Administrative Assistant jobs at Catholic Charities of Baltimore - 89 jobs

Service Coordinator Assistant
Catholic Charities of Baltimore 4.1
Administrative assistant job at Catholic Charities of Baltimore
Pay Rate: $18.00 per hour Catholic Charities of Baltimore, Senior Communities is currently seeking a Service Coordinator Assistant, who will educate and engage older adults in accessing information, resources, and services to support aging in place in the affordable apartment setting. Build one-on-one relationships and nourishes a positive community moral; assists residents in navigating benefits and services application and compliance (in such areas as health care, counseling, nutrition, transportation, finance, home management, legal services); and create mutually beneficial relationships with organizations and services of the local community, under the direction of the Service Coordinator II. The work schedule is Monday - Friday 9:00 AM-5:00 PM. Catholic Charities, Senior Communities develops and operates affordable, supportive communities for older adults with a resolve to nurture a spirit of purpose, wellness, and harmony among both our residents and colleagues. We offer 24 locations in Anne Arundel, Baltimore, Garrett County and Harford Counties and Baltimore City. JOB DUTIES & RESPONSIBILITIES: Raises awareness and coordinates resident education regarding the availability of service coordination as a free and available resource in the building. Develops and demonstrates a working knowledge of benefits, services, and resources available to low-income older adults. Provides in-person assistance to residents seeking information and assistance by phone, in the resident apartment, or a community/office space. Provides appropriate information and assistance to the resident, including accessing and assisting in the completion of appropriate forms and other paperwork, and the duplication of personal and financial documents to access available and appropriate benefits and services. Provides documentation to Service Coordinator regarding all resident interactions, inquiries and assistance provided. Supports the delivery of educational and wellness events including seeking and scheduling potential presenters and programs, preparing and set-up, including introduction of guest speakers, as well as start-up support for resident-lead groups and clubs as needed. Serves as an on-site liaison, under the direction of the Service Coordinator, with providers of food donations, transportation, health care, counseling, and other services, ensuring that providers have resources needed to perform services and residents are aware of and have access to obtain services. Works as a team member with the Service Coordinator, Property Manager, CHSP Supervisor (where applicable) and other staff in serving residents and in identifying residents who need information and/or assistance. Provides clerical support to the Service Coordinator to include filing; creation and duplication of flyers utilizing computer and printer; updating of lobby easel and/or bulletin boards; maintenance of monthly calendar; contacting providers of benefits and services to request additional supplies of forms and brochures; and maintenance of the resident resource area and resource binder. Perform other duties as assigned. EDUCATION & EXPERIENCE REQUIREMENTS: High School diploma or equivalent. Two years' experience in a clerical setting, or an equivalent combination of education and experience. REQUIRED SKILLS & ABILITIES: Shows dependability by being punctual; maintains consistent attendance. Excellent relational skills with polite and courteous demeanor toward staff, clients, and visitors. Ability to remain calm in stressful situations. Able to work effectively with culturally diverse populations. Basic understanding of clerical procedures and systems such as managing Outlook calendar, email, and recordkeeping. Ability to act with discretion, tact, and professionalism in all situations. Requires the ability to utilize computer systems and software necessary to perform position functions. Basic Windows PC, web browsing (i.e. Chrome, Internet Explorer, etc.), and Microsoft Outlook skills required. Other Microsoft Office application knowledge, such as Word, Excel, PowerPoint, Skype, and OneDrive. PHYSICAL REQUIREMENTS & WORK ENVIRONMENT: Sedentary work that primarily involves sitting/standing. Light work that includes moving objects up to 20 pounds. Moving about to accomplish tasks or moving from one work site to another. • Ascending or descending ladders, stairs, scaffolding, ramps, poles, etc. Moving self in different positions to accomplish tasks in various environments including tight and confined spaces. Communicating with others to exchange information. We offer a wide range of benefits to meet the ever-changing needs of our employees including but not limited to: Health/Dental/Vision Vacation/sick/holiday pay 403(b) Retirement Plan with a discretionary employer contribution Tuition Advancement Paid Parental Leave Join Catholic Charities of Baltimore where you will be an important member of a trauma-informed care organization that promotes a culture of safety, empowerment, healing, and self-care, and that believes that every person has infinite worth and promise. Catholic Charities is an equal opportunity employer
$18 hourly 12d ago

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Senior Administrative Support / Executive Assistant
First Team Staffing Services, Inc. 4.2
Baltimore, MD jobs
Purpose: Support the operations and coordination of the office and Business Operations function while preparing processes and documentation to scale as the company grows. This hands-on role executes core administrative work to standard, maintains accurate HR and payroll inputs, manages scheduling and communications, supports procurement and expense workflows, and helps staff follow established administrative policies. The right person gets things done, fixes problems end-to-end, documents the fix, and leaves work in a scalable state.' Job Description Complete new-hire orientation paperwork and onboarding tasks (I-9, W-4, benefits introduction); create accounts and system access, order and provision equipment, schedule training, and coordinate background checks. Maintain personnel files and HRIS entries (Paychex Flex or equivalent); ensure confidentiality and data integrity. Support payroll and benefits administration by preparing payroll inputs, reconciling time-off/pay exceptions with People and Finance, and adhering to payroll deadlines. Handle scheduling and calendar coordination for teams, including interview panels, meeting rooms, recurring operational cadences, and internal events. Draft and distribute clear staff communications regarding operational processes, schedule changes, and office updates; maintain a practical policies and procedures index and short “how-to” guides. Process expense reports; reconcile credit card transactions and purchase orders; manage vendor invoices; and follow procurement approval workflows, escalating only when approvals or exceptions are required. Fix mistakes and close the loop by correcting records, walking the submitter through the correct steps, logging the incident, and verifying the next related item is completed correctly. Require resubmission only when necessary. Facilitate brief, practical training sessions and office hours on recurring administrative tasks; create one-page job aids and simple three-step checklists to support effective staff use Support Business Operations projects by piloting small process changes, introducing templates or simple automations, and helping scale what works. Perform clerical and secretarial duties as requested to support Business Operations and leadership. Requirements 7-10 years of administrative, HR, operations, or similar hands-on experience in a fast-paced environment; experience supporting growth-stage or scaling teams preferred. Direct experience with onboarding, payroll inputs, scheduling, expense and PO processing, and vendor coordination. Strong written and verbal communication skills; ability to provide direct guidance and clear staff communications. Highly detail-oriented, with strong follow-through and the ability to work independently with minimal oversight. Comfortable with Google Workspace, Paychex Flex (or similar HRIS), common expense tools, and spreadsheet-based tracking. Familiarity with simple automation or ticketing systems is a plus. High level of discretion, professional maturity, and the ability to handle confidential information.
