Senior Administrative Assistant jobs at City of Odessa

A skills test is required for this position. The typing test must be taken during business hours at the Texas Workforce Commission Solutions, 2626 JBS Parkway, Odessa, TX. Walk-ins welcome. Department: Billing & Collection Reports to: B&C Director Summary: Under basic supervision, performs a wide variety of administrative, customer service, and technical support functions of a highly responsible nature in relieving a Director of technical, organizational, and administrative duties; performs special assignments and resolves operational issues, using knowledge of the operations and policies of City and Billing & Collection department. Essential Functions: -- Essential duties and responsibilities may include, but are not limited to, the following: Oversees Department's administrative workflow; organizes and coordinates work to relieve the Director and staff of routine administrative details; exercises initiative and independent judgment in performing administrative duties; applies judgment to resolving problems, analyzing data, and making decisions; tracks operational and administrative issues, and assures the effective communication of operational information. Performs administrative and technical support functions for assigned department, requiring understanding of local government operations, and City services; maintains information confidentiality, and performs duties with discretion and within scope of authority; duties may vary according to job assignment and work skills. Manages special projects and programmatic assignments, requiring knowledge of operations, policies, and procedures of the City and the Billing & Collection Department. Maintains and updates a variety of computer databases and files; enters, edits, and retrieves data, and prepares reports; reviews and processes invoices and requisitions. Processes a variety of administrative forms, maintains and updates City records and information tracking systems; prepares correspondence, reports, accounting records, and administrative documents. Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with City policy, procedures, and guidelines. Purchases and distributes supplies, and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues. Issues and maintains files for various types of vendor permits and miscellaneous licenses. Sends monthly reminder letters. Prepares end of month reports for utility and general fund accounts. Provides informed and confidential technical assistance to customers and others having business with the City; assists customers with requests, applications, and other documents; retrieves and releases information according to City procedures; explains City rules, policies, and procedures. Arranges and schedules appointments and meetings; assists with the annual budget process. Screens visitors and phone callers; resolves issues and complaints as appropriate. Supports the departmental operations with regular and timely attendance. Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Minimum Qualifications: Education, Training and Experience Guidelines: High School Diploma or GED required; AND one year experience with Administrative Assistant duties. Associate's Degree and experience with City of Odessa is preferred. Knowledge of: Policies, rules, and regulations covering specific areas of assignment. City administration policies, including accounting, budgeting, payroll, purchasing, and personnel rules. Operations, services, and activities performed by the Billing & Collection department. Methods, procedures, and standards for public sector accounting, record keeping, file maintenance, and records management. Methods and techniques of researching and compiling data for reports and presentations. Customer service principles, protocols, and methods. Business computers and standard MS Office software applications. Skill in: Understanding, and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations. Interpreting and explaining policies and procedures of assigned department. Using initiative and independent judgment within established procedural guidelines. Researching and compiling data for reports and technical documents. Dealing tactfully and courteously with the public. Following verbal and written instructions and procedures. Entering data with high levels of accuracy and productivity. Establishing and maintaining cooperative working relationships with co-workers. Communicating effectively verbally and in writing. License and certification requirements: Specific technical training and certification may be required for some incumbents. Physical demands and working environment: Work is performed in a standard office environment. The physical and work environment demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to sit; use hands to operate equipment, handle or feel; reach with hands and arms and talk or hear. The employee is required to stand, walk and sit. The employee is required to stoop, kneel or crouch. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus. The noise level in the work environment is usually quiet. Skills test: Typing test with a minimum score of 35 wpm with 7 or less errors. Job Posted by ApplicantPro

JOIN THE CITY OF AUSTIN TEAM At the City of Austin, we are more than just an employer-we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles - Empathy, Ethics, Excellence, Engagement, and Equity - anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.What Makes the City of Austin Special? Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation. Value and Innovation : Work in an environment where employees are valued and innovation thrives. Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits. Retirement Security: Plan for the future with the City of Austin Employees' Retirement System. Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure. Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support. Career Growth: Advance your skills and expertise with professional development and leadership opportunities. Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration. By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.Austin Human Resources is dedicated to fostering a high-performing, inclusive and service-oriented workforce that supports our employees, their families, and the broader Austin community. Within the department, the Office of the Human Resources Director plays a pivotal role in guiding strategic initiatives and ensuring operational excellence across the organization. We are currently seeking a highly skilled and professional Department Executive Assistant to support the Human Resources Director and Executive Team. This position is essential to the smooth operation of the department and serves as a key liaison between the Director's Office, the City Manager's Office, and other City departments and agencies. The ideal candidate will be detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced, deadline-driven environment. If you thrive in a dynamic setting and are passionate about supporting executive leadership, we encourage you to apply. Job Description: Department Executive Assistant Purpose: This position provides a high-level of administrative support such as research, clerical and/or technical, and other support tasks as assigned to the Department Director. Duties, Functions and Responsibilities: Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Monitors City and departmental issues and projects. Handles information requests, forwarding to correct division for responses. Reads incoming letters; memos; submissions; and reports determining their significance to the Director's office. Prepares correspondence, working with other staff within the department to provide input, gathers data, analyzes information and makes recommendations to the Department Director. Acts as liaison between departments and divisions on day to day issues. Coordinates events and other activities or projects and works with internal and external customers. Reviews reports submitted by staff members to recommend approval or to suggest changes. Conducts research, compiles data, and prepares papers for consideration and presentation by executives or committees. Attends committee, board or other meetings as needed. Responsibilities - Supervisor and/or Leadership Exercised: This position does not supervise, but serves as the primary lead, working with other departmental staff to manage the flow of information to and from the Department Director's office and may be asked to train other administrative personnel. Knowledge, Skills, and Abilities: Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the functions of the departmental organization to include relationships between departments, divisions and agencies. Knowledge of the various departments and key contacts required to meet the needs of the Director. Knowledge of the principles associated with the role of meeting the necessary standards of customer service. Knowledge of city practice, policy and procedures. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to exercise discretion in confidential matters. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with City employees and the public. Minimum Qualifications: Graduation with a Bachelor's degree from an accredited college or university with major coursework in Public Administration or in a field related to the job, plus four (4) years of administrative or professional experience. Experience may substitute for education up to a maximum of four (4) years. Preferred Qualifications: Experience supporting senior or executive level managers Strong calendar management skills to maintain Outlook calendars for multiple executives Excellent oral and written communication skills, including proofreading for clarity, spelling, and grammar Experience tracking data, creating and managing databases Excellent multi-tasking skills and ability to manage/prioritize competing demands in a fast-paced environment Experience handling confidential and sensitive matters and information Notes to Candidate: The Department Executive Assistant will provide high-level administrative support to the Director of Human Resources and the Executive Team. This role requires exceptional organizational, communication, and interpersonal skills, as well as the ability to handle sensitive and confidential information with discretion. Key responsibilities include: This position is responsible for managing complex calendars, coordinating meetings and communications, and ensuring the efficient flow of information within the department and with external stakeholders. The successful candidate will demonstrate initiative, professionalism, and a commitment to excellence in public service in an environment that is fast paced and deadline driven oftentimes with changing priorities. Providing professional administrative support to the Director and Executive Team including managing complex calendars, managing the flow of Director and Executive Team communication within the Department and externally with the City Manager's Office, other City departments and with key stakeholders outside of the organization and ensuring that the Director is prepared and staffed as needed for meetings and events. Reviewing communications such as letters, memorandums or reports requiring the Director and/or City Manager's Office signatures. Handling information requests, forwarding to correct departmental division for response on behalf of the Director. Ability to utilize systems to analyze data and prepare reports for use by the Director and Executive Team. Salary Range: $26.03 - $31.04 (mid-point) Office Location: One Texas Center 505 Barton Spring Road, Ste. 600 Austin, TX 78704 Days and Hours: Monday - Friday. 8:00 a.m. - 5:00 p.m. Hours may vary due to operational needs. This position is fully in-office. While occasional telework may be approved on an as-needed basis, it's not part of a regular schedule. Driving Requirement: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. When completing the City of Austin employment application: A detailed and complete City of Austin application is required to help us better evaluate your qualifications. For each position, describe your specific experience as it relates to the minimum and preferred qualifications. Be thorough and list all relevant experience, including supervisory and/or leadership roles. This information will be used to select candidates for interviews, and the starting salary will be based on overall relevant experience. While you may include a resume or cover letter, the information on your employment application will be the primary basis for interview qualification and compensation decisions. Please detail all previous employment you wish to be considered as part of your qualifications, including job titles and employment dates. A cover letter and/or resume will NOT replace a complete employment application. Do not use phrases like “see resume” or refer to other documents to complete your application. Ensure the “Duties and Responsibilities” sections are fully completed, as incomplete applications will not be considered. A resume is required to be considered for this position. Please ensure you upload your resume as part of your application. Use of AI is strictly prohibited to respond to the application and during the interview process If you are selected to interview: If you are identified as a top candidate, verification of your education, which may include high school graduation or GED, undergraduate and/or graduate degrees, will be required. You must provide proof of education from an accredited organization or institution, as well as proof of your professional licenses or certifications. If you are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. Benefits: Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities, and more. Please click HERE for more information. Additional Information: Assessment(s) may be administered as part of this recruitment. Background Check: A criminal background check may be required, depending on the responsibilities of the position. Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time. We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system. Please note that the Department may close the job posting at any time after seven (7) days. ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call ************** or Texas Relay by dialing 7-1-1. EEO The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. EEO Statement for City of Austin: The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call ************** or Texas Relay by dialing 7-1-1.

