Administrative Assistant jobs at Families Forward - 281 jobs

Program Administrative Assistant
Pro Bono Network 4.2
Oak Park, IL jobs
Salary range: $40,000 - $45,000 (full-time, exempt) Pro Bono Network (PBN) creates flexible pro bono opportunities, removing barriers to attorney volunteerism, to serve people in need. We partner with legal aid agencies in Chicago and throughout Illinois, co-developing projects to match the needs of the clients and our volunteers; more information can be found at ****************** We're a small, mission-driven nonprofit with a collaborative team and a welcoming, flexible work culture. PBN is committed to attracting and retaining a diverse staff and encourages people of color, individuals who identify on the LGBTQIA+ spectrum, and people with disabilities to apply. Position Overview The Program Administrative Assistant provides essential organizational and administrative support, enabling our program and leadership staff to focus on impact. This is a key behind-the-scenes role that is important to ensuring volunteer attorneys are supported, and that cases move forward. This position focuses primarily on supporting the PBN Program Department, but will also include some operational support. This is a 40 hour per week full-time hybrid position, with two days (Tuesdays and Thursdays) in the office. The right candidate will be highly organized, detail-oriented, and proactive, with strong communication skills and the ability to manage multiple priorities in a fast-moving environment. Key Responsibilities Program Support (75%) Database Management: Maintain and manage the volunteer database (Better Impact) and client case management system (Clio). (Training will be provided.) Data entry for all cases and clinics in Clio. Coordinate volunteer attorney access to case files in Clio. Contact partner agencies to request client demographic data and enter into Clio. Oversee monthly hour reporting by volunteers in Better Impact, following up to ensure accuracy. Conduct regular maintenance of both databases to ensure information is accurate. Generate reports regularly to support the program department, development department, and organizational needs. Volunteer Management: Facilitate annual ARDC (Attorney Registration & Disciplinary Committee) renewals and initial registration, in coordination with each volunteer and each partner agency (training provided) as well as coordinating these forms throughout the year as needed. Prepare and submit applications for continuing learning credit, keep records and create certificates (training provided). Assist with paperwork surrounding volunteer onboarding and general volunteer communication, as appropriate. PBN Correspondence and Meeting Support: Answer the general phone line for PBN, monitor and respond to voicemails and PBN's general email inbox. Assist with the annual personalized thank you notes for all active volunteers, and provide additional support to general mailing needs within the program department. Coordinate program related meetings and ensure notes are taken and distributed. Support volunteer use of the PBN office or PBN Zoom account for client meetings. Assist with the organization and execution of volunteer events and activities. Prepare necessary printed materials for trainings and program activities. Support the Program Department with events, including communication and logistics. Provide onsite support for volunteer events and activities as necessary. Other tasks as assigned. Executive Director Administrative Support (25%) Assist Executive Director: Manage the Executive Director's calendar (meetings, calls, and donor & partner visits), sending email reminders and agenda and follow-ups. Monitor and organize the ED's email inbox; flag urgent items, draft responses for routine inquiries. Manage office supplies and equipment (including ordering), and organize quarterly office cleaning days. Compliance and Record Keeping Support: Track filing and insurance renewal deadlines and maintain organized records (no legal analysis required). Assemble and submit receipts and reimbursement requests; maintain organized digital and physical filing systems for receipts. Prepare summaries as needed. Board and Committee Support: Schedule board and committee meetings, including scheduling polls, arranging room reservations and Zoom links, and sending calendar invites. Prepare and print all board and in-person committee meeting materials. Ensure notes are shared/filed following meetings. Qualifications Experience: 2+ years of administrative, nonprofit, or office support experience preferred. Organization: Proven ability to manage multiple tasks and deadlines with attention to detail. Communication: Professional and clear written, oral, and interpersonal skills. Tech-savvy: Proficiency with Google Workspace (Docs, Sheets, Drive, Calendar); familiarity with Mailchimp, Canva, and Asana is a plus; comfortable learning new systems (training provided for databases). Judgment & confidentiality: Handles sensitive donor, client, and financial information with care. Mission-driven: Excited to support access to justice and work in a small, collaborative nonprofit environment. Compensation & Benefits Salary: $40,000 - $45,000, commensurate with experience. Health insurance, monthly device and internet reimbursement, and access to a retirement plan. Paid time off and holidays; 12 weeks of paid parental leave after one year of employment. Flexible, supportive work culture; remote work 3 days per week. Application Process: Email your resume and cover letter with the subject “Application: PBN Program Administrative Assistant” to ******************. Applications will be reviewed on a rolling basis, with screening calls beginning mid-February. Our ideal start date for this role is the beginning of April 2026. PBN is an equal opportunity employer. PBN does not discriminate on the basis of race, color, age, sex, sexual orientation including gender identity, marital status, disability, religion, citizenship, ancestry, national origin, parental status, military discharge status, status as a protected veteran, genetic information, order of protection status, or source of income; that qualified employees with disabilities will be provided reasonable accommodations necessary to allow them to perform the essential functions of their jobs; and job applicants will not be asked about criminal record or criminal history until an employment interview has been conducted.
$40k-45k yearly 4d ago

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Administrative Assistant
The State Group 4.3
Toledo, OH jobs
CONSTRUCTION IS LEADING THE WORLD IN CAREER OPPORTUNITIES…AND THOSE OPPORTUNITIES CAN BE FOUND AT THE STATE GROUP. The State Group's family of companies is experiencing exponential growth through investing in our people, innovation, and technology. Since 1961, our 3,500+ professionals in North America have provided comprehensive multi-trade industrial contracting services that include Electrical, Mechanical, and Civil on a single-source basis. We have tremendous opportunities for driven leaders looking for a high-energy career. The State Group is seeking an Administrative Assistant for the project site in Perrysburg, Ohio. This position reports directly to the Project Manager. This is a temporary position expected to last 18 months, with the possibility of extension based on business needs and performance. BENEFITS OF WORKING WITH US This position is an integral part of our success and provides opportunities for advancement. 100% PAID medical, dental, and vision insurance. Paid time off, including vacation, sick days, and holidays. 401(k) Retirement Plan with company match and immediate vesting. Competitive compensation, annual pay increases, and bonuses. State embraces and encourages workplace diversity. WHAT YOU WILL DO Provide essential administrative and logistical support. Manage project documentation and correspondence. Coordinate meetings and track daily time. Prepare reports and process invoices/financials. Maintain digital and physical records. Act as a crucial liaison for the Project Manager. Ensure smooth daily operations and compliance. WHAT YOU NEED TO JOIN OUR TEAM 1+ years of clerical experience required. Construction industry experience preferred. Proficiency in Microsoft Office Suite (Outlook, Word, Excel). Experience with Bluebeam preferred. Excellent written and verbal communication skills. Ability to prioritize and manage deadlines effectively. Exceptional attention to detail and accuracy. Effectively work with diverse personalities and communication styles. Strong problem-solving skills and organizational skills Exceptional communication and negotiation skills Adaptable in a fast-paced environment. To learn more about our organization, visit our website at ******************* The State Group is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or protected veteran status. Reasonable accommodations are available upon request for applicants with disabilities. If you require a reasonable accommodation during the application process, please email ***********************.