$35k-43k yearly est. 1d ago
Executive Assistant
Motion Recruitment 4.5
Baltimore, MD jobs
Our client, the country's largest lending-exclusive financial company, is actively hiring an Executive Assistant to join their team in Baltimore, Maryland! This role is hybrid and 3x onsite a week *This is a 6-month W2 contract with benefits offered!* In this role, you serve as a strategic partner to the CTO, managing time, information flow, and logistics to ensure focus on high-impact priorities. You proactively coordinate calendars, travel, meetings, and cross-functional workflows, removing administrative friction and anticipating needs before they arise. Responsibilities: Manage the CTO's calendar and priorities as a strategic portfolio, proactively resolving conflicts and ensuring alignment with key business initiatives. Coordinate end-to-end travel, expenses, meetings, and leadership events, ensuring seamless execution and accurate follow-through. Act as a liaison with HR, Finance, and Procurement to drive administrative workflows, surface critical information, and move approvals forward efficiently. Requirements: 5+ years supporting senior or C-level executives. Skilled in Microsoft 365, Google Workspace, and Concur. Motion Recruitment Partners is an Equal Opportunity Employer, including disability/vets. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.
$45k-68k yearly est. 1d ago
Executive Assistant
LHH 4.3
Baltimore, MD jobs
Job Title: Executive Assistant / Office Manager Employment Type: Contract About the Organization: Join a respected and mission-driven organization known for its commitment to service and community. This role offers a unique opportunity to support leadership and operations in a dynamic and purpose-filled environment. Position Summary: We are seeking a highly organized and proactive Executive Assistant / Office Manager to provide comprehensive administrative and operational support. This individual will play a key role in managing schedules, coordinating meetings and events, and ensuring smooth day-to-day office operations. Key Responsibilities: Executive Support Manage complex calendars and scheduling for senior leadership Coordinate travel arrangements and prepare itineraries Draft, proofread, and manage correspondence and communications Office Management Oversee general office operations including supplies, vendors, and facilities Serve as point of contact for internal and external stakeholders Maintain organized filing systems and records Event Coordination Plan and execute internal meetings, retreats, and special events Handle logistics including venue booking, catering, and materials Support event communications and follow-up Administrative Duties Prepare reports, presentations, and meeting agendas Track deadlines and assist with project coordination Support onboarding and HR-related tasks as needed Qualifications: Proven experience as an Executive Assistant, Office Manager, or similar role Exceptional organizational and time management skills Strong written and verbal communication abilities High level of discretion and professionalism Proficiency in Microsoft Office Suite and scheduling tools Familiarity with Catholic values and culture is a plus Additional Details: This is a contract role with an immediate start date Hourly rate is $22-26/hour, commensurate with experience Flexibility and adaptability are key in this fast-paced environment Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance
$22-26 hourly 3d ago
Administrative Assistant
Maryland Medical Day Services LLC 4.3
Baltimore, MD jobs
Job DescriptionBenefits: 401(k) Dental insurance Health insurance Training & development We are seeking a motivated and organized Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure the smooth operation of our Adult Day Care Center. This position requires excellent communication skills, attention to detail, and a passion for working with adults. Key Responsibilities: Administrative Support: Manage phone calls, emails and correspondence. Schedule appointments and maintain calendars for staff. Customer Service: Greet visitors and clients warmly. Address inquiries and provide information about services offered. Collaboration: Work closely with staff to coordinate activities and programs. Support event planning and community outreach efforts. Qualifications: High School Diploma or equivalent: additional certification in office administration is a plus. Previous experience in an administrative role, preferably in a healthcare setting. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Strong organizational skills and ability to multitask. Compassionate and patient demeanor, with a willingness to assist adults.
