Administrative Assistant jobs at City of Katy - 165 jobs

Under immediate supervision, is responsible for performing a variety ofsecretarial and clerical duties. Working conditions areprimarily inside an office environment. Exercises no supervision. The Parks and Recreation Department offers the Summer Youth Program at designated community centers and select school sites in partnership with local area school districts. The Summer Youth Program is offered for youth ages 6 - 12 at school sites and 6 - 14 at community centers. Click Here to Learn More This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason. Work Location 5800 Historic Old Hwy 90, San Antonio, Texas 78227. At the department's discretion, the work location and days/hours may be subject to change. Work Schedule 8:00: a.m. - 5:00 p.m.; Monday - Friday Essential Job Functions * Performs a variety of clerical duties in assigned department including maintaining personnel records and payroll, data entry, filing, distributing mail, answering telephones, and taking messages. * Types and proofreads reports, letters, memos, flyers, and statistical charts. * Responds to inquiries about department services and activities; assists visitors as necessary. * May prepare payroll and associated transactions and assists in compiling and maintaining personnel records (e.g. weekly earnings, absences, supervisory reports, change of status, terminations, and personnel requisitions). * Verifies and reviews correspondence for conformance with established policies and procedures. * Orders and maintains inventory of office supplies. * Coordinates, organizes, and maintains general office records. * Prepares routine reports and correspondence. * May research and compile data for special projects and reports. * Orders supplies and equipment; maintains petty cash fund. * Issues permits and collects associated fees. * Performs related duties and fulfills responsibilities as required. Job Requirements * High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency). * One (1) year experience in general clerical work. Preferred Qualifications * Experience with clerical duties and modern office procedures * Experience operating a personal computer and utilizing rudimentary software. * Valid Class C Driver's License Applicant Information: * Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university. * Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted. * Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application. * If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance. Knowledge, Skills, and Abilities * Knowledge of modern office procedures, business letter writing, report preparation, and proper telephone etiquette. * Knowledge of basic mathematical principles and methods. * Knowledge of principles and procedures of record keeping and filing. * Skill in utilizing a personal computer and associated software programs. * Ability to communicate clearly and effective. * Ability to perform routine clerical work. * Ability to establish and maintain effective working relationships with the general public and City staff. * Ability to interpret and apply city and assigned department policies, procedures, and guidelines. * Ability to compile, organize, maintain accurate and complete records, and files. * Ability to operate a computer keyboard and other basic office equipment. * Ability to learn data retrieval and input methods. * Ability to perform all the physical requirements of the position.

. Unpaid Internship - 20 hours per week SUMMARY: Performs a variety of clerical procedures for which guidelines exist, but where judgment frequently is required in non-routine situations and/or specialized subject matter knowledge is required. ESSENTIAL DUTIES AND RESPONSIBILITIES: Depending on where assigned, may perform any or all of the following: Composes and types standardized and/or non-standardized correspondence and other documents and materials, using a typewriter and/or word processing software. Uses spreadsheet and/or data base software to input and retrieve information; Establishes and maintains moderately complex records and filing systems, and uses them to prepare statistical, financial activity, and related reports requiring some specialized subject knowledge and/or judgment regarding interpretation or presentation of information. Conducts research, as needed, to respond to routine and non-routine questions about particular areas of responsibility. Prepares and issues documents according to established guidelines. May perform other duties as assigned. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Any employee who drives a vehicle on official business must have a driving record which meets standards set by the County and the County's insurance carrier. EDUCATION and/or EXPERIENCE: * High school diploma or general equivalency diploma (GED); * plus a minimum of three (3) years responsible clerical work experience, preferably with a government entity. Any equivalent combination of experience and training which provides the required knowledge, skills and abilities, may be considered for current Nueces County employees only. LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages. REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. OTHER SKILLS AND ABILITIES: Ability to establish and maintain moderately complex records and files and to organize data for reports. Ability to prepare reports independently, complying with reporting guidelines and using judgment to detect and remedy inconsistencies or other problems. Ability to proofread for completeness, accuracy and content. Ability to perform moderately complex mathematical calculations. Ability to type at a speed of at least 55 words per minute. Ability to operate a computer using standard word processing data inquiry, or spreadsheet software packages. Excellent ability to communicate orally and in writing. Ability to interpret and to apply rules, regulations and statutes to routine and non-routine situations. Ability to make judgments regarding appropriate response to moderately difficult questions or situations. Ability to establish and maintain effective working relationships with other county employees and officials and with the general public. Ability to operate a calculator by touch and/or have specialized terminology or subject matter knowledge. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 20 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. . Job Post End Date -