Pay Range: $26.38 - $34.30/hr. | $52,768 - $68,599 annual compensation Workdays & Hours: Monday - Friday 8 am - 5 pm; Some evening/weekend work required. Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, and Professional Development Opportunities. Find Out More! The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. A Senior Administrative Assistant position is available with the City of Fort Worth's Environmental Services Business Services Division. The Business Services Division supports Environmental Services' three funds, Solid Waste, Environmental Protection and Consumer Health. The candidate will oversee the daily operations on our Purchasing team within the Business Services Division of Environmental Services. In this role, you will supervise, manage the requisition-to-payment process, ensure contract compliance, oversee contract renewals, and help with forecasting and monthly reporting. You will also provide daily support to leadership and the team in various administrative, fiscal, and technical functions. Minimum Qualifications: * Bachelor's degree from an accredited college or university with major course work in public administration, business administration, human resources, or related field * Three (3) years of increasingly responsible administrative and fiscal management experience in support of a department, division, or major service area, including one (1) year in a supervisory or lead capacity Preferred Qualifications: * Knowledge and experience with municipal purchasing laws, policies, processes, and procurement card management * Understanding of basic accounting procedures and financial practices * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software tools * Experience working with financial management systems and purchasing platforms such as PeopleSoft, SAP, Bonfire, or similar The Sr. Administrative Assistant job responsibilities include: * Oversee and manage the day-to-day operations of the Purchasing team, ensuring efficient requisition-to-payment workflows, compliance with policies, and high productivity. * Supervise and support Administrative Assistants, providing guidance, training, and ensuring accuracy and consistency across purchasing processes and system updates. * Support departmental bid projects by applying government procurement experience to conduct research, perform analysis, and ensure compliance throughout the solicitation process. * Manage procurement card purchases, purchase orders, contract renewals, and related financial reporting, ensuring accuracy, timeliness, and alignment with budget goals. * Assist in forecasting department spending, track expenses, and prepare monthly financial reports. * Respond to internal and external customer inquiries and draft correspondence, assignments, and reports with clarity and professionalism. * Support team travel needs, including booking arrangements, processing requests, and ensuring budget and approval compliance. * Collaborate with divisions to compile presentations, identify and recommend process improvements, and perform other administrative duties to support the department and leadership team. Working Conditions Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions. Physical Demand Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Apply Now! Come be part of something special in Fort Worth. Conditions of Employment The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor. The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions. Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.

Pay Range: $26.38 - $30.34/hr. | $54,879 - $63,111 annual compensation Workdays & Hours: Monday - Friday 8 am - 5 pm; Some evening/weekend work required. Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, and Professional Development Opportunities. Find Out More! The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. A Senior Administrative Assistant position is available with the City of Fort Worth's Environmental Services Department, Business Services Division. The Business Services Division supports the executive staff and operational programming for Environmental Health, Solid Waste, and Communications Coordination Services. The position reports to the Assistant Director of the Environmental Services Department. Minimum Qualifications: * Bachelor's degree from an accredited college or university with major course work in public administration, business administration, human resources, or related field * Three (3) years of increasingly responsible administrative and fiscal management experience in support of a department, division, or major service area, including one (1) year in a supervisory or lead capacity Preferred Qualifications: * Working knowledge of General, Enterprise, and Special Revenue Funds * Experience with PeopleSoft Financial Supply Chain * Competency in Microsoft Office Suite * Competency in proofreading, editing, writing, and presentation development * Demonstrated excellence in multitasking, organization, communication, and customer service skills The Sr. Administrative Assistant job responsibilities include: * Provides administrative and special projects assistance to the Department Director and assists Assistant Directors on department-wide projects, research, and initiatives * Assists with the daily schedule and calendar for the Director, schedules a variety of meetings and prepares agendas; attends meetings, takes notes, and tracks action items, provides administrative support to the Executive Team and Keep Fort Worth Beautiful program as needed * Make and reconcile purchase card purchases, travel arrangements, and reimbursements for the Executive Team. * Tracks Mayor & Council communications for the Director, * Maintains and updates the department's Business Performance Plan * Maintains and updates department KPI's and customer experience surveys * Assists the Finance team with PeopleSoft functions and approvals as assigned Working Conditions Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions. Physical Demand Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Apply Now! Come be part of something special in Fort Worth. Conditions of Employment The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor. The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions. Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.