$31k-42k yearly est. 11d ago
HHS-Administrative Assistant DCS
Protection Strategies 4.2
Rockville, MD jobs
Protection Strategies, Inc. (PSI) Administrative Assistant (ISBS) Compensation: $25.94/hr + $4.57/hr Health & Welfare Benefit About PSI Protection Strategies, Inc. (PSI) is a Service-Disabled Veteran-Owned Small Business providing security solutions and personnel security expertise to the U.S. Government. We are mission-driven, people-focused, and committed to safeguarding our clients' interests with integrity and innovation. Why Join PSI At PSI, People First, Mission Always isn't just a motto-it's how we operate. We offer a collaborative, purpose-driven environment where your work supports critical government missions and helps protect vital infrastructure. Your contributions are valued and recognized in our mission-driven culture. Benefits Include Medical, Dental, Vision, Telemedicine, 401(k) Retirement Plan, Tuition Assistance, Wellness Programs, Employee Assistance Programs, GoodRx, Commuter Benefits, Disability Products, and Flexible Spending Accounts (HSA/HRA). Position Overview PSI is seeking an Administrative Assistant to provide general administrative support to the Intake, Suitability, and Badging Services (ISBS) Program. This role supports day-to-day administrative operations across a broad range of functions, minimizing executive involvement in routine tasks and inquiries. Key Responsibilities Contact federal employees, contractors, affiliates, and interns to schedule fingerprint enrollment and badge issuance Answer telephone and email inquiries regarding badge office policies and procedures Manage office resource mailboxes and coordinate with internal and external agency sponsors and liaisons regarding badge status Draft, update, and maintain office Standard Operating Procedures (SOPs) Submit new and departing user requests to the IT Helpdesk Receive, log, ship, and track fingerprint cards for background investigations Perform certificate rekey, PIN reset, and card update activities Manage calendars, agendas, travel arrangements, and meeting minutes Coordinate meetings, appointments, and onboarding activities for new hires Maintain applicant records, documentation, and files Perform card custodian duties, including secure storage, identity proofing, badge destruction, and account termination requests Maintain compliance with HHS rules and regulations related to inter-agency badges Create and maintain spreadsheets and administrative reports Troubleshoot enrollment and badge issuance station issues Print and ship new and replacement badges for federal employees, contractors, and liaisons Report system failures and downtime to appropriate support centers Perform other duties as assigned Qualifications High school diploma or GED required 3-5 years of experience in an administrative or program assistant role Minimum of 1 year of data entry experience Strong organizational, multitasking, and communication skills Proficiency in Microsoft Office applications Ability to work independently and collaboratively in a team environment Ability to sit, stand, walk, crouch, and kneel for extended periods EEO Statement We are an equal opportunity employer. All qualified applicants will be considered without discrimination based on race, color, religion, sex, national origin, age, disability, or protected veteran status. Employment offers will be contingent on passing a pre-employment drug screen. Practical AI Application Applies AI tools to streamline workflows, enhance decision-making, and improve outcomes Understands the strengths and limitations of AI systems and exercises sound judgment in their use Continuously explores new AI capabilities and integrates them into day-to-day work where appropriate Uses AI in alignment with company and customer-specific policies, data privacy standards, and ethical guidelines Exercises discretion when using AI with sensitive or proprietary information Demonstrates awareness of bias, accuracy, and risk considerations when leveraging AI tools
$25.9 hourly Auto-Apply 5d ago
Administrative Assistant
Whitman, Requardt and Associates, LLP 4.5
Baltimore, MD jobs
At Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for more than 110 years and we are known for our quality work and quality employees. This is your chance to join our team - help us to design the infrastructure and buildings that improve the world! We are looking for an Administrative Assistant to work onsite at our client, MDOT MTA, location. This person will perform administrative and office support activities. This person will work in a fast-paced, deadline-driven environment. Must be well organized, detail oriented, high energy, and responsive with excellent communication, writing and proofreading skills. This person must work with a high degree of discretion in dealing with confidential information. This is an onsite position reporting to a Partner in Job assignments will include, but are not limited to, the following: Responsibilities: * Assist office staff with administrative needs * Set up and maintain project files (electronic and hard copies) * Assist with execution of contract documents * Word process documents and produce reports as needed * Schedule and book travel arrangements * Distribute incoming mail and prepare outgoing mail and packages * Field phone calls, receive, and direct visitors * Coordinate meetings, and set up audio visual equipement * Process expense reports and reconcile petty cash * Order and maintain office supplies * Coordinate and manage workflow according to project deadlines * Other duties as assigned Requirements: * High school diploma or equivalent required, associate or bachelor's degree preferred * Minimum of 10 years of clerical or administrative experience * Self-motivated, confident, energetic, and creative * Ability to work overtime to meet needs * Hours: 40/week in office (overtime may be required) * Attentive to details * Excellent organizational skills * Ability to prioritize and multi-task to meet multiple, simultaneous deadlines in a short timeframe * Effective time management skills * Demonstrated written and oral communication skills * Demonstrated ability to work independently, in a team, and cooperatively with and in support of others * Proficiency with Microsoft Office (Word, Excel, Outlook and PowerPoint) and Adobe Acrobat required * Experience with Deltek Vision preferred Benefits: WRA recognizes that employees play an important role in its success. Our commitment to full-time employees is reflected in the comprehensive benefits package we offer: * Flexible work schedule options * Competitive salary * Leave accrual and paid holidays * Healthcare benefits * Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance * Flexible spending accounts for medical and dependent care reimbursement * 401(k) Retirement Plan * Tuition Reimbursement * Employee Assistance Program * Parental and maternity leave benefits WRA is an equal opportunity/affirmative action employer and complies with all applicable anti-discrimination laws. The expected hourly compensation range for this position is $25.00 - $33.00. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate's relevant knowledge, training, skills, work location, and/or experience. Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future. WRA will not sponsor applicants for U.S. work visa status for this opportunity. (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa) * Not accepting resumes from 3rd party recruiters for this position * Position # 2950 #LI - Onsite #LI - Entry Level