The Research Intern is a qualified undergraduate or graduate student (criminal justice, psychology, sociology, or other related field) with an interest in learning about the Police Department as it relates to analysis of various areas within the agency. The intern will assist in compiling, analyzing, and reporting on various resources gained through departmental operations. The position reports to the Administrative Services Lieutenant. * Gather information from various departmental resources. * Review source material for given parameters. * Compile necessary information from existing policies and procedures. * Analyze compiled information to provide a cohesive product. * Conduct research as needed on topics provided. * Perform related duties as assigned. * Must be receiving academic credit from an accredited college or university. * High School diploma or GED equivalent. * Valid Driver's License. * Reliable transportation to and from the Police Department. * Intermediate level of computer knowledge and experience. * Ability to utilize word processing and data entry programs. * Ability to work with a high degree of accuracy and strong attention to detail. * Positive and supportive attitude with people of all backgrounds and abilities. * Motivated, self-starter who takes the initiative to seek out tasks from staff. * Commitment to comply with confidentiality requirements and police policies. * Supportive of the mission of the College Station Police Department. * Excellent oral and written communication skills. * Excellent organizational skills. * Ability to make judgments based upon knowledge of department policies and procedures. DATES: Summer Semester (2026) HOURS: Flexible (generally 8 to 5, M - F) / Not to exceed 12 hours per week (1 Position)

General Description Provides a variety of general administrative support services to the Membership Department, including Sections payment processing; maintaining Sections membership records; maintaining Paralegal records; processing deceased attorney records; and answering and responding to telephone calls requesting customer service, information, and assistance. Frequent contact with other departments of the State Bar, the public, and other individuals and organizations outside the State Bar. Pro Primary Functions Act as the liaison between Sections and Membership Departments. Collaborate with Sections Department to continually improve processes and services that directly affect Sections members. Coordinate Section dues changes with IT, Membership, and Sections Departments, and serve as contact person for the collection of Sections dues. Process Sections dues payments and promptly update/import Sections membership lists. Work with IT Department to coordinate Paralegal Division renewal process; import payment information received from the Paralegal Division; enter new Paralegal Division member information into The State Bar membership database; apply Paralegal Division membership dues payments; research requests by Paralegal Division Coordinator; and maintain Paralegal Division member records. Maintain deceased attorney records in the database. Process military waiver requests. Process monthly NCOA export and import and associated tasks. Process Membership demographics and statistical reports. Take a high volume of phone calls reques.ting service, information, and assistance. Provide general information to the public and external organizations and route calls to the appropriate department/employee. Assist with sorting and distributing incoming mail; prepare internal and outgoing mail and packages; process return mail and address changes; and other database maintenance. Assist walk-in customers with payments and other general requests. Assist with filing, copying/scanning, special projects, and other duties as assigned. Position Requirements Requires high school diploma or equivalent and a minimum of two years of related work experience. Requires ability to communicate effectively by telephone, in person, and in writing with State Bar members, co-workers, and the public. Must be able to respond to a high volume of telephone calls of a repetitive nature. Experience using a database software program a definite plus. Intermediate experience using Word and Excel also a plus. Must be a team player. Must coordinate with other members of the Membership Department to ensure phone lines are always covered. Must have excellent customer service skills or call center experience. This position is eligible for a hybrid work schedule.