A skills test is required for this position. The typing test must be taken during business hours at the Texas Workforce Commission Solutions, 2626 JBS Parkway, Odessa, TX. Walk-ins welcome. Department: Risk Management Reports to: Risk Management Director Summary: Under basic supervision, performs a wide variety of administrative, customer service, and technical support functions of a highly responsible nature in relieving a Director of technical, organizational, and administrative duties; performs special assignments and resolves operational issues, using knowledge of the operations and policies of City and assigned department. Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: * Oversees Department's administrative workflow; organizes and coordinates work to relieve the Director and staff of routine administrative details; exercises initiative and independent judgment in performing administrative duties; applies judgment to resolving problems, analyzing data, and making decisions; tracks operational and administrative issues, and assures the effective communication of operational information. * Performs administrative and technical support functions for assigned department, requiring understanding of local government operations, and City services; maintains information confidentiality, and performs duties with discretion and within scope of authority; duties may vary according to job assignment and work skills. * Manages special projects and programmatic assignments, requiring knowledge of operations, policies, and procedures of the City and the assigned Department. * Maintains and updates a variety of computer databases and files; enters, edits, and retrieves data, and prepares reports; reviews and processes invoices and requisitions. * Processes a variety of administrative forms, maintains and updates City records and information tracking systems; prepares correspondence, reports, accounting records, and administrative documents. * Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with City policy, procedures, and guidelines. * Purchases and distributes supplies, and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues. * Provides informed and confidential technical assistance to customers and others having business with the City; assists customers with requests, applications, and other documents; retrieves and releases information according to City procedures; explains City rules, policies, and procedures. * Arranges and schedules appointments and meetings; assists with the annual budget process. * Screens visitors and phone callers; resolves issues and complaints as appropriate. * Supports all departmental operations with regular and timely attendance. * Assists with Training by coordinating sessions, compiling results, and maintain training records. * Provide administrative support to the Claims Review Committee and the Safety Review Board ensuring minutes are captured accurately and correspondence/records are retained orderly for prompt retrieval. * Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Minimum Qualifications: Education, Training, and Experience Guidelines: A High School Diploma or GED is required, as well as two years' experience as an Administrative Assistant. An associate's Degree and experience with the City of Odessa are preferred. Knowledge of: * Policies, rules, and regulations covering specific areas of assignment. * City administration policies, including accounting, budgeting, payroll, purchasing, and personnel rules. * Operations, services, and activities performed by the assigned department. * Methods, procedures, and standards for public sector accounting, record keeping, file maintenance, and records management. * Methods and techniques of researching and compiling data for reports and presentations. * Customer service principles, protocols, and methods. * Business computers and standard MS Office software applications. Skill in: * Understanding, and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations. * Interpreting and explaining policies and procedures of assigned department. * Using initiative and independent judgment within established procedural guidelines. * Researching and compiling data for reports and technical documents. * Dealing tactfully and courteously with the public. * Following verbal and written instructions and procedures. * Entering data with high levels of accuracy and productivity. * Establishing and maintaining cooperative working relationships with co-workers. * Communicating effectively verbally and in writing. Physical demands and working environment: Work is performed in a standard office environment. Skills test: Keyboarding test with a minimum score of 35 wpm with 7 or less errors.

A skills test is required for this position. The typing test must be taken during business hours at the Texas Workforce Commission Solutions, 2626 JBS Parkway, Odessa, TX. Walk-ins welcome. Summary: Under basic supervision, performs a wide variety of administrative, customer service, and technical support functions of a highly responsible nature in relieving a department head of technical, organizational, and administrative duties; performs special assignments and resolves operational issues, using knowledge of the operations and policies of City and assigned department. Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: * Oversees Department's administrative workflow; organizes and coordinates work to relieve the department head and staff of routine administrative details; exercises initiative and independent judgment in performing administrative duties; applies judgment to resolving problems, analyzing data, and making decisions; tracks operational and administrative issues, and assures the effective communication of operational information. * Performs administrative and technical support functions for assigned department, requiring understanding of local government operations, and City services; maintains information confidentiality, and performs duties with discretion and within scope of authority; duties may vary according to job assignment and work skills. * Manages special projects and programmatic assignments, requiring knowledge of operations, policies, and procedures of the City and the assigned Department. * Maintains and updates a variety of computer databases and files; enters, edits, and retrieves data, and prepares reports; reviews and processes invoices and requisitions. * Processes a variety of administrative forms, maintains and updates City records and information tracking systems; prepares correspondence, reports, accounting records, and administrative documents. * Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with City policy, procedures, and guidelines. * Purchases and distributes supplies and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues. * Provides informed and confidential technical assistance to customers and others having business with the City; assists customers with requests, applications, and other documents; retrieves and releases information according to City procedures; explains City rules, policies, and procedures. * Arranges and schedules appointments and meetings; assists with the annual budget process. * Screens visitors and phone callers; resolves issues and complaints as appropriate. * Supports the departmental operations with regular and timely attendance. * Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Minimum Qualifications: Education, Training and Experience Guidelines: High School Diploma or GED required; AND two years' experience as an Administrative Assistant. Associate's degree and experience with City of Odessa is preferred. Knowledge of: * Policies, rules, and regulations covering specific areas of assignment. * City administration policies, including accounting, budgeting, payroll, purchasing, and personnel rules. * Operations, services, and activities performed by the assigned department. * Methods, procedures, and standards for public sector accounting, record keeping, file maintenance, and records management. * Methods and techniques of researching and compiling data for reports and presentations. * Customer service principles, protocols, and methods. Skill in: * Understanding, and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations. * Interpreting and explaining policies and procedures of assigned department. * Using initiative and independent judgment within established procedural guidelines. * Researching and compiling data for reports and technical documents. * Dealing tactfully and courteously with the public. * Following verbal and written instructions and procedures. * Entering data with high levels of accuracy and productivity. * Establishing and maintaining cooperative working relationships with co-workers. * Communicating effectively verbally and in writing. License and certification requirements: Specific technical training and certification may be required for some incumbents. Physical demands and working environment: Work is performed in a standard office environment. Skills test: Typing test with a minimum score of 35 wpm with 7 or less errors.