$25-33 hourly 3d ago
Administrative Assistant (Accounting)
Creative Financial Staffing 4.6
Baltimore, MD jobs
Administrative Assistant (Accounting)- Middle River, MD About the Company and Administrative Assistant (Accounting) Opportunity: CFS is partnering with a logistics client in Baltimore county to hire an Administrative Assistant (Accounting) on a contract to hire basis Schedule: M-F, 8:30am-5pm, 40 hours per week. This role is fully on site in Middle River, MD. Pay: $16-18/hour depending on experience Job Duties of the Administrative Assistant (Accounting): Review and check in daily driver paperwork to confirm all deliveries and orders are properly documented Distribute daily invoices via email, ensuring all necessary backup documentation is included Upload invoices to customer portals as required by individual client systems Organize, copy, and scan weekly driver paperwork for recordkeeping and compliance Communicate with customers and agents to request or verify missing or incomplete documentation Sort and mail over 150 checks on a weekly basis File check remittances and related accounts payable documents Maintain structured and efficient filing systems to support easy retrieval and audit readiness Qualifications for the Administrative Assistant (Accounting) role: 1-3 years' accounting/admin experience required Experience using Great Plains, Salesforce, TMW, or similar system a plus Basic Excel skills Detail and team oriented, able to meet deadlines and effectively communicate #INNOV2025 #ZRCFS
$16-18 hourly 15h ago
Administrative Assistant
Elite Personnel 3.8
Bethesda, MD jobs
Our client, an insurance company that specializes in education institutions, is seeking a motivated and detail-oriented person to join our team. This entry-level position offers growth opportunities for someone eager to take initiative and develop at a leading liability insurance company. As part of a collaborative team, you'll provide essential support to underwriters, manage multiple priorities in a fast-paced environment, and actively contribute to business process improvements. If you're enthusiastic about learning, working with a team, and playing a key role in meeting department goals, we'd love to hear from you! This is a hybrid position, max is 2-3 days a week on-site. REQUIREMENTS Bachelor's degree Excellent interpersonal, verbal, and written communication skills 1 year of experience in property and casualty insurance desirable. JOB DUTIES Underwriter Support Manage delegated tasks, including responding to broker inquiries via email and phone. Review and analyze underwriting documentation; collaborate with the Underwriter to determine appropriate next steps. Serve as a backup to the Underwriter, ensuring continuity of service and decision-making. Underwriting Operations: Complete renewal and new business processing, including: Set up accounts in required systems: ImageRight, Salesforce, and the Policy Claims & Administration System. Review submissions for completeness and accuracy; follow-up for missing submission materials. Collect, organize, and analyze underwriting documentation to support risk evaluation. Support all aspects of policy issuance and endorsement processing, including: Perform policy checks, document results and follow-up with Underwriters for missing information. Process, issue, verify, and release endorsements. Assist in configuring new endorsement forms in GhostDraft Studio as needed. Operations Team Support Provide technical and administrative support via Service Cloud to internal and external constituents. Participate in business process reviews: Analyze current workflows and recommend improvements to enhance efficiency and accuracy. Contribute to the creation and maintenance of business process documentation and departmental knowledge management systems. Conduct training as needed. This is a hybrid job, 2-3 day a week onsite. If this looks like perfect opportunity for you, apply today!
$32k-40k yearly est. 1d ago
Administrative Assistant
Elite Personnel 3.8
Bethesda, MD jobs
comes with an excellent salary and better than expected benefits! The Administrative Assistant provides professional administrative and office support. This role ensures smooth day-to-day operations by managing scheduling, correspondence, travel, office logistics, and other administrative functions. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments. Administrative Support Manage calendars, schedule meetings, and coordinate conference room and virtual meeting logistics. Arrange domestic and occasional international travel, including itineraries and expense reporting. Prepare, format, and proofread correspondence, presentations, and reports using Microsoft Word, Excel, PowerPoint, and Adobe PDF. Process invoices and expense reimbursements in accordance with company procedures. Coordinate obtaining signatures and document approvals through DocuSign and other company systems. Maintain office supplies and ensure the kitchen and common areas are organized, stocked, and professional. Handle incoming and outgoing mail, FedEx, UPS, and other courier services. Serve as liaison with vendors, building management, and IT to ensure office operations run smoothly. Assist with coordinating special events, including catering and office gatherings. Support onboarding logistics for new hires, including workspace setup, access requests, and equipment coordination. Act as the office's Notary Public for documents, maintaining proper notary records and ensuring secure handling of notarized materials in compliance with state and company requirements. Collaborate with administrative peers to ensure consistent support and share best practices. Asset Management Administrative Support Maintain accurate property and contact information in Nintex, ensuring updates for property management teams, joint venture partners, and team members are current. Update Asset Manager assignments in RealPage BI to support accurate reporting in the DataHub and Quarterly Data Review process. Coordinate with third parties to confirm Asset Manager and property management assignments across the portfolio. Collect and organize Multifamily Portfolio Monthly Variance Reports, ensuring timely submission from property managers and proper filing within individual asset and consolidated portfolio workbooks. Route and track property-level invoices for payment, ensuring timely processing and coordination with internal and external stakeholders. Schedule regular and ad hoc meetings for Asset Managers and assist with related materials. Support ad hoc projects including data organization, presentation formatting, and general administrative assistance. QUALIFICATIONS Active Notary Public commission (or willingness to obtain upon hire). Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; ability to edit and manage PDF documents. Strong organizational, communication, and multitasking skills. Professional demeanor and ability to maintain confidentiality. Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment. Collaborative and service-oriented mindset EDUCATION and/or EXPERIENCE Bachelor's degree (B.A./B.S.) from four-year college or university; and two to five years related experience and/or training; or equivalent combination of education and experience. This job is totally on-site. If this position sounds like is right up your alley, apply today! We look forward to hearing from you!