General Description Provides a variety of general administrative support services to the Membership Department, including Sections payment processing; maintaining Sections membership records; maintaining Paralegal records; processing deceased attorney records; and answering and responding to telephone calls requesting customer service, information, and assistance. Frequent contact with other departments of the State Bar, the public, and other individuals and organizations outside the State Bar. Pro Primary Functions Act as the liaison between Sections and Membership Departments. Collaborate with Sections Department to continually improve processes and services that directly affect Sections members. Coordinate Section dues changes with IT, Membership, and Sections Departments, and serve as contact person for the collection of Sections dues. Process Sections dues payments and promptly update/import Sections membership lists. Work with IT Department to coordinate Paralegal Division renewal process; import payment information received from the Paralegal Division; enter new Paralegal Division member information into The State Bar membership database; apply Paralegal Division membership dues payments; research requests by Paralegal Division Coordinator; and maintain Paralegal Division member records. Maintain deceased attorney records in the database. Process military waiver requests. Process monthly NCOA export and import and associated tasks. Process Membership demographics and statistical reports. Take a high volume of phone calls reques.ting service, information, and assistance. Provide general information to the public and external organizations and route calls to the appropriate department/employee. Assist with sorting and distributing incoming mail; prepare internal and outgoing mail and packages; process return mail and address changes; and other database maintenance. Assist walk-in customers with payments and other general requests. Assist with filing, copying/scanning, special projects, and other duties as assigned. Position Requirements Requires high school diploma or equivalent and a minimum of two years of related work experience. Requires ability to communicate effectively by telephone, in person, and in writing with State Bar members, co-workers, and the public. Must be able to respond to a high volume of telephone calls of a repetitive nature. Experience using a database software program a definite plus. Intermediate experience using Word and Excel also a plus. Must be a team player. Must coordinate with other members of the Membership Department to ensure phone lines are always covered. Must have excellent customer service skills or call center experience. This position is eligible for a hybrid work schedule.

Benefits: Competitive salary Flexible schedule Free uniforms Opportunity for advancement Training & development Company and Culture:PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description:Perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: Address and manage customer needs and concerns, notify management and ownership as needed Answering calls, providing customer service and documenting messages Preparing and maintaining job documentation to brand standards Management of compliance documentation, business resume and national account programs Maintaining inventory of office supplies, cleaning products and all office related materials IT support, facilitating weekly computer backups, software upgrades and organization Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism Aptitude with handling customers, showing patience, empathy, and clarity of ‘message' Skilled with organization, record keeping and close attention to detail Respect for safety and brand identity guidelines. Ability to present yourself professionally QuickBooks knowledge a plus Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business. Benefits:· Paid time off· Referral program· Tuition reimbursement· Flexible schedule Compensation: $45,000.00 - $50,000.00 per year “We Build Careers” - Steve White, President and COO With over 500 locations across North America and Canada, PuroClean is leading the industry in emergency property restoration services, by helping families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Culture is very important to us. We want to make sure that we are the right fit for YOU! Apply today and join our Winning TEAM. “We are One Team, All In, Following The PuroClean Way in the spirit of Servant Leadership” This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PuroClean Corporate.

Under general supervision, is responsible for performing a variety ofprofessional and/or technical duties in a staff capacity supporting theactivities and services of an assigned department; also providesassistance to the public regarding the assigned department or division.Working conditions are primarily inside an office environment. Mayexercise direct supervision over assigned staff. This position is a "temporary grant funded" position, therefore unclassified and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason. The San Antonio Metro Health District (SAMHD) provides public health services to clients, which may include risk for exposure to and possible transmission of vaccine-preventable diseases. Staff in high-risk positions will be required to obtain relevant immunizations, per SAMHD PolicyDM4.16. Review and consideration will be given to requests for exemption from this policy. SAMHD is committed to advancing public health throughout the community and to creating a work environment in which all staff feel valued, respected, and accepted. Work Location 512 E Highland Blvd, Ste. 150,San Antonio, Texas 78210 Work Hours 7:45 a.m. - 4:45 p.m., Monday - Friday Essential Job Functions * Assists in providing a variety of duties involved in supporting the administrative operations of the assigned department or division. * Answers inquiries regarding policies and procedures. * Ensures compliance with current City and department rules and regulations. * Composes, types, and proofreads reports, letters, memos, statistical and confidential information. * Assists with monitoring and reviewing expenditures; provides information to appropriate department staff for budget preparation. * Maintains calendars, schedules activities, meetings and various events. * Coordinates activities with other City departments, outside agencies, and the general public. * Monitors inventory of office supplies; reviews purchase requisitions and requests for payments. * Assists in initiating personnel requisitions; monitors overtime and attendance records; assists in monitoring employee payrolls. * Researches and compiles data for special projects and reports. * May organize and maintain filing systems; maintains records related to specific area of assignment. * May respond to and resolve difficult and sensitive citizen inquiries and complaints. * May prepare public relations data, brochures and handouts. * Performs related duties and fulfills responsibilities as required. Job Requirements * Two (2) years of college from an accredited college or university with major coursework in Business or Public Administration or related field. * One (1) year of general office or administrative experience. Applicant Information * Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university. * Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted. * Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application. * If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance. Knowledge, Skills, and Abilities * Knowledge of basic accounting principles and practices and business math. * Knowledge of City, State, and Federal policies and regulations relating to assigned area of responsibility. * Knowledge of English usage, spelling, and punctuation. * Knowledge of research methods. * Knowledge of modern office practices, procedures, equipment and, depending on the individual job requirements, clerical techniques. * Ability to learn City and departmental policies, procedures, and administrative systems. * Ability to learn research and data collection methods and techniques. * Ability to communicate clearly and effectively. * Ability to establish and maintain cooperative working relationships with those contacted in the course of work. * Ability to operate a computer keyboard and other basic office equipment. * Ability to perform all the physical requirements of the position.