$31k-39k yearly est. 2d ago
Office Administrative Assistant
LHH 4.3
Cincinnati, OH jobs
Administrative Assistant / Office Administrator The Administrative Professional provides essential support to the property management team, ensuring smooth operations across office functions, tenant communications, and financial processes. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This position is temp to hire and will pay between $20 and $22/hr. Responsibilities Assist the Property Manager with day-to-day administrative tasks, including scheduling, correspondence, and document preparation. Serve as a point of contact for tenants, addressing inquiries and coordinating service requests promptly and professionally. Maintain accurate records and files related to leases, vendor contracts, and compliance documentation. Support office operations by managing supplies, handling mail, and coordinating with vendors for maintenance and repairs. Process accounts payable, including invoice review, coding, and submission for approval, ensuring timely and accurate payments. Prepare reports and summaries as requested by the Property Manager, including occupancy, expense tracking, and budget updates. Assist with tenant communications such as notices, newsletters, and event coordination. Perform other administrative duties as needed to support the property management team. Qualifications Previous experience in administrative support, preferably in property management or a related field. Strong proficiency in Microsoft Office Suite and familiarity with property management software is a plus. Excellent organizational and time management skills with the ability to prioritize tasks effectively. Strong communication and interpersonal skills for working with tenants, vendors, and team members. Basic understanding of accounts payable processes and financial recordkeeping. If you are qualified and interested in learning more, please apply now.
$20-22 hourly 3d ago
Administrative Assistant - Hybrid
Teksystems 4.4
Hillsboro, OR jobs
Are you highly organized, detail-oriented, and passionate about supporting operational excellence? We're looking for an *Administrative Assistant* to join our team on a *contract basis*. This fully remote role offers the opportunity to work with a leading national financial institution, providing critical administrative and client support for investment and lending services. If you thrive in a fast-paced environment and enjoy managing multiple priorities, this position is an excellent fit for you. *Key Responsibilities* * *Client Support:* Assist with inbound and outbound calls, account paperwork, account servicing, and issue resolution for the investment services program. * *CRM Administration:* Monitor referral processes, SLAs, dashboards, and reporting within CRM systems. * *Lending Coordination:* Partner with Consumer Lending to manage stock-secured loan collateral account opening, servicing, and maintenance. * *Regulatory Compliance:* Maintain and organize files and records to meet FINRA, OSJ, and Insurance Agency requirements. *Qualifications* * *Education:* High School Diploma required. * *Experience:* * Minimum 1 year in administrative support, call center, or retail branch environment. * Experience with insurance, investment products, or credit union services preferred. * Prior experience supporting an investment team is a plus. *Job Type & Location*This is a Contract position based out of Hillsboro, OR. *Pay and Benefits*The pay range for this position is $22.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) *Workplace Type*This is a hybrid position in Hillsboro,OR. *Application Deadline*This position is anticipated to close on Jan 19, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
$22-25 hourly 2d ago
Remote Data Entry Jobs
Job 4.0
Las Vegas, NV jobs
This is your opportunity to start a long-lasting profession with unlimited opportunity. Find the flexibility you've been trying to find by taking a moment to finish our online application. Benefits Excellent weekly pay Safe work environment Multiple shifts are readily available from early morning to night and no experience is needed. You will have sufficient opportunity for growth Part-time readily available - select the days you wish to work A dedication to promote from within Responsibilities Must have the ability to carry out duties with or without reasonable accommodation Perform all other tasks as appointed Assist in producing a favorable, professional and safe work environment Qualifications No experience, Willing to train Ability to work within recognized turnaround times Must have excellent social skills and the ability to arrange simultaneous tasks Ability to interpret and use company policies and procedures Excellent verbal and written communication abilities Ability to work both separately and within a team environment Ability to stay organized, give attention to detail, follow directions and multi-task in a professional and efficient manner
$26k-30k yearly est. 60d+ ago
Project Administration Intern (Available June 2026)
ARUP Group 4.6
San Francisco, CA jobs
See it differently You see the world through a unique lens and that's exactly what we need. We embrace how you see things differently - it's essential for creating a sustainable future. Arup is a global consultancy with advisory and technical expertise across more than 150 disciplines. We guide, plan and design the future of the built environment. Globally, each year we recruit hundreds of interns to help us see things differently and solve the most complex challenges facing our clients, climate and communities. The Opportunity * Learning and complying with our defined document control systems and procedures * Processing project RFIs and Submittals * Assisting with the preparation and submission of reports, specifications, correspondence, spreadsheets, and presentations to ensure that the highest quality editing and formatting are presented following branding guidelines * Assisting with bid support tasks * Client Relationship Manager (CRM) data entry * Attending project meetings and providing follow-up support, including preparing meeting notes, agendas, action lists, reminders, and actions items * Conducting research, collecting, and analysing data to prepare reports and documents * Performs other duties as required Is this role right for you? * High school diploma or equivalent; must be enrolled in an accredited university/college program. Pursuing Business Administration, Project Management courses/degree or related field is preferred. * Knowledge of MS Office Suite applications and other standard applications/software programs and databases (candidates will be tested to determine skill level) * Excellent verbal and written communication skills * Ability to perform in a team-oriented environment * Energetic and eager to tackle new projects and ideas * Good attention to detail and organizational skills * The ability to handle confidential assignments with tact and diplomacy * The ability to work in a deadline-driven environment * Proactive, self-motivated with excellent interpersonal skills * Ability to work independently or as a team member while maintaining focus and productivity * Excellent time management skills and discipline to work remotely * Candidate must be eligible to work in the US without the need for employer sponsored work authorization now or in the future to be considered for this role We're looking for: * Changemakers: A passion for sustainable development and creating a better world is key. * Innovative minds: We're looking for critical thinkers who embrace new ideas and challenge the status quo. * Growth seekers: You have a growth mindset, always eager to learn and explore new ways of working. * Adaptable adventurers: You're ready to take on any challenge that comes your way. What we offer you At Arup, we care about each member's success, so we can grow together. Our intern experience offers you: * Purpose-driven work: Join an employee-owned team tackling climate, biodiversity, and social challenges, aligned with the UN's Sustainable Development Goals. * Create remarkable outcomes: We trust you to explore challenges, drive change, and create lasting outcomes for our clients, climate and communities. * Inclusive culture: Your unique perspective matters. We celebrate diversity and foster a supportive, social environment where everyone belongs. * Career growth: Grow your skills through innovative projects, training, and mentoring in a supportive environment. We invest in your future. * Work-life balance: Our hybrid model offers flexibility to balance work with your life. We balance your needs with our clients and communities San Francisco Hiring Range - The good faith base salary hiring range for this job if performed in San Francisco, CA is $24.00/hour to $45.50/hour. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of San Francisco, CA will differ. Next Steps We will be reviewing our candidates for this position on a rolling basis. Once you've submitted your application, we'll invite you to showcase your skills through a pre-recorded video interview if you've met the minimum requirements. After reviewing your submission, a member of our team will get in touch with you to discuss the next steps. Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability. Stay safe online. Recruitment fraud is on the rise, and Arup's name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process. Different people, shared values Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence. Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at *************************************** #LI-EC1 #GOARUP
$24-45.5 hourly 60d+ ago
Data Entry (Work From Home)
Job 4.0
Fayetteville, GA jobs
