Administrative Professional jobs at Chenega

Immediate need for a talented Administrative Assistant IV. This is a 06 months contract opportunity with long-term potential and is located in Owings Mills ,MD(Hybrid). Please review the job description below and contact me ASAP if you are interested. Job ID:25-94478 Pay Range: $30 - $32/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: Provide support to assigned executives during peak periods, absences, or transitional phases, supporting complex calendar and meeting management, document preparation, communications, and planning. Support shared mailbox and intake workflows by triaging requests, gathering key details, and ensuring completion timely. Review and analyze mail and incoming memos, drafting, editing, and formatting documents, letters, emails, presentations, and reports to determine their significance and plan distribution. Book travel, manage itineraries, process expense reimbursements, and understand corporate policies related to T&E. Provides support on ad hoc assignments and specialized administrative projects. Key Requirements and Technology Experience: Key Skills; Calendar Management Traveling management Expense Concur MS Office Excel Excellent verbal, written, and interpersonal communication skills, exceptional customer service, organizational, and time management skills. Strong ability in anticipating needs, taking initiative while building trust with executives, team members, and business partners, while upholding service standards for operational excellence. Strong analytical, critical thinking, problem-solving skills, high attention to detail, and quality control with ability to identify errors, inconsistencies, and gaps in complex or messy data. High proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint), MS Apps (Planner, Forms, Power Automate, & Power BI), and Team, Zoom, & Adobe. High school diploma or GED required. 5 years of experience supporting C-Suite executives required. Experience managing projects, developing workflows, reporting, or digital administrative tools, highly desired. Our client is a leading Investment Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

Essential Duties & Responsibilities Accounts Payable Support (Light AP) • Enter and code invoices into the accounting system • Scan, organize, and upload invoice documentation • Verify approvals and match invoices to purchase orders (when applicable) • Assist with vendor file maintenance and updates • Support weekly check run preparation Accounting Support • Maintain and organize digital and physical accounting files • Assist with basic reconciliations and data entry • Update logs, spreadsheets, and financial trackers • Prepare packets, reports, and documents for management • Assist with month-end prep (gathering documents, organizing files, etc.) • Process incoming mail and route accounting-related items appropriately Administrative Support (Accounting-Focused) • Answer phones and route calls related to vendor inquiries or accounting needs • Manage scanning, filing, and documentation for Accounts Payable and Accounts Receivable • Assist with document formatting and PDF preparation • Maintain supply inventory related to accounting workflows • Support special accounting projects as assigned Compliance & Recordkeeping • Ensure all documentation is filed according to company policy • Maintain confidentiality of financial and vendor information • Assist with audit prep and internal document reviews Qualifications Required • 1+ year administrative experience (preferably in an accounting environment) • Basic understanding of Accounts Payable processes • Strong attention to detail and accuracy • Proficiency in Microsoft Excel, Word, and PDF tools • Strong organizational and multitasking abilities • Ability to follow instructions and meet deadlines • Professional communication and customer service skills Preferred • Experience with Sage 100 Contractor or similar accounting software • Prior AP or AR support experience • Strong Excel skills (filters, sorting, basic formulas)

Admin assistant Duration: through June 30, 2026 Full-time. Monday-Friday with the hours of either 8 AM - 5 PM or 9 AM - 6PM. Administrative Tasks/ Admin assistant The temporary employee assigned to administrative duties will add cases from the FTP site to the IRIS system and as needed, contact victims or claimants to request information. Qualifications Strong attention to detail and accuracy. Comfortable talking with victims and providers via phone or email. Ability to follow established procedures. Comfortable working with data systems and handling confidential information. Medical bill paying knowledge is appreciated. This includes understanding CMS-1500/UB-04 bills, reading Explanations of Benefits, and deciphering details from a medical record. Professional communication skills.