About Us We are a nationally recognized fire protection company that engineers, fabricates, and installs fire sprinkler systems and alarms for structures including commercial buildings, government buildings, healthcare facilities, high-rise condominiums, and mixed-use projects. Job Summary Northstar is looking for an Administrative Assistant. In this position you will be responsible for a wide range of customer service and administrative duties. #shambaugh #Northstar #LI-DF #LI-Onsite Essential Duties & Responsibilities Responsible for the scheduling, billing, and dispatch of Sprinkler Fitters and Inspectors Receive customer requests for service in a professional manner, obtaining needed information to dispatch the calls efficiently. Utilize the automated schedule functionality and assign the service call to the optimal technician based on skills, territories, customer preferred technician (if applicable), availability of the technician, service contract response time criticality of the call and proximity to the customer. Reassign work as needed to manage customer's expectations, making judgements based on current workloads and priorities. Validate completion of work a follow up. Follow the company endorsed business process and best practices for dispatch and make recommendations on dispatch system/process improvements. Maintain document retention strategy for retaining hard and electronic copies of service acknowledgements, work orders, and inspection reports. Always maintain confidentiality of customer and employer information Other duties assigned. Qualifications Proficiency in computer usage and above basic Microsoft Office & Windows skills Dispatching or scheduling experience with Technicians, Project Managers, etc. preferred Proven experience in multi-tasking and doing several tasks at once - incoming calls, scheduling, internal personnel, emails, tracking down information, etc. Must be organized, self-motivated and a strong work ethic Professional verbal and written communication Experience with AS400 a plus Regular and reliable attendance, including the ability to work extended hours and weekends as required Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

The Administrative Assistant I is responsible for providing highly skilled secretarial support to a senior executive or administrator. Duties include providing support to management and employees assisting in daily office needs and managing the company's general administrative activities. Duties include transcribing meeting minutes managing records and data entry. Also assists in keeping advisory boards up-to-date and help with appointments for city officials. Additionally manages phone calls correspondence and appointments for the Mayor City Commission and Administration. While some positions in this class act as office managers and/or may supervise a small clerical staff Administrative Secretaries are characterized by responsibility for a variety of administrative activities to be met with minimal supervision. An Administrative Assistant I is required to make and is held accountable for decisions on operating problems within a definite sphere of activity. Job Description ADMINISTRATIVE ASSISTANT I