$32k-40k yearly est. 1d ago
Administrative Assistant
Millenniumsoft 3.8
Maryland jobs
Administrative Assistant Duration : 6 Months Contract Start Time : 8:00 AM End Time : 4:30 PM Total Hours/week : 40.00 Shift: 8 - 4:30 pm M-F Description: Provides administrative support to the Plant Manager and DCM and Molecular Operations and support groups. Schedules, coordinates and tracks information for the 39 and 52 Loveton DCM and Molecular plant. Works on assignments that are complex in nature where independent action and a high degree of initiative are required in resolving problems and developing recommendations. Acts independently to determine methods and procedures on new assignments. Uses ability as an office administrator to contribute to the development of concepts and techniques, and to complete tasks in creative and effective ways. Performs the administration needs for the DCM and Molecular Manufacturing and Product Support staff, Sustaining Engineering, and Quality Control to include but not limited to: scheduling of all meetings, lunches, arranges travel needs, ordering of office supplies, sorts mail, maintenance of organization charts, and preparation of expense reports and processing into CONCUR. Creates and maintains attendance records (including tracking for metric reporting) for DCM and Molecular Manufacturing and Product Support, Sustaining Engineering, and Quality Control groups. Acts as plant DLA for C2C for the DCM and Molecular Plant. Maintains manual and electronic (SECP/C2C) training/safety records for personnel. Generates Requisitions for the Plant and all Cost Centers. Coordinates Temporary staffing requirements as needed. Performs other duties as required including Phones for operations and maintenance, purchasing of Uniforms for associates. Reviewing Invoices for Cleanroom Uniform Rental. Maintains ADP payroll system for DCM and Molecular Plant personnel and selected support groups. Maintains hourly performance review database and associate files Provide documentation support for special projects. Demonstrated ability to perform detail oriented work with a high degree of accuracy. Demonstrated high-level of proficiency with Microsoft Office programs and other computerized business systems. Demonstrated ability to follow established policies and procedures. Skills: Effective oral and written communication skills. Effective organization, planning and follow-up skills. Effective analytical, quantitative and problem-solving skills. Effective interpersonal skills. Ability to proofread work to ensure accuracy and attention to detail. Excellent organization skills with the ability to prioritize and multitask in order to accomplish a variety of duties by their assigned deadlines Requirements High School Diploma with secretarial school training or equivalent required. Ability to maintain confidentiality Minimum of four (4) years progressively responsible secretarial/administrative experience, supporting multiple people, required. Experience with SAP is preferred.
$30k-43k yearly est. 60d+ ago
Administrative Assistant
Scitech Services, Inc. 3.8
Bethesda, MD jobs
Job Description Clearance requirement: Candidates must be eligible to obtain and maintain a favorable suitability determination. SciTech Services is seeking an Administrative Assistant to support the National Institutes of Dental and Craniofacial Research (NIDCR). The Administrative Assistant will perform overall administrative services to support operational and deliverable objectives. Duties include but are not limited to: Assist with pre- and post-award activities, including the preparation of grant awards. Assess grant applications to ascertain the allowability, allocability, reasonableness and consistency of recommended costs. Respond to inquiries concerning grants management policies and procedures, and status of individual awards, on a one-on-one basis. Interpret and apply business management policies, procedures and practices to grants created situations. Manage and coordinate a complex grant portfolio. Develop innovative grant arrangements to resolve critical and unprecedented program needs. Participate in project and administrative site and staff visits to evaluate the appropriateness of budgetary requests. Advise applicants and grantees on financial and management issues relevant to their applications. Ensure that awardees are compliant with established administrative and financial policies, procedures and sound business practices. Provide advice, interpretation and guidance on statutes, regulations, policies and procedures as they relate to the award program in general and individual applications and proposals as well as the award program in general and as related to individual awards. Conduct administrative and financial review of grant applications and applicant organizations. Conduct post award monitoring of projects, review all requested changes to the award and approve changes that are consistent with NIH and HHS policies and procedures. Resolve grant-related issues, working with NIDCR scientific and administrative personnel and with similar staff of grantee organizations. Initiate correspondence to grantee institutions regarding grant-related questions and problems, clarification of policy and procedures, or requests for additional information. Collaborate with staff to use guidelines and policies for specific situations utilizing NIDCR, NIH and HHS grants administration sources. Job Requirements High school diploma or equivalent education required. Minimum of one (1) year of related experience. Proficient in the use of applicable software, such as Word, WordPerfect, Excel, PowerPoint, Microsoft Access, etc. Knowledge of format, content, and use of various accounting and budget documents and systems. Ability to establish and maintain working relationships with internal and external staff members, and to work independently. Demonstrated ability to plan, organize and prioritize work while maintaining confidentiality and handle sensitive matters diplomatically and discreetly. Excellent interpersonal skills, ability to communicate both verbally and in writing, with a positive attitude. Exceptional organizational, analytical, and time management skills. SciTech offers an excellent benefits package that includes health, dental, vision, life, and disability insurance, a great 401(k) package, vacation, and sick leave. Equal Opportunity Employer including Disability and Veterans.
$34k-43k yearly est. 5d ago
Administrative Assistant
Millenniumsoft 3.8
Baltimore, MD jobs
Administrative Assistant Duration : 3 Months Total Hours/week : 40.00 1st Shift Client: Medical Device Company Job Category: Admin/Clerical Level Of Experience: Entry Level Employment Type: Contract on W2 (Need US Citizens or GC Holders Only) Job Description: The purpose of this role will be to support field service dispatching and logistics administration. Associate will be primarily focused on reduction of system error backlogs in Service Max/Salesforce/SAP, assisting with work order and service confirmation creation. They will also be assisting with dispatching, running reports, and organizing data. There are a few projects that are required to merge processes within our team and to do so, there is data entry in MS Excel and MS Teams that will require some research, phone calls and potentially entering IT tickets to make speed up project completion. Expertise in MS Teams, MS Excel, MS Outlook & MS PowerPoint is a must. Attention to detail is key for this role. Must have the ability to work independently, as well as on a team, with a minimal amount of supervision. Demonstrated ability to keep neat, accurate and complete records and logs. Ability to Multi-task well within a fast-moving environment is a must Strong planning skills. Strong effective oral and written communication skills. Demonstrated customer service and interpersonal skills. Computer literate and willing to expand skills when required. Proficient in Microsoft Office Strong knowledge of Salesforce, Service Max, SAP, and a plus
$30k-44k yearly est. 60d+ ago
Administrative Assistant- Valley Drive
Benton Communities 3.8
Lexington Park, MD jobs