We are seeking a highly organized and proactive Administrative Assistant to support our dynamic technology team. The ideal candidate will be tech-savvy, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This role is essential to ensuring smooth daily operations and providing exceptional administrative support to our leadership and team members. Administrative Support Manage and maintain executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones Coordinate travel arrangements including flights, accommodations, ground transportation, and detailed itineraries Prepare, edit, and format documents, presentations, reports, and correspondence Handle incoming calls, emails, and correspondence with professionalism and discretion Manage office supplies inventory and coordinate with vendors for equipment and services Meeting and Event Coordination Organize and coordinate internal and external meetings, including logistics, catering, and technology setup Prepare meeting agendas, materials, and take detailed minutes when required Coordinate company events, team-building activities, and occasional client meetings Manage virtual meeting platforms (Zoom, Microsoft Teams, Google Meet) and troubleshoot technical issues Project and Database Management Assist with special projects and research as needed Maintain and update databases, contact lists, and filing systems (both digital and physical) Track project deadlines and follow up on action items Support onboarding processes for new employees Financial and Administrative Tasks Process expense reports and assist with budget tracking Coordinate with accounting for invoice processing and vendor payments Maintain confidential personnel and company information with discretion Required Qualifications Education and Experience Associate's or Bachelor's degree preferred, or equivalent work experience 2-4 years of administrative assistant experience, preferably in a technology or corporate environment Experience supporting C-level executives is a plus Technical Skills Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace Experience with project management tools (Asana, Monday.com, Trello, or similar) Comfortable learning new software and technology platforms quickly Familiarity with video conferencing platforms and basic troubleshooting Experience with CRM systems (Salesforce, HubSpot) is a plus Core Competencies Exceptional organizational skills with ability to prioritize and multitask effectively Strong written and verbal communication skills High attention to detail and accuracy Ability to maintain confidentiality and exercise discretion Proactive problem-solving approach with minimal supervision Professional demeanor and positive attitude Flexibility to adapt to changing priorities and deadlines Preferred Qualifications Experience in the technology industry or startup environment Knowledge of basic HTML, collaboration tools (Slack, Microsoft Teams), or ticketing systems Event planning or coordination experience Familiarity with vendor management and procurement processes Work Environment Fast-paced technology company environment Hybrid work arrangement available (specific days in office) Occasional overtime or flexibility required for urgent projects or executive travel Collaborative team culture with cross-functional interaction What We Offer Competitive salary commensurate with experience Comprehensive benefits package including health, dental, and vision insurance 401(k) retirement plan with company match Professional development opportunities Flexible work arrangements Modern office environment with latest technology Collaborative and innovative company culture

We are seeking a highly organized and detail-oriented Remote Administrative Assistant to support daily operations and ensure smooth workflow across the team. This role involves handling communication, scheduling, document management, and general administrative duties while working from home. The ideal candidate is proactive, efficient, and comfortable managing multiple tasks in a virtual environment. Key Responsibilities Manage email inboxes, respond to inquiries, and route messages appropriately Maintain calendars, schedule meetings, and coordinate virtual events Prepare and edit documents, spreadsheets, and presentations Handle data entry, record-keeping, and file organization Assist with onboarding, team communication, and HR-related tasks Track tasks, deadlines, and project progress Support management with special projects and administrative needs Maintain confidentiality and professionalism at all times Qualifications High school diploma required; associates or bachelors preferred Experience in an administrative or clerical role (remote experience a plus) Strong written and verbal communication skills Proficiency with digital tools: Google Workspace / Microsoft Office, Zoom, Slack, etc. Strong typing, organizational, and time-management skills Ability to work independently and multitask efficiently Required qualifications: Legally authorized to work in the United States Preferred qualifications: 18 years or older