Maintains database by entering new and updated customer and account information. Prepares source data for computer entry by compiling and sorting information. Establishes entry priorities. Processes customer and account source documents by reviewing data for deficiencies. Resolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution. Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format. Maintains data entry requirements by following data program techniques and procedures. Verifies entered customer and account data by reviewing, correcting, deleting, or reentering data. Combines data from both systems when account information is incomplete. Purges files to eliminate duplication of data. Tests customer and account system changes and upgrades by inputting new data. Secures information by completing data base backups. Maintains operations by following policies and procedures and reporting needed changes. Maintains customer confidence and protects operations by keeping information confidential. Contributes to team effort by accomplishing related results as needed. Qualifications Organization skills Quick typing skills Attention to detail Computer savvy Confidentiality Thoroughness Additional Information Coordinate facilities and furnishings maintenance including assembling furniture Effectively and promptly communicate building and maintenance related issues to supervisor and Department Head Assist in the maintenance of clean, attractive, safe and well-repaired facilities Understand the approved use of various chemicals and cleaning agents and be able to use and follow all MSDS materials/precautions and directions associated with them Conducts unit inspections as required by the program policies and guidelines Assist in all necessary repairs and upkeep of program properties, including painting, fire safety, changing door knobs, key copies etc Monitor live vehicle maintenance schedule and other vehicle documentation, performs vehicle inspections, reports issues to supervisor and Department Head, and coordinate vehicle repairs with approved vendors Oversee safety program and inform management of any unsafe conditions Follow all fire, health, licensing, and live related standards and property lease requirements Must be accessible to facility at all times and carry facility cell phone on and off duty Assist and coordinate intakes and departures Oversee delivery of consistent services; work with clients, public/private organizations and program staff Assess need for and assist in the coordination of all facility renovations and upgrades Perform preventative maintenance on equipment throughout the facility Repair and/or replace equipment as needed Teach Independent Living Skills and provide support to participants in relational wellness Provide crises intervention and mediation to participants Communicate effectively with Department Head, co-workers, participants, families, and other service providers Provide a secondary on-call option during specified times Ensure participants maintain safe and adequate living environment Work independently and as a team member to create innovative ways to meet contract goals and provide a high level of service that is engaging and meets the needs of the participants Transport participants in YMCA vehicle as needed Practice non-aggressive defensive driving techniques Operate vehicles in safe manner Vehicle use is for YMCA business only Perform other administrative tasks as assigned and assist with maintaining proper document storage and auditing Participate in and attend all required staff meetings, trainings, staff development events and appropriate agency-wide committees Ability to work effectively with others in alignment with the 4 Core Values Models the 4 Core Values in all aspects of position responsibilities
$24k-29k yearly est. 60d+ ago
Project Administration Intern (Available June 2026)
ARUP Group 4.6
Los Angeles, CA jobs
See it differently You see the world through a unique lens and that's exactly what we need. We embrace how you see things differently - it's essential for creating a sustainable future. Arup is a global consultancy with advisory and technical expertise across more than 150 disciplines. We guide, plan and design the future of the built environment. Globally, each year we recruit hundreds of interns to help us see things differently and solve the most complex challenges facing our clients, climate and communities. The Opportunity * Learning and complying with our defined document control systems and procedures * Processing project RFIs and Submittals * Assisting with the preparation and submission of reports, specifications, correspondence, spreadsheets, and presentations to ensure that the highest quality editing and formatting are presented following branding guidelines * Assisting with bid support tasks * Client Relationship Manager (CRM) data entry * Attending project meetings and providing follow-up support, including preparing meeting notes, agendas, action lists, reminders, and actions items * Conducting research, collecting, and analysing data to prepare reports and documents * Performs other duties as required Is this role right for you? * High school diploma or equivalent; must be enrolled in an accredited university/college program. Pursuing Business Administration, Project Management courses/degree or related field is preferred. * Knowledge of MS Office Suite applications and other standard applications/software programs and databases (candidates will be tested to determine skill level) * Excellent verbal and written communication skills * Ability to perform in a team-oriented environment * Energetic and eager to tackle new projects and ideas * Good attention to detail and organizational skills * The ability to handle confidential assignments with tact and diplomacy * The ability to work in a deadline-driven environment * Proactive, self-motivated with excellent interpersonal skills * Ability to work independently or as a team member while maintaining focus and productivity * Excellent time management skills and discipline to work remotely * Candidate must be eligible to work in the US without the need for employer sponsored work authorization now or in the future to be considered for this role We're looking for: * Changemakers: A passion for sustainable development and creating a better world is key. * Innovative minds: We're looking for critical thinkers who embrace new ideas and challenge the status quo. * Growth seekers: You have a growth mindset, always eager to learn and explore new ways of working. * Adaptable adventurers: You're ready to take on any challenge that comes your way. What we offer you At Arup, we care about each member's success, so we can grow together. Our intern experience offers you: * Purpose-driven work: Join an employee-owned team tackling climate, biodiversity, and social challenges, aligned with the UN's Sustainable Development Goals. * Create remarkable outcomes: We trust you to explore challenges, drive change, and create lasting outcomes for our clients, climate and communities. * Inclusive culture: Your unique perspective matters. We celebrate diversity and foster a supportive, social environment where everyone belongs. * Career growth: Grow your skills through innovative projects, training, and mentoring in a supportive environment. We invest in your future. * Work-life balance: Our hybrid model offers flexibility to balance work with your life. We balance your needs with our clients and communities Los Angeles Hiring Range - The good faith base salary hiring range for this job if performed in Los Angeles, CA is $21.50/hour to $41.50/hour. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Los Angeles, CA will differ. Next Steps We will be reviewing our candidates for this position on a rolling basis. Once you've submitted your application, we'll invite you to showcase your skills through a pre-recorded video interview if you've met the minimum requirements. After reviewing your submission, a member of our team will get in touch with you to discuss the next steps. Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability. Stay safe online. Recruitment fraud is on the rise, and Arup's name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process. Different people, shared values Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence. Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at *************************************** #LI-EC1 #GOARUP
$21.5-41.5 hourly 60d+ ago
Project Administration Intern (Available June 2026)
Arup 4.6
Los Angeles, CA jobs
ReqID: LOS0000U8 **See it differently** You see the world through a unique lens and that's exactly what we need. We embrace how you see things differently - it's essential for creating a sustainable future. Arup is a global consultancy with advisory and technical expertise across more than 150 disciplines. We guide, plan and design the future of the built environment. Globally, each year we recruit hundreds of interns to help us see things differently and solve the most complex challenges facing our clients, climate and communities. **The Opportunity** + Learning and complying with our defined document control systems and procedures + Processing project RFIs and Submittals + Assisting with the preparation and submission of reports, specifications, correspondence, spreadsheets, and presentations to ensure that the highest quality editing and formatting are presented following branding guidelines + Assisting with bid support tasks + Client Relationship Manager (CRM) data entry + Attending project meetings and providing follow-up support, including preparing meeting notes, agendas, action lists, reminders, and actions items + Conducting research, collecting, andanalysingdata to prepare reports and documents + Performs other duties as required **Is this role right for you?