How to hire an educational programs coordinator

How to hire an educational programs coordinator, step by step

Here's a step-by-step educational programs coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an educational programs coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new educational programs coordinator
• Step 8: Go through the hiring process checklist

What does an educational programs coordinator do?

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1. Identify your hiring needs

   Before you start hiring an educational programs coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An educational programs coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, educational programs coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents educational programs coordinator salaries for various positions.

   Type of Educational Programs Coordinator	Description	Hourly rate
   Educational Programs Coordinator	Social and human service assistants provide client services, including support for families, in a wide variety of fields, such as psychology, rehabilitation, and social work. They assist other workers, such as social workers, and they help clients find benefits or community services.	$15-32
   Family Services Coordinator	A family services coordinator maintains quantitative quality and qualitative quality monitoring systems and improvement systems for the program strategies to get executed with quality, fidelity, and reliability. They coach and offer supervisory guidance services to the family service team to keep the staff capacity robust and move the staff members towards mastering the core competencies... Show more	$15-26
   Service Coordinator	A service coordinator is responsible for assisting the management team in providing the best services for the clients based on their specifications. Service coordinators' duties include managing clients' requests and inquiries, providing client updates, monitoring changes and plan adjustments, and recommending strategic procedures to improve services... Show more	$13-26

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Professional Development
   • PowerPoint
   • Curriculum Development
   • Medical Education
   • Data Collection
   • Program Evaluation
   • Training Programs
   • Community Outreach
   • Educational Materials
   • CPR
   • ACGME
   • Program Directors
   • Program Materials

   Check all skills

   Responsibilities:

   • Manage operations and administer an outpatient diabetes management program for adults by MD referral.
   • Coordinate instructions to patients in group and individual sessions with other diabetes team members that result in significantly improve clinical outcomes.
   • Select and assist CPR instructors.
   • Maintain all of the ACGME requirements, including website with fellowship information.
   • Log all hours and data collect with government -Develop energy awareness less plans for grades k-12.
   • Plan graduation of resident by tracking and submitting all requirements of ACGME throughout the residents' time in program.

   More educational programs coordinator duties

3. Make a budget

   Including a salary range in your educational programs coordinator job description is a great way to entice the best and brightest candidates. An educational programs coordinator salary can vary based on several factors:

   • Location. For example, educational programs coordinators' average salary in alabama is 39% less than in illinois.
   • Seniority. Entry-level educational programs coordinators earn 52% less than senior-level educational programs coordinators.
   • Certifications. An educational programs coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an educational programs coordinator's salary.

   Average educational programs coordinator salary

   $47,273yearly

   $22.73 hourly rate

   ---

   Entry-level educational programs coordinator salary

   $32,000 yearly salary

   Updated January 29, 2026

   Average educational programs coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$61,623	$30
   2	Illinois	$61,580	$30
   3	New Jersey	$58,577	$28
   4	North Carolina	$54,671	$26
   5	District of Columbia	$54,652	$26
   6	Maryland	$53,264	$26
   7	Wisconsin	$52,468	$25
   8	New York	$51,247	$25
   9	Ohio	$49,641	$24
   10	Minnesota	$49,526	$24
   11	Michigan	$48,792	$23
   12	Arizona	$48,309	$23
   13	Florida	$47,866	$23
   14	Colorado	$46,872	$23
   15	Virginia	$46,858	$23
   16	Washington	$46,642	$22
   17	Massachusetts	$45,489	$22
   18	Montana	$44,834	$22
   19	Utah	$43,980	$21
   20	Nebraska	$43,273	$21