We are looking for a results-driven, multi-brand operator who can support ownership across several growing businesses and help bring big ideas to life. This role is for someone who loves variety, thrives in fast-moving environments, and enjoys being the person who can walk into chaos, organize it, and execute. You will support a portfolio of brands that includes construction, development, hospitality, ranching, real estate, retreats, and a personal leadership brand. Every day will look different. You might be helping with financial tracking one hour, assisting with content or branding the next, and preparing materials for an investor meeting by the afternoon. If you're the type who takes initiative, learns quickly, and loves seeing real progress happen because of your work, you will love this role. This is not a traditional administrative job. This is a multi-brand, entrepreneurial, get-things-done role with major upward mobility. What You'll Do Executive Support & Leadership Coordination Manage priorities, calendars, meetings, and travel Keep projects, commitments, and follow-ups organized and moving Anticipate needs and support high-level decision-making Help ownership stay aligned, informed, and freed up to focus on growth Multi-Brand Operations Assist with operations across several companies and projects Build simple spreadsheets, track key data, and support light financial organization Help prepare materials for lenders, investors, and partners Coordinate between contractors, vendors, and strategic partners Identify roadblocks and help solve problems quickly Marketing, Branding & Content Support Help collect photos, write captions, and coordinate social media posts Assist with Canva graphics, simple website edits, and presentation materials Support branding and project showcases across multiple businesses Prepare packets, pitch decks, and one-pagers for meetings or events Special Projects & Growth Initiatives Help plan retreat-style events or curated experiences Assist with launching new ideas, products, or ventures Research tools, systems, and opportunities to keep the company moving forward Handle cross-company tasks that require coordination, communication, and execution This role touches everything. You will become the go-to person who keeps the engine running and helps drive growth. Compensation & Growth Salary range: $65,000-$85,000 DOE Eligible for performance bonuses after onboarding Full Premier Systems benefits PTO and holidays Huge growth potential into: Operations Manager Executive Operations Lead Chief of Staff Director of Multi-Brand Operations Leadership role within Dammen Enterprises (parent company) This role has significant long-term opportunity for someone who wants to grow into a key seat within a fast-growing, multi-entity organization. How to Apply Email your resume and a brief introduction explaining why you thrive in fast-paced, multi-brand environments and how you approach getting results. Job requirements Who You Are Highly organized, but also adaptable and fast-moving A true self-starter who doesn't wait to be told what to do Someone who loves learning and can figure out anything with a little direction Comfortable juggling multiple brands and shifting priorities Excellent communicator with strong writing and people skills Quick to pick up new technology and tools Discreet, professional, and grounded Someone who enjoys the entrepreneurial world and the excitement that comes with it A person who sees opportunity everywhere and wants to grow with a company that's scaling Experience That Helps 3-5+ years supporting a business owner, executive, or founder Experience in operations, coordination, EA work, or project management Comfort with spreadsheets, Google Workspace, QuickBooks basics, and Canva Exposure to small business, construction, development, real estate, events, or marketing is a plus (but not required) What Success Looks Like Ownership feels supported, informed, clear, and prepared Projects move forward without needing to be chased You take action quickly and accurately You help turn ideas into real progress You make everything run smoother across the entire portfolio You grow into a leader who helps run the enterprise, not just assist it All done! Your application has been successfully submitted! Other jobs

Acute Care TechnologyJob Description - Global SIOP Admin Intern At ZOLL, we're passionate about improving patient outcomes and helping save lives. We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions. The Resuscitation division of ZOLL Medical Corporation develops and delivers innovative lifesaving products and software solutions to EMS, hospital, public safety, and military customers globally. Our dedicated employees take pride in their commitment to improving patient outcomes while delivering world-class customer service. At ZOLL, you won't just have a job. You'll have a career-and a purpose. Join our team. It's a great time to be a part of ZOLL! Job Summary The Global SIOP Admin Intern will provide day‑to‑day support to the Global Order Promising and Demand Planning teams. This is an entry‑level role designed to give hands‑on exposure to demand and supply planning processes, ERP data maintenance, and planning analytics under close mentorship. The intern will help maintain critical datasets that support automated, integrated ERP processes and assist with routine planning activities. Essential Functions • Support demand and supply planning processes: assist with routine plan runs, basic forecast validation, and MRP exception monitoring. • Data maintenance: help maintain product and item master data in Product Information Management (Oracle Cloud), and support data cleansing for demand categorizations. • Reporting and analysis: prepare basic reports, charts, and summaries to support planners and management; help validate forecast inputs for accuracy. • S&OP support: assist the S&OP team with meeting preparation, meeting notes, and follow‑up actions; support continuous improvement initiatives at an operational level. • Cross‑functional coordination: work with regional teams and other functions to help reinforce standardized planning processes and gather inputs for new product forecasts. • Documentation: update standard operating procedures, maintain simple process documentation, and track action items. Partner with our regional organizations to re-enforce globally standardized planning processes Learning outcomes and support • Mentorship: assigned buddy and regular check ins with a senior planner. • Training: structured onboarding on demand planning concepts and Oracle Cloud basics. • Project: ownership of a small, defined project (e.g., a data quality improvement or a reporting enhancement) to present at the end of the internship. • Feedback: regular performance feedback and a final review with development recommendations. Required • Currently studying or recently graduated in Supply Chain, Business, Operations, Data Analytics, Engineering, or a related field. • Comfortable with spreadsheets (Excel); curious and eager to learn planning concepts. • Good communicator, team player, and detail oriented. • Able to work independently on well defined tasks and follow documented processes. Desirable (not required) • Basic familiarity with ERP systems (Oracle Cloud or SAP) or exposure to planning tools. • Experience with Excel functions (pivot tables, VLOOKUP), basic data visualization (Power BI/Tableau), or introductory SQL/Python. • Interest in the medical device industry or regulated environments. Personal attributes • Approachable, collaborative, and reliable. • Analytical with practical problem solving skills. • Positive attitude and ability to thrive in a fast paced environment. Travel Requirements • Ability to travel occasionally Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. • Standing - Occasionally • Walking - Occasionally • Sitting - Constantly • Talking - Occasionally • Hearing - Occasionally • Repetitive Motions - Frequently ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients' lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives. The hourly pay rate for this position is: Factors which may affect this rate include shift, geography, skills, education, experience, and other qualifications of the successful candidate. Details of ZOLL's comprehensive benefits plans can be found at ********************* Applications will be accepted on an ongoing basis until this position is filled. For fully remote positions, compensation will comply with all applicable federal, state, and local wage laws, including minimum wage requirements, based on the employee's primary work location. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, or status as a protected veteran. ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