The Administrative Assistant position is responsible for providing routine clerical, administrative, and project support to their assigned department(s). This position may serve as the primary point of operational and administrative contact for internal and external constituencies. Performance Requirements* • Provides clerical/secretarial support • Performs basic administrative procedures • Performs basic, unit-specific tasks • Maintains unit records/inventory • Answers phones and runs front desk • Schedules appointments and maintains calendars • Distributes and sends mail • Prepares and creates memos, emails, invoices, etc. • Performs assigned duties Service Excellence • Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite • Completes all required training and professional development sessions sponsored through the Tarrant County College (TCC) Institute • Supports the mission, values, goals, and principles of the College Supervision Works under the general supervision of assigned department leadership *Performs other related tasks as required The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Knowledge, Skills and Abilities • Skilled in excellent customer service and interpersonal relationships • Ability to work effectively in a collaborative environment • Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume • Ability to use computer applications and enterprise systems, including proficiency with word processing, spreadsheet, and presentation software Physical Demands • Ability to bend, stoop, reach, stand, and/or move from one area of the building to another on a regular basis, sit and use a computer for a long period of time • Manual and physical dexterity needed to operate a computer keyboard and handle paper documents • Sufficient near vision acuity to read information appearing on computer display screen, in handwritten forms, and printed on paper • Adequate hearing and verbal abilities to communicate effectively in person and by telephone • Ability to lift and carry a stack of forms and documents weighing up to 20 pounds

Department: Keep Odessa Beautiful Reports to: KOB Executive Director Summary: Under basic supervision, performs a variety of responsible administrative, technical support, and customer service duties, using knowledge of the operations and policies of the City and Keep Odessa Beautiful. Essential Functions: Essential duties and responsibilities may include, but are not limited to, the following : Performs administrative and technical support functions for assigned department, requiring understanding of local government operations and City services; maintains information confidentiality, and performs duties with discretion and within scope of authority; duties may vary according to job assignment and work skills. Performs experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, coordinating activities, data management, record keeping, accounting, and research. Maintains cleanliness of assigned department vehicle and equipment. Operates department vehicle in a safe manner. Performs field surveys and inspections related to programs, activities and special projects administered by Keep Odessa Beautiful. Manages special projects and program assignments, requiring knowledge of operations, policies, and procedures of the City and Keep Odessa Beautiful. Maintains and updates a variety of computer databases and files; enters, edits, and retrieves data, and prepares reports; reviews and processes invoices and requisitions. Compiles information and materials for special assignments and projects. Processes a variety of administrative forms, maintains and updates City records and information tracking systems; prepares correspondence, reports, accounting records, and administrative documents. Researches files and maintains various computer databases; assures all administrative actions are in compliance with City policy, procedures, and guidelines. Purchases and distributes supplies, and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues. Keep track of materials, equipment, shipments, incoming deliveries, and stock. Create reports and reconcile differences between physical stock and digital data. Provides informed and confidential technical assistance to customers and others having business with the City; assists customers with requests, applications, and other documents; retrieves and releases information according to City procedures. Arranges and schedules appointments and meetings; assists with the annual budget process. Supports the divisional operations with regular and timely attendance. Screens visitors and telephone calls; resolves issues and complaints as appropriate. Supports the relationship between the City of Odessa and the public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Essential functions, as defined under the Americans with Disabilities Act, may include any of the representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Minimum Qualifications: Education, Training and Experience Guidelines: High School Diploma or GED required; AND two years' clerical and computer experience. Knowledge, Skills, and Abilities: Policies, rules, and regulations covering specific areas of assignment. City administration policies, including accounting, budgeting, purchasing, and personnel rules. Operations, services, and activities performed by assigned department. Methods, procedures, and standards for public sector accounting, record keeping, file maintenance, and records management. Methods and techniques of researching and compiling data for reports and presentations. Customer service principles, protocols, and methods. Business computers and standard Microsoft Office suites software applications. Understanding, and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations. Interpreting