A skills test is required for this position. The typing test must be taken during business hours at the Texas Workforce Commission Solutions, 2626 JBS Parkway, Odessa, TX. Walk-ins welcome. Department: Billing & Collection Reports to: B&C Director Summary: Under basic supervision, performs a wide variety of administrative, customer service, and technical support functions of a highly responsible nature in relieving a Director of technical, organizational, and administrative duties; performs special assignments and resolves operational issues, using knowledge of the operations and policies of City and Billing & Collection department. Essential Functions: -- Essential duties and responsibilities may include, but are not limited to, the following: * Oversees Department's administrative workflow; organizes and coordinates work to relieve the Director and staff of routine administrative details; exercises initiative and independent judgment in performing administrative duties; applies judgment to resolving problems, analyzing data, and making decisions; tracks operational and administrative issues, and assures the effective communication of operational information. * Performs administrative and technical support functions for assigned department, requiring understanding of local government operations, and City services; maintains information confidentiality, and performs duties with discretion and within scope of authority; duties may vary according to job assignment and work skills. * Manages special projects and programmatic assignments, requiring knowledge of operations, policies, and procedures of the City and the Billing & Collection Department. * Maintains and updates a variety of computer databases and files; enters, edits, and retrieves data, and prepares reports; reviews and processes invoices and requisitions. * Processes a variety of administrative forms, maintains and updates City records and information tracking systems; prepares correspondence, reports, accounting records, and administrative documents. * Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with City policy, procedures, and guidelines. * Purchases and distributes supplies, and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues. * Issues and maintains files for various types of vendor permits and miscellaneous licenses. Sends monthly reminder letters. * Prepares end of month reports for utility and general fund accounts. * Provides informed and confidential technical assistance to customers and others having business with the City; assists customers with requests, applications, and other documents; retrieves and releases information according to City procedures; explains City rules, policies, and procedures. * Arranges and schedules appointments and meetings; assists with the annual budget process. * Screens visitors and phone callers; resolves issues and complaints as appropriate. * Supports the departmental operations with regular and timely attendance. * Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Minimum Qualifications: Education, Training and Experience Guidelines: High School Diploma or GED required; AND one year experience with Administrative Assistant duties. Associate's Degree and experience with City of Odessa is preferred. Knowledge of: * Policies, rules, and regulations covering specific areas of assignment. * City administration policies, including accounting, budgeting, payroll, purchasing, and personnel rules. * Operations, services, and activities performed by the Billing & Collection department. * Methods, procedures, and standards for public sector accounting, record keeping, file maintenance, and records management. * Methods and techniques of researching and compiling data for reports and presentations. * Customer service principles, protocols, and methods. * Business computers and standard MS Office software applications. Skill in: * Understanding, and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations. * Interpreting and explaining policies and procedures of assigned department. * Using initiative and independent judgment within established procedural guidelines. * Researching and compiling data for reports and technical documents. * Dealing tactfully and courteously with the public. * Following verbal and written instructions and procedures. * Entering data with high levels of accuracy and productivity. * Establishing and maintaining cooperative working relationships with co-workers. * Communicating effectively verbally and in writing. License and certification requirements: Specific technical training and certification may be required for some incumbents. Physical demands and working environment: Work is performed in a standard office environment. The physical and work environment demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to sit; use hands to operate equipment, handle or feel; reach with hands and arms and talk or hear. The employee is required to stand, walk and sit. The employee is required to stoop, kneel or crouch. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus. The noise level in the work environment is usually quiet. Skills test: Typing test with a minimum score of 35 wpm with 7 or less errors.

Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here! Responsible for processing purchasing requisitions, compiling documentation and ensuring accuracy and maintains department inventory. Maintains expenditure tracking Excel spreadsheet. Communicates with and responds to incoming inquiries and from clients, families, courts, other departments and the community by responding to emails, taking messages, answering questions and directing calls appropriately. Responsible for maintaining BHS information materials. Monitors, and maintains department administrative forms. Responsible for client sign-in and reporting and reviewing forensic files. Assists with preparation for staff meetings. Contributes to administrative and operational efficiency in workflow and processes to support departmental objectives. Assists with preparation of community outreach and training activities. As a back up to the Sr. Office Assistant, responds to orders generated by magistrate courts, compiles assessments and files assessments within required timeline. As a back up to the Sr. Office Assistant, uses Odyssey and other appropriate systems to research court cases, medical, educational and other requested information. Manages and audits departmental files. Organizes and tracks department calendars in Microsoft Outlook and Teams; Coordinates public meetings, hybrid/virtual sessions, and community events. Processes and tracks requisitions. Assists with digital filing systems, correspondence, and departmental workflow. Processes and tracks facility, IT, and/or other work orders as assigned. Assists with scheduling and tracking meeting room requests for various rooms throughout the county. Supports the effective and efficient functioning of Behavioral Health Services operations by performing other duties as assigned. Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers. MINIMUM JOB REQUIREMENTS: High School Diploma/GED. 2 years of job-related experience. Ability to work with individuals who are justice involved and/ or with a Mental Health condition(s). Strong computer and typing skills; Experience with word processing, Excel spreadsheets, database management, personal computer and mainframe computer. Ability to interact and deal effectively with other employees, public, and public officials. Strong organizational skills, ability to communicate verbally, and in writing. Mental Health First Aid Training completed within 6 months of hire. STARTING SALARY RANGE: $20.50 - $25.63 hourly based on qualifications CLOSING DATE: Upon filling position All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS). Full-time employees also enjoy a wide-range of great benefits. Fort Bend County is an equal opportunity employer, committed to non-discrimination in employment on any basis including race, color, religion or creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy status (including childbirth and related medical conditions), national origin, ethnicity, citizenship status, age (40 and over), physical or mental disability, genetic information, protected military and veteran status, political affiliation or beliefs, or any other classification protected by state, federal and local laws, unless such classification is a bona fide occupational qualification. For more information on Fort Bend County's Title VI / Nondiscrimination Statement, visit ******************** Fort Bend County is committed to providing equal opportunity and reasonable accommodations to employees with disabilities. FBC complies with the Americans with Disabilities Act and all other applicable federal, state and local laws regarding disability discrimination and accommodation.