Job Description We welcome applications from professionals in the hospitality, retail, restaurant, and construction industries. Humphrey Management is a Columbia, Maryland based residential property management firm dedicated to Creating Thriving Communities throughout the Mid-Atlantic region. The Humphrey Management portfolio is comprised of multi-family, senior, conventional, and affordable communities. Founded in 1983, the firm manages over 75 communities and employs over 320 property management professionals. We provide rental communities for families, individuals, and seniors who are delighted to call our apartments their home. Humphrey Management achieved the Baltimore Sun's Top Workplace designation for the past seven years and provides a dynamic and challenging environment for our diverse workforce. The essential functions of the Administrative Assistant are as follows: Projects a professional image in all aspects of work performance, which includes, but is not limited to personal habits, demeanor, and attire. Meets company standards on conduct, attendance, etc. Models Mission and Foundations and Service Commitments and Fair Housing laws. Demonstrates good communication skills with residents, community, agencies, visitors, and staff. Provides excellent customer service. Effectively answers incoming calls via telephone and email. Follows and explains community policies and procedures to customers. Conducts follow-up resident calls to assure customer satisfaction. Follows up on outstanding resident issues and concerns. Maintains accurate record in Property Manager of requests and responses. Orders routine supplies and special orders in consultation with the Community Manager. 20 hours per week. The position is 3 days at the Bonifant at Silver Spring and 2 days at 515 Thayer. Qualifications: High school diploma required. Business courses or associates degree preferred. Knowledge of general maintenance duties and skills required. Prior related administrative experience required. Attention to detail and the ability to prioritize multiple demands necessary. Willingness to be an active team player, respond to multiple interruptions and meeting critical deadlines required. Proficiency with Microsoft Office Suite preferred. BENEFITS OFFERED: Excellent benefits package, including PTO accrual for full-time employment up to 120 hours during the first year of employment which increases by one day with each additional year of employment up to 200 hours. We also offer health, dental, vision, life, LTD, AFLAC, and matched 401(k) programs with eligibility on the first of the month after 60 days of employment. We offer a $1500 annualized waiver, if health insurance coverage is not needed. In addition, 10 paid Holidays and Veteran's Day for our employees that are Veterans (thank you for your service!); Birthday PTO after one year of employment; Personal Day after 6 months of employment; and 4 Wellness Days each year. Position is eligible for a bonus potential. On-call Service Manager/Service Technician and Community Manager will receive a $25 monthly cell phone reimbursement. QUALIFICATIONS High School Diploma or equivalent. Excellent sales, verbal, and written communications skills. Sales and marketing experience highly preferred. Prior related experience preferred. Job Posted by ApplicantPro
$30k-41k yearly est. 17d ago
Administrative Assistant - Mid
Patriot Enterprises 4.3
Maryland jobs
Description: Provide general administrative support and perform clerical functions such as preparing correspondence, assisting with travel vouchers, receiving visitors, arranging conference calls, and scheduling meetings. Duties and Responsibilities: Lead calendar standardization across assigned offices, ensuring invite metadata and six‑month recurring refresh practices are followed. Coordinate complex, multi‑stakeholder events (classified up to Secret) including secure facility arrangements and equipment readiness; ensure minutes/action items are captured and tracked. Perform final QC on correspondence and senior signature packages; ensure suspense tracking and distribution protocols are met across the organization. Oversee weekly tasker communications and staff‑meeting status slides; ensure ETMS2 assignments, routing timeliness, and mailbox triage standards are met. Serve as liaison with DTS Authorizing Officials and travelers to reduce errors/rework; monitor overdue vouchers and support the monthly travel report inputs for each office. Coordinate distinguished visitor engagements end‑to‑end with Security Manager, ensuring pre‑clearance and escorts are aligned with visit requirements. Guide supply procurement workflows (PO drafts, approvals, GPC routing, file control) and coach junior staff on AFI‑compliant practices. Lead routine updates to org charts/rosters; integrate changes with Business Operations Directorate. Education and Experience: Bachelor's degree. Minimum of 5 years performing duties described in the functional description. Must be a United States citizen.
$31k-40k yearly est. 11d ago
Administrative Assistant- Thayer /the Bonifant
Benton Communities 3.8
Silver Spring, MD jobs
We welcome applications from professionals in the hospitality, retail, restaurant, and construction industries. Humphrey Management is a Columbia, Maryland based residential property management firm dedicated to Creating Thriving Communities throughout the Mid-Atlantic region. The Humphrey Management portfolio is comprised of multi-family, senior, conventional, and affordable communities. Founded in 1983, the firm manages over 75 communities and employs over 320 property management professionals. We provide rental communities for families, individuals, and seniors who are delighted to call our apartments their home. Humphrey Management achieved the Baltimore Sun's Top Workplace designation for the past seven years and provides a dynamic and challenging environment for our diverse workforce. The essential functions of the Administrative Assistant are as follows: Projects a professional image in all aspects of work performance, which includes, but is not limited to personal habits, demeanor, and attire. Meets company standards on conduct, attendance, etc. Models Mission and Foundations and Service Commitments and Fair Housing laws. Demonstrates good communication skills with residents, community, agencies, visitors, and staff. Provides excellent customer service. Effectively answers incoming calls via telephone and email. Follows and explains community policies and procedures to customers. Conducts follow-up resident calls to assure customer satisfaction. Follows up on outstanding resident issues and concerns. Maintains accurate record in Property Manager of requests and responses. Orders routine supplies and special orders in consultation with the Community Manager. 20 hours per week. The position is 3 days at the Bonifant at Silver Spring and 2 days at 515 Thayer. Qualifications: High school diploma required. Business courses or associates degree preferred. Knowledge of general maintenance duties and skills required. Prior related administrative experience required. Attention to detail and the ability to prioritize multiple demands necessary. Willingness to be an active team player, respond to multiple interruptions and meeting critical deadlines required. Proficiency with Microsoft Office Suite preferred. BENEFITS OFFERED: Excellent benefits package, including PTO accrual for full-time employment up to 120 hours during the first year of employment which increases by one day with each additional year of employment up to 200 hours. We also offer health, dental, vision, life, LTD, AFLAC, and matched 401(k) programs with eligibility on the first of the month after 60 days of employment. We offer a $1500 annualized waiver, if health insurance coverage is not needed. In addition, 10 paid Holidays and Veteran's Day for our employees that are Veterans (thank you for your service!); Birthday PTO after one year of employment; Personal Day after 6 months of employment; and 4 Wellness Days each year. Position is eligible for a bonus potential. On-call Service Manager/Service Technician and Community Manager will receive a $25 monthly cell phone reimbursement. QUALIFICATIONS High School Diploma or equivalent. Excellent sales, verbal, and written communications skills. Sales and marketing experience highly preferred. Prior related experience preferred.