":"We are seeking a proactive and organized Administrative Support Specialist to provide high-level administrative support to company leadership and assist with planning company-wide events. Responsibilities include managing executive calendars, scheduling meetings, making travel arrangements, coordinating internal and external communications, and organizing meetings and special events. The ideal candidate is detail-oriented, professional, and skilled in juggling multiple priorities in a fast-paced office environment. ","job_category":"Administrative and Clerical","job_state":"TX","job_title":"Administrative Support Specialist","date":"2025-12-01","zip":"77840","position_type":"Full-Time","salary_max":"0","salary_min":"0","requirements":"Experience as an administrative assistant, or similar support role preferred~^~Strong organizational and communication skills~^~Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)~^~Experience in event planning is a plus~^~Ability to handle confidential information with discretion","training":"","benefits":"Our associates receive medical, dental, vision, and life insurance. We also offer company contributions to your HSA, 6% match on 401 (k), and a work\/life balance with paid time off. At our College Station facility, you can take advantage of our great training programs and facility amenities, including an onsite dining facility offering complimentary breakfast and lunch, a fitness center, and an onsite medical center. We also offer a wide variety of sports and social leagues to participate in after work, along with volunteering initiatives through our Associate Foundation. Reynolds and Reynolds promotes a healthy lifestyle by providing a non-smoking environment. Reynolds and Reynolds is an equal opportunity employer. ","

Infotree Service is a dynamic and entrepreneurial company, comprised of a team of dedicated professionals with over 50 years of direct experience. When you talk to Infotree's customers, you will repeatedly hear that it is Infotree's personalized attention and focus to customer needs that has resulted in such strong repeat business. Job Description Job Title: Project Coordinator Location: 444 Wealthy St., Grand Rapids, MI 49503 Duration: 24 months Summary: • Gathers, analyzes, translates and delivers information in clear, concise and meaningful formats based on specific project and/or program requirements and according to established project management standards. • Provides input to project research information; provides administrative and analytic support to the Project Manager. • Typically works on projects that are moderately complex to complex, and are large in size and organizational span. • May coordinate the activities of a project sub team and/or project activities to the extent those efforts might affect completion of assigned tasks. • Receives general direction from the reporting manager and/or project/program manager regarding tasks to be performed. Qualifications • May require a bachelor's degree and 1 to 2 years of experience. Additional Information If you are interested feel free to reach on ************ or email your resume on *************************