** + High school diploma or equivalent; must be enrolled in an accredited university/college program. Pursuing Business Administration, Project Management courses/degree or related field is preferred. + Knowledge of MS Office Suite applications and other standard applications/software programs and databases (candidates will be tested to determine skill level) + Excellent verbal and written communication skills + Ability to perform in a team-oriented environment + Energetic and eager to tackle new projects and ideas + Good attention to detail and organizational skills + The ability to handle confidential assignments with tact and diplomacy + The ability to work in a deadline-driven environment + Proactive, self-motivated with excellent interpersonal skills + Ability to work independently or as a team member while maintaining focus and productivity + Excellent time management skills and discipline to work remotely + Candidate must be eligible to work in the US without the need for employer sponsored work authorization now or in the future to be considered for this role We're looking for: + Changemakers: A passion for sustainable development and creating a better world is key. + Innovative minds: We're looking for critical thinkers who embrace new ideas and challenge the status quo. + Growth seekers: You have a growth mindset, always eager to learn and explore new ways of working. + Adaptable adventurers: You're ready to take on any challenge that comes your way. **What we offer you** At Arup, we care about each member's success, so we can grow together. Our intern experience offers you: + Purpose-driven work: Join an employee-owned team tackling climate, biodiversity, and social challenges, aligned with the UN's Sustainable Development Goals. + Create remarkable outcomes: We trust you to explore challenges, drive change, and create lasting outcomes for our clients, climate and communities. + Inclusive culture: Your unique perspective matters. We celebrate diversity and foster a supportive, social environment where everyone belongs. + Career growth: Grow your skills through innovative projects, training, and mentoring in a supportive environment. We invest in your future. + Work-life balance: Our hybrid model offers flexibility to balance work with your life. We balance your needs with our clients and communities **Los Angeles** **Hiring Range** - The good faith base salary hiring range for this job if performed in Los Angeles, CA is $21.50/hour to $41.50/hour. **This range is commensurate with experience, educational background, and skill level.** Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Los Angeles, CA will differ. **Next Steps** We will be reviewing our candidates for this position on a rolling basis. Once you've submitted your application, we'll invite you to showcase your skills through a pre-recorded video interview if you've met the minimum requirements. After reviewing your submission, a member of our team will get in touch with you to discuss the next steps. Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability. Stay safe online. Recruitment fraud is on the rise, and Arup's name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process. **Different people, shared values** Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence. Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at. \#LI-EC1 \#GOARUP EOE-Protected Veterans/Disability
$21.5-41.5 hourly 60d+ ago
Donor Relations and Admin Associate (HYBRID)
Open Doors U.S 4.5
Santa Ana, CA jobs
Are you a Christian who would like to find work that provides a meaningful way to live out your faith? We're looking for a person with strong administrative and excellent customer service skills to join our mid -level fundraising team. We are searching for a full time (40 hours per week) Associate Donor Relations Manager with a strong desire to work in an overtly Christian, mission -driven organization. This position is hybrid - -it will include both working from home and also will work from our Santa Ana office approximately 1 -2 days per week. MUST BE BASED IN THE ORANGE COUNTY REGION WITH RELIABLE TRANSPORTATION TO COMMUTE TO OFFICE. WHO WE'RE LOOKING FOR: We're searching for someone who is 1) highly organized and administrative, 2) great at communicating mission and 3) excellent at showing care to our donors who fund important projects around the world. This person will manage a program and processes that build relationships with important donors. S/he is part of the Partnerships Team and reports to the Sr. Director of Partnerships. CORE JOB DUTIES WILL INCLUDE... Learn the history, values and culture of Open Doors in order to speak competently about the organization's work and processes Familiarize yourself with scripts for general donor interaction Enter notes about interactions in our donor database Create and execute a plan for providing ongoing, relational touches with assigned donors throughout the year Create and execute a program that personally thanks donors for important gifts, via telephone, email or snail mail In conjunction with the Sr.Director of Partnerships, manage the storage and shipping of materials (cards, etc.) for various partnership groups such as churches or major donors Support the Partnerships Team with general office help that may include copying, filing and other administrative duties as assigned Requirements Alignment with the Christian faith and Biblical values Agreement with Open Doors Statement of Faith and Core Values Willingness to participate in the community of Open Doors, including staff meetings, devotions and team events Commitment to Christ -like conduct, offering dignity, compassion and respect for others Strong verbal and written communication skills Excellent organization skills Proven work ethic Ability to stay on task during independent work Capacity to remain calm and diffuse frustration when donors need extra care 3+ years leadership experience preferred Previous donor service, customer service or similar experience preferred Familiarity with using databases/CRMs a plus **Please be sure to mention any experience volunteering, participating in or working for Christian ministries or churches that would demonstrate your familiarity with marketing/writing for this audience.** BenefitsOpen Doors U.S. offers health, dental and vision benefits at no cost to full -time employees. A retirement plan and basic life insurance are also provided.
$25k-41k yearly est. 60d+ ago
Global Ministries Administrative Assistant
Team 4.8
Aurora, IL jobs
Job DescriptionBenefits: Competitive salary Paid time off Training & development Type of Role: Full-time OR Part-time; Hourly/non-exempt About TEAM: TEAM - The Evangelical Alliance Mission is a global Christian ministry organization founded in 1890 that partners with churches to equip and send global workers who make disciples of Jesus Christ among the nations. TEAM is both an equal opportunity employer and a faith-based religious organization. For this reason, TEAM hires only candidates who wholeheartedly and without reservation agree with and live according to TEAMs Statement of Faith. TEAM staff thoroughly embrace the purpose, vision, beliefs, and values of TEAM. About the Role: The Global Ministries Administrative Assistant plays a vital role in the worldwide ministry of TEAM. This job requires cross-cultural understanding, sensitivity, compassion, and confidentiality, as well as a thorough understanding of the organization TEAM and the different functions of each office. In addition, the Global Ministries Administrative Assistant manages a variety of tasks such as communications, scheduling, and TEAM conference arrangements on behalf of the Senior Directors for Global Ministry. In this role, a ministry of investing and caring for our missionaries will develop. Key Responsibilities include but are not limited to: Communications: Assist with directing general inquiries and communication to the appropriate individuals Coordinate communications with staff, TEAM leadership, and Ministry Area Leaders Respond to inquiries and write email/ letters on behalf of Global Ministries Leadership Assist with team communications within the Global Ministries Leadership Manage a large variety of e-mail and other communication on a daily basis Prepare documents and reports as requested by Global Ministries Leadership Scheduling/planning: Schedule/screen appointments for Global Ministries Leadership Assist Global Ministries Leadership by scheduling and planning work to meet project deadlines and to be prepared for meetings Projects: Carry out special projects as assigned by Global Ministries Leadership including research, event management, and/or implementation of special projects Coordinate the logistical planning and organization of large group events as needed Manage specific tasks/projects as requested by Global Ministries Leadership such as mailings, surveys, scheduling, or basic research Handle special projects assigned by Global Ministries Leadership such as organizing conference calls, and administering regional conferences or leaders consultations Administrative / Secretarial: Provide administrative and secretarial support to Global Ministries Leadership for reports, correspondence, articles, etc. Edit, format, and proof reports and correspondences Set up and maintain an efficient filing and retrieval system Record, edit, and distribute meeting notes Make travel arrangements (air/accommodation/ground transportation) for events Work independently and/or on a team in special events. For example, overseeing reservations, housing, and meals for periodic gatherings Participate in scheduled prayer times Qualifications of the Role: Spiritually mature with a growing relationship with Jesus Christ and passion for reaching the world with the gospel Minimum of two years of prior administrative experience Bachelor's degree in a related field preferred A self-starter who has a track record of successful planning, execution, and follow-through to accomplish agreed upon objectives Detail-oriented and accurate, yet outgoing, personable, and eager to serve others Demonstrate an attitude of love, compassion, and respect to the employees, missionaries, and partner organizations that we serve Excellent communication skills (both written and verbal); able to manage communication with teams spread across global time zones High level of office technology competence; quick to embrace technology; proficient in Google Suite, video conference set-up, various office software tools; experience with CRM database preferred Able to maintain confidentiality and be professional in communication Team oriented, teachable, highly organized Above-average typing, phone skills, and coordination of fast-paced communication while maintaining the accuracy of details Experience in global missionary service with TEAM or similar agency preferred Experience with CRM systems such as Salesforce preferred Disclaimer: The information in this document indicates the general nature and level of work to be performed. It is not designed to contain or be interpreted as totally comprehensive of every job duty, responsibility, or qualification required by an employee assigned to this position. An employee may be required to perform other assignments not listed here. How to apply for this position: Submit your resume, cover letter and application to ************************************************************** Only candidates with all three documents on file will be considered for the role. In case of technical difficulty uploading your documents to the portal, they may be submitted by email to *************. This is a remote position.