JOIN THE CITY OF AUSTIN TEAM At the City of Austin, we are more than just an employer-we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles - Empathy, Ethics, Excellence, Engagement, and Equity - anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.What Makes the City of Austin Special? Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation. Value and Innovation : Work in an environment where employees are valued and innovation thrives. Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits. Retirement Security: Plan for the future with the City of Austin Employees' Retirement System. Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure. Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support. Career Growth: Advance your skills and expertise with professional development and leadership opportunities. Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration. By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.Austin Human Resources is dedicated to fostering a high-performing, inclusive and service-oriented workforce that supports our employees, their families, and the broader Austin community. Within the department, the Office of the Human Resources Director plays a pivotal role in guiding strategic initiatives and ensuring operational excellence across the organization. We are currently seeking a highly skilled and professional Department Executive Assistant to support the Human Resources Director and Executive Team. This position is essential to the smooth operation of the department and serves as a key liaison between the Director's Office, the City Manager's Office, and other City departments and agencies. The ideal candidate will be detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced, deadline-driven environment. If you thrive in a dynamic setting and are passionate about supporting executive leadership, we encourage you to apply. Job Description: Department Executive Assistant Purpose: This position provides a high-level of administrative support such as research, clerical and/or technical, and other support tasks as assigned to the Department Director. Duties, Functions and Responsibilities: Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Monitors City and departmental issues and projects. Handles information requests, forwarding to correct division for responses. Reads incoming letters; memos; submissions; and reports determining their significance to the Director's office. Prepares correspondence, working with other staff within the department to provide input, gathers data, analyzes information and makes recommendations to the Department Director. Acts as liaison between departments and divisions on day to day issues. Coordinates events and other activities or projects and works with internal and external customers. Reviews reports submitted by staff members to recommend approval or to suggest changes. Conducts research, compiles data, and prepares papers for consideration and presentation by executives or committees. Attends committee, board or other meetings as needed. Responsibilities - Supervisor and/or Leadership Exercised: This position does not supervise, but serves as the primary lead, working with other departmental staff to manage the flow of information to and from the Department Director's office and may be asked to train other administrative personnel. Knowledge, Skills, and Abilities: Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the functions of the departmental organization to include relationships between departments, divisions and agencies. Knowledge of the various departments and key contacts required to meet the needs of the Director. Knowledge of the principles associated with the role of meeting the necessary standards of customer service. Knowledge of city practice, policy and procedures. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to exercise discretion in confidential matters. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with City employees and the public. Minimum Qualifications: Graduation with a Bachelor's degree from an accredited college or university with major coursework in Public Administration or in a field related to the job, plus four (4) years of administrative or professional experience. Experience may substitute for education up to a maximum of four (4) years. Preferred Qualifications: Experience supporting senior or executive level managers Strong calendar management skills to maintain Outlook calendars for multiple executives Excellent oral and written communication skills, including proofreading for clarity, spelling, and grammar Experience tracking data, creating and managing databases Excellent multi-tasking skills and ability to manage/prioritize competing demands in a fast-paced environment Experience handling confidential and sensitive matters and information Notes to Candidate: The Department Executive Assistant will provide high-level administrative support to the Director of Human Resources and the Executive Team. This role requires exceptional organizational, communication, and interpersonal skills, as well as the ability to handle sensitive and confidential information with discretion. Key responsibilities include: This position is responsible for managing complex calendars, coordinating meetings and communications, and ensuring the efficient flow of information within the department and with external stakeholders. The successful candidate will demonstrate initiative, professionalism, and a commitment to excellence in public service in an environment that is fast paced and deadline driven oftentimes with changing priorities. Providing professional administrative support to the Director and Executive Team including managing complex calendars, managing the flow of Director and Executive Team communication within the Department and externally with the City Manager's Office, other City departments and with key stakeholders outside of the organization and ensuring that the Director is prepared and staffed as needed for meetings and events. Reviewing communications such as letters, memorandums or reports requiring the Director and/or City Manager's Office signatures. Handling information requests, forwarding to correct departmental division for response on behalf of the Director. Ability to utilize systems to analyze data and prepare reports for use by the Director and Executive Team. Salary Range: $26.03 - $31.04 (mid-point) Office Location: One Texas Center 505 Barton Spring Road, Ste. 600 Austin, TX 78704 Days and Hours: Monday - Friday. 8:00 a.m. - 5:00 p.m. Hours may vary due to operational needs. This position is fully in-office. While occasional telework may be approved on an as-needed basis, it's not part of a regular schedule. Driving Requirement: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. When completing the City of Austin employment application: A detailed and complete City of Austin application is required to help us better evaluate your qualifications. For each position, describe your specific experience as it relates to the minimum and preferred qualifications. Be thorough and list all relevant experience, including supervisory and/or leadership roles. This information will be used to select candidates for interviews, and the starting salary will be based on overall relevant experience. While you may include a resume or cover letter, the information on your employment application will be the primary basis for interview qualification and compensation decisions. Please detail all previous employment you wish to be considered as part of your qualifications, including job titles and employment dates. A cover letter and/or resume will NOT replace a complete employment application. Do not use phrases like “see resume” or refer to other documents to complete your application. Ensure the “Duties and Responsibilities” sections are fully completed, as incomplete applications will not be considered. A resume is required to be considered for this position. Please ensure you upload your resume as part of your application. Use of AI is strictly prohibited to respond to the application and during the interview process If you are selected to interview: If you are identified as a top candidate, verification of your education, which may include high school graduation or GED, undergraduate and/or graduate degrees, will be required. You must provide proof of education from an accredited organization or institution, as well as proof of your professional licenses or certifications. If you are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. Benefits: Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities, and more. Please click HERE for more information. Additional Information: Assessment(s) may be administered as part of this recruitment. Background Check: A criminal background check may be required, depending on the responsibilities of the position. Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time. We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system. Please note that the Department may close the job posting at any time after seven (7) days. ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call ************** or Texas Relay by dialing 7-1-1. EEO The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. EEO Statement for City of Austin: The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call ************** or Texas Relay by dialing 7-1-1.

will be open until filled. We are currently seeking: An Administrative Assistant, Sr. to join our team. In this role, you will provide complex and confidential secretarial support to a Director, Administrator, and/or other senior management/departmental personnel. Your responsibilities will include: Providing complex and confidential secretarial support to a Director and/or other assigned personnel. Coordinating administrative operations for area of assignment. Preparing and processing various types of correspondence, reports, and other documentation. Managing and maintaining departmental records and files in accordance with State regulatory requirements governing the tracking, storage retrieval, and destruction of municipal records. Conducting a variety of general accounting functions. Providing information and assistance to the public by interacting in a courteous and informative manner, ensuring their needs are met. Responding to inquiries regarding departmental operations, policies, programs, and/or services; Receiving public complaints and managing those appropriately. May supervise, train, and evaluate the performance of assigned personnel. Monitoring and ensuring staff compliance with departmental policies, procedures, and applicable regulatory requirements. Coordinating the ordering of office and/or other departmental equipment and supplies; monitors and maintains supply inventories; obtains vendor quotes as assigned. Collecting, sorting, opening, and distributing departmental mail and packages. Processing accounts payable and receivable; entering hours worked for employees for payroll; and coordinating the billing and collection of lease payments. Assisting with the preparation, coordination, posting and hosting of monthly advisory board documents including taking, drafting and finalizing meeting minutes. Performing a variety of online tasks related to Parks and Recreation services and activities. Serving as the coordinator for the City's Adopt-a-Spot program. Hours: Monday through Friday, 8:00am through 5:00pm. Periodic work may be needed after normal working hours during the work week, weekends, and holidays. Regular and timely attendance is required. The above duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. Requirements and Skills: Must be skilled in providing complex and confidential administrative support to senior management level. Establish and maintain cooperative working relationships with other staff, City departments, outside agencies, community organizations, contractors, vendors, and the general public. Appointment/commission as a Notary Public may be required on area of assignment. Must have strong organizational, communication, and technical skills, along with expertise in office procedures and time management. Must have the ability to multitask while maintaining accuracy and attention to detail in assigned tasks. MINIMUM QUALIFICATIONS: Education and Experience: High School Diploma or equivalent; and three years of experience as an administrative assistant support to senior management personnel; or an equivalent combination of education and experience. Associate's Degree in a related field is desirable. Required Licenses or Certifications: A Texas Driver License with a good driving record is required. Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving licensure. Physical Demands / Work Environment: Work is performed in a standard office environment. Subject to sitting for extended periods of time, standing, walking, bending, reaching, and lifting of objects up to 25 pounds. Job postings may be withdrawn at any time at direction of the City Manager.