Responsibilities Are you a highly organized, intuitive, and dependable professional who thrives in a fast-paced environment where no two days are the same? Do you take pride in being the steady hand behind a successful executive, balancing both professional priorities and personal responsibilities with discretion, initiative, and grace? We are looking for an experienced Executive & Personal Assistant to support a busy CEO who manages a demanding schedule involving travel, philanthropic leadership, and family commitments. In this pivotal role, you'll manage everything from calendar coordination and financial reporting to domestic and international travel arrangements and personal task management. You will also support the CEO and his wife in their ongoing service to Catholic charities and nonprofit boards. If you are detail-driven, solutions-focused, and comfortable operating with a high degree of confidentiality, we invite you to apply. Key Job Duties Prepare and deliver daily reports summarizing completed activities and upcoming tasks Actively manage the CEO's calendar and proactively resolve scheduling conflicts or present options to facilitate decision-making Provide support for the CEO's personal finances including donations, bill payments, check deposits at the local bank, errands, and phone communications Perform all administrative duties necessary to maintain the CEO and Executive Assistant office environment Work annually with accountants and investment entities to gather tax preparation materials and assist with information required for audits Arrange complex domestic and international travel for both personal and business purposes, including 3 to 5 international and 20 domestic trips annually Maintain familiarity with travel policies and vendor relationships, including use of AMEX Centurion services for premium travel coordination Job Duties Screen calls and respond to letters and emails on the CEO's behalf Coordinate conference calls, Teams meetings, and Executive Leadership Team meetings Prepare monthly personal expenses and revenue reports, travel reports, and related financial summaries Maintain files for correspondence, records, and personal matters, ensuring all confidential documents are handled with discretion Assist with reconciliation of corporate and personal credit card statements and monitor charges for accuracy and alignment with budgets Qualifications / Education Must be highly motivated, detail-oriented, and comfortable stepping outside defined job responsibilities as needed Team player with a collaborative spirit and willingness to assist across various levels of the organization Professional appearance and demeanor required Must have reliable personal transportation and a valid driver's license Availability to support the CEO and his wife with occasional evening or weekend communications or responsibilities Bachelor's degree preferred, or equivalent combination of education and relevant experience Skills Discreet and trustworthy with sound judgment in handling sensitive and confidential matters Proficient in Microsoft Word, Excel, Outlook, and PowerPoint Exceptional written and verbal communication skills, including notetaking and follow-up Strong problem-solving and prioritization abilities in dynamic environments Calm and composed under pressure with a high degree of emotional intelligence Able to work independently while managing multiple priorities efficiently Strong organizational and time management skills Able to evaluate processes and recommend improvements or alternative solutions Strong interpersonal skills and ability to maintain cooperative working relationships across internal teams and with external business associates Insight Investments, Corp. is an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, sexual orientation, gender identity, disability, veteran status, or any other protected classification. Division Insight Investments Not ready to apply? Connect with us for general consideration and updates on future opportunities.

Cisco-Eagle is seeking a highly organized, detail-oriented Executive Assistant & Office Coordinator to support our leadership team and help manage day-to-day operations at our corporate headquarters. This role combines executive support, coordination, and administrative organization-perfect for someone who enjoys variety, takes initiative, and thrives in a fast-paced, team-oriented, employee-owned environment. Key Responsibilities Manage calendars and schedule meetings for leadership. Coordinate airfare, hotels, and rental cars for employees that travel. Take notes during meetings and calls; track and follow up on action items. Prepare and format documents, reports, and presentations with exceptional accuracy and attention to detail. Set up conference rooms and handle catering or logistics for meetings and events. Maintain well-organized electronic files, shared folders, and company records. Assist with internal communications, meeting summaries, and company events. Support leadership with special projects and recurring tasks that require precision and reliability. Willingness to help. Qualifications Strong organization, communication, and time-management skills. Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint) and Teams. Exceptional attention to detail - accurate, thorough, and dependable. Professional demeanor, confidentiality, and ability to handle multiple priorities. Self-starter who anticipates needs and follows through without prompting. 1-2 years of administrative or coordination experience a plus. Compensation & Benefits Employee ownership through our ESOP program. Comprehensive benefits package including health, dental, vision, life, 401(k), and PTO. Opportunity to grow within a stable, employee-owned company with over 50 years of success.

Belong. Believe. Be You. Belden. Propel your career surrounded by a diverse team of innovative, goal-oriented individuals who are pursuing the next generation of connectivity solutions. At Belden, you'll participate in work that will challenge you and position you to excel. You'll collaborate with colleagues from around the world, gaining exposure to a broad base of expertise and perspectives. Together, we'll continue on a journey of innovation, creating a connected world and paving the way for automation. Join us and let's build the future. The Project Coordinator & Executive Assistant supports the Vice President of Project Bridge IT and the Vice President of Project Bridge Business in delivering on Belden's complex, global, multi-year project (Project Bridge) to adopt and implement a single Enterprise Resource Planning (ERP) system called SAP S/4. This dual role blends project coordination, executive support, and cross-functional collaboration to ensure alignment, efficiency, and measurable impact within Belden's digital transformation journey.