   Average educational programs coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Dignity Health	$72,127	$34.68	8
   2	Central State University	$71,416	$34.33	3
   3	Wolfram	$68,257	$32.82
   4	Catholic Health East	$64,361	$30.94	1
   5	Ahmad, Zavitsanos, Anaipakos, Alavi & Mensing P.c. Or Aza	$63,282	$30.42	12
   6	University of Illinois Springfield	$59,587	$28.65	3
   7	Kaiser Permanente	$57,694	$27.74	16
   8	St. Jude Children's Research Hospital	$57,656	$27.72	4
   9	AIAA	$57,184	$27.49
   10	Springs Charter Schools	$56,870	$27.34
   11	Columbia College	$56,100	$26.97	2
   12	NewYork.com	$55,451	$26.66
   13	Loyola Marymount University	$54,985	$26.44	4
   14	Mount Sinai Health System	$54,834	$26.36	18
   15	Kennesaw State University	$53,801	$25.87	14
   16	Rutgers University	$53,431	$25.69	25
   17	Newton Public Schools	$53,292	$25.62	1
   18	UCI Health	$53,138	$25.55	1
   19	Fairview Health Services	$53,093	$25.53	6
   20	Yale University	$52,449	$25.22	3

4. Writing an educational programs coordinator job description

   An educational programs coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an educational programs coordinator job description:

   Educational programs coordinator job description example

   Join the Cleveland Clinic team, where you will work alongside passionate caregivers and provide patient-first healthcare. Cleveland Clinic Main Campus has been recognized as a Magnet organization since 2003. In addition, our Main Campus offers 100+ specialties including heart, lung, liver, kidney, pancreas and bone marrow transplantation.
   
   As a Perioperative Educational Program Coordinator, you will be responsible for encouraging professional development while overseeing departmental orientation and education projects for staff. This role requires someone who can multitask in a fast-paced environment. In addition, a Perioperative Educational Program Coordinator will assist the manager with various department duties.
   The ideal candidate is someone who:
   
   - Is organized.
   
   - Has excellent communication skills.
   
   - Is a team player.
   
   - Can adapt to change.
   
   This is an excellent opportunity for someone who is looking to grow and learn new skills. This team continuously focuses on personal and professional development. Cleveland Clinic will assist you by offering flexible scheduling based on the department's needs. Join our team department where the culture is supportive, innovative and family oriented.
   
   Cleveland Clinic provides what matters most: career growth, delivering world-class care to our patients, continuous learning, exceptional benefits and working for an organization that offers many long-term career paths. Join us and experience a culture where opportunities to advance and the support to get there go hand-in-hand. Responsibilities: In conjunction with unit managers and education staff, plans and implements orientation for new hires. Assists education staff in assigning unit preceptors. May assist in interview process for new staff. Completes probationary performance evaluations for new hires and participates in annual evaluations with unit Managers. Coordinates continuing education and training programs and staff development within the department. Assists Manager, Professional Development with coordination of programs with areas colleges and universities. Performs patient care up to 20% of work time in area of clinical expertise in order to demonstrate clinical competence and be able to teach others. Actively assists management team with ensuring staff compliance with regulatory requirements. This may include, but is not limited to, training and recertification for CPR, ACLS, annual education on fire safety, diversity, code management, HIPPAA and coordination of TB testing. Other duties as assigned. Education: Bachelor's Degree in Nursing (BSN) required. Master's Degree preferred. Certifications: Current State license as a Registered Nurse (RN). Certification in perioperative nursing such as Certified Nurse Operating Room (CNOR), Certified Post Anesthesia Nurse (CPAN), etc. preferred. Complexity of Work: Within scope of job, requires critical thinking skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment. Work Experience: Two years of perioperative experience required. Demonstrated expertise in clinical specialty; with current patient care competence. Knowledge of adult learning theory, motivational strategies, change theory, group process skills, leadership and teaching strategies. Must have excellent communication and interpersonal skills. Demonstrated computer skills utilizing clinical systems (Epic/Optime) and Microsoft applications (Excel, Word and PowerPoint). Physical Requirements: Requires corrected vision and hearing to normal range. Requires working under stressful conditions of working irregular hours. Requires some exposure to communicable diseases or bodily fluids. Personal Protective Equipment: Follows standard precautions using personal protective equipment as required.

   Copy this example

   

5. Post your job

   To find the right educational programs coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with educational programs coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit educational programs coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your educational programs coordinator job on Zippia to find and recruit educational programs coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit educational programs coordinators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new educational programs coordinator

   Once you've selected the best educational programs coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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