A skills test is required for this position. The typing test must be taken during business hours at the Texas Workforce Commission Solutions, 2626 JBS Parkway, Odessa, TX. Walk-ins welcome. Department: Risk Management Reports to: Risk Management Director Summary: Under basic supervision, performs a wide variety of administrative, customer service, and technical support functions of a highly responsible nature in relieving a Director of technical, organizational, and administrative duties; performs special assignments and resolves operational issues, using knowledge of the operations and policies of City and assigned department. Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: Oversees Department's administrative workflow; organizes and coordinates work to relieve the Director and staff of routine administrative details; exercises initiative and independent judgment in performing administrative duties; applies judgment to resolving problems, analyzing data, and making decisions; tracks operational and administrative issues, and assures the effective communication of operational information. Performs administrative and technical support functions for assigned department, requiring understanding of local government operations, and City services; maintains information confidentiality, and performs duties with discretion and within scope of authority; duties may vary according to job assignment and work skills. Manages special projects and programmatic assignments, requiring knowledge of operations, policies, and procedures of the City and the assigned Department. Maintains and updates a variety of computer databases and files; enters, edits, and retrieves data, and prepares reports; reviews and processes invoices and requisitions. Processes a variety of administrative forms, maintains and updates City records and information tracking systems; prepares correspondence, reports, accounting records, and administrative documents. Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with City policy, procedures, and guidelines. Purchases and distributes supplies, and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues. Provides informed and confidential technical assistance to customers and others having business with the City; assists customers with requests, applications, and other documents; retrieves and releases information according to City procedures; explains City rules, policies, and procedures. Arranges and schedules appointments and meetings; assists with the annual budget process. Screens visitors and phone callers; resolves issues and complaints as appropriate. Supports all departmental operations with regular and timely attendance. Assists with Training by coordinating sessions, compiling results, and maintain training records. Provide administrative support to the Claims Review Committee and the Safety Review Board ensuring minutes are captured accurately and correspondence/records are retained orderly for prompt retrieval. Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Minimum Qualifications: Education, Training, and Experience Guidelines: A High School Diploma or GED is required, as well as two years' experience as an Administrative Assistant. An associate's Degree and experience with the City of Odessa are preferred. Knowledge of: Policies, rules, and regulations covering specific areas of assignment. City administration policies, including accounting, budgeting, payroll, purchasing, and personnel rules. Operations, services, and activities performed by the assigned department. Methods, procedures, and standards for public sector accounting, record keeping, file maintenance, and records management. Methods and techniques of researching and compiling data for reports and presentations. Customer service principles, protocols, and methods. Business computers and standard MS Office software applications. Skill in: Understanding, and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations. Interpreting and explaining policies and procedures of assigned department. Using initiative and independent judgment within established procedural guidelines. Researching and compiling data for reports and technical documents. Dealing tactfully and courteously with the public. Following verbal and written instructions and procedures. Entering data with high levels of accuracy and productivity. Establishing and maintaining cooperative working relationships with co-workers. Communicating effectively verbally and in writing. Physical demands and working environment: Work is performed in a standard office environment. Skills test: Keyboarding test with a minimum score of 35 wpm with 7 or less errors. Job Posted by ApplicantPro

JOB TITLE: Executive Assistant to the Chief JOB CLASS: Full Time REPORTS TO: Chief of Police DEPARTMENT: Police Department WORK HOURS: 8 am - 5 pm (Overtime as required) FLSA STATUS: Non-exempt ESSENTIAL: No Position Summary: The Executive Assistant to the Chief performs a variety of duties under the supervision of the Chief of Police. This person reports directly to the Chief of Police and will assist in the administration of the department through appropriate administrative venues. Duties and Responsibilities: Respond on behalf of the Chief's Office to verbal requests, concerns, recommendations, and/or complaints from the community, City Council, and other city departments, and employees. Compose and create correspondence encompassing departmental issues, announcements, achievement memoranda, ordinances and miscellaneous letters. Research and compile data in a concise, informative manner, and incorporate the information received from various sources (including composition of some areas) for quarterly reports, budget reports and other documents. Attend meetings as directed by the Chief of Police and take detailed notes to ensure an accurate record of all matters discussed. Maintains logs of IADs, files and input of data in computer module. This includes preparation of letters, memos, and other documents as required by policies and laws. Follow up on IAD files/decisions to ensure that all reports are turned into Chief's office in a timely manner. Follow up on disciplinary determinations to ensure employee is in compliance and file can be closed, while keeping IAD files and other personnel matters in a locked, secure area. Receive, log and process open records requests, which includes copying, scanning and/or redacting files, and coordinating request with the Records Division to ensure compliance with the Texas Open Records Act. Receive, log and handle subpoena requests for information, i.e. from IAD files, which can include retaining a copy and maintaining files. Work closely with City Attorneys on expunction petitions, lawsuits, EEOC complaints, legal requests and other legal matters. This does include research, logs, maintenance or files and providing documents, as needed. Prepare and issue telephone lists of department members. Prepare payroll change notices for department employees and provide said forms to the City HR/Payroll Departments. Maintain logs of personnel, showing seniority, personal information, date of hire, etc. Help coordinate the budget process, including development and preparation of budget to include assignments and instructions to personnel involved, compilation of data, review of stats and figures, and forwarding reports to City Hall. Maintain the Chief's schedule, provide timely reminders of upcoming commitments, and make adjustments as necessary. Maintain all Internal Affairs files in accordance with recognition requirements and purge files according to the records retention schedules promulgated by the Texas State Library. Coordination of data for Racial Profiling Report, creation of departmental organizational chart, and update and post public information Officers at least annually. Knowledge, Skills, and Abilities: Ability to communicate with diverse groups of individuals using tact and diplomacy. Ability to perform duties with competence, professional work ethics, and the ability to make rational and sound decisions. Ability to hear and understand oral communications both in person and by telephone and radio. Must possess a substantial degree of competency in areas such as typing, filing and data entry. For example, typing skills should meet or exceed the delivery of 40 words of text per minute (corrected). Must possess the ability to comprehend laws and ordinances from a law enforcement context. Must possess the ability to relate to all members of the public and communicate effectively with persons of all ethnic, social, religious, and economic backgrounds. Must possess the ability to remain calm and effective when confronted with hostile, angry or confused individuals. Participate in ongoing training and educational opportunities to maintain and enhance job knowledge. Participate in professional organizations. Must possess excellent organization skills, and an attention to detail. Must possess strong written and oral communication skills and be able to prioritize workload and assignments. Must be skilled in data analysis and problem solving. Ability to present a positive image of the City at all times. Minimum Requirements: Associate's degree from an accredited college or university, bachelor's degree or above preferred. Experience in managing medium to large-scale document productions. Proficiency with Document Review Software and word processing and spreadsheet software. Must possess and maintain a valid Driver's License. Must be able to proficiently read, write and comprehend the English language. Must possess and maintain adequate visual acuity and hearing ability to read, write, hear, and speak clearly in person and by telephone. Must possess computer skills that allow efficient utilization of programs related to word processing, mathematical computation, graphing, and other needs as required by the department such as Microsoft Outlook, Word, Excel, etc. Must not have been convicted of any Felony or Class A Misdemeanor criminal offenses. Must not have been convicted of any Class B Misdemeanor offenses within the past ten (10) years and must not have been convicted of any crimes involving moral turpitude. Must have demonstrated a positive past work history with a good attendance record and be punctual. Must be able to pass a background check. Must be able to pass a drug and alcohol screening and physical abilities test. Other Requirements: The Executive Assistant to the Chief must maintain a high level of training and education relative to their role within the organization. Specific training courses will be required. Required training shall include the following either before appointment or within one year of hire when possible: JIMS/DIMS Training TLETS Training Public Information Training Additional Training as required Physical Demands/Working Conditions: The primary location of this job is a controlled office environment. Still, one may have to sit or stand for extended periods and experience periods of working under tight schedules and deadlines, multiple distractions, and difficult situations involving the public. In addition, you must be able to lift heavy objects, potentially overhead, and must have the ability to move up and down ladder while holding boxes. The statements contained in this job description reflect general details to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility. It should not be considered an all-inclusive list of work requirements. Individuals may perform other duties as assigned, including working in other divisions to cover for absences, equalize work during peak periods and/or otherwise balance workload. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