$32k-40k yearly est. Easy Apply 14d ago
Administrative Assistant
Investment Company Institute 3.6
Washington, DC jobs
Job Description As the leading global association of mutual funds, ETFs, and other regulated funds, the Investment Company Institute encourages adherence to high ethical standards, promotes public understanding, and works to advance the interests of funds, their shareholders, directors, and advisers. As a member of the Strategic Communications department reporting to the Chief Strategic Communications Officer, the Administrative Assistant is responsible for administrative support to the Chief Strategic Communications Officer and other members of the Strategic Communications Department, including three Senior Directors. The incumbent is also responsible for coordinating departmental administrative functions. Essential functions of this role include: Manages the calendar for the Chief of Staff/Chief Strategic Communications Officer. Books standing meetings and appointments, including regular conference calls with ICI members. Manages the Monday.com board for the Strategic Communications team and handles other tasks related to project management for the team. Manages subscriptions for all of ICI, tracks the subscriptions budget and coordinates with Accounting. Coordinates with other ICI departments to provide support in advance of Board meetings. Processes invoices and contracts for Strategic Communications with external vendors. Assists with ICI executive positioning events and ICI programming as needed. Manages internal team building activities for the Strategic Communications team. Books travel and prepares expense reports for Chief Strategic Communications Officer and other department members as necessary. Works with external travel agency, Accounting, and Conferences to resolve issues. Manages Strategic Communications' weekly report to the CEO and agendas for other meetings as needed. Tracks staff leave requests and compiles departmental leave report for Human Resources. Answers Chief Strategic Communications Officer's phone and other phone lines (including the Media Relations line); screens and routes calls; takes messages and provides information as appropriate. Greets and assists visitors. Receives, opens, and routes mail and faxes; prepares mail and FedEx pick-ups. Processes materials in relevant outboxes. Maintains contact lists for Public Communications Committee and other member groups and serves as a main point of contact for member questions regarding committee meetings. Registers memos for the Strategic Communications Committee and other ICI member groups. Arranges and manages departmental functions (staff meetings, lunches, etc.). Processes all disbursements for Strategic Communications and monitors department expenses; works closely with Accounting to confirm that all charges are correctly coded to the appropriate accounts. Provides support in planning, organizing, and executing special Public Communications Committee events involving members of the media and ICI members. Obtains and assembles information and materials needed by Strategic Communications staff for meetings and scheduled events. Assists with the public release of ICI reports, including ICI research; uses custom ICI applications, including the ICI Customer Relationship Management system, to produce these reports. Provides research, organizational, and administrative support for specialized projects. Helps format and maintain consistency in speech materials, handouts for meetings, and PowerPoint presentations. Other appropriate tasks as assigned. If you have the following credentials, we encourage you to apply: Undergraduate degree preferred and minimum of 3 - 5 years administrative office experience or an equivalent combination of related education and experience. Ability to adapt with requests that evolve based on changing circumstances. Ability to excel in high- pressure environment, working quickly and efficiently with a high degree of independence and personal initiative. Discretion; ability to work with sensitive and confidential information. Ability to handle multiple tasks under multiple deadlines. Excellent oral and written communications skills. Advanced administrative and organizational skills. Ability to deal effectively with Institute staff, senior representatives of member firms, vendors, and guests. Flexibility concerning schedule, including ability to work occasional overtime. Proficiency with Microsoft Office (including Word, Excel, Outlook, and PowerPoint). Must develop competence with ICI software systems, including web-based applications for expense, accounting, and leave reporting. ICI offers competitive pay, bonus incentives, excellent benefits to include a comprehensive medical plan, generous 401(k) retirement savings plan, paid leave, commuting subsidies, and tuition reimbursement as well as training and development opportunities. Based in Washington, DC, ICI is conveniently located next to McPherson Square Metro station. This is a hybrid position with three days in the office and two days working from home. To be considered for the position, please provide your cover letter and resume. ICI is an Equal Opportunity Employer that values diversity and inclusion in the workplace.
$33k-48k yearly est. 18d ago
Remote Camp Administrative Assistant On-Call - Manh Choh
NMS USA 4.2
Tok, AK jobs
The On- Call Remote Camp Administrative Assistant provides a variety of administrative duties needed to coordinate remote office space usage. This position provides backup support for billeting and travel for individuals from various companies, organizations, and/or departments. THIS IS AN ON-CALL POSITION Responsibilities * Perform day-to-day services/tasks needed for billeting and travel in a remote setting. * Provide front desk support to assist visitors and new camp residents with Camp Safety Orientation, room keys, baggage tags, etc. * Monitor various camp alarms and contact appropriate response team in a timely manner. * Prepare and submit routine billeting documentation, general correspondence, and various other reports in order to maintain billeting office workflow. * Efficiently and accurately manage travel arrangements for approximately 30 personnel and others as needed. * Demonstrate exceptional proficiency with complex scheduling and rotational shifts. * Manage a large number of public contacts each day with little or no supervision. * Communicate effectively and professionally with senior management, contractors, clients, residents and other employees. * Accurately utilize complex software applications with high attention to detail to ensure correct information is documented. * Understand, evaluate, and communicate software issues with managers or others. * Perform necessary research for troubleshooting, tracking and resolving issues. * Maintain various tracking spreadsheets through accurate and timely data entry. * Process weekly payroll by coordinating with Supervisors and Managers to ensure correct information is recorded and submitted to meet established deadlines. * Submit personnel change forms and maintains electronic employee files. * Assist with payroll, accounts payable and other business related tasks as assigned. * This position has no supervisory responsibilities. * Other duties that are pertinent to the unit's success also may be assigned Qualifications * High School Diploma or GED equivalent. * At least three (3) years of directly related office experience. * Basic knowledge of accounting functions to include ADP Payroll and Deltek Costpoint * Remote Site experience preferred * Excellent customer service skills. * Ability to operate in a climate of confidentiality requiring professionalism and discretion. * Ability to effectively operate general office equipment, PC's, and type at least 45 words per minute. * Must have intermediate experience working with Microsoft Word and Excel. * Reliable and dependable attendance in a remote setting. * Must pass all pre-employment contract requirements which may include but are not limited to: background check and UA drug test. * Must be able to live in dormitory style settings and meet cleanliness requirements of the remote camp. * Must meet and adhere to all safety guidelines and regulations set forth by the company and client. * Contract requires employees to read, write, speak, and understand English CANDIDATES RESIDING OUTSIDE ANCHORAGE AND FAIRBANKS AREA: Candidates residing in the Lower 48 for any contract: For the purposes of pre-employment testing, Anchorage or Fairbanks will be considered the point of hire (with the exception of drug testing, which will be conducted near the candidate's place of residence). Employee is responsible for any travel expenses and needed accommodations related to pre−employment tasks that need to be completed in Anchorage, AK or Fairbanks, AK. This includes, but is not limited to, any safety training requirements, required pre−employment testing and/or training such as physical, DOT physical/medical card, fit for duty, audiogram, and/or other testing required by contract/company (such as NSTC, APICC training, security licensing requirements, etc. Flights to Remote Locations: All employees are responsible for all expenses related to reporting to point of hire (Anchorage, AK or Fairbanks, AK) for scheduled trips paid for by the company for remote locations. Working Conditions and Physical Requirements Weather: Indoors and Outdoors, frequently exposed to outdoor/Arctic weather conditions. Noise level: Moderate to Loud. Description of environment: Environment will vary based on the facility assigned to. Physical requirements: Employee is required to lift and/or move up to 50 lbs. Frequently to constantly required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift. Travel: Must be able to travel by plane and/or bus to remote camps. Physical requirements * Ability to lift 25 lbs. from floor to knuckle * Ability to lift 25 lbs. from floor to waist * Ability to carry 25 lbs. with two hands for a minimum distance of 50 feet * Ability to functionally squat x 5, self-paced but continuous. * Ability to kneel on one knee and stand. Return to kneel on opposite knee. Repeat alternate kneeling sequence self-paced but continuous. * Ability to climb up and down 12 steps self-paced. * Ability to climb up and down 12 steps while carrying 25 lbs. in one hand and using the other hand to grasp a railing for safety, self-paced. NMS Core Values Safety guides our behavior. Honesty and integrity govern our activities. Commitments made will be fulfilled. All individuals are treated with dignity and respect. The environment will be protected and sustained.
$36k-42k yearly est. Auto-Apply 14d ago
Admin Asst- Hybrid
Apidel Technologies 4.1
Bolingbrook, IL jobs
Job DescriptionThey would come into corporate week, so in person at least 6 days/month, with the rest remote. Temporary administrative assistant position is responsible for supporting the Conscious Beauty team in giving our guest more choices and guidance as they shop brands and products certified under one or more of our pillars. This role will also help provide a seamless experience for our brand partners participating in the program. Role is approximately 20 hours per week. Core Job Responsibilities: In-Store Merchandising: responsible for the proofing of internal documents used for in-store signs and store set plans to ensure brand pillar certifications are accurately represented within store merchandising and visual initiatives. Digital Merchandising: Proof various landing pages to ensure brand pillar certifications are accurately represented within store merchandising and visual initiatives. Review guest facing, brand assets and content within the environment for opportunities to drive further transparency to the guest. Marketing: Help procure samples from the merchant team or distribution centers to support marketing initiatives like print adv and marketing asset photography. Fill out sign request forms. Track and keep record of Conscious Beauty social media content. Promotions: Enter promotional pricing into merchandising systems Collaborate: Keep brand partner contact information up to date. Partner with key brand contacts to ensure their good standing within our pillar standards. Assist: Senior Manager and assistant buyer on ad hoc projects Collaboration: Develop and maintain internal and external relationships, including Distribution Centers, eCommerce, Marketing, Operations, Planning & Allocation, Stores and brand partners. Values: Exemplifies Beauty\'s core values within role. Values are quality and timely decision making, continuous improvement, collaboration, accountability, coaching and developing, planning and prioritizing, communication Requirements For Consideration: Education Requirements: Bachelors degree preferred Years of Related Experience: Some relevant experience preferred. Skills: Strong organizational skills required. Excellent communication skills, both oral and written. Proficiency with Microsoft Office. Creative and resourceful problem solver. Professionalism and confidentiality required. Passion for the business.
$31k-40k yearly est. 3d ago
Driver/Secretary - Lucas County Veterans Service Commission
Lucas County, Oh 4.8
Toledo, OH jobs
The Veterans Service Commission was established in 1886 by the Ohio Legislature to assist Veterans and their families in times of need. Today, the Lucas County Veterans Service Commission provides financial assistance, referrals, information, and aid in obtaining Veterans Administration and other benefits. There are many benefits and services available to veterans and their families. From VA benefits to emergency financial assistance, memorial affairs, medical transportation, and so much more, we are here to ease your stress and provide assistance with any needs. The Lucas County Veterans Service Commission exists to provide information and referrals so that veterans and their families can obtain all of the benefits they're entitled to. This position is responsible for responsible for all driving situations and vehicles operations. Maintaining the functions of office staff as secretary but not limited to assisting veterans of the Armed Services of the United States, their spouses, widows or widowers, children, parents and dependents as applicable for the performance of their job more specifically listed in essential job functions below. The position inspects exterior and interior of the Lucas County Veterans Service Commission passenger/delivery van at the beginning of each shift for properly operating headlights, turn signals, brake lights, interior courtesy lights, air conditioner and heating warning indicators, properly inflated tires, windshield wipers, vehicle damage, etc. Notifies Executive Director or Office Management immediately in the event of an accident or discovered vehicle damage. Responsibilities Operates the Lucas County Veterans Service Commission passenger/delivery van safely and efficiently. Must follow the county vehicle use policy. Keeps the county vehicle fueled and the interior and exterior properly cleaned. Completes Driver Trip Sheets accurately for each trip on each shift. Uses a computer and telephone to set up routes to and from Veteran Medical Facilities and to schedule the delivery of food boxes to veterans and veteran's dependents: Picks up Food consignments at the Food Bank and delivers these to veteran residences. Transports veterans to and from Veteran Medical Facilities in Michigan and Ohio. Performs data entry into various software applications on a computer workstation. Formats and types correspondence and mailing labels for Veteran Service Officers and Investigators. Answers phones, directing calls and taking messages for other staff members. Files client case folders for Veteran Service Officers and Investigators. Operates office machinery including: fax machines, copiers, computers, printers and scanners. Greets and checks in clients and guests at the Reception Window for Veterans Service Officers, Investigators, the Executive Director, and Assistant Directors. Distributes TARTA Bus Tokens to qualified veterans who have an established Assistance Case File with the Commission. Advises the Assistant Director of Operations of the level of supplies (i.e., copy paper, printer cartridges, pens, etc). Assures the confidentiality at all times of information relating to VSC clients and their families. Qualifications Meets the "Veteran" requirement as defined in Ohio Revised Code 5901.06 i.e., an honorably discharged veteran of the U. S. Military Service or, if a qualified veteran is not available, the spouse, surviving spouse, child, or parent of a veteran. High School graduate or equivalent (i.e. completed GED). Must possess a valid Driver's License, with a minimum three-year satisfactory driving history. Must be at least twenty-one (21) years of age. Must be able to lift and carry up to fifty (50) pound containers. Why Join Us? * Starting Pay: $20.80/hour * Pay Increase: annual increases thereafter * Full-Time Schedule: 40 hours Includes a paid lunch hour * Comprehensive Benefits Package: Medical, prescription, dental, and vision coverage. **************************************************** * 15 Paid Holidays annually * Vacation: 80 hours annually after one year of service * Personal Leave: 32 hours per year, with opportunity for additional days correlating with military service * Sick Leave: Accrues bi-weekly, up to 120 hours per year * Retirement: 14% employer contribution to OPERS (Ohio Public Employees Retirement System) * Insurance: Employer-paid life and accidental death & dismemberment coverage * Flexible Spending Account option available
$20.8 hourly Auto-Apply 1d ago
Driver/Secretary - Lucas County Veterans Service Commission
Lucas County, Oh 4.8
Toledo, OH jobs
The Veterans Service Commission was established in 1886 by the Ohio Legislature to assist Veterans and their families in times of need. Today, the Lucas County Veterans Service Commission provides financial assistance, referrals, information, and aid in obtaining Veterans Administration and other benefits. There are many benefits and services available to veterans and their families. From VA benefits to emergency financial assistance, memorial affairs, medical transportation, and so much more, we are here to ease your stress and provide assistance with any needs. The Lucas County Veterans Service Commission exists to provide information and referrals so that veterans and their families can obtain all of the benefits they're entitled to. This position is responsible for responsible for all driving situations and vehicles operations. Maintaining the functions of office staff as secretary but not limited to assisting veterans of the Armed Services of the United States, their spouses, widows or widowers, children, parents and dependents as applicable for the performance of their job more specifically listed in essential job functions below. The position inspects exterior and interior of the Lucas County Veterans Service Commission passenger/delivery van at the beginning of each shift for properly operating headlights, turn signals, brake lights, interior courtesy lights, air conditioner and heating warning indicators, properly inflated tires, windshield wipers, vehicle damage, etc. Notifies Executive Director or Office Management immediately in the event of an accident or discovered vehicle damage. Responsibilities Operates the Lucas County Veterans Service Commission passenger/delivery van safely and efficiently. Must follow the county vehicle use policy. Keeps the county vehicle fueled and the interior and exterior properly cleaned. Completes Driver Trip Sheets accurately for each trip on each shift. Uses a computer and telephone to set up routes to and from Veteran Medical Facilities and to schedule the delivery of food boxes to veterans and veteran's dependents: Picks up Food consignments at the Food Bank and delivers these to veteran residences. Transports veterans to and from Veteran Medical Facilities in Michigan and Ohio. Performs data entry into various software applications on a computer workstation. Formats and types correspondence and mailing labels for Veteran Service Officers and Investigators. Answers phones, directing calls and taking messages for other staff members. Files client case folders for Veteran Service Officers and Investigators. Operates office machinery including: fax machines, copiers, computers, printers and scanners. Greets and checks in clients and guests at the Reception Window for Veterans Service Officers, Investigators, the Executive Director, and Assistant Directors. Distributes TARTA Bus Tokens to qualified veterans who have an established Assistance Case File with the Commission. Advises the Assistant Director of Operations of the level of supplies (i.e., copy paper, printer cartridges, pens, etc). Assures the confidentiality at all times of information relating to VSC clients and their families. Qualifications Meets the "Veteran" requirement as defined in Ohio Revised Code 5901.06 i.e., an honorably discharged veteran of the U. S. Military Service or, if a qualified veteran is not available, the spouse, surviving spouse, child, or parent of a veteran. High School graduate or equivalent (i.e. completed GED). Must possess a valid Driver's License, with a minimum three-year satisfactory driving history. Must be at least twenty-one (21) years of age. Must be able to lift and carry up to fifty (50) pound containers. Why Join Us? Starting Pay: $20.80/hour Pay Increase: annual increases thereafter Full-Time Schedule: 40 hours Includes a paid lunch hour Comprehensive Benefits Package: Medical, prescription, dental, and vision coverage. **************************************************** 15 Paid Holidays annually Vacation: 80 hours annually after one year of service Personal Leave: 32 hours per year, with opportunity for additional days correlating with military service Sick Leave: Accrues bi-weekly, up to 120 hours per year Retirement: 14% employer contribution to OPERS (Ohio Public Employees Retirement System) Insurance: Employer-paid life and accidental death & dismemberment coverage Flexible Spending Account option available
$20.8 hourly Auto-Apply 1d ago
Adminstrative & Production Assistant- DECC
Prestige Audio Visual Inc. 3.5
Cincinnati, OH jobs
Job Description JOB TITLE: Administrative & Production Assistant - DECC Reports To: Sr. Director Business Development - DECC FLSA Status: Full-Time: Hourly, Non-Exempt Hours: 8AM - 5PM Monday - Friday The Administrative & Production Assistant provides administrative, sales, and production support for live events at the Duke Energy Convention Center (DECC). This role supports both office-based coordination and onsite event operations, serving as a key liaison between clients, internal departments, venue partners, and third-party vendors. The successful candidate exemplifies exceptional customer service, strong organizational skills, and a working knowledge of live event production. This position upholds The Prestige Way by consistently demonstrating the company's Core Values, Mission, and Vision while supporting event planning, execution, and post-event processes. ESSENTIAL FUNCTIONS (include, but are not limited to…) Administrative Support: Provide administrative support to the Sr. Director of Business Development and other team members as directed. Manage executive calendars and schedule meetings. Maintain organized digital and physical filing systems. Prepare reports, correspondence, and internal documentation as required. Monitor the DECC Momentus system for new event bookings and update sales trackers and internal records accordingly. Ensure accuracy, confidentiality, and timely communication across departments. Production Assistance: Collaborate with sales and production teams to coordinate event details and production requirements. Manage the DECC site check calendar and attend site checks as required. Assist with planning, scheduling, and coordinating production timelines and activities. Track project deliverables, deadlines, and documentation to ensure accurate execution. Coordinate with vendors, crew members, and external partners to support smooth event operations. Work with facility Event Managers to obtain event detail drawings per client specifications. Support onsite logistics including equipment lists, crew call times, setup needs, and schedules. Monitor the DECC Momentus system for new bookings, AV exhibit orders, and event updates. Utilize production and event management systems, including Momentus and Lightning (training provided as needed). Tradeshow Support: Manage and maintain online tradeshow order forms. Enter advance orders into Lightning and track exhibitor requests. Coordinate move-in and move-out schedules with show management and facility partners. Serve as the onsite point of contact at the customer service desk during tradeshows. Facilitate onsite orders and provide direct support to exhibitors and show organizers. SPECIAL CHARACTERISTICS/KNOWLEDGE: Highly organized with strong attention to detail and the ability to follow projects through to completion. Able to manage multiple assignments simultaneously while meeting deadlines in a fast-paced environment. Comfortable working with all levels of show management under minimal supervision. Strong customer service orientation with professional communication skills. Ability to organize workflow and adapt quickly in live event and production environments. Proficient in or willing to learn event management and production software systems. Knowledgeable in safety policies and procedures related to the live events industry. PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands: Employee is frequently required to sit; stand or walk for long periods of time (minimum 4 hours); use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; bend, twist, push, pull, stoop, kneel, crouch or crawl; talk and hear. Employee may occasionally lift and/or move up to 40 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment: The duties of this position are performed indoors in an office and/or warehouse environment and outdoors as necessary and required by certain events. The noise level in the work environment is usually minimal to moderate during non-event days and moderate to loud during move-in days and event days. PREFERRED QUALIFICATIONS:Experience: 3-5 years of experience in live events, audiovisual production, convention services, hospitality, or a related field preferred. Education: Bachelor's degree from an accredited college or university with coursework in Live Sound, Show Production, Event Management, or a closely related field preferred. Equivalent professional experience may be considered in lieu of a degree. General education in communication, social sciences, natural sciences, and humanities is valued for analytical thinking, communication skills, and cultural awareness.