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Contract Duration: 11 Months Pay Rate: $19/hr Will be responsible for providing high-level, administrative support to busy senior level executive in the company: Including, but not limited to, managing their schedule, meetings and travel. This position requires that you are highly organized, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast paced environment. The Executive Assistant maintains and protects highly confidential corporate information, is the first point of contact in person and on calls for executives from internal departments and external clients, and works independently with minimal supervision or direction. Responsibilities include: • Extremely heavy calendar management; coordinating and scheduling internal and external meetings • Extensive scheduling of international and domestic travel • Comprehensive phone coverage and expense processing • Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams • Space Management • Arrange charity events and volunteer • Go to person for Registering Visitors, Contractors and new hires • Tasks around onboarding and offboarding resources • Arrange catering and logistics for large meetings and town-halls • Provide general support and many other task for entire department Qualifications Requirements: 5+ years Investment Banking or financial services support experience Executive-level support Strong attention to detail, follow-up and excellent organizational skills. Ability to treat sensitive/confidential information with appropriate discretion. Strong sense of urgency, adaptability, flexibility and resourcefulness. The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines. Must possess personal tact, discretion and good judgment. Excellent interpersonal, written and verbal communication skills. Bachelor's degree preferred. Desired: Knowledge with the following systems: Telepresence Corporate Travel Services Concur MyHR MyLearning Ariba/eRequest Tech Direct OneFacility Access Management Access Request Management Additional Information If you are interested kindly contact: Laidiza Gumera ************

USmax Corporation is seeking a Junior Administrative Support Specialist to provide day-to-day administrative support for our DoD customer's training support services contract in Santa Barbara County, CA. This position focuses on task management, electronic file maintenance, administrative document preparation, and support for personnel recognition programs. The ideal candidate will possess strong organizational skills, attention to detail, and proficiency with administrative systems and tools. Duties and Responsibilities: Manage the Task Management Tool (TMT) for daily operations Distribute standard tasks within 24 hours of receipt Distribute HOT taskers within 2 hours of receipt Track task status and ensure timely completion Prepare requests for extensions when needed Generate reports on task completion metrics Maintain electronic file structure supporting all administrative functions Ensure files and folders are organized with clear labeling Process and maintain unit promotion rosters Support personnel recognition program documentation Prepare initial drafts of administrative documents Organize files on SharePoint and Microsoft Teams Compile data for weekly activity reports Provide administrative support for meetings and events Assist with preparation of recurring reports and deliverables Support document preparation for MOAs and agreements Maintain administrative calendars and schedules Perform general office administrative functions as assigned Required Qualifications: High school diploma or GED 1+ years of administrative experience in a professional environment Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with document management and filing systems Strong attention to detail and organizational skills Ability to prioritize competing tasks and meet deadlines Basic knowledge of administrative processes Professional communication skills U.S. Citizenship Ability to obtain a favorably adjudicated National Agency Check (NAC) Preferred Experience: Associate's degree in Business Administration or related field Experience in a military or government environment Familiarity with Microsoft SharePoint and Teams Experience with task tracking systems Knowledge of DoD administrative procedures Active Secret security clearance Experience at DoD installations in California Experience supporting personnel recognition programs Required Education: Associate's degree in Business Administration or related field Physical Requirements: Ability to remain in a stationary position for extended periods Regularly operate a computer and other office equipment Occasionally transport files and materials up to 15 pounds Work is performed in an office setting with normal ranges of temperature and humidity Security Clearance Requirements: Successful completion of background check U.S. Citizen Work Location / Schedule: Onsite 5 days a week, Santa Barbara County, CA Travel Requirements: None USmax Corporation is an award-winning SBA Certified Woman-Owned Small Business and leading provider of innovative professional, technical and enterprise IT services. Our client areas span, national security, public safety and healthcare markets. Our Commitment to quality and continuous process improvement is demonstrated by our ISO 9001:2015, ISO 20000-1:2018, and ISO 27001:2013 registrations. We offer complete program life cycle support through a full range of planning, design, implementation, management, and support services. Our services based on trust, quality, efficiency, and innovation drive the mission of our various federal and commercial customers. USmax is certified by the Commonwealth of Virginia Department of Veterans Services as a Virginia Values Veterans (V3) Facility and certified as a V3 Certified Employer. USmax is an avid supporter of the men and women who have served our country. This certification recognizes this achievement and furthers our commitment to veterans and their families. USmax is an Equal Opportunity Employer. Please see our website to learn more about our employment policies or to request accommodation to enable you to apply for employment. For more information about USmax or to apply for a position, visit **************