Performs highly complex professional assistance work for the Executive Director. Work involves overseeing high-level administrative operations of the agency; and supervising the work of others. Works under limited supervision with considerable latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS A. Provides administrative and technical assistance; evaluates administrative practices and programs and formulates policies; develops, reviews, and communicates administrative policies, procedures, standards, and methods; and advises agency executives on administrative matters. B. Plans and prepares correspondence, reports, studies, forms, and other documents; prepares, interprets, and disseminates information related to agency programs, policies, and operations; plans and prepares manuals and publications; and assists in budget preparation. C. Coordinates work with agency departments and divisions and with other agencies and organizations; and establishes and maintains liaison with agency staff, other agencies, organizations, legislators, and the public. D. Develops administrative procedures, standards, and methods; plans, organizes, and schedules meetings and conferences; prepares agendas and related documentation; and establishes and coordinates filing and record keeping systems. E. Supervises the work of others. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Bachelor's degree from a college or university recognized by an organization accredited by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE). Major course work in Business Administration, Criminal Justice, or a related field preferred. Each additional year of experience as described below in excess of the required five years may be substituted for thirty semester hours from an accredited college or university on a year-for-year basis. 2. Five years full-time, wage-earning secretarial, administrative support, or technical program support experience. 3. Two years full-time, wage-earning computer operations experience. 4. Experience in the supervision of employees preferred. 5. Legislative or criminal justice experience preferred. 6. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of local, state, and federal laws and regulations relevant to criminal justice and corrections. 3. Knowledge of agency and departmental organization structure, policies, procedures, rules, and regulations preferred. 4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 5. Skill to communicate ideas and instructions clearly and concisely. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in administrative problem-solving techniques. 8. Skill to review technical data and prepare technical reports. 9. Skill in public address. 10. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 11. Skill to plan and coordinate meetings. 12. Skill to train and supervise the work of others. 13. Skill to type 45 words per minute (with no more than 10 errors) preferred. IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

. Unpaid Internship - 20 hours per week SUMMARY: Performs a variety of clerical procedures for which guidelines exist, but where judgment frequently is required in non-routine situations and/or specialized subject matter knowledge is required. ESSENTIAL DUTIES AND RESPONSIBILITIES: Depending on where assigned, may perform any or all of the following: Composes and types standardized and/or non-standardized correspondence and other documents and materials, using a typewriter and/or word processing software. Uses spreadsheet and/or data base software to input and retrieve information; Establishes and maintains moderately complex records and filing systems, and uses them to prepare statistical, financial activity, and related reports requiring some specialized subject knowledge and/or judgment regarding interpretation or presentation of information. Conducts research, as needed, to respond to routine and non-routine questions about particular areas of responsibility. Prepares and issues documents according to established guidelines. May perform other duties as assigned. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Any employee who drives a vehicle on official business must have a driving record which meets standards set by the County and the County's insurance carrier. EDUCATION and/or EXPERIENCE: * High school diploma or general equivalency diploma (GED); * plus a minimum of three (3) years responsible clerical work experience, preferably with a government entity. Any equivalent combination of experience and training which provides the required knowledge, skills and abilities, may be considered for current Nueces County employees only. LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages. REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. OTHER SKILLS AND ABILITIES: Ability to establish and maintain moderately complex records and files and to organize data for reports. Ability to prepare reports independently, complying with reporting guidelines and using judgment to detect and remedy inconsistencies or other problems. Ability to proofread for completeness, accuracy and content. Ability to perform moderately complex mathematical calculations. Ability to type at a speed of at least 55 words per minute. Ability to operate a computer using standard word processing data inquiry, or spreadsheet software packages. Excellent ability to communicate orally and in writing. Ability to interpret and to apply rules, regulations and statutes to routine and non-routine situations. Ability to make judgments regarding appropriate response to moderately difficult questions or situations. Ability to establish and maintain effective working relationships with other county employees and officials and with the general public. Ability to operate a calculator by touch and/or have specialized terminology or subject matter knowledge. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 20 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. . Job Post End Date -

General Description Provides a variety of general administrative support services to the Membership Department, including Sections payment processing; maintaining Sections membership records; maintaining Paralegal records; processing deceased attorney records; and answering and responding to telephone calls requesting customer service, information, and assistance. Frequent contact with other departments of the State Bar, the public, and other individuals and organizations outside the State Bar. Pro Primary Functions Act as the liaison between Sections and Membership Departments. Collaborate with Sections Department to continually improve processes and services that directly affect Sections members. Coordinate Section dues changes with IT, Membership, and Sections Departments, and serve as contact person for the collection of Sections dues. Process Sections dues payments and promptly update/import Sections membership lists. Work with IT Department to coordinate Paralegal Division renewal process; import payment information received from the Paralegal Division; enter new Paralegal Division member information into The State Bar membership database; apply Paralegal Division membership dues payments; research requests by Paralegal Division Coordinator; and maintain Paralegal Division member records. Maintain deceased attorney records in the database. Process military waiver requests. Process monthly NCOA export and import and associated tasks. Process Membership demographics and statistical reports. Take a high volume of phone calls reques.ting service, information, and assistance. Provide general information to the public and external organizations and route calls to the appropriate department/employee. Assist with sorting and distributing incoming mail; prepare internal and outgoing mail and packages; process return mail and address changes; and other database maintenance. Assist walk-in customers with payments and other general requests. Assist with filing, copying/scanning, special projects, and other duties as assigned. Position Requirements Requires high school diploma or equivalent and a minimum of two years of related work experience. Requires ability to communicate effectively by telephone, in person, and in writing with State Bar members, co-workers, and the public. Must be able to respond to a high volume of telephone calls of a repetitive nature. Experience using a database software program a definite plus. Intermediate experience using Word and Excel also a plus. Must be a team player. Must coordinate with other members of the Membership Department to ensure phone lines are always covered. Must have excellent customer service skills or call center experience. This position is eligible for a hybrid work schedule.