and explaining policies and procedures of assigned department. Operating a telephone, fax, copy machine, computer, camera, and vehicle. Researching and compiling data for reports and technical documents. Dealing tactfully and courteously with the public. Following verbal and written instructions and procedures. Entering data with high levels of accuracy and productivity. Establishing and maintaining cooperative working relationships with co-workers. Communicating effectively verbally and in writing. License and certification requirements: A valid Driver's License is required. Notary public is desired. Physical demands and working environment: Working inside the office and in all kinds of weather conditions outdoors, after regular working hours and some weekends. The employee is regularly required to sit; use hands to operate equipment, handle or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand, walk and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Department: Keep Odessa Beautiful Reports to: KOB Executive Director Summary: Under basic supervision, performs a variety of responsible administrative, technical support, and customer service duties, using knowledge of the operations and policies of the City and Keep Odessa Beautiful. Essential Functions: Essential duties and responsibilities may include, but are not limited to, the following : Performs administrative and technical support functions for assigned department, requiring understanding of local government operations and City services; maintains information confidentiality, and performs duties with discretion and within scope of authority; duties may vary according to job assignment and work skills. Performs experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, coordinating activities, data management, record keeping, accounting, and research. Maintains cleanliness of assigned department vehicle and equipment. Operates department vehicle in a safe manner. Performs field surveys and inspections related to programs, activities and special projects administered by Keep Odessa Beautiful. Manages special projects and program assignments, requiring knowledge of operations, policies, and procedures of the City and Keep Odessa Beautiful. Maintains and updates a variety of computer databases and files; enters, edits, and retrieves data, and prepares reports; reviews and processes invoices and requisitions. Compiles information and materials for special assignments and projects. Processes a variety of administrative forms, maintains and updates City records and information tracking systems; prepares correspondence, reports, accounting records, and administrative documents. Researches files and maintains various computer databases; assures all administrative actions are in compliance with City policy, procedures, and guidelines. Purchases and distributes supplies, and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues. Keep track of materials, equipment, shipments, incoming deliveries, and stock. Create reports and reconcile differences between physical stock and digital data. Provides informed and confidential technical assistance to customers and others having business with the City; assists customers with requests, applications, and other documents; retrieves and releases information according to City procedures. Arranges and schedules appointments and meetings; assists with the annual budget process. Supports the divisional operations with regular and timely attendance. Screens visitors and telephone calls; resolves issues and complaints as appropriate. Supports the relationship between the City of Odessa and the public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Essential functions, as defined under the Americans with Disabilities Act, may include any of the representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Minimum Qualifications: Education, Training and Experience Guidelines: High School Diploma or GED required; AND two years' clerical and computer experience. Knowledge, Skills, and Abilities: Policies, rules, and regulations covering specific areas of assignment. City administration policies, including accounting, budgeting, purchasing, and personnel rules. Operations, services, and activities performed by assigned department. Methods, procedures, and standards for public sector accounting, record keeping, file maintenance, and records management. Methods and techniques of researching and compiling data for reports and presentations. Customer service principles, protocols, and methods. Business computers and standard Microsoft Office suites software applications. Understanding, and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations. Interpreting and explaining policies and procedures of assigned department. Operating a telephone, fax, copy machine, computer, camera, and vehicle. Researching and compiling data for reports and technical documents. Dealing tactfully and courteously with the public. Following verbal and written instructions and procedures. Entering data with high levels of accuracy and productivity. Establishing and maintaining cooperative working relationships with co-workers. Communicating effectively verbally and in writing. License and certification requirements: A valid Driver's License is required. Notary public is desired. Physical demands and working environment: Working inside the office and in all kinds of weather conditions outdoors, after regular working hours and some weekends. The employee is regularly required to sit; use hands to operate equipment, handle or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand, walk and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus. Job Posted by ApplicantPro

