is to clear the path for him to lead, advocate, and inspire. This is a high-energy, mission-critical position that places you at the intersection of leadership, operations, and unrivaled client experience. This is not a clerical position; it is a high-stakes partnership. We are looking for a polished, high-IQ Executive Assistant who doesn't just manage a calendar but represents a CEO and companies with dedication, professionalism, and above all HEART. The Non-Negotiables: Your Technical Arsenal To thrive in this seat, you must possess a specific suite of technical skills. We are looking for a "Force Multiplier" who is as tech-savvy as they are personable. Executive Support Mastery: Minimum of 5+ years of experience directly supporting a C-Suite executive or Founder in a high-growth environment. Advanced Office Suite Proficiency: Expert-level command of Microsoft 365(Outlook, Word, Excel, and PowerPoint) is mandatory. You should be able to manage complex calendars and format sophisticated legal documents with zero errors. Digital Organization: High proficiency with project management tools to track the CEO's various ventures and philanthropic efforts. Communication Precision: Exceptional writing and editing skills. You must be able to draft high-stakes correspondence that mirrors the CEO's voice and professional standards. Data & Research Agility: Ability to take and sometimes conduct research on prospects, industry trends, and legislation, synthesizing findings into concise executive briefs. Logistics & Event Tech: Experience managing complex travel itineraries and coordinating high-level events (like Webinars, Podcasts etc.) using digital RSVP and planning platforms. Sharp Memory: You remember the details others miss. You anticipate needs three steps ahead and ensure nothing falls through the cracks. The Vault: In this role, you will be privy to sensitive business development and industry intelligence. Discretion is paramount. You must be a "vault"-loyal, tight-lipped, and focused on the work, not the watercooler. Extraverted Personality: In this role you will be regularly speaking to clients, industry colleagues, legislators, and more. Having an empathetic personality, sincere care for those we serve and the ability to be a positive light for those who are often under extreme stress and duress when they come to us is a must. Unyielding Strength/Unwavering Confidence: We are not looking for a robotic “Yes” personality--you must have "backbone." You are not timid and can confidently stand your ground with strong and passionate extraverted personalities. You offer strength and clarity, not just compliance. We want your ideas and opinions. Academic Pedigree & High IQ: You possess a strong academic background and the intellectual horsepower to grasp complex projects quickly. Value Alignment: Embody the firm's core values: Live each day with courage, take pride in your work, and always finish what you start. Service Heart: A “willing to do anything” attitude, from high-level strategy to essential errands, with no task being “too small”. Core Responsibilities Strategic Gatekeeping: Manage a demanding, high-volume calendar and communication flow with precision. Industry Leadership Support: Manage the CEO's commitments as a leader within organizations like the Florida Home Builders Association (FHBA) and Associated Builders and Contractors (ABC). You will oversee logistics for speaking engagements, board meetings, and legislative sessions. Rapid Pivoting: Shift gears instantly as priorities change, maintaining a calm and effective demeanor. You can switch from managing a "Notice to Owner" filing to organizing a legislative trip to Tallahassee without missing a beat. We like organization and try to avoid “Rapid Pivoting” but during legislative sessions, things often come up fast and calendars and meetings sometimes need to be reprioritized. Project Leadership: Take full ownership of projects from inception to implementation (Example- getting a Legal Seminar approved by the state for CE accreditation). Are You Ready to Step Up? If you have 5+ years of experience supporting a C-suite executive in a fast-paced environment, a minimum of a bachelor's degree, and share our values of loyalty, courage, and pride of work, we want to hear from you. Do not send your resume through this website. Email your resume and cover letter in PDF format to ************************. The subject line of the email should contain your last name (all caps), followed by the position you are applying for in lower case, followed by one word that you would use to describe yourself in all caps (for example: SMITH executive