Personal Assistant jobs at Excellence

Job Type: Full-Time (40 hours/week), Hourly, Non-Exempt Availability: Typically 9 AM - 5:30 PM, Monday - Friday. Be available and on-call as needed. COMPENSATION: $72,800 - $360,000/year (depends on experience) Discretionary year-end bonus (up to 20%) Health insurance Paid vacation, holidays, and sick days Paid meal breaks Regular reviews & advancement opportunities Travel as needed INTRODUCTION: We are looking for a Senior Personal Assistant/Chauffeur to work under our House Manager in a dynamic private household setting. The role involves hands-on management of designated areas and a willingness to engage in a range of tasks. Candidates should exhibit humility, a strong sense of service, excellent organizational abilities, and the assertiveness to hold staff accountable. You will be part of a collaborative team of Personal Assistants, each responsible for different facets of household operations. If you're adaptable, dedicated, firm in upholding standards, and experienced in management, we invite you to apply. DUTIES: Vendor and Supplier Management: Liaise and coordinate with external suppliers required for the operation of the household or mansion (such as maintenance, cleaning, floristry, security, event planning, etc.). Oversee and manage various property projects and vendor activities to ensure each project is completed efficiently while taking full responsibility for home maintenance, covering all aspects of property upkeep and repairs. Conduct quotation comparisons, engage in initial contract negotiations, and prepare approval processes, ensuring a balance between cost and quality while safeguarding the Principals' interests. Property Management: Conduct regular property inspections, identify, report, and resolve issues, or arrange and supervise staff in resolving these issues effectively and promptly. Oversee household inventory, ensuring adequate supply and organization of household items. Efficiently arrange staff working hours and tasks, ensuring optimal productivity and coordination. Inspect and ensure high-quality work from household staff, providing feedback and continually enhancing work quality. Personal Matters and Errands: Provide reliable transportation for the Principals, maintain vehicle cleanliness and readiness, and perform various errands as needed, such as picking up dry cleaning, mailing parcels, and managing banking or post-office matters. Assist with purchasing or ordering items and take care of miscellaneous tasks such as processing returns, exchanges, and bill payments. Emergency and Flexible Support: Respond promptly to the Principals' ad hoc instructions or emergencies. Handle unexpected matters (flight changes, schedule conflicts, emergency meetings, etc.). Confidentiality and Professional Ethics: Strictly adhere to privacy protection and handle the personal information of the Principals with discretion. Maintain professional etiquette and a polished professional image. Document and Data Management: Maintain electronic/physical folders based on the family's or individual's needs, archiving important contracts, passports, visas, insurance documents, etc. Update contact information, meeting minutes, memos, and other relevant documents. Administration and Communication Coordination (Optional): Handle incoming calls and guest greetings. Screen and manage daily communications such as emails, phone calls, messages, etc., and act as a representative for the Principals in external communications when necessary. Manage important documents, contracts, and personal information to ensure confidentiality. REQUIREMENTS: Education: Bachelor's degree or advanced degrees (e.g., MBA, J.D., etc.) or equivalent professional experience preferred. Experience: Minimum of 5+ years of experience in high-level personal assistance or private household management, particularly with high-net-worth families or top executives. Leadership & Management: Extensive experience in leading and managing a team, with a proven ability to oversee household staff, vendors, and service providers while maintaining high standards of performance. Expert Skills: Exceptional organizational and multitasking abilities, with an advanced understanding of managing complex schedules and a high volume of tasks simultaneously. A high level of empathy and exceptional client relationship skills, enabling you to build and maintain a trusting relationship with the client through highly personalized and meticulous service. Proficiency in technology platforms (e.g., G-Suite, iPhone, MacBook) and expertise in household management software. Strong interpersonal skills with the ability to manage diverse relationships, including vendors, family members, and staff. Excellent written and verbal communication skills in English, fluency in additional languages is a plus. Advanced problem-solving and decision-making abilities, particularly in high-stakes situations. Flexibility & Availability: Willingness and ability to work extended hours, including evenings, weekends, and holidays as needed, with a flexible and proactive approach to all aspects of the job. Ethics & Integrity: Must exhibit the highest level of personal integrity, professionalism, and discretion, especially in handling sensitive or confidential matters. Legal Requirements: Legally authorized to work in the United States and able to pass extensive background checks. Health & Wellness: Must be prepared for pre-employment health screenings (physical exams, psychological evaluations, drug tests), with annual flu vaccination required. Commitment: Seeking a long-term, stable commitment to a family or household, with a deep passion for providing exceptional service and support. Driver's License: Must possess a valid U.S. driver's license with a clean driving record. CORE VALUES: Principals' First: Always put the Principals' needs and interests first. Learn from Mistakes: Admit mistakes upfront. Learn and grow from them. Conscientious: Attention to detail. Completes duties mindfully, effectively, and promptly. Dedication: Shows a deep commitment to the role and the company. Accountable: Takes ownership of tasks and completes thorough due diligence. Independent: Thinks and acts independently. Able to be self-taught and keep improving. Resilience: Never complains or shies away from work. Welcomes constructive feedback and thrives under pressure. WHY JOIN US? Prestigious Environment: Operate within a high-end private household, managing luxurious properties and engaging with an exclusive clientele. Strategic Impact: Play a crucial role in shaping and optimizing household operations, contributing to the overall efficiency and excellence of the residence. Professional Growth: Access to continuous learning opportunities, including specialized training and potential for career advancement within a prestigious organization. Technology-Driven Operations: Work in an environment that prioritizes modern tools and systems for seamless communication, task management, and operational efficiency. Competitive Compensation: Enjoy a highly competitive salary range with significant earning potential through performance-based bonuses and comprehensive benefits. Supportive Culture: Thrive in a collaborative and supportive work environment that values dedication, integrity, and excellence. #zr

Part-Time Junior Personal Assistant Job #10877 Location: Goleta and Atherton, California. The clients will consider candidates based out of either location and regular travel is required. Schedule: The Personal Assistant will work 30 to 40 hours weekly, typically Monday through Friday. Weekend help may be requested with advance notice. Duties: Responsibilities include assisting with personal and family shopping needs such as groceries, clothing, pick ups, returns, and other miscellaneous errands. Mail must be collected from multiple properties and distributed appropriately. Packages delivered to the main household should be received, opened as directed, and routed correctly. The role also involves helping the principal stay on track with her daily schedule and sharing meeting details, links, and reminders. The position also includes maintaining inventory systems for bathrooms, closets, home offices, and shared spaces across all properties. Support with packing and preparing overnight travel bags is required - an interest in fashion is a plus! Additional responsibilities include coordinating pet care, including pick ups, drop offs, and occasional overnight care. The assistant will help receive and host family guests, vendors, and appointments as needed and will support events in collaboration with house management and the Executive Assistant. Collaboration with the nanny team is essential to ensure that children's spaces remain clean, organized, and well stocked. Child-related errands and tasks will also be completed as needed. The clients employ Nannies, Housekeepers, and other staff. Requirements: The ideal candidate is able to travel regularly between Goleta and Atherton, California, and is either college educated or currently enrolled in college. Previous experience working in a staffed home is preferred. They possess strong proficiency with Google Workspace, are tech savvy, and can troubleshoot basic technical issues. A clean background and driving record are required. The candidate is highly organized, communicates effectively, pays close attention to detail, and works collaboratively with a positive, team-oriented attitude. Travel expenses and lodging will be provided by the Principals. Benefits: Guaranteed 30 hours per week plus paid sick time. Pet details: One friendly dog.

A rapidly scaling and highly reputable AI company in San Francisco is seeking an experienced Executive Personal Assistant to provide comprehensive support to a very busy and high-profile CEO. This role is best suited for someone who thrives in a dynamic, fast-paced environment, has a 24/7 service mindset, and takes pride in managing both high-level executive needs and hands-on personal tasks with equal enthusiasm. This is an exciting opportunity to be a part of an innovative company within a role that offers growth. ***Please note this is a fully onsite role in San Francisco (FiDi) with required overtime and occasional travel. Key Responsibilities: Manage all business, personal, family, and household calendars, including appointments, events, travel, and special occasions Coordinate complex domestic and international travel for both business needs and family travel, serving as point of contact throughout, managing itineraries and processing expenses. Arrange all meeting logistics both internal and for high profile external clients Oversee full-scale household operations: vendor management, maintenance scheduling, property logistics, and organization Run personal errands, gifting, shopping, reservations, and ad hoc requests with speed and discretion Plan and execute private family events, dinners, and celebrations Track and reconcile expenses and assist with household budgeting Serve as liaison between the executive, family, vendors, and household staff Respond quickly to urgent, after-hours needs while exercising sound judgment and confidentiality Maintain files, contacts, records, and office supplies Support special projects and cross-functional initiatives Travel 1-2 times per quarter as needed Qualifications: 5+ years of Executive Assistant and Personal Assistant support for high-profile or UHNW principals and/or senior executives Strong track record managing personal and household operations in demanding environments Highly proficient in Google Workspace, Slack, Notion, Signal, WhatsApp, and modern productivity tools Exceptionally polished, proactive, and resourceful - a step ahead at all times Able to interface with high-profile individuals with professionalism and discretion Comfortable working as part of a collaborative support team Fully accessible mindset - willing to work outside standard business hours Salary: $145,000 - $165,000 Competitive Base Salary + Benefits We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

We are seeking a compassionate and dedicated Personal Assistant Caregiver to provide high-quality, personalized care to individuals in a community setting. The ideal candidate will support clients with daily activities, mobility, health monitoring, and emotional well-being while maintaining a safe and comfortable environment. This is an open-ended contract role with consistent shift options and the opportunity to make a meaningful difference in the life of our client. Contract Located in Mission Viejo, CA Shift Options: Monday-Friday, 8:00 AM-4:00 PM Saturday & Sunday, 8:00 AM-4:00 PM Compensation: $25-$28 per hour, DOE Responsibilities Assist clients with Activities of Daily Living (ADLs), including dressing, grooming, and mobility support Provide slight assistance with transfers from wheelchair to bed and other seating arrangements Observe, document, and report any changes in client condition or behavior to healthcare professionals or family members Offer companionship, emotional support, and social engagement Maintain a safe environment and follow all safety protocols, including CPR and first-aid procedures Qualifications Prior experience in home health, assisted living, nursing home, or hospice care preferred CPR and First Aid certification required; additional training (e.g., HIPAA) is a plus Experience working with elderly individuals aged 80+ Ability to perform safe lifting when necessary (e.g., assisting with transfers) Strong communication skills and the ability to work patiently with diverse populations Capable of working independently while following detailed care plans Demonstrates compassion, professionalism, and a genuine desire to enhance clients' quality of life

A leading apparel brand is seeking a Color Assistant to support its Raw Materials team for a 3-month onsite assignment in Los Angeles, CA. This role is ideal for someone highly organized, detail-oriented, and interested in color development, product processes, or merchandising support. Position Details • Title: Color Assistant • Location: Los Angeles , CA - Fully Onsite • Type: 3-Month Freelance Assignment • Compensation: $25-$30 per hour, based on experience • Start Date: ASAP What You'll Do • Check in and log inbound mail and submissions using trackers and PLM • Pull, organize, and prepare files for team review • Maintain color records, approval history, and file systems • Create and file folders for new and completed submissions • Maintain Color Continuity Cards to support seasonal consistency • Coordinate with internal partners and overseas teams to send approvals and track progress • Log submissions in and out as they move across stakeholders What They're Looking For • Strong organization skills and attention to detail • Ability to multitask in a fast-paced environment • Positive attitude and proactive communication • Strong written and verbal skills If you or someone you know would be a great fit, feel free to reach out or apply for more information.

We're looking for a Hybrid Personal Assistant for a busy family in the Marina in SF. Looking for someone to come in-person 3 days/week (8:30am-4:30pm) and 2 days remote. The ideal candidate is easy to talk with, has a light footprint, and has a "no task too big or too small" mentality. Responsibilities include, but not limited to: Household organization and tidying Manage calendars and schedule appointments Schedule vendors/contractors Manage bills and pay vendors Mail/package care and returns Inventory management (ordering & restocking) Manage food/drinks in fridges/pantry Grocery shopping 2x/week Make travel arrangements Manage and organize documents Vehicle maintenance Some laundry Take trash bins in/out and clean out trash bins 1x/month Dog care (clean water bowl, bathe 1x/month, occasional waste disposal, and schedule vet) Plant care Gift purchasing/wrapping Assist with holiday decorations Errands Salary: DOE + full benefits (medical, dental, & vision)

Job Description We're looking for a Hybrid Personal Assistant for a busy family in the Marina in SF. Looking for someone to come in-person 3 days/week (8:30am-4:30pm) and 2 days remote. The ideal candidate is easy to talk with, has a light footprint, and has a "no task too big or too small" mentality. Responsibilities include, but not limited to: Household organization and tidying Manage calendars and schedule appointments Schedule vendors/contractors Manage bills and pay vendors Mail/package care and returns Inventory management (ordering & restocking) Manage food/drinks in fridges/pantry Grocery shopping 2x/week Make travel arrangements Manage and organize documents Vehicle maintenance Some laundry Take trash bins in/out and clean out trash bins 1x/month Dog care (clean water bowl, bathe 1x/month, occasional waste disposal, and schedule vet) Plant care Gift purchasing/wrapping Assist with holiday decorations Errands Salary: DOE + full benefits (medical, dental, & vision)

Must have a minimum of 3-5 years experience as a private PA for an UHNW or VIP family previously. Coordinating with the HM, Head of Security and junior PA and Senior Butler. Reporting to the HM/COS and the principals. Able to travel with the family and ahead to organize hotels and holidays but also for extended periods of time to other homes worldwide. (ex London up to or more than 3-4 weeks, multiple times a year). Be available to work at the property certain weekends, remain on call and able to work from home after hours and on weekends. This is a job for someone who Definitely has experience in managing the busy lifestyle of a HNW lady and her children, the job is very fast paced and demands a high level of commitment and is for someone who can manage upwards and take control of all details of life with little direction. Like a lifestyle manager working 30 days ahead of today and knowing the intricate detail of each day as it unravels. Someone who has experience with HNWI families and has worked for a lady with children with only a busy private life to organize Day to day responsibilities will include but not be limited to: - Managing family's schedules - Extremely high volume of online ordering - Managing health and beauty appointments for family - Managing purchases, invoices and expenses - Assisting with extensive & complex travel - experience with advance staff travel, jets, yachts etc. - Managing children's school activities and after school activities - Events management & coordination - Restaurant & leisure bookings - Research into latest trends (fashion, toys, etc.) - Managing inventories - Maintaining contact lists Day to day responsibilities will include but not be limited to: continued. 1) LIFESTYLE MANAGEMENT Professionally represent the family in correspondence, coordination, research and planning. Work closely and directly with the family to intimately understand and anticipate needs. Build and maintain relationships and rapport with vendors, frequented establishments and associates of the family. Maintain the family's calendar with details notes about appointments, contact information and directions. Plan and execute small and large events with varying guest lists. Shopping on behalf of the Family and in coordination with the family's stylists, action returns directly with the shops and online vendors, assist in the preparation and sale of clothes to second hand websites. 2) TRAVEL / LOGISTICS Plan highly complex travel and coordinate and organize staff availability, meticulously oversee packing, prepare and maintain packing lists, on trips with frequent changes. Work with local concierge to suggest and plan activities for the family while they travel. Liaise with the family to prepare and maintain packing lists and personally carry out and coordinate packing for travel. Maintain lists of items that should be stocked within the household. 3) ORGANISATION Ship items globally, as needed. Sell items no longer wanted or needed by the family. Develop household inventories and stock levels 4) FINANCIAL Maintain meticulous records of all spending provide this to Management and family accountants. Carry out significant amount of on line shopping ensuring deliveries, presentation and returns of all items. 5) RECORDS Work with the family's doctors, schools, and service providers to prepare and maintain meticulous records of the family's medical, educational and other records. Work with the family's stylists to maintain an inventory of the family's clothing and jewelry and art when required. The package is between 140-160K USD Salaried. Private Health insurance paid by employer 100% 10 days of PTO 6 days Sick pay 50 hour week on site at the residence. Out of hours availability and paid as overtime outside the 50 hours a week. Availability on weekends with days in lieu of paid time. Discretionary Bonus

Job Description Must have a minimum of 3-5 years experience as a private PA for an UHNW or VIP family previously. Coordinating with the HM, Head of Security and junior PA and Senior Butler. Reporting to the HM/COS and the principals. Able to travel with the family and ahead to organize hotels and holidays but also for extended periods of time to other homes worldwide. (ex London up to or more than 3-4 weeks, multiple times a year). Be available to work at the property certain weekends, remain on call and able to work from home after hours and on weekends. This is a job for someone who Definitely has experience in managing the busy lifestyle of a HNW lady and her children, the job is very fast paced and demands a high level of commitment and is for someone who can manage upwards and take control of all details of life with little direction. Like a lifestyle manager working 30 days ahead of today and knowing the intricate detail of each day as it unravels. Someone who has experience with HNWI families and has worked for a lady with children with only a busy private life to organize Day to day responsibilities will include but not be limited to: - Managing family's schedules - Extremely high volume of online ordering - Managing health and beauty appointments for family - Managing purchases, invoices and expenses - Assisting with extensive & complex travel - experience with advance staff travel, jets, yachts etc. - Managing children's school activities and after school activities - Events management & coordination - Restaurant & leisure bookings - Research into latest trends (fashion, toys, etc.) - Managing inventories - Maintaining contact lists Day to day responsibilities will include but not be limited to: continued. 1) LIFESTYLE MANAGEMENT Professionally represent the family in correspondence, coordination, research and planning. Work closely and directly with the family to intimately understand and anticipate needs. Build and maintain relationships and rapport with vendors, frequented establishments and associates of the family. Maintain the family's calendar with details notes about appointments, contact information and directions. Plan and execute small and large events with varying guest lists. Shopping on behalf of the Family and in coordination with the family's stylists, action returns directly with the shops and online vendors, assist in the preparation and sale of clothes to second hand websites. 2) TRAVEL / LOGISTICS Plan highly complex travel and coordinate and organize staff availability, meticulously oversee packing, prepare and maintain packing lists, on trips with frequent changes. Work with local concierge to suggest and plan activities for the family while they travel. Liaise with the family to prepare and maintain packing lists and personally carry out and coordinate packing for travel. Maintain lists of items that should be stocked within the household. 3) ORGANISATION Ship items globally, as needed. Sell items no longer wanted or needed by the family. Develop household inventories and stock levels 4) FINANCIAL Maintain meticulous records of all spending provide this to Management and family accountants. Carry out significant amount of on line shopping ensuring deliveries, presentation and returns of all items. 5) RECORDS Work with the family's doctors, schools, and service providers to prepare and maintain meticulous records of the family's medical, educational and other records. Work with the family's stylists to maintain an inventory of the family's clothing and jewelry and art when required. The package is between 140-160K USD Salaried. Private Health insurance paid by employer 100% 10 days of PTO 6 days Sick pay 50 hour week on site at the residence. Out of hours availability and paid as overtime outside the 50 hours a week. Availability on weekends with days in lieu of paid time. Discretionary Bonus

We're looking for a Part-Time Executive Personal Assistant for our client who works from home in Westside Village. Typical hours will be Mon-Fri 1pm-6pm, but will need some flexibility. The ideal candidate is organized, great with kids, and comfortable with light meal prep. Key Responsibilities: Provide comprehensive administrative support, including scheduling and correspondence Manage the family's calendar, including children's activities/appointments Research and arrange domestic and international travel (flights, accommodations, reservations, ground transportation, etc.) Handle personal errands such as grocery shopping, dry cleaning, shipping/receiving, and gift purchasing Oversee deliveries, returns, and vendor appointments at the residence Organize closets and wardrobe, ensuring seasonal, travel, and event items are prepared and maintained Provide styling guidance for upcoming events Track important dates (birthdays, anniversaries, special occasions) and manage gifting/flowers Oversee household inventory and restocking Maintain organization of kitchen and pantry Provide pet care (no pets yet but likely will get a dog) Manage housekeeper's duties and responsibilities Assist in planning and organizing events, both personal and professional Drive kids from school and to/from after school activities Help create social media content (light filming, light video editing) Prepare light meals and snacks for family Occasionally babysit (2 boys aged 9 and 11) Salary: DOE

Job Description We're looking for a Part-Time Executive Personal Assistant for our client who works from home in Westside Village. Typical hours will be Mon-Fri 1pm-6pm, but will need some flexibility. The ideal candidate is organized, great with kids, and comfortable with light meal prep. Key Responsibilities: Provide comprehensive administrative support, including scheduling and correspondence Manage the family's calendar, including children's activities/appointments Research and arrange domestic and international travel (flights, accommodations, reservations, ground transportation, etc.) Handle personal errands such as grocery shopping, dry cleaning, shipping/receiving, and gift purchasing Oversee deliveries, returns, and vendor appointments at the residence Organize closets and wardrobe, ensuring seasonal, travel, and event items are prepared and maintained Provide styling guidance for upcoming events Track important dates (birthdays, anniversaries, special occasions) and manage gifting/flowers Oversee household inventory and restocking Maintain organization of kitchen and pantry Provide pet care (no pets yet but likely will get a dog) Manage housekeeper's duties and responsibilities Assist in planning and organizing events, both personal and professional Drive kids from school and to/from after school activities Help create social media content (light filming, light video editing) Prepare light meals and snacks for family Occasionally babysit (2 boys aged 9 and 11) Salary: DOE

SET Active is a fast-paced, growing women's athleisure startup, known for delivering elevated everyday essentials designed for movement, comfort, and lifestyle. We're a small but mighty team with big ambitions, and we're looking for a strategic, solutions-oriented, and collaborative Executive Personal Assistant to support our leadership team and help keep our operations running smoothly. About the Role The Executive Personal Assistant will provide high-level administrative and personal support to the COO and CBO, ensuring their professional and personal responsibilities are efficiently managed. This role requires discretion, excellent organization, and the ability to anticipate needs in a fast-moving startup environment. Key Responsibilities Executive Administrative Support Manage and maintain the COO and CBO's professional calendars. Schedule, prioritize, and coordinate meetings, events, and travel arrangements. Draft correspondence, prepare documents, and maintain organized records. Personal Assistance Travel Arrangements: Book personal travel including flights, hotels, car rentals, and create detailed itineraries. Calendar & Appointments: Schedule personal appointments such as medical visits, family events, and social activities. Errands: Handle personal errands such as dry cleaning, returns/exchanges, mailing, and deliveries. Event Planning: Organize personal events including birthdays, dinners, and family gatherings; manage guest lists, vendors, and logistics. Shopping & Gifts: Assist with personal shopping, gift purchasing and wrapping, and preparation of holiday or special occasion cards. Children's Activities: Coordinate school tours, extracurricular activities, and healthcare appointments. Document Management: Maintain personal documents including insurance, legal papers, and travel visas. Vehicle Management: Schedule car maintenance, gas, and car wash appointments. Home Management: Support household needs including housekeeping coordination, home maintenance, vendor management, filter/tech upkeep, parking, and renewals. Office & Facilities Support Kitchen & Supplies Management: Monitor and restock groceries and kitchen essentials; ensure appliances are maintained. Office Supplies & Mail Handling: Manage inventory and restocking of office supplies; handle incoming/outgoing mail and packages. Facilities & Vendor Coordination: Serve as liaison with vendors for office and facility needs, including Wi-Fi, appliances, and maintenance. Culture & Team Support Coordinate office celebrations and team events, such as birthdays, milestones, last-day treats, new team member lunches, and team-building activities.

Job Description We are looking for a full-time House Manager/Executive Personal Assistant for a couple in Pasadena. The schedule will be Mon-Fri 9am-5pm, but will require some flexibility and very occasional travel. You will be working out of the principals' main residence in Pasadena and will manage their other smaller residences (one in Larchmont Village, one in Laguna, and one in Arizona). The ideal candidate is flexible, proactive, and able to take on a variety of tasks. The principals have a dog and two cats - must be comfortable with pets. Responsibilities include: Handle all day-to-day projects and tasks Manage all properties Manage calendars and schedule appointments Manage and schedule vendors/contractors Renew documents Assist with principal's public policy business Errands Salary: DOE

We are looking for a Junior Executive Personal Assistant in Encino. Schedule is Mon-Fri 9am-5:30pm. You will be responsible for clerical work (scanning/filing documents), managing and clearing out inboxes, managing mail/packages, and running errands. Must have administrative experience, a reliable car, and flexibility to work holidays (1.5x pay). Salary: $35/hr + benefits after 90 days

We are looking for a full-time House Manager/Executive Personal Assistant for a couple in Pasadena. The schedule will be Mon-Fri 9am-5pm, but will require some flexibility and very occasional travel. You will be working out of the principals' main residence in Pasadena and will manage their other smaller residences (one in Larchmont Village, one in Laguna, and one in Arizona). The ideal candidate is flexible, proactive, and able to take on a variety of tasks. The principals have a dog and two cats - must be comfortable with pets. Responsibilities include: Handle all day-to-day projects and tasks Manage all properties Manage calendars and schedule appointments Manage and schedule vendors/contractors Renew documents Assist with principal's public policy business Errands Salary: DOE

We are seeking a professional and smart Executive Personal Assistant for an exciting opportunity in Atherton! You will be assisting a single dad with 3 teenage boys. The family is moving their main residence from Miami to Atherton. This role requires you to travel, mostly to their other residences in New York, Miami, and Atlanta, but occasionally to other locations as well. Your responsibilities will include making travel arrangements, managing social media, overseeing all communications, liaising with clients, taking media notes, and additional duties as required by the principal. The ideal candidate is incredibly organized and proactive. The principal seems great and we're excited to help him find someone fantastic! Salary: DOE

Job Description We are seeking a professional and smart Executive Personal Assistant for an exciting opportunity in Atherton! You will be assisting a single dad with 3 teenage boys. The family is moving their main residence from Miami to Atherton. This role requires you to travel, mostly to their other residences in New York, Miami, and Atlanta, but occasionally to other locations as well. Your responsibilities will include making travel arrangements, managing social media, overseeing all communications, liaising with clients, taking media notes, and additional duties as required by the principal. The ideal candidate is incredibly organized and proactive. The principal seems great and we're excited to help him find someone fantastic! Salary: DOE

Job Type: Full-Time (40 hours/week), Hourly, Non-Exempt Availability: Typically 9am~5:30pm M-F. Be available and on-call as needed. COMPENSATION: ● $120,000 - $140,000/year (depends on experience) ● Discretionary year-end bonus (up to 20%) ● Health insurance ● Paid vacation, holidays, sick days ● Paid meal breaks ● Regular reviews & advancement opportunities INTRODUCTION: We are seeking a Butler/Personal Assistant to join a dynamic, high-end private household. This role requires direct involvement in both managing and assisting in various household operations, requiring a balance of humility and service-driven dedication with the assertiveness necessary for staff oversight and accountability. You will be an essential part of a collaborative team, each member overseeing different aspects of household operations. This position is ideal for someone adaptable, committed, and experienced in management, who can firmly uphold standards while effectively guiding staff. Your application is welcome if you meet these criteria. DUTIES: ● Oversee and manage various property projects and vendor activities, ensuring each project is completed successfully and efficiently. ● Conduct regular property inspections; identify and report issues, then arrange and supervise staff in resolving these issues effectively and timely. ● Manage home maintenance, overseeing all aspects of property upkeep and repairs. ● Efficiently arrange staff working hours and tasks, ensuring optimal productivity and coordination. ● Inspect and ensure high-quality work from household staff, providing feedback and continually enhancing work quality. ● Exhibit strong leadership, manage household staff effectively, and cultivate an accountable, efficient work environment. ● Oversee household inventory, ensuring adequate supply and organization of household items. ● Provide reliable transportation for Principals; maintain vehicle cleanliness and readiness; and perform a variety of errands as needed. ● Handle incoming calls and guest greetings; manage the Principals' personal calendars with precision. ● Plan, coordinate, and manage travel arrangements, family activities, and events, ensuring smooth execution. ● Be prepared to assist with diverse tasks as requested by the Principals or the manager, demonstrating flexibility and adaptability. REQUIREMENTS: ● At least 5 years of management experience, with proven ability to manage a small team. ● Bachelor's degree or higher; previous experience as a personal assistant is preferred. ● Experienced in hospitality or family office settings. ● Strong analytical, learning, and communication skills, with strict adherence to confidentiality. ● Technologically proficient, particularly with G-suite, iPhone, and MacBook. ● Highly organized and detail-oriented, with strong multitasking, prioritizing, and problem-solving abilities. ● Positive and team-focused, with outstanding interpersonal skills and vendor management experience. ● Proficiency in English, both written and spoken. ● Flexible schedule, willing to work different shifts as needed. (e.g., holidays, weekends, evenings, etc.) ● Must be legally authorized to work in the United States and able to pass extensive background checks. ● Ready for pre-employment health screenings, including physical, psychological exams, and drug tests; annual flu vaccination required. ● Reliable transportation for daily commute to Atherton, CA. ● Seeking a long-term commitment. CORE VALUES: ● Principals' First: Always put our principals' needs and interests first. ● Learn from mistakes: Admit mistakes upfront. Learns and grows from mistakes. ● Conscientious: Attention to detail. Finishes duties mindfully, effectively, and promptly. ● Dedication: Shows a deep commitment to the role and the company. ● Accountable: Takes ownership of tasks and completes thorough due diligence. ● Independent: Thinks and acts independently. Able to be self-taught and keep improving. ● Resilience: Never complains or shies away from work. Welcome constructive feedback and can thrive under pressure. #zr

Job Type: Full-Time (40 hours/week), Hourly, Non-Exempt Availability: Typically 9am~5:30pm M-F. Be available and on-call as needed. COMPENSATION: ● $150,000 - up to $200,000/year (depends on experience) ● Discretionary year-end bonus (up to 20%) ● Health insurance ● Paid vacation, holidays, sick days ● Paid meal breaks ● Regular reviews & advancement opportunities INTRODUCTION: We are seeking a House Manager/Personal Assistant to join a dynamic, high-end private household. This role requires direct involvement in both managing and assisting in various household operations, requiring a balance of humility and service-driven dedication with the assertiveness necessary for staff oversight and accountability. You will be an essential part of a collaborative team, each member overseeing different aspects of household operations. This position is ideal for someone adaptable, committed, and experienced in management, who can firmly uphold standards while effectively guiding staff. Your application is welcome if you meet these criteria. DUTIES: ● Oversee and manage various property projects and vendor activities, ensuring each project is completed successfully and efficiently. ● Conduct regular property inspections; identify and report issues, then arrange and supervise staff in resolving these issues effectively and timely. ● Manage home maintenance, overseeing all aspects of property upkeep and repairs. ● Efficiently arrange staff working hours and tasks, ensuring optimal productivity and coordination. ● Inspect and ensure high-quality work from household staff, providing feedback and continually enhancing work quality. ● Exhibit strong leadership, manage household staff effectively, and cultivate an accountable, efficient work environment. ● Oversee household inventory, ensuring adequate supply and organization of household items. ● Provide reliable transportation for Principals; maintain vehicle cleanliness and readiness; and perform a variety of errands as needed. ● Handle incoming calls and guest greetings; manage the Principals' personal calendars with precision. ● Plan, coordinate, and manage travel arrangements, family activities, and events, ensuring smooth execution. ● Be prepared to assist with diverse tasks as requested by the Principals or the manager, demonstrating flexibility and adaptability. REQUIREMENTS: ● At least 5 years of management experience, with proven ability to manage a small team. ● Bachelor's degree or higher; previous experience as a personal assistant is preferred. ● Experienced in hospitality or family office settings. ● Strong analytical, learning, and communication skills, with strict adherence to confidentiality. ● Technologically proficient, particularly with G-suite, iPhone, and MacBook. ● Highly organized and detail-oriented, with strong multitasking, prioritizing, and problem-solving abilities. ● Positive and team-focused, with outstanding interpersonal skills and vendor management experience. ● Proficiency in English, both written and spoken. ● Flexible schedule, willing to work different shifts as needed. (e.g., holidays, weekends, evenings, etc.) ● Must be legally authorized to work in the United States and able to pass extensive background checks. ● Ready for pre-employment health screenings, including physical, psychological exams, and drug tests; annual flu vaccination required. ● Seeking a long-term commitment. CORE VALUES: ● Principals' First: Always put our principals' needs and interests first. ● Learn from mistakes: Admit mistakes upfront. Learns and grows from mistakes. ● Conscientious: Attention to detail. Finishes duties mindfully, effectively, and promptly. ● Dedication: Shows a deep commitment to the role and the company. ● Accountable: Takes ownership of tasks and completes thorough due diligence. ● Independent: Thinks and acts independently. Able to be self-taught and keep improving. ● Resilience: Never complains or shies away from work. Welcome constructive feedback and can thrive under pressure. #zr