$30k-41k yearly est. 54d ago
Merchandising Admin/ Admin Assistant
Us Tech Solutions 4.4
Landover, MD jobs
**Duration: 3-6 months contract (temp to perm)** + The role will be responsible for performing a wide range of administrative and clerical tasks to support the merchandising department. This role involves managing data entry, coordinating communication, and assisting with the preparation of reports and presentations. Dedicated to being highly organized, detail-oriented, and capable of managing multiple tasks simultaneously to ensure the smooth operation of the department. This position plays a vital role in supporting the team's efforts to maintain efficient workflows, optimize inventory, and contribute to the overall success of merchandising activities. **Operational Excellence** + Manage cost paperwork accuracy for category team and provide for timely entry into pricing system. + Inputs new data into assigned database, report, or document. + Processes changes to data in assigned database as required and maintains log of actions related to change. + Maintains department records and files. + Conducts regular review of assigned database, report, or various documents to identify discrepancies in data and ensure accuracy. + Corrects inaccurate data and maintains documentation of action or communication related to correction. + Assist with the validation of vendor submitted deals. Additional duties and responsibilities may be assigned on an as needed basis based on business needs. **Skills and Abilities:** + Functional Competencies - Foundational Level + Analysis & Insights - Accesses general consumer, shopper, market & product information & uses in day-to-day work + Assortment - Understands new in-store & online assortment tactics + Financial & Business Acumen - Makes day-to-day decisions using basic business & financial concepts & principles + Internal & External Communication & Documentation - Presents information clearly & logically, interacting with others in a professional manner + Negotiation - Understands potential alignment gaps & determines negotiation guardrails to achieve desired results + Pricing & Promotion - Understands pricing & promotion tactics to drive category growth + Supply Chain - Understands supply chain capabilities and their impact on the business + Systems & Technology - Uses common functions of basic systems & software + World-Class Collaborative Partnerships - Interacts with internal & external contacts using a basic understanding of their needs **What You Will Bring:** + 3+ years of experience in an administrative role working with large sets of data. + Must be proficient with Microsoft Excel, including the ability to efficiently sort information and generate reports. + Must be comfortable with and capable of learning multiple software applications. + Ability to interact with all levels of management in a fast paced, changing environment. + Ability to meet job and schedule requirements **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ (https://www1.jobdiva.com/employers/myjobs/************************) US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
$32k-41k yearly est. 12d ago
Administrative Assistant-Scheduler (63963)
Volunteers of America-Chesapeake 3.8
Greenbelt, MD jobs
Volunteers of America Chesapeake & Carolinas empowers self-reliance and inspires hope. As a church without walls, we do this through personalized housing, ministry, health, and human services that benefit vulnerable individuals, their families and the community. Founded in 1896 in Baltimore, MD by social reformers, Ballington and Maud Booth, we were one of the first of over 30 affiliates of Volunteers of America - one of the nation's largest and most comprehensive human services organizations. Our founders envisioned a movement dedicated to reaching and uplifting the American people. On behalf of the organization, the Booths pledged "to go wherever we are needed, and do whatever comes to hand". Their declaration continues to guide Volunteers of America's impact on "Helping America's most vulnerable". Through a dedicated and committed team of more than 850 employees and thousands of volunteers, we provide critical care, support services and hope to thousands of people each year throughout Virginia, Maryland, the District of Columbia and the Carolinas. We firmly believe our employees drive the success of the organization. Through our diversity, equity and inclusion efforts, we endeavor to attract, engage and retain qualified, diverse, compassionate individuals to join our journey and experience a work environment that offers challenging, stimulating and financially rewarding opportunities. JOB SUMMARY This position will report to the Intake Coordinator Supervisor and is responsible for coordinating the daily clinical schedules for Hope Center services. The primary duties center around managing the flow of patients. RESPONSIBILITIES: * Scheduling patient appointments for the Hope Center Clinical services * Answering phones and greeting patients * Performing reminder calls for upcoming appointments * Filing paperwork as needed, processing 30 days no contact letters, discharging patients from the EHR. * Verifying and documenting insurance information * Performing basic bookkeeping duties * Coordinating daily schedules of medical and behavioral health professionals * Resolving scheduling conflicts and communicating with other health care professionals about changes to the schedule * Entering referrals, consent forms, client information, authorizations and all client-related documentation into the EHR Consumer File Cabinet * Performs other duties as assigned. EFFECT ON END RESULT: * Medical Team appointments will be highly organized and highly coordinated to ensure optimum use of time. * Hope Center medical services will be executed in a timely fashion and as determined to best serve person-served. * All documentation is completed accurately, with quality, easily accessible to required parties and recorded according to best practice or as instructed PHYSICAL REQUIREMENTS: The physical requirements described below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. * The ability to safely operate a motor vehicle to transport oneself, consumers, and program supplies as necessary. * The physical ability to travel to assigned locations, stand, stoop, bend, reach, pull, push, lift, grasp, climb, talk, see, hear and perform basic and light home maintenance activities, and operate office equipment. * Operating office equipment requiring continuous or repetitive hand/arm movements. * The ability to remain in a sitting position for extended periods of time OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
$33k-40k yearly est. 9d ago
Administrative Assistant-Scheduler (63963)
Volunteers of America Chesapeake and Carolinas 3.8
Greenbelt, MD jobs