assistant AWESOME). The cover letter must contain 3 paragraphs and a closing sentence. In the first paragraph explain what you believe are the 3 most important qualities needed in a person who aims to provide an exceptional experience to builders and developers that interact with our law firm and why you believe they are the most important qualities. In the second paragraph explain why you applied to this particular ad and why you want to work at Zinzow Law. In your third paragraph please provide the title and author of your favorite book on leadership or motivation, explain why it is your favorite book, and how you have applied one of its principles in your career. In your closing sentence please write “I have read the instructions contained in the job posting and have followed the instructions.” OUR BENEFITS We invest heavily in our people. Our benefits include: Employer-paid Medical Insurance (employee + dependents) Life Insurance Long-Term Disability Insurance Health Savings Account Optional Dental, Vision, and Cancer Coverage 401k with 3% employer contribution (regardless of employee contributions) Defined Benefit Retirement Plan Profit Sharing Plan Paid Time Off and Paid Sick Leave Access to top-tier financial planners High-quality professional development and leadership training Social events, Team Z outings, and a supportive culture Casual dress code + no-drama workplace culture Beautiful office environment with full in-house gym Compensation: $50,000 - $65,000 yearly Responsibilities: See Qualifications: See job description About Company Zinzow Law is a premier boutique firm where high-level legal sophistication meets the grit of the American West. Headquartered in Trinity, FL, we are an unapologetically conservative law firm devoted to the "Code of the West" and the constitutional values that built this country. We specialize in serving "those who build America," providing representation to the construction industry. Our firm stands at the pinnacle of technical expertise: 3/4 of our attorneys are Florida Board Certified in Construction Law, a distinction held by less than 1% of Florida lawyers. Our reputation for excellence is backed by the industry's highest honors, including a Martindale-Hubbell AV Preeminent Rating and consistent recognition by Best Lawyers and Florida Super Lawyers. If you are a high-performing professional who values integrity, fair dealing, and a commitment to conservative principles, Zinzow Law offers a career that is truly "Tradition Redefined."

We are looking for a dedicated Personal Admin Assistant to start work quickly who can provide administrative & organizational services to support a National Firm that works with retired NFL players on disability claims & benefits, etc. The Assistant would be responsible for managing schedules, making travel arrangements & following up on the arrangements, drafting professional correspondence, as well as notarizing important forms. This is a crucial role in helping our Managing partners manage their time and workload effectively. Essential Duties and Responsibilities Administrative Support: Scheduling appointments, managing calendars, answering phones and emails, taking meeting minutes, and preparing correspondence. Travel Arrangements: Booking flights, accommodations, transportation, and creating detailed itineraries. Communication Management & Skills: Acting as a point of contact, filtering communications, and relaying information. Excellent written and verbal communication, active listening, and interpersonal skills. Ability to handle sensitive information with discretion and maintain confidentiality. Specialized Tasks: Notarizing critical forms needed for disability claims. Tech Savvy: Proficiency in using MS Excel & navigation of spreadsheets. Knowledge, Skills, and Abilities Experience in administrative support roles. Familiarity with travel arrangements and itinerary planning. Excellent written and verbal communication skills. Active listening and interpersonal skills. Ability to handle sensitive information with discretion and maintain confidentiality. Education & Experience Be an online Notary OR a licensed Notary willing to become an online Notary.

Job DescriptionIndividual should be able to handle overall maintenance, including cancellations, endorsements, evidence or certificates of insurance, and any additional item delegated by an account manager. Should also have a polished appearance and be able to communicate professionally with the account managers as well as contact lenders. Needs to have excellent organizational skills, the ability to multitask, company interface knowledge, AMS 360 & WorkSmart.