Job Description Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world's top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people's lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint. We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology. Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle. TP-Link Systems is seeking a reliable and detail-oriented Warehouse Administrative Support Specialist to support daily operations across our two warehouse locations in Chino, CA. This role plays a key part in ensuring smooth coordination of warehouse administrative activities, logistics support, and general office needs. Requirements Key Responsibilities: Provide administrative and facilities support for warehouse operations and office areas. Coordinate snack deliveries and manage lunch schedules across warehouse locations. Schedule and organize team meetings and events. Assist with shipping and receiving activities, including tracking, sorting, and distributing incoming and outgoing packages. Transport assets, supplies, and equipment between warehouse sites as needed. Maintain organized inventory of office and warehouse supplies, ensuring areas are well-stocked and orderly. Support general warehouse logistics, including event setup, workstation moves, and basic equipment adjustments. Partner with warehouse and operations staff to ensure timely completion of tasks and smooth daily workflows. Open, track, and close work orders for HVAC, plumbing, janitorial, pest control, and other vendor services. Qualifications: Background in logistics, facilities support, or handyman work preferred. Ability to handle vendors and buying of office/warehouse supplies and to negotiate pricing. Proficient in Microsoft Office 365. Ability to help put together presentations. Ability to lift and move up to 50 lbs safely. Strong organizational skills and attention to detail. Reliable, punctual, and able to work both independently and as part of a team. Valid driver's license and ability to travel between locations, as needed. High School diploma or some college preferred Work Environment: On-site role, supporting multiple facilities. Requires moderate physical activity, including lifting, bending, and carrying items. Benefits Salary range: $26-30/hr (depending on experience) Free snacks and drinks, and provided lunch on Fridays Fully paid medical, dental, and vision insurance (partial coverage for dependents) Contributions to 401k funds Bi-annual reviews, and annual pay increases Health and wellness benefits, including free gym membership Quarterly team-building events At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone. If you share our passion and connection to this mission, we welcome you to apply and join us in building a vibrant and inclusive team at TP-Link Systems Inc. Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.

Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world's top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people's lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint. We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology. Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle. TP-Link Systems is seeking a reliable and detail-oriented Warehouse Administrative Support Specialist to support daily operations across our two warehouse locations in Chino, CA. This role plays a key part in ensuring smooth coordination of warehouse administrative activities, logistics support, and general office needs.

RMGS, Inc. is currently recruiting an Administrative Support Specialist (Remote and/or Coronado, California). This position is contingent upon contract award. Roles and Responsibilities Provide administrative and clerical office support Create and maintain administrative records and documents Collect information using various sources Analyze data and make recommendations for improvement Collaborate with stakeholders Schedule meetings, appointments, and events Prepare and distribute a wide range of documents Support other departments and special projects Assist with badging and access control Required Qualifications and Experience Three years of experience performing administrative and clerical office work Three years of experience working in a fast-paced environment that requires excellent work ethic and strong verbal communication skills Ability to work independently and collaboratively Three years of experience using Microsoft 365 applications, including Copilot Company Overview RMGS, Inc. is a growing small business headquartered in Virginia Beach, Virginia. We provide security-related training and advisory services to the U.S. Government, allied nations, and private industry. We are an equal opportunity employer. RMGS, Inc. does not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, political affiliation, parental status, age, veteran status, medical condition or disability, genetic information, or any other protected status under federal, state, or local law. Company Benefits RMGS, Inc. offers the following benefits as applicable: Medical, dental, and vision insurance and/or TRICARE supplemental insurance Short- and long-term disability insurance Accidental death and dismemberment insurance Group and supplemental group life insurance Supplemental insurance 401(k) Workers' compensation Direct deposit