$32k-39k yearly est. 13d ago
Admin Assistant
Mindlance 4.6
Cincinnati, OH jobs
Job Title: Admin Assistant Duration: 3+ Months Performs a variety of administrative functions. Schedules appointments, gives information to callers, . Composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget. Requires a high school diploma with at least 5 years of experience in the field or in a related area. Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals. Performs a variety of complicated tasks. May direct and lead the work of others. A wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department Qualifications Requires a high school diploma with at least 5 years of experience in the field or in a related area. Additional Information All your information will be kept confidential according to EEO guidelines.
$29k-37k yearly est. 25m ago
Administrative Assistant
Apidel Technologies 4.1
Toledo, OH jobs
Job Description Interview: Phone Interview and Virtual Interview Shift: Monday to Friday 8am to 5pm Job Title: Sales Support Associate Purpose of the Job: This position provides administrative assistance for the Foam Sales organization in order to offer our sales professionals more time in front of customers. The Sales Support Associate is the first point of contact for members of the sales organization, and is responsible for the dissemination of information. The ideal candidate is a team player and active learner who adapts to change and consistently finds ways to eliminate waste in processes across the organization. Reports to: Sales Director Job Responsibilities: Service our Sales Team Coordinate and administer sales team meetings, customer events, and conference. Work directly with Sales team on needs of Trade Shows and industry events Maintain/Own various FOAM Sales Team Outlook distribution lists Maintain/Own Sales Team Rosters and shared BOX folder Maintain Customer Profiles Document follow-up necessities for above mentioned events Annual National Sales meeting: Partner with the FOAM Administrative Coordinator to fully align expectations and needs for the Foam Sales team on space, awards, attendees, etc. Customer events assist in coordinating location selection, managing communications and registration process, and ordering of food and beverage Trade Shows (For small to medium Trade Shows) booking booth, order all marketing materials from 2 Scale, and coordinate with attendees and vendor. Attend event to set up booth, meet with customer to review messaging and content of event, work in the booth, interact with customers, give out marketing material. For large trade shows, collaborate with the Trade Show Administrator. Contractor Events, Conference Calls work directly with the Sales Director, RSL or ASM Communicate and order promotional items, business cards, and other marketing related needs Assist sales team with customized requests for graphics, print jobs (local marketing) Educate and assist sales team with questions while navigating OC systems and software (i.e. BI/Concur) Investigate budget and policy related questions as needed Manage regional membership dues and seasonal tickets Promo tracking for credits issued through pricing Research and escalate questions pertaining to toolbox orders and literature/sample availability Work closely with FOAM Sales Operations with needs related to sales territories, customer requests, mailings, etc. Coordinate and assist with travel arrangements as needed Additional duties as needed, dependent upon areas supported. Manages our Agent pricing documents Uses Opportunity pipeline section of CRM to track jobs for agents Participates in CRM and Portal test and learns and is a dynamics user Eliminate waste from the sales organization Eliminate waste through process improvement and operating efficiency Identify opportunities to develop, maintain and execute standard practices Educate sales team on available tools (Power BI, MyOC, etc) Participating in on-going team meetings to leverage knowledge and best practices from sales support across the company Demonstrate Teamwork: Work effectively with others to meet or exceed organizational goals Share best practices Proactively offer solutions to benefit the sales organization Leverage resources in a manner that ensures accountability in meeting deadlines Support a teaming environment and see opportunity in change Job Requirements: Minimum Qualifications: Bachelors degree preferred Prior experience in providing administrative support to a Sales organization MS Dynamics and CRM experience This role is based out of our World Headquarters building in Toledo, OH, with in-office expectations at least 3 days a week Experience: Experience in an ever-changing, fast-paced environment Proven experience in project management and organization of meetings and events Ability to work independently and in teams Prior support of field sales in administrative capacity Experience in problem solving and identifying solutions in the best interest of the company and the customer Ability to identify, act on, and lead continuous change management improvement efforts Knowledge Power BI is helpful
$28k-36k yearly est. 4d ago
Administrative Assistant
Apidel Technologies 4.1
Toledo, OH jobs
Interview: Phone Interview and Virtual Interview Shift: Monday to Friday 8am to 5pm Job Title: Sales Support Associate PURPOSE OF THE JOB This position provides administrative assistance for the Foam Sales organization in order to offer our sales professionals more time infront of customers. The Sales Support Associate is the first point of contactfor members of the sales organization, and is responsible for the disseminationof information. The ideal candidate is a team player and active learner whoadapts to change and consistently finds ways to eliminate waste in processesacross the organization. Reports to: SalesDirector JOB RESPONSIBILITIES Service our Sales Team Coordinate and administer sales team meetings, customerevents, and conference. Work directly with Sales team on needs of Trade Shows andindustry events Maintain/Own various FOAM Sales Team Outlook distributionlists Maintain/Own Sales Team Rosters and shared BOX folder Maintain Customer Profiles Document follow-up necessities for above mentioned events Annual National Sales meeting: Partner with the FOAMAdministrative Coordinator to fully align expectations and needs for the FOAMSales team on space, awards, attendees, etc Customer events assist in coordinating locationselection, managing communications and registration process, and ordering offood and beverage Trade Shows (For small to medium Trade Shows) booking booth,order all marketing materials from 2 Scale, and coordinate with attendees andvendor. Attend event to set up booth, meet with customer to review messagingand content of event, work in the booth, interact with customers, give outmarketing material. For large trade shows, collaborate with the Trade ShowAdministrator. Contractor Events, Conference Calls work directly withthe Sales Director, RSL or ASM Communicate and order promotional items, business cards,and other marketing related needs Assist sales team with customized requests for graphics,print jobs (local marketing) Educate and assist sales team with questions whilenavigating OC systems and software (i.e. BI/Concur) Investigate budget and policy related questions as needed Manage regional membership dues and seasonal tickets Promo tracking for credits issued through pricing Research and escalate questions pertaining to toolboxorders and literature/sample availability Work closely with FOAM Sales Operations with needsrelated to sales territories, customer requests, mailings, etc Coordinate and assist with travel arrangements as needed Additional duties as needed, dependent upon areassupported. Manages our Agent pricing documents Uses Opportunity pipeline section of CRM to track jobsfor agents Participates in CRM and Portal test and learns and is adynamics user Eliminate waste from the sales organization Eliminate waste through process improvement and operatingefficiency Identify opportunities to develop, maintain and executestandard practices Educate sales team on available tools (Powe BI, MyOC,etc) Participating in on-going team meetings to leverageknowledge and best practices from sales support across the company Demonstrate teamwork Work effectively with others to meet or exceedorganizational goals Share best practices Proactively offer solutions to benefit the salesorganization Leverage resources in a manner that ensuresaccountability in meeting deadlines Support a teaming environment and see opportunity inchange JOB REQUIREMENTS MINIMUM QUALIFICATIONS: Bachelors degree preferred Prior experience in providing administrative support to aSales organization MS Dynamics and CRM experience This role is based out of our World Headquarters buildingin Toledo, OH, with in-office expectations at least 3 days a week EXPERIENCE: Experience in an ever-changing, fast-paced environment Proven experience in project management and organizationof meetings and events Ability to work independently and in teams Prior support of field sales in administrative capacity Experience in problem solving and identifying solutionsin the best interest of the company and the customer Ability to identify, act on, and lead continuous changemanagement improvement efforts Knowledge Power BI is helpful
$28k-36k yearly est. 10d ago