Job Description The Personal Assistant will provide high-level administrative and executive support to a female principal, managing her private and professional affairs with utmost discretion and efficiency. This exempt position requires significant independent judgment, decision-making authority, and the ability to proactively anticipate and address the principal's needs. The role offers flexibility to work both in-person and remotely, adapting to the principal's dynamic lifestyle between London and the United States. As a Personal/Family Assistant you will: Exercise independent judgment in managing complex daily events, logistics, and coordination, proactively anticipating and addressing the principal's needs. Strategically manage the principal's and family's calendars, resolving scheduling conflicts and prioritizing commitments. Oversee all appointments and communications, ensuring responsiveness and exercising discretion in prioritization and follow-up. Independently plan, organize, and facilitate comprehensive travel arrangements, including international itineraries, with foresight and precision. Serve as the principal liaison between the Family Office and household staff, providing leadership, direction, and oversight to ensure high standards and effective collaboration. Conceptualize, plan, and execute events, interpreting the principal's vision and ensuring exceptional guest experiences. Conduct thoughtful purchasing and gift selection, aligning with the principal's preferences and exercising discretion in vendor and product selection. Provide informed fashion advice and styling recommendations, supporting the principal's aesthetic and event requirements. Maintain superior household organization, proactively managing assets and implementing systems for efficiency. Lead, supervise, and provide direction to house staff, ensuring performance standards are met and fostering a collaborative environment. Screen communications and manage follow-ups, exercising independent judgment in handling sensitive information. Drive personal and professional projects from conception to completion, demonstrating initiative and project management expertise. Execute personal errands and special assignments with discretion, confidentiality, and a proactive approach. What We Need From You Bachelor's Degree Pref 5-7 years experience supporting high-level executives or principals with complex administrative and project management Required Demonstrated ability to exercise independent judgment and discretion in decision-making. Exceptional emotional intelligence and the ability to proactively meet the principal's needs. Superior time management and organizational skills, with the ability to prioritize and delegate effectively. Excellent verbal and written communication skills. Strong project management skills with a focus on proactive execution and leadership. Positive disposition and a service-oriented, professional mindset. High energy. Knowledge of the fashion industry or experience in a startup environment is a plus. Proven ability to manage budgets and finances while maintaining high standards. Experience supervising and coordinating with household staff in a leadership capacity. Flexibility to work from the principal's Miami-Key Biscayne residence and remotely, adapting to an international lifestyle. Ability to work across time zones. Valid Drivers' license Upon Hire Required

The Personal Assistant will provide high-level administrative and executive support to a female principal, managing her private and professional affairs with utmost discretion and efficiency. This exempt position requires significant independent judgment, decision-making authority, and the ability to proactively anticipate and address the principal's needs. The role offers flexibility to work both in-person and remotely, adapting to the principal's dynamic lifestyle between London and the United States. As a Personal/Family Assistant you will: Exercise independent judgment in managing complex daily events, logistics, and coordination, proactively anticipating and addressing the principal's needs. Strategically manage the principal's and family's calendars, resolving scheduling conflicts and prioritizing commitments. Oversee all appointments and communications, ensuring responsiveness and exercising discretion in prioritization and follow-up. Independently plan, organize, and facilitate comprehensive travel arrangements, including international itineraries, with foresight and precision. Serve as the principal liaison between the Family Office and household staff, providing leadership, direction, and oversight to ensure high standards and effective collaboration. Conceptualize, plan, and execute events, interpreting the principal's vision and ensuring exceptional guest experiences. Conduct thoughtful purchasing and gift selection, aligning with the principal's preferences and exercising discretion in vendor and product selection. Provide informed fashion advice and styling recommendations, supporting the principal's aesthetic and event requirements. Maintain superior household organization, proactively managing assets and implementing systems for efficiency. Lead, supervise, and provide direction to house staff, ensuring performance standards are met and fostering a collaborative environment. Screen communications and manage follow-ups, exercising independent judgment in handling sensitive information. Drive personal and professional projects from conception to completion, demonstrating initiative and project management expertise. Execute personal errands and special assignments with discretion, confidentiality, and a proactive approach. What We Need From You Bachelor's Degree Pref 5-7 years experience supporting high-level executives or principals with complex administrative and project management Required Demonstrated ability to exercise independent judgment and discretion in decision-making. Exceptional emotional intelligence and the ability to proactively meet the principal's needs. Superior time management and organizational skills, with the ability to prioritize and delegate effectively. Excellent verbal and written communication skills. Strong project management skills with a focus on proactive execution and leadership. Positive disposition and a service-oriented, professional mindset. High energy. Knowledge of the fashion industry or experience in a startup environment is a plus. Proven ability to manage budgets and finances while maintaining high standards. Experience supervising and coordinating with household staff in a leadership capacity. Flexibility to work from the principal's Miami-Key Biscayne residence and remotely, adapting to an international lifestyle. Ability to work across time zones. Valid Drivers' license Upon Hire Required