Volunteers of America Chesapeake & Carolinas empowers self-reliance and inspires hope. As a church without walls, we do this through personalized housing, ministry, health, and human services that benefit vulnerable individuals, their families and the community. Founded in 1896 in Baltimore, MD by social reformers, Ballington and Maud Booth, we were one of the first of over 30 affiliates of Volunteers of America - one of the nation's largest and most comprehensive human services organizations. Our founders envisioned a movement dedicated to reaching and uplifting the American people. On behalf of the organization, the Booths pledged “to go wherever we are needed, and do whatever comes to hand”. Their declaration continues to guide Volunteers of America's impact on “Helping America's most vulnerable”. Through a dedicated and committed team of more than 850 employees and thousands of volunteers, we provide critical care, support services and hope to thousands of people each year throughout Virginia, Maryland, the District of Columbia and the Carolinas. We firmly believe our employees drive the success of the organization. Through our diversity, equity and inclusion efforts, we endeavor to attract, engage and retain qualified, diverse, compassionate individuals to join our journey and experience a work environment that offers challenging, stimulating and financially rewarding opportunities. JOB SUMMARY This position will report to the Intake Coordinator Supervisor and is responsible for coordinating the daily clinical schedules for Hope Center services. The primary duties center around managing the flow of patients. RESPONSIBILITIES: Scheduling patient appointments for the Hope Center Clinical services Answering phones and greeting patients Performing reminder calls for upcoming appointments Filing paperwork as needed, processing 30 days no contact letters, discharging patients from the EHR. Verifying and documenting insurance information Performing basic bookkeeping duties Coordinating daily schedules of medical and behavioral health professionals Resolving scheduling conflicts and communicating with other health care professionals about changes to the schedule Entering referrals, consent forms, client information, authorizations and all client-related documentation into the EHR Consumer File Cabinet Performs other duties as assigned. EFFECT ON END RESULT: Medical Team appointments will be highly organized and highly coordinated to ensure optimum use of time. Hope Center medical services will be executed in a timely fashion and as determined to best serve person-served. All documentation is completed accurately, with quality, easily accessible to required parties and recorded according to best practice or as instructed PHYSICAL REQUIREMENTS: The physical requirements described below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. The ability to safely operate a motor vehicle to transport oneself, consumers, and program supplies as necessary. The physical ability to travel to assigned locations, stand, stoop, bend, reach, pull, push, lift, grasp, climb, talk, see, hear and perform basic and light home maintenance activities, and operate office equipment. Operating office equipment requiring continuous or repetitive hand/arm movements. The ability to remain in a sitting position for extended periods of time OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Qualifications REQUIREMENTS High school diploma or equivalency certificate required. Previous medical scheduling experience in a medical office or related health care facility. Previous experience with answering phones, greeting clients and customers Knowledge of Medical Terminology preferred Ability to think independently and demonstrate good problem-solving skills Excellent team-centered approach with strong interpersonal and communication skills are a must due to the extensive collaboration and networking that is required in the field. Ability to multitasks and handle a non-traditional work environment. Ability to be a self-started and work independently with limited supervision at times. High level of compassion and respect for persons with special needs; Strong problem solving and execution skills. Experience with Microsoft Word, Excel, Power-point, Outlook Email, and other systems i.e. electronic time punches, electronic medical records etc. Ability to use independent judgment and address conflict and find resolutions. Excellent interpersonal, written, and oral communication skills. Proficient in punctuation, spelling, and arithmetic Excellent customer service skills Bilingual in any language a plus.
$33k-40k yearly est. 8d ago
Security Program Assistant -F (Sat-Wed 3PM-11PM)
Catholic Charities of Baltimore 4.1
Administrative assistant job at Catholic Charities of Baltimore
Pay Rate: $17.50/hour Catholic Charities of Baltimore Weinberg Housing and Resource Center is a low-barrier emergency shelter that provides homeless services to over 275 adult men and women each night in the City of Baltimore. Our services include shelter, convalescent care, breakfast and dinner, showers, laundry, case management and a variety of life skills and empowerment classes - with a focused goal of assisting residents in obtaining permanent housing. Catholic Charities of Baltimore, Weinberg Housing and Resource Center is currently seeking a Security Program Assistant provides security to the facility by inspecting the persons and property of visitors and clients prior to allowing them entrance to the facility. Conducts ongoing security checks as assigned to ensure safety. The Security Program Assistant provides services to guests/clients in a dignified and respectful manner. Sets a positive example of courteous and concerned behavior towards others. The work schedule is Saturday - Wednesday 3PM-11PM. JOB DUTIES & RESPONSIBILITIES: Work to maintain a safe and secure environment both inside and outside properties for clients, staff members, volunteers and visitors. Handle specialized tasks which include monitoring the compliance of policies and procedures, reporting incidents, writing violations, and emergency intervention as required. Assist with the orientation of residents and/or volunteers. Provides guidance and assistance to by being observant and attentive to both positive and negative behavior and reporting activities to supervisor (as needed). Maintain logs and files related to various programs, records entries accurately reflecting events as they occurred. Monitor building activity to help ensure safety, security and compliance with building policies and procedures. React to emergency situations appropriately and in a professional manner. EDUCATION & EXPERIENCE REQUIREMENTS: One year of related experience preferably working with the homeless or at-risk populations. Must be physically capable or moving throughout the building and grounds including stairs, and lift 50 pounds. Must be able to stand 90% of the shift. Must be able to work in Outdoor elements such as precipitation and wind Must be able to work flexible schedule including weekend and holidays. We offer a wide range of benefits to meet the ever-changing needs of our employees including but not limited to: Health/Dental/Vision Vacation/sick/holiday pay 403(b) Retirement Plan with a discretionary employer contribution Tuition Advancement Paid Parental Leave Join Catholic Charities of Baltimore where you will be an important member of a trauma-informed care organization that promotes a culture of safety, empowerment, healing, and self-care, and that believes that every person has infinite worth and promise. Catholic Charities is an equal opportunity employer
$17.5 hourly 54d ago