Performs highly complex administrative support work. Work involves providing and coordinating administrative support including disseminating information; developing filing systems; preparing and editing reports and documents; and providing guidance to others. Works under limited supervision with moderate latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Participates in the planning and execution of an agency program; coordinates work with organizational units of the agency; develops administrative and technical policies and procedures; and assists in analyzing and seeking solutions to problems. B. Prepares, interprets, and disseminates information concerning programs and procedures; coordinates the preparation, editing, and distribution of correspondence, reports, studies, forms, and documents; responds to inquiries regarding rules, regulations, policies, and procedures; and performs word processing. C. Develops and maintains filing, record keeping, and records management systems to include automated information systems; compiles and edits data for charts, graphs, and databases, makes calculations, and prepares administrative and statistical reports; and assists in the preparation of presentations. D. Researches, composes, designs, and edits agency publications to include brochures, forms, manuals, and reports; attends meetings, takes notes, prepares minutes, and distributes related information; and provides liaison to staff, committee members, other divisions, agencies, and organizations. E. Schedules and coordinates appointments, interviews, and conferences; and makes travel arrangements and prepares related documents. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Two years full-time, wage-earning customer service, clerical, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Accounting or numerical detail work experience preferred. 4. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of business terminology, spelling, punctuation, and grammar. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill to review technical data and prepare technical reports. 8. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 9. Skill in problem-solving techniques. 10. Skill to prepare and maintain accurate records, files, and reports. 11. Skill to make arithmetic calculations. 12. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. 13. Skill to type 45 words per minute (with no more than 10 errors) preferred. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

will be open until filled. We are currently seeking: An Administrative Assistant to join our team. In this role, you will provide skilled secretarial support to assigned management personnel; coordinate administrative operations for area of assignment; prepare and process various types of correspondence, reports, and other documentation; maintain departmental records and files; and conduct a variety of general accounting tasks. Your responsibilities will include: * Coordinating and providing skilled administrative support to departmental director, manager, and personnel. * Answering, screening, and directing incoming calls; documenting and distributing phone messages. * Providing information and assistance to the public; responding to inquiries regarding departmental operations, policies, programs, events, and/or services; receiving public complaints. * Updating and maintaining departmental calendars; scheduling and coordinating meetings, appointments, training courses, and/or other functions; organizing travel arrangements. * Preparing, processing, copying, filing, and distributing correspondence, memorandum, or other types of documentation. Compiling and analyzing data; preparing, generating, and submitting various types of reports as required by department. Performing data entry; updating and maintaining departmental records, files, filing systems, and databases; coordinating and scheduling the transfer, archiving, and destruction of records as assigned. * Processing and submitting purchase orders, and requisitions; assisting in the preparation of departmental budgets. Coordinating the ordering of departmental supplies and equipment; monitoring and maintaining supply inventories; obtaining vendor quotes and bids as required. * Scheduling and coordinating the maintenance and repair of departmental equipment and facilities. Collecting, processing, and distributing incoming and outgoing departmental mail. * May provide training and/or supervise the work activities of assigned personnel. * Hours: Monday through Friday, 7:30 am to 4:00 pm. * Regular and timely attendance is required. The above duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. Requirements and Skills: * Providing skilled secretarial support to management and other departmental personnel. * Coordinating clerical operations and activities for area of assignment. * Preparing and processing various types of correspondence and other documentation. * Updating and maintaining departmental records, filing systems, and databases. * Performing a variety of general accounting duties. * Establishing and maintaining cooperative working relationships with other staff, City departments, outside agencies, community organizations, contractors, vendors, and the general public. MINIMUM QUALIFICATIONS: Education and Experience: High School Diploma or equivalent; and two years' experience as an administrative assistant; or an equivalent combination of education and experience. Required Licenses or Certifications: * Must possess a valid Texas Driver License with a good driving record. * Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving licensure. * Selected applicants are required to perform a typing and Excel test. Physical Demands / Work Environment: * Work is performed in a standard office environment. * Subject to sitting for extended periods of time, standing, walking, bending, reaching, and lifting of objects up to 25 pounds.

Position Description: The Administrative Assistant is primarily responsible for assisting both the Property Manager and Assistant Property Manager to effectively manage the community. In addition, the Administrative Assistant is responsible for providing excellent customer service and creating a welcoming environment for Balcones Terrace residents, guests and other visitors when they enter the community. Administrative Assistants are considered essential employees and expected to work inclement weather days as well as most holidays. ** NEW FC EMPLOYEES ELIGIBLE FOR A $500 BONUS** Primary Duties/ Responsibilities Create a welcoming environment by warmly greeting all residents by name as well as guests and visitors to the community Provide excellent customer service to all residents, guests and visitors to the community Maintain a secure entrance to the building by signing in and out all guests and visitors according to property guidelines Conduct periodic inspections of the common areas of the buildings to ensure the property is always looking its best Schedule and administer tours for prospective residents Assist with applications as needed Monitor building security with surveillance camera systems Answers/Directs/Screens phone calls to appropriate staff and obtain detail messages for PM Expected to work regular hours during FC holidays and inclement weather days Minimum Requirements Ability to apply job skills and company policies and procedures to complete a wide range of difficult tasks Ability to work on moderately complex assignments Demonstrate judgment to resolve problems and make routine recommendations Needs no instruction on routine work and only general instruction on new assignments Preferred Requirements 1-2 years in the industry or in a position of similar responsibilities One Site software experience Working Conditions An occupational exposure to blood or other potentially infectious materials can be expected. May be asked to clean up bodily fluids with appropriate training and personal protective equipment provided. Physical Requirements CONSTANTLY: walking or sitting, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand, eye, and foot. FREQUENTLY: The employee must be able to stand or climb stairs OCCASSIONALLY: The employee must be able to reach above the shoulder, lift 5-25 pounds and do push/pull motion. The employee, at times, must be able to attend off site meetings. May be required to provide coverage/help at other supportive housing communities as needed Compensation $19hour This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid vacation, holiday, and sick time. Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity

Position Description: The Administrative Assistant is primarily responsible for assisting both the Property Manager and Assistant Property Manager to effectively manage the community. In addition, the Administrative Assistant is responsible for providing excellent customer service and creating a welcoming environment for Capital Studios residents, guests and other visitors when they enter the community. Administrative Assistants are considered essential employees and expected to work inclement weather days as well as most holidays. ** NEW FC EMPLOYEES ELIGIBLE FOR A $500 BONUS** Primary Duties/ Responsibilities Create a welcoming environment by warmly greeting all residents by name as well as guests and visitors to the community Provide excellent customer service to all residents, guests and visitors to the community Maintain a secure entrance to the building by signing in and out all guests and visitors according to property guidelines Conduct periodic inspections of the common areas of the buildings to ensure the property is always looking its best Schedule and administer tours for prospective residents Assist with applications as needed Monitor building security with surveillance camera systems Answers/Directs/Screens phone calls to appropriate staff and obtain detail messages for PM Expected to work regular hours during FC holidays and inclement weather days Minimum Requirements Ability to apply job skills and company policies and procedures to complete a wide range of difficult tasks Ability to work on moderately complex assignments Demonstrate judgment to resolve problems and make routine recommendations Needs no instruction on routine work and only general instruction on new assignments Preferred Requirements 1-2 years in the industry or in a position of similar responsibilities One Site software experience Working Conditions An occupational exposure to blood or other potentially infectious materials can be expected. May be asked to clean up bodily fluids with appropriate training and personal protective equipment provided. Physical Requirements CONSTANTLY: walking or sitting, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand, eye, and foot. FREQUENTLY: The employee must be able to stand or climb stairs OCCASSIONALLY: The employee must be able to reach above the shoulder, lift 5-25 pounds and do push/pull motion. The employee, at times, must be able to attend off site meetings. May be required to provide coverage/help at other supportive housing communities as needed Compensation $18/hour This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid vacation, holiday, and sick time. Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity