Administrative Assistant jobs at Fairstead - 112 jobs

Jacob & Co. is seeking an enthusiastic individual to be an Administrative Assistant to our sales team. Candidates should have excellent people skills. The best applicants will have polished verbal ability with an outgoing personality, excel in guest service, computer proficiency and be a collaborator. · Must have the ability to remain calm under pressure and adapt to changing requests. · Must maintain a positive work attitude, especially with shifting priorities. · Must be meticulous, have excellent organization and time management skills. · Must have experience with Microsoft Office. · Extreme professionalism working with all levels of an organization, collaborator. · Greet our clients and answer our phones in a prompt, professional and polite manner as part of our team. · Process sales transactions, service orders promptly; keep work organized. · Provide excellent customer service in person and on the phone. · Assist in daily opening or closing procedures for store consistent with policy and procedure. · This position always requires a professional polished appearance. · Demonstrated excellent customer service and communication skills and Retail and/or customer service experience preferred. · Strong computer skills. · General office and fast paced retail store environment. · Working hours will require flexibility. Work Saturdays if needed. · 2-5 years' work experience in a luxury retail necessary. Luxury Goods & Jewelry Employment Type Full-time

Executive Assistant to Director of Advancement, Prestigious Private School, Westchester County, NY A prominent private school, (Pre-K-12th) is looking for an Executive Assistant to support and be the “right hand” to the Director of Advancement (Fundraising). This is an in-person position, 5 days at the school, 8AM-4PM with some remote flexibility in the Summer. This is an ideal opportunity for someone that may want to pivot from a financial type firm for a different quality of life. The qualities most sought after for the role is maturity to follow-through on projects as well as seamlessly supporting the Director, acting on her behalf, and communicating with donors, board members and staff with a high touch” mentality and diplomacy. ABOUT THE JOB: ● Manag the Director's' complex calendar, prioritizing and understanding shifting priorities. ● Manage travel arrangements with detailed itineraries. ● Create and update presentations for meetings. Prioritize emails; craft emails and correspondence on her behalf ● Help prepare Director for Board of Directors meetings ● Prepare Director for donor meetings including any collateral materials and research; Plan dinners/events. ● Manage information flow with her direct reports Hours, 8AM-4PM, Mon-Fri with flexibility over the summer to work remotely Base Salary, Comprehensive Health Benefits, Free breakfast, lunch. Generous vacation schedule; Staff off between Christmas and New Years, Winter and Spring Break vacations and 4 weeks off in the Summer. About You: A minimum of 3 years of experience as an Executive Assistant supporting a busy high- level executive; an interest in fundraising a PLUS Bachelor's Degree Strong interpersonal skills to interface with donors, parents and internal stakeholders with a team attitude and diplomacy Want to be a trusted confident to the Director and handle confidential information with discretion Very detail oriented with the ability to change gears quickly Excellent Microsoft Office Suite skills, Google Workplace skills; very tech savvy and not afraid data Excellent written and verbal communication skills Anticipatory thinker with high intellectual bandwidth; a problem solver and results-oriented Engaging, war and polished demeanor and a true team player An interest in education or fundraising a PLUS

Realty Collective is seeking a highly organized, proactive Executive Assistant to support our Founder & President and a small team of agents at our Brooklyn-based real estate brokerage. This role begins as a paid trial position (2-3 months) and has strong potential to transition into a full-time, permanent role for the right candidate. About the Role This is a dynamic, fast-moving position ideal for someone who thrives in a non-traditional environment and enjoys juggling multiple priorities with confidence and care. Real estate is an “always-on” business, so flexibility matters - but that flexibility goes both ways. You'll be trusted with real responsibility, meaningful autonomy, and opportunities for long-term growth. This role also includes people management, systems oversight, and collaboration with copywriters and social media managers to support our marketing and communications efforts. Compensation & Benefits Trial Period (Hourly): • $35/hour for a 2-3 month paid probationary period Permanent Position (Full-Time): • Salary range: $70,000-$85,000, based on experience • Two weeks paid vacation annually • Paid disability and unemployment insurance • Bonus potential What a Typical Day Might Include No two days look exactly the same. You may find yourself: Coordinating priorities and daily check-ins with a remote team of virtual assistants Managing calendars and communications for the President and agents Overseeing copywriters and social media managers to ensure deadlines, brand voice, and deliverables are met Streamlining internal systems and workflows (Basecamp, Google Workspace, Salesforce, automation via Zapier) Responding to landlord, vendor, or client inquiries Supporting marketing initiatives, events, and new business development Catching small details before they become big problems Details matter here. We're looking for someone who's solutions-oriented, remembers the moving pieces, and enjoys keeping people and projects on track. Location: This role is based out of our Red Hook, Brooklyn office. Brooklyn-based candidates strongly preferred. Core Responsibilities Provide administrative support to the Company President and three agents Manage and train a team of virtual assistants; coordinate workflows across brokers, admin staff, and contractors Oversee external collaborators including copywriters and social media managers Rigorous maintenance and improvement of filing systems, records, and documentation (digital and physical) Support vendor, landlord, and client relations Support marketing initiatives and new business development Manage multiple calendars and scheduling needs Handle day-to-day administrative and operational tasks Qualifications Proficiency with Google Workspace (Docs, Sheets/Excel, Drive) Experience with Basecamp Proficiency in Jotform (forms, workflows, internal processes) Working knowledge of WordPress (content updates, basic site management) Proficiency in Canva for simple marketing and operational design needs Experience with Kit (email marketing, tagging, and basic automations) Familiarity with Zapier for workflow automation and system integrations Experience with website, database, and CRM management (Salesforce) Experience with event planning, marketing, or social media campaigns Strong organizational and time-management skills coupled with strong communication Ability to work independently, self-prioritize, and keep leadership organized Comfort operating in a fast-paced, non-traditional work environment Experience or strong interest in real estate is preferred. Project management experience is a plus. Realty Collective is proud to be an Equal Opportunity Employer. Schedule & Work Style Primarily Monday-Friday, 10am-6pm Occasional extended hours, weekend availability, or off-hours support as needed This role is in-person and not remote Who We Are Realty Collective is a female-founded, Brooklyn-based real estate brokerage committed to values-driven work. We're not interested in speculative development or treating real estate as a cash grab. We believe in community, integrity, and long-term impact. We expect a lot-but we also invest in our people, offer meaningful growth opportunities, and genuinely want our team to succeed. To learn more about our work and values, visit realtycollective.com. How to Apply Please email your resume to the ************************* Instead of a traditional cover letter, include a few sentences in the body of your email explaining why you feel you'd be a strong fit for this role.

We're Hiring | Executive Assistant - Dallas, TX 🇺🇸 We are looking to hire an experienced Executive Assistant to support senior leadership at our Dallas office. This is a high-visibility role for a detail-oriented professional who thrives in a fast-paced, leadership-driven environment and brings strong expertise in executive support. Role Overview As an Executive Assistant, you will be responsible for managing complex calendars, coordinating meetings and travel, and acting as a trusted support partner to senior stakeholders. Key Responsibilities ▪ End-to-end calendar and schedule management for senior leadership ▪ Meeting coordination, agendas, MoMs, and follow-ups ▪ Domestic & international travel management ▪ Stakeholder coordination with internal teams and external partners ▪ Preparation of presentations, reports, and confidential documents ▪ Expense tracking and administrative support What We're Looking For ✔ 3-10 years of experience as an Executive Assistant ✔ Strong expertise in calendar management, scheduling, travel & meeting coordination ✔ Prior experience supporting CXO / Senior Leadership preferred ✔ Excellent communication, discretion, and organizational skills ✔ Proficiency in MS Office / Google Workspace Eligibility (Mandatory) 📌 US Citizen or Green Card Holder 📌 Dallas-based or open to relocation Location 📍 Dallas, Texas 📩 Interested candidates may apply here or send their resume via direct message ******************************

Executive Assistant to COO, Fintech Service Firm, Midtown, New York City The COO of a large global fintech service firm that is headquartered in India with an office in midtown is looking for an Executive Assistant, “right hand”. This is an exciting opportunity to be a key player helping to make sure the COO is well-organized and prepared professionally and providing “high touch” support, taking as much off his plate as possible to focus on the growing business. The ideal candidate has 5+ years as an Executive Assistant to a high- level C-Suite executive in a global company, is a creative thinker who thrives on problem-solving and has experience interacting and working with high end clients with grace and diplomacy. This is a hybrid role, 4 days in the office, 1 day remote depending on what is going on. About the Job Manage the COO's busy calendar and coordinate meetings, Optimize the executive's time and priorities, acting as gatekeeper Coordinate global and domestic travel and logistics, including detailed itineraries, Prioritize emails and craft emails and any other correspondence on his behalf Be liaison to internal and external stakeholders; plan meetings including all logistic collateral materials; research to prepare him for meetings Maintain utmost discretion and handle sensitive information professionally Plan events, dinners Ad hoc projects About You 5+ years supporting a C-suite executive preferably in the tech, finance or consulting space. Proactive and anticipatory mindset - always ten steps ahead High emotional intelligence and strong judgment; able to act independently Ultra-organized and detail-oriented with great project management skills Microsoft Office Suite; tech savvy, AI tool experience a plus Strong communicator, diplomat, and relationship-builder Discreet, and trustworthy A warm engaging personality that likes to collaborate and make sure everything is done with a ‘high touch” service mentality. Base salary plus discretionary bonus, Comprehensive health benefits

Executive Assistant to Founder and Executive Team, Investment Management Firm, Soho, New York The Founder and Executive Team of a boutique investment management firm that is based in Soho is looking for an Executive Assistant to handle all things administratively as needed in the office. This is an exciting opportunity to be a key player on the team, helping to make sure the CEO and Executive Team are well-organized, on task and prepared for scheduled meetings and events. The ideal candidate has 5+ years as an Executive Assistant to high level executives, preferably in the financial space. The ideal candidate also thrives on being very organized and detail-oriented, particularly with complex calendar management and travel arrangements. This is a 5 day a week in the office position. About the Job Manage the CEO and Executive Team's calendars and coordinate meetings Optimize the CEO's time and priorities, acting as gatekeeper Coordinate travel and logistics, including detailed itineraries for the team Handle team expenses Prioritize emails and craft emails and any other correspondence, as needed Be liaison to internal and external stakeholders; plan meetings including all logistics and collateral materials Be the “go to” in the office for any office management needs Plan dinners, special events Special ad hoc projects About You 5+ years supporting C-suite executives preferably in the finance or hospitality space. Proactive and anticipatory mindset - always ten steps ahead High emotional intelligence and strong judgment; able to act independently Ultra-organized and detail-oriented with great project management skills Microsoft Office Suite; tech savvy Strong communicator, diplomat, and relationship-builder Discreet, and trustworthy A warm engaging personality that likes to collaborate and make sure everything is done with a ‘high touch” service mentality. Base salary plus discretionary bonus, Comprehensive health benefits

Executive Assistant to Chief Operating Officer, Global Aviation Investment Firm, Meatpacking District, NYC Our client, a large and growing global firm that invests in aviation, is looking for an Executive Assistant to one of the Founders/COO. This is not a traditional EA role-it's a blend of managing day to day logistics as a true “right hand” strategist. This is an ideal opportunity for someone who thrives in a fast-paced, agile environment with at least 5 years of “high touch” executive level support. Key qualities for success are having a creative mindset, the ability to run key projects and problem solve with little intervention. This is an in-person role in their office in the meatpacking district. About the Job: Optimize the COO's time handling complex global calendar management/ meeting scheduling and understanding shifting priorities; attend some meetings, as needed Arrange domestic and international travel arrangements and itineraries Prioritize inbox and craft emails on his behalf Information gatekeeping: Coordinate key meetings and projects with internal stakeholders including preparing briefings and research ensuring the COO is 3 steps ahead; act as a conduit to the team/direct reports Arrange special events, dinners Expense reporting, Some personal work; errands, ad hoc requests Ad hoc projects Salary Plus Discretionary Bonus, Comprehensive Health Benefits About You: At least 5 years of experience as an Executive Assistant to a busy high- level executive, preferably in the private equity or overall investment space. Bachelor's Degree Very detail oriented and organized with superior project management skills High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Microsoft Office Suite; tech savvy A creative mindset that is looking to solve problems; excellent communication skills with a true collaborative approach and “high-end” service mentality Warm, engaging and agile

Executive Assistant to HNW Principals, Family-Owned Spirits Distributorship, Houston, Texas The principals of a highly successful spirits distributorship/family office are looking for an Executive Assistant to handle all things administratively for them and their family. This is an exciting opportunity to be a key strategic player on the team, helping to make sure the principals and family are well organized, on task and prepared for scheduled meetings, events and charitable involvement. The ideal candidate has 5+ years as an Executive Assistant to a HNW family and understands the ‘high touch” service mentality required for success. The ideal candidate also thrives on being very organized and detail-oriented, a creative problem-solver that can roll up their sleeves and get a multitude of ad hoc projects completed successfully. Experience with QuickBooks a big PLUS. This is a 5 day a week in the office position. About the Job Manage the Principals calendars and coordinate/schedule meetings, personal and professional Optimize their time and priorities, acting as their gatekeeper Coordinate travel and logistics, including detailed itineraries, personal and professional Review bank accounts online and update QuickBooks accounts; pay bills through QuickBooks and reconcile multiple accounts for the main principals Issue payroll checks and prepare time sheets for ranch property Prioritize emails and craft emails and any other correspondence, as needed Be liaison to internal and external stakeholders; plan meetings including all logistics, catering and collateral materials; maintain conference rooms Be the “go to” in the office for any office management needs; supplies, snacks Plan dinners, special events and holiday initiatives Special ad hoc projects, personal and professional; registrations, renewing tickets, errands About You 5+ years supporting C-suite executives preferably Proactive and anticipatory mindset - always ten steps ahead High emotional intelligence and strong judgment; able to act independently Ultra-organized and detail-oriented with great project management skills Microsoft Office Suite; QuickBooks savvy; An interest in helping with Social Media postings a PLUS Strong communicator, diplomat, and relationship-builder; knows how to “read the room” Discreet, and trustworthy A warm engaging personality that likes to make sure everything is done with a ‘high touch” service mentality. Base salary plus discretionary bonus, Comprehensive health benefits

Executive Assistant to the CEO and CFO, Entrepreneurial Power & Energy Firm, Houston, Texas Our client, a growing entrepreneurial power and energy company is looking for an Executive Assistant to support CEO and CFO as well as be the “go to” to manage their office (10 employees). The successful candidate will work closely with the main principals as an operational “right hand” with all logistics from complex calendar management, event planning to running errands, providing “high touch” administrative support. The ideal candidate is high- energy, pro-active and entrepreneurial with a creative mindset to anticipate needs and solve problems independently About the Job: Support the CEO and CFO with calendar management and meeting scheduling understanding shifting priorities Arrange domestic and international travel arrangements and itineraries Handle C-Suite and office expenses Be the “go to” in the office for all logistics; coordination of office needs including being the liaison for all external vendors/services including technology Coordinate office meetings, set up conference rooms for meetings with appropriate materials, catering needs and tech Help prepare client presentations, PowerPoint and collateral materials Arrange special events, client events, dinners with internal and external stakeholders Order office supplies and snacks Special ad hoc projects Personal work; run errands Salary Plus Discretionary Bonus, Comprehensive Health Benefits About You: 3-5 years of experience as an Executive Assistant to C-Suite Executives Bachelor's Degree Very detail oriented and organized with superior project management skills; someone with a creative mindset to solve problems independently High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Microsoft Office Suite, tech savvy with an interest or some experience with AI Excellent written and verbal communication skills Team oriented and responsible; warm, engaging with a “client focused” personality with a “high touch” service mentality

Dedicated to innovative placemaking, Howard Hughes Communities is the real estate platform of Howard Hughes Holdings Inc. (NYSE: HHH) and is recognized for its ongoing commitment to design excellence and to the cultural life of its communities. Building on that foundation, we foster a culture of curiosity that empowers every employee to shape their own story within our organization. About the Role As the Administrative Assistant, this role will provide administrative support to multiple Human Resources Leadership team members including the SVP Culture+People. The Administrative Assistant will carry out responsibilities ensuring optimal organization for the C+P department by assessing and effectively managing their time across competing priorities. This role will be proactive in Human Resources event coordination, booking travel arrangements, calendar management, contract management, procurement and expense reporting for the department. What You Will Do * Strategic schedule management based on up-to-date priorities with limited oversight: schedules meetings, travel, and events to enable high productivity and value for time spent. * Maintain individual and team calendars. * Attend regular team status meetings and maintain/circulate agendas, status reports and notes. * Processes invoices for HR work and projects as needed * Onboard new vendors within Coupa and confirm vendor contracts are up to date. Liaison with key department personnel to manage approval process. * Co-coordinates special activities and functions such as conferences, special events, travel appearances, guest travel arrangements, meetings, interviews and conference calls. * Coordinates special and routine meetings and lunches, including coordinating conference space and schedules with other departments. * Assists with presentations, document preparation and special projects as needed. * Maintains appropriate bounds of confidentiality around topics of HR focus, content of work products, and access to employee-level data. * Manage all incoming and outgoing mail, including sorting, distribution, and preparing packages for shipment. * Coordinate inventory needs and oversees procurement of department supplies and snacks. * Reconcile transactions within Navan expense management system. * Serve as back up to other Administrative Assistants as needed and display high level of collaboration with Administrators supporting other leaders in the business. * Provide back up support for front reception desk on an as-needed basis. * Serve as departmental liaison with other departments. ABOUT YOU * High school diploma or equivalent from an accredited institution. * Five or more years of experience in an administrative role in a professional office environment. * Ability to manage multiple and competing priorities while meeting deadlines or responding in a timely manner. * Communicates effectively both verbally and written. * Demonstrates strong attention to detail and proofreading abilities. * Demonstrates strong initiative, critical thinking, strong work ethic and customer service orientation. * Demonstrates sound judgment and makes independent decisions in routine situations. * Interacts with executives, employees, visitors and vendors with professionalism and diplomacy. * Advanced proficiency in Microsoft Office software. * Experience with Coupa, Salesforce, and Workday preferred. * Maintains strict confidentiality. * Ability to lift up to 25lbs. * Work overtime as business needs deem appropriate. Benefits Built for You At Howard Hughes Communities, we offer competitive, market-based compensation that rewards performance and supports career growth. Our comprehensive benefits package designed to support employees at every stage of their career, is focused on holistic wellness-social, emotional, financial, and physical. * Competitive 401k plan * Generous PTO policy * Premium medical, dental, and vision coverage * Voluntary benefits for unexpected life events * Student loan assistance and stipends to assist with lifelong learning About Howard Hughes Communities Howard Hughes Communities develops, owns, and operates the nation's premier large-scale master planned communities and mixed-use developments. Our award-winning portfolio includes The Woodlands, Bridgeland, and The Woodlands Hills in Greater Houston; Summerlin in Las Vegas; Teravalis in Greater Phoenix; Ward Village in Honolulu; and Merriweather District in Columbia, Maryland. Strategically positioned to meet and accelerate development based on market demand, we offer one of the strongest real estate platforms in the country. Learn more at communities.howardhughes.com. NOTICE TO THIRD-PARTY AGENCIES Please note that Howard Hughes Communities does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Howard Hughes Communities will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Howard Hughes Communities explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Howard Hughes Communities.

ADMINISTRATIVE ASSISTANT - Residential Management Department Time Equities, Inc. (“TEI”), a diversified investment, development, asset, and property management, and alternative energy company, is seeking a self-motivated, multitasking, hardworking, administrative assistant to assist all members of the Residential Management Department. Responsibilities The responsibilities include, but are not limited to: Provide direct administrative assistance to the Director of Residential Management and Senior Property Managers Maintain electronic filing systems for contracts, insurance certificates, compliance documentation, and project records Manage calendars, coordinate meetings, and prepare supporting materials Draft, edit, and distribute correspondence, memos, notices, reports, etc. Serve as the first point of contact for maintenance and building service requests from tenants and owners Log, track, and follow up on all service order requests to their completion Coordinate scheduling of inspections, contractor visits, and general maintenance work with tenants and building staff Maintain up-to-date vendor and contractor files, including COIs, service agreements, permits, and licenses Assist in coordinating compliance documentation for Local Laws (LL87, LL97, LL55, LL31, LL152, etc.) Coordinate Move Ins/Outs with tenants, including distribution and updating of welcome packages Qualifications Strong proficiency in Microsoft Office Suite (Word, Outlook, Excel, etc.) Knowledge of MRI Software is a plus Strong attention to detail, organization, and time management Ability to manage confidential information with professionalism and discretion Minimum three (3) years of administrative experience, preferably in property management, facilities, and construction Benefits and Perks: Broad competitive compensation and benefits package including Medical, Dental, Vision, Life, and Disability insurance. 401(k) Retirement Plan with company-matched contributions Eligible to elect other voluntary benefits, including FSA, and additional life insurance coverages. Up to $3,500/year in tuition reimbursement for relevant continuing education. Tax-free benefits for mass transit or parking expenses Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care services, and more. Opportunity to enroll in an internal mentorship program. Health and wellness opportunities, including discounted gym membership options with NYSC and Class Pass Paid time off, including vacation, sick, and personal days. Come join a great company and start a rewarding career path in a booming industry! For more information, please visit our website at ******************** Job Type: Full-time/ work from office - This is not a hybrid position Office Location: 55 Fifth Ave, 14 th Floor, New York, NY 10003 Salary: $60,000 to $65,000.

Full-time Description Summary: Under the local supervision of the Branch Manager, this position provides administrative, and operations support for branch operations of a projects-based company. Essential tasks include electronic and paper filing of supporting documentation for each project, billing, payroll coordination, accounts payable support, supply ordering, and special projects. Interacts with a diverse group of important external callers as well as internal contacts at all levels of the company. Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs. • Professionally manage incoming calls and redirect accordingly • Sort and distribute mail, both internal and external (electronic and hard) • Prepare correspondence, reports, worksheets, and other documents · Maintain and order office supplies, kitchen supplies and equipment · Communicate proactively with supervisor · Maintain office records, including job records Qualification/Requirements: • Excellent verbal communication skills • Ability to work Independently with minimum supervision • Working knowledge of MS Office (Word, Excel, Outlook) • Detail orientated and work with a high degree of accuracy • Ability to work under pressure and time sensitive deadlines • Ability to multi-task Education/Training/Experience: • High school diploma or GED, bachelor's degree a plus • Customer service/bookkeeping/payroll experience preferred Physical Demands: · The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to feel, handle, or operate objects, tools, or controls; and bend and reach with hands and arms. · The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Work Environment · The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · The work is performed primarily in an office setting. The noise level in the work environment is moderate. · The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Salary Description $22/hr to $25/hr

Here at green field services we take pride in providing the highest quality work possible. We have a highly trained crew, with decades of combined experience. We provide all excavation, and underground utility services. Including land clearing, mass excavation, structural excavation, grading and compacting, sewer storm and water mainlines, installation of all underground structures. We also service lines for all wet utilities. Job Description Job Summary We are seeking an organized and proactive administrative assistant to join our organization. You will work directly with our office staff to ensure all administrative tasks are efficiently and effectively implemented. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities. Responsibilities: Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information Benefits include: Competitive salary based on experience and qualifications Medical Insurance Dental Insurance Paid Time Off Holiday Pay 401k Plan

Job Description As an Administrative Assistant within Corporate Advisory & Solutions, you'll be responsible for providing comprehensive support to senior executives while also assisting with administrative tasks across our Charlotte office. This role is essential for ensuring smooth operations, effective communication, and efficient management of projects and schedules. Key Responsibilities: Manage executive calendars ensuring effective scheduling and communication. Assist with monthly reporting processes, including compiling data, preparing summaries, and supporting follow-up communications for senior leadership. Draft, format, and distribute professional email communications on behalf of senior leaders related to monthly reporting, updates, and internal initiatives. Prepare and process expense reports in a timely and accurate manner. Maintain organized filing systems, both digital and physical, for important documents and correspondence. Collaborate in coordinating office events, maintaining office supplies, and managing the day-to-day office environment. Provide general administrative support to the executive team, helping manage day-to-day priorities and tasks. Maintain confidentiality while handling sensitive company and personal information for executives. Qualifications: Education: Bachelor's degree in Business Administration, Communications or a related field preferred, or equivalent experience. Experience: Preferred 1-2 years of administrative support experience, preferably with exposure to supporting executives or senior management. Skills: Organizational Skills: Exceptional ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Communication: Strong verbal and written communication skills, with the ability to interact professionally with executives, colleagues, and external stakeholders. Tech Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with project management tools or other office software. Attention to Detail: High level of accuracy in managing schedules, preparing documents, and tracking tasks. Time Management: Strong ability to manage time efficiently, meet deadlines, and handle multiple responsibilities simultaneously. Confidentiality: Ability to maintain discretion and confidentiality when handling sensitive company and personal information. Reporting & Documentation: Ability to support recurring reports, track deadlines, and present information clearly and accurately for senior stakeholders. Other Competencies: Problem Solving: Ability to anticipate needs, troubleshoot issues, and provide creative solutions. Collaboration: Comfortable working independently as well as collaboratively within a team environment. Adaptability: Flexibility to adjust to changing priorities, shifting deadlines, and executive needs. This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Over its 40 year history, Trigild has managed and operated hundreds of commercial properties. Trigild has expertise in managing a wide array of commercial real estate assets and operating businesses. Trigild leverages its expertise in property management, receivership, fiduciary, operations, consulting, and disposition services under one roof - for maximum service and value. Visit **************** Our portfolio includes Hotels, Multifamily Complexes, Office Buildings and Hospitality Properties (including restaurants, golf courses, amusement parks). Additionally, Trigild is the nationally recognized authority on non-performing commercial loans that combines Receivership/Trustee, Management and Disposition services under one roof. That means no coordinating multiple companies, and no duplication of fees. We have the expertise to quickly take control of the assets, maximize operating results, and speed recovery by selling the assets quickly through our national network of industry contacts. . Whether you are looking for commercial management services or a new level of performance on commercial loan recovery, Trigild can maximize value. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. Trigild does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Trigild to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Trigild will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

As an Administrative Assistant within Corporate Advisory & Solutions, you'll be responsible for providing comprehensive support to senior executives while also assisting with administrative tasks across our Charlotte office. This role is essential for ensuring smooth operations, effective communication, and efficient management of projects and schedules. Key Responsibilities: Manage executive calendars ensuring effective scheduling and communication. Assist with monthly reporting processes, including compiling data, preparing summaries, and supporting follow-up communications for senior leadership. Draft, format, and distribute professional email communications on behalf of senior leaders related to monthly reporting, updates, and internal initiatives. Prepare and process expense reports in a timely and accurate manner. Maintain organized filing systems, both digital and physical, for important documents and correspondence. Collaborate in coordinating office events, maintaining office supplies, and managing the day-to-day office environment. Provide general administrative support to the executive team, helping manage day-to-day priorities and tasks. Maintain confidentiality while handling sensitive company and personal information for executives. Qualifications: Education: Bachelor's degree in Business Administration, Communications or a related field preferred, or equivalent experience. Experience: Preferred 1-2 years of administrative support experience, preferably with exposure to supporting executives or senior management. Skills: Organizational Skills: Exceptional ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Communication: Strong verbal and written communication skills, with the ability to interact professionally with executives, colleagues, and external stakeholders. Tech Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with project management tools or other office software. Attention to Detail: High level of accuracy in managing schedules, preparing documents, and tracking tasks. Time Management: Strong ability to manage time efficiently, meet deadlines, and handle multiple responsibilities simultaneously. Confidentiality: Ability to maintain discretion and confidentiality when handling sensitive company and personal information. Reporting & Documentation: Ability to support recurring reports, track deadlines, and present information clearly and accurately for senior stakeholders. Other Competencies: Problem Solving: Ability to anticipate needs, troubleshoot issues, and provide creative solutions. Collaboration: Comfortable working independently as well as collaboratively within a team environment. Adaptability: Flexibility to adjust to changing priorities, shifting deadlines, and executive needs. This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Over its 40 year history, Trigild has managed and operated hundreds of commercial properties. Trigild has expertise in managing a wide array of commercial real estate assets and operating businesses. Trigild leverages its expertise in property management, receivership, fiduciary, operations, consulting, and disposition services under one roof - for maximum service and value. Visit **************** Our portfolio includes Hotels, Multifamily Complexes, Office Buildings and Hospitality Properties (including restaurants, golf courses, amusement parks). Additionally, Trigild is the nationally recognized authority on non-performing commercial loans that combines Receivership/Trustee, Management and Disposition services under one roof. That means no coordinating multiple companies, and no duplication of fees. We have the expertise to quickly take control of the assets, maximize operating results, and speed recovery by selling the assets quickly through our national network of industry contacts. . Whether you are looking for commercial management services or a new level of performance on commercial loan recovery, Trigild can maximize value. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. Trigild does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Trigild to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Trigild will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

Secretarial and Clerical/Secretary - Facility Services Job Title: Secretary - Facility Services Work/Hour Status: Non-Exempt Reports to: Director of Facility Services Pay Grade: AS 5 - 226 Days Dept./School: Facility Services Date Revised: October 28, 2025 PRIMARY PURPOSE: Facilitate the efficient operation of the Facilities Services offices and provide clerical services to the Facilities Services Division. QUALIFICATIONS: Education/Certification High school diploma or GED Special Knowledge/Skills: Proficient skills in keyboarding, word processing, and file maintenance Effective communication, organization, and interpersonal skills Knowledge of basic accounting principles Basic math skills Basic knowledge of Microsoft Word/Excel/Adobe Preferred Experience: Three years of successful secretarial or clerical experience, preferably in a related field MAJOR RESPONSIBILITIES AND DUTIES: Records and Reports Demonstrate acceptable work habits including teamwork, initiative and dependability. Report to work on time each day. Perform routine work activities in the Plant Operations/Maintenance office. Maintain supplies Prepare correspondence, forms, reports, purchase orders, etc. for the assigned administrator. Compile, prepare, and submit various reports for the offices. Receive incoming calls, take reliable messages, and route to appropriate staff. Receive, sort, and distribute mail and other documents to staff members. Maintain office files. Maintain confidentiality of information. Perform routine bookkeeping tasks, including simple arithmetic and operation of the office. Participate in service training programs. Keep informed and comply with all state and district policies and regulations concerning primary job functions. Prompt and regular attendance. Perform any other duties and/or tasks that may be assigned on an as needed basis. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Computer, printer, typewriter, copier, calculator, multi-line telephone, postage machine, maintenance work order system, and fax; occasional driving of a vehicle. Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; numerous phone calls; frequent interruptions; frequent deadlines; temperature extremes. Mental Demands: Ability to read; verbally communicate effectively with radio and telecommunications; ability to operate a computer The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice. Approved by: Bobby Shaw Date: October 28, 2025 Reviewed by: Jerry Martinez Date: October 28, 2025

Package & prepare shipping labels and shipments thru various ground and express delivery companies. Maintain employee-owner mail recipient list and mailbox locations. Coordinate schedule and reservations of company fleet vehicles for cleaning, maintenance and project use. Responsible for company fleet vehicles for cleaning, maintenance and gas. Set-up and break-down conference rooms on day-to-day basis. Assist with the physical set-up for a new employee's desk to include ensuring lights, phone, and outlets are working and general office supplies are provided. Assist with employee exits with removing, logging and packing desk items, ensuring all furniture is returned to like new state for next employee. Communicate to building maintenance contacts, office assistant, building management on office needs and maintenance. Repair and maintain miscellaneous office and desk equipment. Assist with construction projects on property, changes to floor plans, and office moves. Process employee badge and professional photographs including editing and uploading into internal systems. Front desk coverage for lunch breaks including multi-line phones, greeting guests, visitor check-in/check-out, routing of badge issues to security. Event and meeting set-up (large scale meetings over 300 people) to include beverage setup, table reconfiguration, outside vendor coordination, facilitation, attendance capturing, assistance with audio visual equipment. Supply management including inventory, stocking in multiple locations, rotation of old product in relation to toner, general office supplies, and kitchen supplies. Performs other duties as assigned. Complies with all policies and standards. Requirements: High School Diploma/GED Required. Office services experience in a corporate facility preferred. Valid driver's license Required. Additional Information All your information will be kept confidential according to EEO guidelines.

Ferry Interior Design Inc. We are looking for a Design/Purchasing Administrative Assistant. The ideal candidate should have an advanced level of administrative and customer service skills. Our professional, fast-paced environment is service-oriented with a need for attention to detail. Essential Functions (Include but not limited to the following): Organize and maintain data management systems. Assist project managers with ordering of materials and communicating with builders. Data entry and weekly scheduling for installations. Assign and oversee upcoming projects. Maintain appliance inventory control. Maintain samples in a neat and organized manner. Manage and organize all paperwork in the office. Respond to emails and phone calls in a professional and timely manner. Other duties as assigned. To fulfill the above responsibilities, the candidate must have: College preferred. Prefer 3 years of of work experience. Design and/or construction industry a plus. Strong work ethic and reliability. Able to maintain confidentiality. Ability to work under pressure and meet deadlines. Administrative skills: phone, email, office management, filing, and project management. Microsoft Office Suite - Strong emphasis on Excel. Basic QuickBooks knowledge preferred. Excellent customer service. High attention to detail. Professional verbal and written skills. Proactive, planner, problem solver and team player. Bilingual preferred. What we provide: Competitive compensation. Heath Insurance, Vision, Dental, Life Insurance. Short-Term Disability, Long-Term Disability. PTO. Gym. Professional environment. Who We Are: FID, Inc., an interior design company focusing on residential development and planning. Currently, we work closely with single-family residential development companies purchasing materials and scheduling installations. We are proud to be an equal opportunity employer. FID Inc., highly respects and welcomes diversity and believes it to enhance the community we live and work in. Our applicants will not be considered for the positions based on their race, ethnicity, national origin, sex, sexual orientation, gender identity, age, disability, religion, or any other characteristic that is protected by the law.

The Studio assistant will have the opportunity to assist in several areas of Community Arts: Community Arts Center, Studio Go mobile art van, and Community Arts signature programs and events. Based at the Cleveland Museum of Arts Community Arts Center, this studio assistant position will support all community arts studio-based programming. Programs include Studio Go, our mobile arts studio; open studios, workshops, and school programs at the Community Arts Center; signature events such as Parade the Circle and Chalk Festival. This role supports the museum's strategic priorities of engaging audiences of all ages in collection-based arts experiences. Must be able to work Friday, Saturday and Sunday in addition to a flexible weekday schedule. Part time 20-28 hours / week Hourly wage: $15.00 Requirements and Key Competencies Must have a high school diploma or general education degree (GED) Experience with studio art, art education, and working with the public, including school-aged children preferred. University students enrolled in studio, art history, or art education programs are encouraged to apply. Ability to communicate effectively and work successfully with others in a team environment. Strong interpersonal and organizational skills. Must be able to work Friday evenings, Saturday and Sunday, and weekday times as needed. Responsibilities: Facilitate program activities by engaging, encouraging, and providing clear instructional support and personalized feedback for participating children, families and adults. Understand each community arts program and its connections with the Community Arts Center and CMA's collection. Assist with preparation, set up and cleanup for all studio programs at Community Arts Center, for Studio Go and other outreach events, and for community arts signature programs. Communicate and interact with visitors in a friendly, respectful manner. Anticipate needs as they arise, taking initiative. Maintain and organize studio and activity spaces, storage areas, supplies and resources. Tally the number of participants to help track program reach. Engage participants in satisfaction surveys during classes as assigned and when appropriate. Other duties as assigned. Part-time Benefits include: Partner level membership to CMA Free, unlimited admission to select Cleveland Museum of Art ticketed exhibitions (two adult member tickets per visit, subject to availability) 50% off admission to select ticketed exhibitions for members' guests Free admission to select ticketed exhibitions for unlimited children, 17 and younger, when accompanied by a member Priority registration and discounts for museum art classes for adults and children 20% discount in the museum store 10% discount in the museum restaurant and café Annual subscription to Cleveland Art members magazine Free Garage Parking Your employment relationship with the museum qualifies you for free or discounted admissions to other cultural institutions such as the Natural History Museum, Botanical Gardens, The Cleveland Zoo, etc.