Join Our Team as the Administrative Support Specialist to the Clerk's Office The Town of Hilton Head Island is seeking an experienced and skilled Administrative Support Specialist to support the Town Clerk in reviewing legal documentation, preparing minutes and project tracking. This position is part-time, 30 hours per week with FULL benefits! What You Will Do * Review legal documentation, including contracts, to ensure accuracy, completeness and compliance with Town standards * Ensure all required information is included and all necessary signatures are obtained * Upload finalized documents into the document management system * Collaborate with internal team members and stakeholders to resolve discrepancies or incomplete information * Prepare minutes in compliance with state law and Town policy * Draft, proofread, and edit correspondence, reports, and official communications with accuracy and professionalism * Assist with records retention, FOIA requests, and other compliance matters * Assist in coordinating logistics for Council meetings, committees, workshops, public hearings, and special events, including room set-up as needed * Manage calendars, priorities, and deadlines in a high-paced environment as needed * Maintain confidentiality and exercise discretion when handling sensitive information * Support special projects and community engagement initiatives as assigned. Qualifications * Associates degree in Business Administration, Public Administration, or related field; Bachelor's preferred * Minimum of three to five years of related experience required, preferably in government, legal or high-paced corporate settings * Knowledge of legal or regulatory compliance documentation preferred * Familiarity with Robert's Rules of Order and South Carolina FOIA requirements preferred * Experience with municipal government operations and record management practices preferred. * Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) * Excellent written and verbal communication skills, with strong attention to detail * Proven ability to manage multiple priorities and meet deadlines * Professional demeanor, interpersonal skills, and customer-service orientation * Ability to work independently and handle sensitive matters with discretion What We Offer * A supportive environment where your skills and contributions are valued * A comprehensive benefits package that includes health, dental, vision, life insurance, short and long-term disability, vacation and sick leave, paid holidays, tuition reimbursement, a healthcare reimbursement arrangement, and a generous matching 401(k) plan * Relocation assistance is available Why Work with Us? * Impactful Work: Play a crucial role in ensuring the safe and efficient operation of our community's facilities * Collaborative Environment: Join a dedicated team committed to excellence in public service * Excellent Benefits: Enjoy a comprehensive benefits package that supports your well-being and professional growth * Community-Centric Focus: Contribute to the care and management of the Town's resources for the benefit of our residents and visitors Join us in making Hilton Head Island an even better place to live, work, and play! The Town of Hilton Head Island is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Position will remain open until filled.

Join Our Team as the Administrative Support Specialist to the Clerk's Office The Town of Hilton Head Island is seeking an experienced and skilled Administrative Support Specialist to support the Town Clerk in reviewing legal documentation, preparing minutes and project tracking. This position is part-time, 30 hours per week with FULL benefits! What You Will Do Review legal documentation, including contracts, to ensure accuracy, completeness and compliance with Town standards Ensure all required information is included and all necessary signatures are obtained Upload finalized documents into the document management system Collaborate with internal team members and stakeholders to resolve discrepancies or incomplete information Prepare minutes in compliance with state law and Town policy Draft, proofread, and edit correspondence, reports, and official communications with accuracy and professionalism Assist with records retention, FOIA requests, and other compliance matters Assist in coordinating logistics for Council meetings, committees, workshops, public hearings, and special events, including room set-up as needed Manage calendars, priorities, and deadlines in a high-paced environment as needed Maintain confidentiality and exercise discretion when handling sensitive information Support special projects and community engagement initiatives as assigned. Qualifications Associates degree in Business Administration, Public Administration, or related field; Bachelor's preferred Minimum of three to five years of related experience required, preferably in government, legal or high-paced corporate settings Knowledge of legal or regulatory compliance documentation preferred Familiarity with Robert's Rules of Order and South Carolina FOIA requirements preferred Experience with municipal government operations and record management practices preferred. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Excellent written and verbal communication skills, with strong attention to detail Proven ability to manage multiple priorities and meet deadlines Professional demeanor, interpersonal skills, and customer-service orientation Ability to work independently and handle sensitive matters with discretion What We Offer A supportive environment where your skills and contributions are valued A comprehensive benefits package that includes health, dental, vision, life insurance, short and long-term disability, vacation and sick leave, paid holidays, tuition reimbursement, a healthcare reimbursement arrangement, and a generous matching 401(k) plan Relocation assistance is available Why Work with Us? Impactful Work : Play a crucial role in ensuring the safe and efficient operation of our community's facilities Collaborative Environment : Join a dedicated team committed to excellence in public service Excellent Benefits : Enjoy a comprehensive benefits package that supports your well-being and professional growth Community-Centric Focus: Contribute to the care and management of the Town's resources for the benefit of our residents and visitors Join us in making Hilton Head Island an even better place to live, work, and play! The Town of Hilton Head Island is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Position will remain open until filled.