Benefits: * Competitive salary * Flexible schedule * Free uniforms * Opportunity for advancement * Training & development Company and Culture: PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a 'servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description: Perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: * Address and manage customer needs and concerns, notify management and ownership as needed * Answering calls, providing customer service and documenting messages * Preparing and maintaining job documentation to brand standards * Management of compliance documentation, business resume and national account programs * Maintaining inventory of office supplies, cleaning products and all office related materials * IT support, facilitating weekly computer backups, software upgrades and organization * Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: * Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism * Aptitude with handling customers, showing patience, empathy, and clarity of 'message' * Skilled with organization, record keeping and close attention to detail * Respect for safety and brand identity guidelines. Ability to present yourself professionally * QuickBooks knowledge a plus * Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business. Benefits: * Paid time off * Referral program * Tuition reimbursement * Flexible schedule

Job DescriptionBenefits: Competitive salary Flexible schedule Free uniforms Opportunity for advancement Training & development Company and Culture: PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a servant-based leadership mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description: Perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: Address and manage customer needs and concerns, notify management and ownership as needed Answering calls, providing customer service and documenting messages Preparing and maintaining job documentation to brand standards Management of compliance documentation, business resume and national account programs Maintaining inventory of office supplies, cleaning products and all office related materials IT support, facilitating weekly computer backups, software upgrades and organization Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism Aptitude with handling customers, showing patience, empathy, and clarity of message Skilled with organization, record keeping and close attention to detail Respect for safety and brand identity guidelines. Ability to present yourself professionally QuickBooks knowledge a plus Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business. Benefits: Paid time off Referral program Tuition reimbursement Flexible schedule

Performs advanced administrative support work. Work involves providing and coordinating administrative support including disseminating information; developing filing systems; preparing and editing reports and documents; and providing guidance to others. Works under limited supervision with considerable latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Performs advanced technical assistance work for an agency program; prepares, interprets, and disseminates information concerning agency programs and procedures; coordinates work with organizational units of the agency; and provides liaison with program staff, other departments, agencies, organizations, officials, and the public. B. Develops administrative and technical policies and procedures; responds to inquiries regarding technical program and administrative regulations, policies, and procedures; and assists in researching technical issues and identifying trends requiring remedial training. C. Coordinates the preparation, editing, and distribution of correspondence, reports, studies, forms, and other documents; compiles and edits data for graphs, charts, and databases, makes calculations, and prepares summaries and reports; compiles and edits information to create electronic records used to make appropriate unit custody, housing, and general activity plan assignments; and develops and maintains filing, record keeping, quality control, monitoring, and other records management systems. D. Supervises and trains technical and administrative support staff in the intake program and other operations and activities. * Performs a variety of marginal duties not listed, to be determined and assigned as needed MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Three years full-time, wage-earning customer service, clerical, secretarial, administrative support, technical program support, or criminal justice experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Experience in the supervision of employees preferred. 4. Inmate classification experience preferred. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 3. Skill to communicate ideas and instructions clearly and concisely. 4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 5. Skill to interpret and apply rules, regulations, policies, and procedures. 6. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 7. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. 8. Skill in the electronic transmission of communications. 9. Skill in problem-solving techniques 10. Skill to train and supervise employees. 11. Skill to type 45 words per minute (with no more than 10 errors) preferred. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dictation equipment, dolly, and automobile.

Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Prepares, compiles, reviews, and organizes accounting documents to include purchase orders and vouchers; verifies document information and assists in researching discrepancies; and distributes reports and documents. B. Assists in reviewing department and vendor accounting records for accuracy; provides liaison with other departments and vendors regarding payment documents; responds to inquiries and explains rules, regulations, policies, and procedures; and researches vendor identification files. C. Maintains files and records; reviews and posts information to agency records; and performs data entry, retrieval, and data searches in an automated accounting system. D. Opens, stamps, classifies, sorts, and routes mail; transports documents, supplies, equipment, and materials; receives, stores, and issues stock items; and maintains materials and supplies. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. One year full-time, wage-earning customer service, accounting clerical, clerical, secretarial, administrative support, or technical program experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Accounting or bookkeeping experience preferred B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 3. Skill to communicate ideas and instructions clearly and concisely. 4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 5. Skill to interpret and apply rules, regulations, policies, and procedures. 6. Skill in problem-solving techniques. 7. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 8. Skill to perform arithmetic computations. 9. Skill to prepare and maintain complex records and files in an automated system. 10. Skill to plan work in order to meet established guidelines. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Position Description: The Administrative Assistant is primarily responsible for assisting both the Property Manager and Assistant Property Manager to effectively manage the community. In addition, the Administrative Assistant is responsible for providing excellent customer service and creating a welcoming environment for Balcones Terrace residents, guests and other visitors when they enter the community. Administrative Assistants are considered essential employees and expected to work inclement weather days as well as most holidays. Primary Duties/ Responsibilities Create a welcoming environment by warmly greeting all residents by name as well as guests and visitors to the community Provide excellent customer service to all residents, guests and visitors to the community Maintain a secure entrance to the building by signing in and out all guests and visitors according to property guidelines Conduct periodic inspections of the common areas of the buildings to ensure the property is always looking its best Schedule and administer tours for prospective residents Assist with applications as needed Monitor building security with surveillance camera systems Answers/Directs/Screens phone calls to appropriate staff and obtain detail messages for PM Expected to work regular hours during FC holidays and inclement weather days Minimum Requirements Ability to apply job skills and company policies and procedures to complete a wide range of difficult tasks Ability to work on moderately complex assignments Demonstrate judgment to resolve problems and make routine recommendations Needs no instruction on routine work and only general instruction on new assignments Preferred Requirements 1-2 years in the industry or in a position of similar responsibilities One Site software experience Working Conditions An occupational exposure to blood or other potentially infectious materials can be expected. May be asked to clean up bodily fluids with appropriate training and personal protective equipment provided. Physical Requirements CONSTANTLY: walking or sitting, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand, eye, and foot. FREQUENTLY: The employee must be able to stand or climb stairs OCCASSIONALLY: The employee must be able to reach above the shoulder, lift 5-25 pounds and do push/pull motion. The employee, at times, must be able to attend off site meetings. May be required to provide coverage/help at other supportive housing communities as needed Compensation $18 hour This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid vacation, holiday, and sick time. Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity

The Accounting Admin Assistant will be responsible for providing administrative support for the Accounting Department. This includes interacting with vendors and various members of the organization. This role is 100% onsite with no remote option. Primary Duties/Responsibilities: Administrative & Accounting Support Receive, scan, and distribute incoming mail to appropriate staff Scan, save, enter, and route vendor invoices for processing Set up new vendors and ensure receipt of all required documentation Maintain accurate logs of donation and refund receipts Enter final account statement refunds into the accounting system File and organize accounting documents in accordance with recordkeeping policies Payment & Calendar Coordination Assist with preparing and processing checks for mailing Submit key departmental deadlines and milestones for inclusion in the organizational calendar Vendor Communication & Maintenance Communicate with vendors to resolve issues and maintain accurate records Conduct research and updates related to vendor accounts General Office & Departmental Support Respond to inquiries via email, phone, and in-person interactions Provide administrative support to the CFO, Accounting Manager, and broader accounting team Perform other duties as assigned to support departmental operations Minimum Requirements: High school diploma or GED required General computer proficiency required Microsoft experience, especially Excel, Outlook, and Word required 1 - 2 years' experience in an administrative accounting-related position Bilingual (English + Spanish) preferred Accounting certificate preferred NetSuite experience is a plus Working Conditions/Physical Requirements: Constantly: walking, sitting at a desk, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand, eye & foot Occasionally: reach above shoulder height, lift 20-30 lbs., do push/pull motions, and driving. Compensation $20.00/hour This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid leave including PTO and Holiday. Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.

The Accounting Admin Assistant will be responsible for providing administrative support for the Accounting Department. This includes interacting with vendors and various members of the organization. This role is 100% onsite with no remote option. Primary Duties/Responsibilities: Administrative & Accounting Support Receive, scan, and distribute incoming mail to appropriate staff Scan, save, enter, and route vendor invoices for processing Set up new vendors and ensure receipt of all required documentation Maintain accurate logs of donation and refund receipts Enter final account statement refunds into the accounting system File and organize accounting documents in accordance with recordkeeping policies Payment & Calendar Coordination Assist with preparing and processing checks for mailing Submit key departmental deadlines and milestones for inclusion in the organizational calendar Vendor Communication & Maintenance Communicate with vendors to resolve issues and maintain accurate records Conduct research and updates related to vendor accounts General Office & Departmental Support Respond to inquiries via email, phone, and in-person interactions Provide administrative support to the CFO, Accounting Manager, and broader accounting team Perform other duties as assigned to support departmental operations Minimum Requirements: High school diploma or GED required General computer proficiency required Microsoft experience, especially Excel, Outlook, and Word required 1 - 2 years' experience in an administrative accounting-related position Bilingual (English + Spanish) preferred Accounting certificate preferred NetSuite experience is a plus Working Conditions/Physical Requirements: Constantly: walking, sitting at a desk, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand, eye & foot Occasionally: reach above shoulder height, lift 20-30 lbs., do push/pull motions, and driving. Compensation $20.00/hour This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid leave including PTO and Holiday. Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.